Travel services provider for limpopo department of sport, arts and culture (3-Year contract)

• For SIPP code verification, contact the relevant car rental company directly. The provided list is not exhaustive.
• For incomplete or missing SIPP codes, contact the relevant car rental company directly.

• Must be a registered service provider in South Africa.
• Must comply with all legal and regulatory requirements for the specified services.
• Must demonstrate capacity to fulfill the three-year contract.
• Must provide valid certifications (e.g., B-BBEE compliance, tax clearance).
• Technical: For car rentals, must align with SIPP code classifications provided.
• Technical: For accommodation/flights, must meet government travel standards.
• Technical: For shuttle/coaches, must provide luxury-class vehicles as specified.

• Vehicle requirements for car rental services include specific groups and SIPP codes. Examples:
• Group T: Hyundai i10 GLS Motion 5DR (SIPP: MDMR) or similar.
• Group B: Ford Fiesta Ambiente 5DR (SIPP: EDMR) or similar.
• Group C: Hyundai Accent GL Motion (SIPP: CDMR) or Toyota Corolla Quest (SIPP: CDMR).
• Group D: VW Polo Vivo Trendline (SIPP: EDAR) or Toyota Corolla Auto (SIPP: PVMR).
• Group O: BMW 3 Series (SIPP: PDAR) or BMW 320i (SIPP: PDAR).
• Group N: Toyota Fortuner 4x2 (SIPP: PRAD/PRAR).
• Group E: Hyundai H1 (SIPP: PVMR/PVAR).
• Group R: Hyundai Tucson (SIPP: SFAR) or Nissan X-Trail SE 4x4 (SIPP: SFAR).
• SIPP codes follow a 4-character structure:

1. Vehicle class (e.g., C=Compact, E=Economy, F=Fullsize).
2. Vehicle type/door count (e.g., B=2/3 door, D=4/5 door).
3. Transmission and drive (e.g., A=Auto, M=Manual, R=Aircon).
4. Fuel type and features (e.g., R=Aircon, D=Diesel).

• Note: The list is not exhaustive. Confirm exact SIPP codes with the respective car rental companies (e.g., Europcar Avis, Wood Ford Bidvest).

• Wood Ford Bidvest vehicle groups and SIPP codes:
• Group A: Hyundai i10 (MDMR) or Chev Spark (MDMR).
• Group B: Kia Rio/Toyota Atios (EDMR) or Ford Fiesta Ambiente 5DR (EDMR).
• Group C: Toyota Corolla (CDMR) or Hyundai Accent GL Motion (CDMR).
• Group D: Hyundai Accent/Polo Auto (CDAR).
• Group E: VW T5 Kombi (PVMR).
• Group E1: Kia Sportage/IX35 (IFAR).
• Group G: Mercedes-Benz C-Class (PDAR) or Audi A4 (PDAR).
• Group H: Mercedes-Benz C-Class (PCAR).
• Group L: VW Minibus/Hyundai H1 (PVMR).
• Group I: Toyota Fortuner 4x2 (PRAR).

• The tender requires the appointment of service providers to deliver accommodation, flight bookings, car rental, shuttle services, and super luxury coach services for the Limpopo Department of Sport, Arts and Culture.
• Services must cover both domestic and international needs, including cancellations, re-issues, refunds, and administrative support (e.g., visa assistance, courier services, SMS notifications, parking, after-hours services, and reporting).
• The contract duration is three years.

• Bidders must be registered service providers capable of delivering the specified services.
• Compliance with South African legal and regulatory requirements for service provision.
• Ability to handle VAT-inclusive pricing and provide detailed financial breakdowns.
• Capacity to serve the Limpopo Department of Sport, Arts and Culture across all specified districts.
• Proven experience in providing travel, accommodation, and transportation services.
• Ability to manage high volumes of transactions (estimated at 500 per service type per year).
• Capability to provide after-hours services and handle cancellations, changes, and refunds efficiently.
• Compliance with any industry-specific standards or certifications (if applicable).

