Sanbi is seeking a service provider for the rental of a concert stage tunnel canopy at the kirstenbosch national botanical garden in cape town for a three-year period. The successful bidder will enter into a service level agreement with sanbi and must comply with strict conditions regarding tax compliance, conflict of interest, and confidentiality.
Key Requirements
Bidder must accept the Special Conditions of Contract as minimum terms and submit the General Conditions of Contract signed by an authorised representative.
Bidder must comment on draft Service Level Indicators/Milestones using track changes or a coloured font.
Bidder must declare adherence to ethical conduct, transparency, and confidentiality in the Technical response.
Bidder must be tax compliant and not appear on the Register of Tender Defaulters or List of Restricted Suppliers.
Bidder must declare on SBD1 that they had no access to SANBI proprietary information.
Bidder bears all preparation costs and participates at its own risk; SANBI may cancel the tender at any stage.
Bidder must allow SANBI to conduct site inspections or product evaluations to verify service quality.
The appointment of a service provider for the rental of a concert stage tunnel canopy for a period of three years at the kirstenbosch national botanical garden, cape town
Briefing SessionCompulsory
Date & Time
Friday, 14 August 2026 - 11:00
Venue
Old Mutual Conference Hall, Visitor Centre, Kirstenbosch National Botanical Garden, Rhodes Drive
Important: Attendance at this briefing session is mandatory. Bids from suppliers who do not attend may be disqualified.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
DocumentTOR KNBG G579_2026 - Service Provider Concert Canopy Rental.pdfReview complete
Description
Important Dates
22 Jul
2026
PUBLICATION
Tender Published
Tender was published
14 Aug
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
SANBI seeks a service provider to rent a concert stage tunnel canopy for three years at Kirstenbosch National Botanical Garden. The tender involves a long-term rental agreement with strict compliance requirements.
TOR KNBG G579_2026 - Service Provider Concert Canopy Rental.pdf
SANBI seeks a service provider to rent, install, and maintain a temporary concert stage tunnel canopy at Kirstenbosch National Botanical Garden for three years (Nov-Mar annually). The scope includes design, engineering certification, erection, weekly inspections, provision of crowd barriers, and dismantling.
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Based on 15 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
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Document read
Compliance review
Bid-ready summary
Source: TOR KNBG G579_2026 - Service Provider Concert Canopy Rental.pdf
SANBI requires a service provider to rent a concert stage tunnel canopy at Kirstenbosch National Botanical Garden for three years.
The temporary canopy must replace the collapsed existing structure, be erected each concert season (November to March), comply with health and safety standards, and include design, engineering certification, installation, inspection, and dismantling.
Important Dates
Source: TOR KNBG G579_2026 - Service Provider Concert Canopy Rental.pdf (TENDER)
Tender closing: 14 August 2026 at 11:00.
Compulsory briefing session: 30 July 2026 at 14:00, at the Old Mutual Conference Hall, Visitor Centre, Kirstenbosch National Botanical Garden, Rhodes Drive, Newlands.
Cut-off date for enquiries: 10 August 2026 at 11:00.
Contact Information
Source: TOR KNBG G579_2026 - Service Provider Concert Canopy Rental.pdf (TENDER)
For Supply Chain Management (SCM) enquiries: Email [email protected].
Submission address: Biodiversity Centre, Pretoria National Botanical Garden, 2 Cussonia Avenue, Brummeria, Pretoria.
Submission Guidelines
Source: TOR KNBG G579_2026 - Service Provider Concert Canopy Rental.pdf (TENDER)
Submit one (1) pack of original bid documents and one (1) electronic copy on a USB. Both must include technical and financial proposals.
The envelope must be clearly marked with the Bid Number and the Bidder's Name.
Deliver to the bid box at the Biodiversity Centre, Pretoria National Botanical Garden, 2 Cussonia Avenue, Brummeria, Pretoria, during office hours (08:00 to 16:00 Monday to Friday).
Closing date and time: 14 August 2026 at 11:00. Late submissions will be disqualified.
E-mailed and faxed submissions will not be accepted.
Mandatory documents to include: CSD registration report, fully completed and signed SBD forms, a COIDA Letter of Good Standing (if applicable), signed certificate of attendance from the compulsory briefing session, proposed fee/cost structure per Annexure A, and professional ECSA registration for the Structural Engineer.
Failure to submit in the prescribed manner or missing mandatory documents will result in disqualification.
Returnable Documents
Source: TOR KNBG G579_2026 - Service Provider Concert Canopy Rental.pdf (TENDER)
Bids must be delivered by the stipulated time to the correct address. Late bids will not be accepted.
