RFQ: professional photographic services for nrwdi (board & executive photoshoot)

• RFQ Closing Date: 22 July 2026.
• RFQ Closing Time: 17:00.
• Photography Session Date: 31 July 2026 (full-day session).
• Quotation Validity Period: 60 working days from the closing date.

• For clarifications: Contact Moses Shandukani via email at [email protected] or Manqoba Simelane on phone 072 693 0381.
• For submission: Email your quotation to [email protected] only.
• Delivery Address: The National Radioactive Waste Disposal Institute, 3rd Floor, Building X, NECSA Offices, Elias Motswaledi Street Ext, R104 Phelindaba, 0240, North West Province.

• Submit your quotation via email only to [email protected].
• The closing deadline is 22 July 2026 at 17:00. Late submissions will not be considered.
• The mailbox capacity is 10MB per email. You may send multiple emails if needed, but all must arrive before the deadline.
• Your submission must include: a fully completed quotation according to the price table and scope of work; previous work samples; at least two signed reference/recommendation letters from previous clients on their letterhead with contact details; ID copies of owners/directors as per official registration documents.
• Complete and include SBD forms 4 and 6.1 with your quotation.
• Failure to comply with any mandatory requirement will result in disqualification.

• Bidders must declare any state employment, relationships with procuring institution employees, or interests in other related enterprises.
• Bidders certify that the bid is independent and there has been no collusion or prior disclosure to competitors or officials.
• Fraudulent claims may lead to disqualification, contract cancellation, cost recovery, restriction from public sector business, and criminal prosecution.

• Submit with your quotation: Completed SBD forms 4 and 6.1; Previous work samples; Two reference letters; ID copies of owners/directors; B-BBEE certificate/affidavit (if applicable); Indication of ISO 9001:2015 certification.

• The evaluation is carried out in three phases:

• Phase 1: Mandatory Requirements (at closing stage)
• Phase 2: Price and Specific Goals
• Phase 3: Mandatory Requirements (at award stage)

• Phase 1 – Mandatory Requirements at closing:

• Quotation must be fully compliant with the specification and scope of work.
• Submitted before the closing date and time to the correct email address.
• Include previous work samples.
• Include at least two reference/recommendation letters (on letterhead, signed, with contact details).
• Include ID copies of owners/directors as per official registration documents.

• Phase 2 – Price and Specific Goals:

• The 80/20 preference point system applies (Preferential Procurement Regulations, 2022).
• Price is scored out of 80 points.
• Specific goals (B-BBEE) are scored out of 20 points, claimed via SBD 6.1.
• Points for specific goals: Black ownership (up to 12 points) and women ownership (up to 8 points) based on ownership percentages.

• Phase 3 – Mandatory Requirements at award:

• Must be tax compliant.
• Must not be listed on the Register of Restricted Suppliers or Tender Defaulters Register.

• Failure to comply with any mandatory requirement will result in disqualification.

• Provide a full-day photography session on 31 July 2026 for 20 Board and Executive members, capturing individual and group pictures.
• Arrive at least one hour before the scheduled time to set up.
• Deliverables: High-resolution photographs (minimum 5MB, 300dpi) in head-and-shoulder and full-length formats, with subjects in formal attire.
• Provide professional lighting, backdrops, and equipment.
• Editing and Storage: Provide photos with good lighting and editing. Deliver final photographs in formats including TIFF, JPG (Exif, JFIF), and PDF, suitable for annual reports, corporate publications, website, media profiles, intranet, and presentations. Maintain a consistent photographic style.
• Travel and Delivery: Must be able to travel within 30km of Pretoria Central with all equipment. Final pictures must be suitable for professional printing, social media, website, and SharePoint. Deliver on a memory stick/disc and in digital formats.
• Indicate if you are ISO 9001:2015 certified for Quality Management System.

• Provide editing and storage of photographs in various formats (TIFF, JPG, PDF).
• Retouch photographs for colour and background as required.
• Capture both head-and-shoulders and full-length photographs.
• Ensure pictures are suitable for professional printing, social media, website, and SharePoint.
• Maintain a consistent photographic style and visual identity.
• Travel within 30km of Pretoria Central with all required equipment.

• Quotation must include pricing for: Full-day photoshoot; Professional editing; Delivery of final photographs (memory stick/disc and digital); Travel.
• Quotation validity period is 60 working days from closing date.

• Quotation must be valid for 60 working days from the RFQ closing date.
• Prices must be firm and indicate all amounts excluding VAT. VAT must be included as a separate line item.
• Pricing structure includes: Full-day photoshoot for 20 Board and Executive members (individual and group); Professional editing, retouching, and image processing; Delivery of final photographs (memory stick/disc and digital formats); Travel.

• Mandatory at closing: Submit ID copies of owners/directors as reflected on official documents (e.g., CIPC, CSD Report, or B-BBEE Certificate/Affidavit).
• Mandatory at award: Must be tax compliant. Must not be listed on the Register of Restricted Suppliers or Tender Defaulters Register.
• The successful bidder must be registered on the Central Supplier Database (foreign bidders without a local entity are exempt).
• Attach a valid B-BBEE certificate or affidavit, if applicable.
• Preference Points: Specific goals are evaluated for B-BBEE. Points are allocated for enterprises owned by Black People (up to 12 points) and Women (up to 8 points) based on ownership percentages. Submit proof including Shareholder Certificate/CIPC documents, certified ID copies for directors, and B-BBEE certificate/affidavit.
• The RFQ is subject to the General Conditions of Contract from National Treasury. Refer to: http://ocpo.treasury.gov.za/Resource_Centre/Legislation/General%20Conditions%20of%20Contract-%20Inclusion%20of%20par%2034%20CIBD.pdf.

• B-BBEE preference points are allocated based on ownership by Black People (up to 12 points) and Women (up to 8 points).
• Submit proof including B-BBEE certificate/affidavit, Shareholder Certificate/CIPC documents, and certified ID copies for directors.

Mandatory Requirements Checklist:

• Quote fully according to the price table and scope of work.
• Submit before the closing date and time to the correct email address.
• Submit previous work samples.
• Submit a minimum of two reference/recommendation letters.
• Submit ID copies of owners/directors.
• Ensure tax compliance and check if listed on restricted registers.

• The 80/20 preference point system applies. Price is scored out of 80 points. Specific goals (B-BBEE) are scored out of 20 points.
• Points for specific goals are claimed via SBD 6.1 form, requiring supporting documentation.