• Scope of services: accommodation, flight bookings, car rental, shuttle services, and super luxury coach services.
• Services must cover both domestic and international requirements.
• Include handling of cancellations, re-issues, refunds, and related administrative tasks.
• Administrative support includes visa assistance, courier services for travel documentation, SMS notifications, parking bookings, after-hours services, and reporting.
• Estimated volume for each service type is 500 per year (per district).
• Services must be provided across all five Limpopo districts: Vhembe, Capricorn, Mopani, Waterberg, and Sekhukhune.
• Contract duration is three years.

• Pricing must be submitted in a structured format for each district (Vhembe, Capricorn, Mopani, Waterberg, Sekhukhune) across three years (Year 1, Year 2, Year 3).
• Include unit prices (excl. and incl. VAT), total prices (incl. VAT), and estimated volumes for each service type.
• Conference and transaction service fees must be specified as percentages of total turnover or mark-up costs.
• Total bid price must include VAT and cover all three years.
• Signature and date of an authorized company representative are required.

• The tender requires service providers to deliver accommodation, flight, car rental, shuttle, and super luxury coach services for the Limpopo Department of Sport, Arts and Culture over a three-year period.
• Services also include ancillary offerings such as visa assistance, courier services, SMS notifications, and administrative support (e.g., reconciliations, reports).

• General: Bidders must be registered service providers capable of delivering the specified services.
• General: Compliance with South African legal and regulatory requirements for service provision.
• General: Ability to meet the estimated volumes and service levels as outlined in the tender.
• General: Financial stability and capacity to fulfill the contract over the three-year period.
• Technical: Experience in providing similar services to government or corporate clients.
• Technical: Certifications or accreditations relevant to travel, accommodation, and transport services (if applicable).
• Technical: Compliance with any industry-specific standards or regulations (e.g., transport safety, accommodation quality).

• Scope: Accommodation (domestic and international), flight bookings (domestic and international), car rental (domestic and international), shuttle/transfer services (domestic and international), and super luxury coach bookings (32-40 seater and 60-70 seater).
• Additional services: Train bookings, visa assistance, courier services for travel documentation, SMS notifications, parking bookings, cancellations, changes to bookings, after-hours services, ad-hoc and customised reports, bill back, travel lodge card reconciliation, and debtors account reconciliation.
• Estimated volumes: 500 units per item per year for each service type.

• Pricing must be submitted in Annexure A (Pricing Schedule for Non-VAT Vendors) for each district: Sekhukhune, Capricorn, Waterberg, Vhembe, Mopani.
• Structure: Unit price (excl. VAT) and total price (excl. VAT) for each service type, across Year 1, Year 2, and Year 3.
• Includes estimated volumes (500 units per item per year).
• Conference fees may be expressed as a percentage of total turnover.
• Totals for all years must be calculated and signed by an authorized company representative.

The tender is for the appointment of service providers to supply accommodation, flights, car rental, shuttle, and super luxury coaches to the Limpopo Department of Sport, Arts and Culture for a period of three years. The General Conditions of Contract (GCC) apply, supplemented by Special Conditions of Contract (SCC) where relevant. SCC provisions prevail in case of conflict with GCC.

Bidders must:

• Have tax matters in order and submit a valid original SARS tax clearance certificate; no contract will be concluded without it.
• Not be restricted from doing business with the public sector (National Treasury database check applies).
• Not have convictions under sections 12 or 13 of the Prevention and Combating of Corrupt Activities Act.
• Be capable of furnishing acceptable performance security as specified in the Special Conditions of Contract (SCC).
• For foreign suppliers: be responsible for all taxes and levies outside South Africa.
• For local suppliers: be responsible for all taxes and duties until delivery.
• Not engage in corrupt or fraudulent practices; such conduct leads to disqualification and possible restriction from public sector business for up to 10 years.
• Meet any standards mentioned in the bidding documents and specifications.
• Comply with country of origin requirements for goods.
• Meet local content requirements where specified.
• Be solvent and not bankrupt.
• Accept that bid preparation expenses are not reimbursed and non-refundable document fees may apply.