All bids must be submitted on official forms provided (not to be re-typed).
Bids must be submitted in a sealed envelope marked with bid number and bidder's name.
One original pack and one USB copy, both including technical and financial proposals.
Failure to submit in prescribed manner leads to disqualification.
E-mailed and faxed submissions not accepted.
Submission address: Biodiversity Centre, Pretoria National Botanical Garden, 2 Cussonia Avenue, Brummeria, Pretoria.
Office hours: 08:00-16:00 Monday to Friday.
Evaluation Criteria
Source: TOR KNBG G579_2026 - Service Provider Concert Canopy Rental.pdf (TENDER)
Two-stage evaluation: Stage 1 (Functionality) and Stage 2 (Price and Specific Goals).
Stage 1: Functionality scored out of 100 points. Minimum threshold of 70 points to proceed to Stage 2.
Functionality criteria:
Design and Programme (35 points): Designs, sketches, specifications (25 points); Programme with timeframes and milestones (10 points).
Track Record (65 points): Five relevant reference letters from similar work in last 5 years. Points: 1 letter=5, 2=10, 3=15, 4=20, 5=25. At least 3 letters must be from different organisations.
Resources (20 points): CVs for Structural Engineer and Project Manager. Points based on years of experience: <5=0, >5=5, >10=10, >15=15, >20=20.
SANBI reserves the right to not appoint any bidder with unsatisfactory past performance and to verify all information.
Technical Specifications
Source: TOR KNBG G579_2026 - Service Provider Concert Canopy Rental.pdf (TENDER)
Scope: Rental of a concert stage tunnel canopy at Kirstenbosch NBG for three years, erected annually from November to March.
Key deliverables:
Design and supply a temporary 12m x 10m x 6m high tunnel roof structure with 'cowsheds' (4m x 2m) on either side.
Roof must comply with SANS 10366, withstand wind force 10, include 'as-built' drawings, and have third-party static calculations.
Provide 24 crowd safety barriers (2m long by 1.2m high) and 6 unskilled labourers for 16 hours to assist with speaker tower erection/dismantling.
Include all transportation, erection, weekly inspections, engineering certificates for municipality permit approval, Health & Safety file, and dismantling.
Structural engineer must sign off on: 1 front of house platform and desk, 2 speaker towers next to stage, 2 screen towers, 3 speaker towers on lawn, 1 VIP seating stand, and safety barriers.
Service provider must confirm onsite measurements, protect garden fixtures and plantings, and adhere to SANBI security and health & safety rules.
Methodology
Source: TOR KNBG G579_2026 - Service Provider Concert Canopy Rental.pdf
Submit a brief description of approach and methodology, including designs, sketches, and specifications demonstrating understanding of the scope.
Provide a work plan with timelines, allocation of roles and resources, and indication of subcontracted tasks.
Include proof of experience in managing similar works.
Experience & Qualifications
Source: TOR KNBG G579_2026 - Service Provider Concert Canopy Rental.pdf
Submit at least five reference letters from clients for similar services rendered in the last five years; at least three must be from different organisations.
Provide CVs for key personnel (Structural Engineer and Project Manager) showing previous work experience and individual experience on relevant similar work in the last ten years.
Include certified copies of qualifications and professional registrations.
Points awarded based on years of experience for both Structural Engineer and Project Manager.
Pricing Schedule
Source: TOR KNBG G579_2026 - Service Provider Concert Canopy Rental.pdf
Use the pricing schedule in Annexure A to quote firm prices for each year, including items: Erection of structure, certification and OHS file, monthly rentals (November to March), dismantling and removal, 24 crowd safety barriers, and 6 unskilled labourers for 16 hours.
Include a 10% contingency only for unforeseen City of Cape Town requirements.
Total bid price must be inclusive of all taxes and costs.
Financial Requirements
Source: TOR KNBG G579_2026 - Service Provider Concert Canopy Rental.pdf (TENDER)
Pricing must be firm, inclusive of all costs (VAT, transport, etc.). Non-firm prices or exchange rate variations are not accepted.
Quote fixed prices for three years using the pricing schedule in Annexure A, including monthly rental from November to March each year.
Include a 10% project contingency, only for unforeseen compliance, administrative, or regulatory requirements required by the City of Cape Town.
Payment terms: 30 days from invoice approval. No upfront payments.
Bid validity: 90 days from closing date.