The tender covers the provision of services for accommodation, flights, car rental, shuttle, and super luxury coaches to the Limpopo Department of Sport, Arts and Culture for a period of three years.

• All services must conform to the standards specified in the bidding documents and Special Conditions of Contract (SCC).
• The General Conditions of Contract (GCC) apply, supplemented by SCC where relevant; SCC provisions prevail in case of conflict.
• Inspections, tests, and analyses may be conducted at any stage; costs are borne by the purchaser if compliant, or by the supplier if non-compliant.
• Non-compliant supplies may be rejected and must be replaced at the supplier's cost and risk.

Suppliers must ensure all goods and services meet the standards specified in the bidding documents.

• Inspections, tests, and analyses may be conducted at any stage.
• Costs of inspections are borne by the purchaser if compliant, or by the supplier if non-compliant.
• Non-compliant supplies may be rejected and must be replaced at the supplier's cost and risk.

Payment will be made in South African Rand (ZAR) unless otherwise specified in the SCC.

• Payments are due within 30 days of invoice submission.
• Prices must remain fixed as quoted in the bid unless adjusted per SCC or bid validity extension.
• Performance security (e.g., bank guarantee or certified cheque) must be furnished within 30 days of contract award, as specified in SCC.
• The performance security will be returned within 30 days after completion of all obligations, including warranty.

Bidders must submit a valid, original tax clearance certificate issued by SARS; no contract will be awarded to bidders with outstanding tax matters.

• The National Industrial Participation Programme (NIPP) applies to contracts subject to NIP obligations.
• Suppliers must comply with all anti-dumping and countervailing duty regulations.
• Corrupt or fraudulent practices will result in disqualification and potential restriction from public sector business for up to 10 years.
• Contracts are governed by South African law and must be written in English.
• Suppliers must not assign obligations without prior written consent; subcontracts must be notified in writing.

The National Industrial Participation Programme (NIPP), administered by the Department of Trade and Industry, applies to all contracts subject to NIP obligations.

Contract terms include:

• Performance security due within 30 days of award.
• Payment within 30 days of invoicing.
• Fixed pricing unless adjusted per SCC.
• Penalties for delays calculated using the prime interest rate per day of delay.
• Termination for default, insolvency, or corrupt practices.
• Disputes resolved via mediation or South African courts.
• Liability limited to the contract price except for criminal negligence or willful misconduct.
• Contracts governed by South African law and written in English.
• No assignment without prior written consent; subcontracts must be notified in writing.

Purpose:

• This tender seeks service providers for accommodation, flights, car rental, shuttle, and super luxury coach services for the Limpopo Department of Sport, Arts and Culture over three years.
• Services must comply with National Treasury's cost containment measures for travel and subsistence, as outlined in Instruction 07 of 2022-23.

Scope:

• Applies to all travelers on official business, including staff of ministries and support staff of traditional leaders.
• Exclusions: Does not apply to members of the executive, judiciary, or traditional leaders as defined in relevant handbooks.

Enforcement:

• Accounting officers must ensure efficient, economical, and transparent use of resources, with oversight over supply chain management processes.

Formal enquiries:

• The Chief Procurement Officer, National Treasury, Private Bag X115, Pretoria, 0001.
• Email: [email protected]

Queries:

• Phale Naake, Director: Strategic Procurement
• Phone: 012 315 5883
• Email: [email protected]

General requirements:

• Service providers must be legally registered and compliant with South African regulations.
• Must demonstrate financial stability and capacity to fulfill the contract.
• Must have a proven track record in providing the required services (accommodation, flights, car rental, shuttle, and luxury coaches).
• Must adhere to BBBEE (Broad-Based Black Economic Empowerment) requirements, if applicable.

Specific requirements:

• Accommodation: Establishments must preferably be graded by the Tourism Grading Council of South Africa (TGCSA).
• Flights: Must offer access to government-negotiated corporate rates and low-cost carriers where applicable.
• Car rentals: Must provide vehicles categorized as 'Mini, Economy, or Compact' by default, with options for higher classes as per eligibility.
• TMCs: Must have experience in managing government travel and demonstrate cost-saving strategies.

Scope:

• Provision of accommodation, flights, car rental, shuttle, and super luxury coach services for the Limpopo Department of Sport, Arts and Culture for a period of three years.
• Services must comply with National Treasury cost containment measures for travel and subsistence.

Accommodation:

• Must be from Tourism Grading Council-graded establishments (e.g., hotels, B&Bs, guest houses).
• Default to three-star establishments; four-star allowed for senior officials.
• Rates must not exceed National Treasury maximum allowable rates (Annexure A).
• Special dietary requirements must be accommodated; meal claims require receipts.
• Double payments for meals (included in accommodation or conference fees) are prohibited.

Air travel:

• Economy class is standard for trips ≤5 hours; business class requires approval.
• Exceptions for disabilities, medical needs, or when business class is cheaper.
• International flights >5 hours may allow business class for senior officials or justified cases.
• Use government-negotiated corporate rates and compare with low-cost carriers.

Ground transportation:

• Default car rentals to 'Mini, Economy, or Compact' (Group B) unless higher classes are justified (e.g., senior officials, disabilities, operational needs).
• Coordinate car rentals/shuttles for multiple travelers to reduce costs.
• Use public transport if cost-effective.

Travel Management Companies (TMCs):

• Must provide net, non-commissionable rates.
• Must adhere to Service Level Agreements (SLAs).
• Commissions earned must be reimbursed to the institution.

Accommodation quality:

• Must be procured from Tourism Grading Council-graded establishments (e.g., hotels, B&Bs, guest houses).
• Institutions may negotiate rates lower than National Treasury's maximum allowable rates.
• Special dietary requirements must be accommodated, with meal claims requiring receipts.
• Meal vouchers may be accepted if no alternatives exist.
• Double payments for meals (e.g., included in accommodation or conference fees) are prohibited.

Pricing principles:

• Use government-negotiated corporate rates for air travel, accommodation, and car rentals.
• Compare all available rates, including low-cost carriers.
• Domestic travel should be booked at least 7 days in advance (14+ days for best rates).
• International travel requires 3+ weeks' advance booking.
• Car rentals default to 'Mini, Economy, or Compact' (Group B) unless higher classes are justified (e.g., for senior officials, disabilities, or operational needs).
• All TMC rates must be net and non-commissionable.
• Commissions earned must be reimbursed to the institution.

Pricing:

• Must adhere to National Treasury's maximum allowable rates for domestic accommodation (Annexure A).
• Use government-negotiated corporate rates for air travel, accommodation, and car rentals.
• Compare all available rates, including low-cost carriers, to ensure cost-effectiveness.
• All TMC rates must be net and non-commissionable.
• Commissions earned must be reimbursed to the institution.

Payment:

• Invoices for travel-related transactions must be paid within 30 days unless otherwise agreed.

Reimbursable expenses (with proof of expenditure):

• Parking costs at airports, hotels, conferences.
• Toll fees.
• Laundry expenses.
• Meals (if not included in accommodation).
• Mileage on private vehicle use.
• Business centre and communication costs.
• Business travel vaccinations, visas, excess luggage (business purposes), exchange rate losses, public transport, refuelling of hired vehicles.

Non-reimbursable expenses:

• Tips or gratuities.
• Room service or tray service.
• Alcoholic beverages.
• Mini bar consumables.
• Personal phone calls.
• Private travel.
• Internet for private purposes.
• Overweight baggage (unless business).
• Health club or fitness centre fees.
• Any expenses not directly linked to official business.

Legislative compliance:

• Compliance with Public Finance Management Act (PFMA) Sections 38(1)(b), 38(1)(c)(iii), and 51(1)(b)(iii) is mandatory.
• Institutions must ensure all travel and subsistence expenditures are necessary, appropriate, and cost-effective.
• Travel arrangements must align with the National Travel Framework (NTF) and this Treasury Instruction.

Operational compliance:

• Accommodation must be procured from Tourism Grading Council-graded establishments, with exceptions requiring approval.
• Travel bookings must be impartial, avoiding personal preferences or loyalty points.
• Prohibit double payments (e.g., meals included in accommodation).
• Reduce allowances if expenses are covered by the institution or hosts.
• All travel expenses must be documented and approved per institutional policies.
• Invoices must be paid within 30 days unless otherwise contracted.

General:

• Travel bookings must be impartial, avoiding personal preferences or loyalty points.
• Select the most cost-effective combination of air and land travel.
• Prohibit double payments (e.g., meals included in accommodation).
• Reduce allowances if expenses are covered by the institution or hosts.

Air Travel:

• Economy class is standard for trips ≤5 hours; business class requires approval.
• Exceptions for disabilities, medical needs, or when business class is cheaper.
• International flights >5 hours may allow business class for senior officials or justified cases.

Accommodation:

• Maximum rates per Annexure A; exceptions require approval (e.g., peak periods, operational needs).
• Default to three-star establishments; four-star for senior officials.

Ground Transport:

• Coordinate car rentals/shuttles for multiple travelers.
• Use public transport if cost-effective.
• Default car rentals to Group B; higher classes require approval.

Expenses:

• Reimbursable costs include parking, tolls, meals (with receipts), mileage, and business-related fees.
• Non-reimbursable: tips, alcohol, personal calls, private travel.

Closing time: 06h00

Service providers must be legally registered and capable of delivering the required services.

Accommodation establishments must be graded by the Tourism Grading Council of South Africa (TGCSA); exceptions require justification.

Rates proposed must not exceed the maximum allowable rates outlined in the tender.

Ability to provide services for a 3-year contract period.

Scope: Provision of accommodation, flights, car rental, shuttle, and super luxury coaches for the Limpopo Department of Sport, Arts and Culture.

Accommodation Requirements:

• Must be graded by the Tourism Grading Council of South Africa (TGCSA).
• If graded accommodation is unavailable, non-graded establishments may be permitted.
• Maximum allowable rates apply per accommodation type and star grading (see financial requirements).

Catering Services (if applicable):

• Maximum allowable rates for catering services: Breakfast (R150.00), Lunch (R200.00), Dinner (R200.00).
• Catering is only permitted for external stakeholder meetings lasting longer than 5 hours (conference packages excluded).
• Official engagements (e.g., conferences, workshops, training sessions) lasting 5+ continuous hours may include catering.

Quality Assurance:

• Accommodation must be graded by the Tourism Grading Council of South Africa (TGCSA).
• Grading ensures quality assurance for tourism products and facilities, including hotels, bed & breakfasts, guesthouses, and conference venues.
• Government institutions are required to procure accommodation only from graded establishments unless unavailable.

Pricing Structure:

• Catering Services: Maximum allowable rates are Breakfast (R150.00), Lunch (R200.00), Dinner (R200.00). Procurement must achieve value for money.
• Accommodation Bands:
• Band 1: Room-only (VAT and Tourism Levy included).
• Band 2: Room + breakfast (VAT and Tourism Levy included).
• Band 3: Room + breakfast + dinner (VAT, Tourism Levy, and 2 non-alcoholic beverages included).
• Rates by Star Grading: Detailed in financial requirements section.

Pricing Structure:

• Catering Services: Maximum allowable rates are Breakfast (R150.00), Lunch (R200.00), Dinner (R200.00). Institutions must follow procurement processes to achieve value for money.

Accommodation Rates (per night, inclusive of VAT and Tourism Levy):

• Graded Hotels/Boutique Hotels:
• 1 Star: Band 1 (R750.00), Band 2 (R900.00), Band 3 (R1,200.00)
• 2 Star: Band 1 (R1,150.00), Band 2 (R1,300.00), Band 3 (R1,600.00)
• 3 Star: Band 1 (R1,400.00), Band 2 (R1,550.00), Band 3 (R1,800.00)
• 4 Star: Band 1 (R1,600.00), Band 2 (R1,700.00), Band 3 (R2,000.00)
• 5 Star: Band 1 (R2,650.00), Band 2 (R2,800.00), Band 3 (R3,200.00)
• Graded Bed & Breakfast/Country House/Guest House:
• 1 Star: Band 1 (R450.00), Band 2 (R650.00), Band 3 (R900.00)
• 2 Star: Band 1 (R650.00), Band 2 (R850.00), Band 3 (R1,100.00)
• 3 Star: Band 1 (R1,150.00), Band 2 (R1,350.00), Band 3 (R1,600.00)
• 4 Star: Band 1 (R1,300.00), Band 2 (R1,450.00), Band 3 (R1,700.00)
• 5 Star: Band 1 (R1,500.00), Band 2 (R1,750.00), Band 3 (R1,950.00)
• Graded Self-Catering:
• 1 Star: R750.00
• 2 Star: R1,150.00
• 3 Star: R1,400.00
• 4 Star: R1,600.00
• 5 Star: R1,850.00

Meal Expenses (for officials on domestic trips):

• Maximum allowable rates: Breakfast (R150.00), Lunch (R200.00), Dinner (R250.00).
• Receipts of actual expenditure must be provided with claims.
• Meal claims are subject to conditions (e.g., trip duration, inclusion in accommodation rate, dietary requirements).

Bands:

• Band 1: Room-only (VAT and Tourism Levy included). Meal expenses claimable separately.
• Band 2: Room + breakfast (VAT and Tourism Levy included). Lunch and dinner expenses claimable separately.
• Band 3: Room + breakfast + dinner (VAT, Tourism Levy, and 2 non-alcoholic beverages included). Lunch expenses claimable if not provided by the host.

Accommodation Compliance:

• Must use TGCSA-graded establishments unless unavailable.
• Non-graded establishments require approval if graded options are unavailable.

Catering Compliance:

• Catering is restricted to external stakeholder meetings or official engagements lasting 5+ hours.
• Internal meetings require approval from the accounting officer or authority for catering expenses.
• Special dietary requirements (e.g., Halaal, Kosher) must be accommodated where possible.

Catering Conditions:

• Catering services are only permitted for meetings with external stakeholders (including district personnel) lasting longer than 5 hours. Conference packages are excluded.
• Catering for internal meetings requires approval from the accounting officer or authority.
• Official engagements (e.g., conferences, workshops, training sessions) lasting 5+ continuous hours may include catering.
• Meal claims for officials on domestic trips are subject to conditions (e.g., trip duration, inclusion in accommodation rate, dietary requirements).
• Maximum of 3 meals claimable if the official leaves before 06h00 and returns after 20h00.
• Maximum of 2 meals claimable for trips lasting 8-14 hours.
• Maximum of 1 meal claimable for trips lasting 4-8 hours.

• Appointment of service providers for accommodation, flight, car rental, shuttle, and super luxury coach services.
• Services provided to Limpopo Department of Sport, Arts and Culture.
• Contract period: three years, as and when required.
• Service areas: Capricorn, Sekhukhune, Waterberg, Mopani, and Vhembe districts.

• Closing date: 14 August 2026
• Closing time: 11:00
• Bid validity period: 120 days from the closing date

• Bidding procedure enquiries: Modiba M.V ([email protected], 015 284 4108) or Mabasa L ([email protected], 015 284 4093)
• Technical enquiries: Kwetepane K.F ([email protected], 015 284 4091)
• Submission address: Bid box at 21 Biccard Street, Olympic Towers Building, Department of Sport, Arts and Culture, Polokwane, 0699

• Submit bids physically to the bid box at 21 Biccard Street, Olympic Towers Building, Department of Sport, Arts and Culture, Polokwane, 0699.
• Deadline: 14 August 2026 at 11:00. Late bids will not be accepted.
• Use only the official forms provided (SBD1, SBD3.1, SBD4, SBD6.1, SBD7) – do not re-type them.
• Complete all required supplier information fields (name, address, contact, VAT, tax compliance, CSD number).
• Foreign suppliers must complete the Questionnaire to Bidding Foreign Suppliers.
• Ensure all required returnable documents are included; failure to comply may render the bid invalid.
• Bids must be signed and dated by an authorised representative.

• Required returnable documents include: SBD1 (Invitation to Bid), SBD3.1 (Pricing Schedule), SBD4 (Bidder’s Disclosure), SBD6.1 (Preference Points Claim Form), and SBD7 (Contract Form).
• Provide supplier information (name, address, contact details, VAT number, tax compliance status, CSD number).
• Foreign suppliers must complete the Questionnaire to Bidding Foreign Suppliers.

• Evaluation uses the 80/20 or 90/10 Preferential Procurement system, determined by bid value (80/20 for up to R50 million, 90/10 above).
• Price points: 80 (80/20 system) or 90 (90/10 system), scored based on the lowest acceptable tender.
• Specific goals points: 20 (80/20) or 10 (90/10) allocated as follows:
• Black ownership ≥51%: 10 points (80/20) or 5 (90/10)
• Women ownership ≥51%: 2 points (80/20) or 1 (90/10)
• Youth ownership ≥51%: 2 points (80/20) or 1 (90/10)
• People with Disabilities ≥51%: 2 points (80/20) or 1 (90/10)
• Military Veterans ≥51%: 2 points (80/20) or 1 (90/10)
• Rural/Township Business ≥51%: 2 points (80/20) or 1 (90/10)
• Proof of specific goal claims must be submitted with the bid (e.g., CSD reports, medical certificates, municipal bills, proof from Department of Military Veterans).
• Bidders must not be listed on the Register for Tender Defaulters or Restricted Suppliers list.
• Bidders must not be in the service of the state (or have directors/members in state service).
• No collusion or conflicts of interest with state officials; suspicious bids may be reported to the Competition Commission.

• Scope: Appointment of service providers for accommodation, flight, car rental, shuttle, and super luxury coach services to the Limpopo Department of Sport, Arts and Culture.
• Contract period: Three years, services provided as and when required.
• Service areas: Five districts – Capricorn, Sekhukhune, Waterberg, Mopani, and Vhembe.
• Pricing must be provided for each district separately if delivery points influence costs.
• All delivery costs must be included in the bid price.
• Bidders must indicate compliance with specifications and note any deviations.

• Pricing must be firm and submitted in ZAR, including all applicable taxes (VAT, PAYE, income tax, UIF, skills development levies).
• Separate pricing schedules required for each district if delivery points influence costs.
• Provide total bid price for Year 1, Year 2, and Year 3, plus cumulative total for three-year period.
• Offers must remain valid for 120 days from closing date.
• Non-firm prices will not be considered.

• Only firm prices accepted; non-firm prices (e.g., subject to exchange rate variations) will not be considered.
• Prices must be in South African Rand (ZAR) and include all applicable taxes (VAT, PAYE, income tax, UIF, skills development levies).
• Submit a total bid price for each year (Year 1, Year 2, Year 3) and a cumulative total for the three-year period.
• Separate pricing schedules required for each district if delivery points affect pricing.
• Offers must remain valid for 120 days from the closing date.
• No mention of bonds, guarantees, or payment terms in the document.

• Tax compliance: Submit a valid SARS Tax Compliance Status (TCS) PIN or CSD number. If no TCS PIN, provide CSD number.
• Consortia/joint ventures/sub-contractors: Each party must submit separate TCS certificate/PIN/CSD number.
• Foreign suppliers: Complete the Questionnaire to Bidding Foreign Suppliers to determine tax compliance requirements.
• Bids from persons in the service of the state, or companies with directors/members in state service, will not be considered.
• Complete SBD4 Bidder’s Disclosure form, declaring any conflicts of interest or relationships with state employees.
• Bidders must not be listed on the Register for Tender Defaulters or Restricted Suppliers list.
• The bid is subject to the Preferential Procurement Policy Framework Act, 2000, and Preferential Procurement Regulations, 2022, plus GCC and special conditions.
• Successful bidder must sign a written contract form (SBD7).

• Preference points awarded for B-BBEE ownership categories:
• Black ownership ≥51%: 10 points (80/20) or 5 (90/10)
• Women ownership ≥51%: 2 points (80/20) or 1 (90/10)
• Youth ownership ≥51%: 2 points (80/20) or 1 (90/10)
• People with Disabilities ≥51%: 2 points (80/20) or 1 (90/10)
• Military Veterans ≥51%: 2 points (80/20) or 1 (90/10)
• Rural/Township Business ≥51%: 2 points (80/20) or 1 (90/10)
• Proof of claims must be verified through CSD reports or supporting documents (e.g., medical certificates, municipal bills, proof from Department of Military Veterans).

• Contract subject to Preferential Procurement Policy Framework Act, 2000, and Preferential Procurement Regulations, 2022.
• General Conditions of Contract (GCC) and any special conditions apply.
• Successful bidder must sign a written contract form (SBD7).
• Contracts may be terminated and penalties applied for fraudulent claims, non-compliance, or collusive bidding.
• Bidders may be restricted from public sector business for up to 10 years for fraudulent or non-compliant conduct.

• Ensure tax compliance by submitting TCS PIN or CSD number.
• Foreign suppliers must answer questionnaire to determine tax compliance requirements.
• Consortia, joint ventures, or sub-contractors must each submit separate TCS certificates, PINs, or CSD numbers.
• Bids from persons in the service of the state, or companies with directors/members in state service, will not be considered.
• Declare any conflicts of interest or relationships with state employees in SBD4 form.

• Evaluation uses 80/20 or 90/10 Preferential Procurement system based on bid value.
• Price points: 80 (80/20) or 90 (90/10) based on lowest acceptable tender.
• Specific goals points: 20 (80/20) or 10 (90/10) for ownership categories as listed.
• Proof of claims must be submitted with the bid.

• The tender is for the appointment of service providers to supply accommodation, flights, car rental, shuttle, and super luxury coach services to the Limpopo Department of Sport, Arts and Culture.
• The contract period is three years.
• Services must comply with the National Travel Framework (NTF), which sets minimum norms and standards for official business trips (domestic and international).
• Travel arrangements must be efficient, cost-effective, transparent, and responsible.

• The National Travel Framework (NTF) takes effect on 1 September 2022. This is the effective date of the framework, not the tender closing date.

• Primary contact for formal written enquiries: The Chief Procurement Officer, National Treasury, Private Bag X115, PRETORIA, 0001. Email: [email protected].
• Additional contacts: Estelle Setan (Phone: 012 315 5919, Email: [email protected]) and Phale Naake (Phone: 012 315 5884, Email: [email protected]).

• Legal status: Must be a legally registered entity (company, close corporation, etc.) in South Africa.
• Tax compliance: Must be tax-compliant with a valid SARS tax clearance certificate.
• B-BBEE: Must comply with Broad-Based Black Economic Empowerment requirements as per South African legislation; a specific B-BBEE level may be required.
• Experience: Must have a proven track record in providing the specified services (accommodation, transport, etc.) to government or large-scale clients.
• Financial stability: Must demonstrate financial stability and capacity to fulfil a three-year contract.
• Insurance: Must hold valid insurance coverage (e.g., liability, vehicle insurance for transport services).
• PFMA compliance: Must adhere to PFMA and National Travel Framework (NTF) regulations, including ethical and transparent procurement practices.

• Scope: Provision of accommodation, flights, car rental, shuttle, and super luxury coach services for the Limpopo Department of Sport, Arts and Culture.
• Contract period: Three years.
• Compliance: Travel arrangements must align with the National Travel Framework (NTF) minimum norms and standards for official business trips (domestic and international).
• Service requirements: Travel arrangements must be efficient, cost-effective, transparent, and responsible, in line with the NTF and institutional policies.

• Must comply with the Public Finance Management Act (PFMA) and the National Travel Framework (NTF).
• Must adopt and adapt the NTF as minimum norms and standards.
• Must take steps to prevent unauthorised, irregular, and fruitless/wasteful expenditure.