Compliance Requirements
Source: TOR KNBG G579_2026 - Service Provider Concert Canopy Rental.pdf (TENDER)
Mandatory for submission:
CSD registration report.
Tax Compliance: Submit SARS PIN or TCS certificate; if registered on CSD but no PIN, provide CSD number. Foreign suppliers may be exempt if they answer 'NO' to all tax presence questions.
B-BBEE: Submit a B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs & QSEs) to qualify for preference points.
COIDA: Letter of Good Standing from Compensation Commissioner if applicable.
Professional registration: Structural Engineer must have valid ECSA registration.
Declaration: Complete SBD forms including disclosure of state employment, relationships, and collusion.
General compliance: Adhere to OHSA, COIDA, NEMA, Waste Act, and SANBI's health, safety, and environmental policies.
B-BBEE Requirements
Source: TOR KNBG G579_2026 - Service Provider Concert Canopy Rental.pdf (TENDER)
Submit a B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs & QSEs) to qualify for preference points.
Specific goals: 20 points allocated for Black Ownership (10 points) and Female Ownership (10 points), verified via CSD.
Health & Safety
Source: TOR KNBG G579_2026 - Service Provider Concert Canopy Rental.pdf
Comply with Occupational Health & Safety Act (OHSA), Compensation for Occupational Injuries & Diseases Act (COIDA), and SANBI's Health & Safety specifications.
Provide and update a Health & Safety file for the duration of each concert season.
Staff may require induction training on garden evacuation procedures.
Take precautions to prevent damage to fixtures, fittings, trees, plantings, paths, and walkways.
Adhere to all SANBI security and garden rules, being mindful of visitors and staff.
Environmental
Source: TOR KNBG G579_2026 - Service Provider Concert Canopy Rental.pdf
Comply with National Environmental Management Act (NEMA) and National Environmental Management: Waste Act.
Adhere to SANBI's environmental policies and specifications.
Contractual Terms
Source: TOR KNBG G579_2026 - Service Provider Concert Canopy Rental.pdf
Contract period: Three years, reviewed annually based on performance and funding availability.
Form of contract: SANBI Contractor Services Agreement.
Successful bidder must sign written contract form (SBD7).
Confidentiality: All SANBI-provided information is confidential and cannot be shared without written consent.
Fraud and corruption: Bids may be rejected if bidder has abused SCM systems, committed fraud, or failed to perform on previous contracts.
Liability: SANBI not liable for bid preparation costs.
Key personnel replacement requires SANBI approval of similarly qualified individuals.
Requirements
Source: TOR KNBG G579_2026 - Service Provider Concert Canopy Rental.pdf (TENDER)
Bidders must reference the tender title when submitting.
All documents must be in English.
Do not assume prior submissions to SANBI will be considered.
Bidders must declare any state employment, relationships with procuring institution staff, or interests in other related enterprises.
Bidders must confirm compliance with tax obligations and submit SARS PIN or CSD number.
Foreign suppliers must complete a questionnaire regarding tax presence in RSA.
DocumentSpecial Conditions of a Contract.pdfReview complete
Submission Guidelines
Source: Special Conditions of a Contract.pdf (TENDER)
Any award is conditional on accepting the Special Conditions of Contract as minimum terms.
Submit the General Conditions of Contract, duly signed by an authorised representative, with your bid.
Upon award, a Service Level Agreement or Standard Independent Contractor Agreement will be concluded based on draft Service Level Indicators in the tender pack.
You may comment on draft Service Level Indicators/Milestones, explain each comment, and use an easily identifiable colour font or 'track changes' for amendments.
SANBI reserves the right to accept or reject any amendments proposed by a bidder.
SANBI reserves the right to cancel or terminate the tender process at any stage, including after the closing date, presentations, evaluation, or notification of preferred bidders.
Award may be made to multiple bidders based on size or geographic considerations.
Bidders bear all costs of preparing, submitting, and presenting their tender; SANBI is under no obligation for these costs.
This document prevails over any briefing session information unless expressly amended in writing.
Evaluation Criteria
Source: Special Conditions of a Contract.pdf (TENDER)
Must be tax compliant; must not be on National Treasury's Register of Tender Defaulters or List of Restricted Suppliers; must submit valid Tax Clearance Certificate; must not have engaged in corrupt or fraudulent practices; must declare no conflict of interest or access to SANBI proprietary information.
Technical Specifications
Source: Special Conditions of a Contract.pdf (TENDER)
SANBI may award to a bidder not scoring the highest points, per PPPFA.
SANBI may negotiate with preferred bidder(s) on any terms, including price.
SANBI may accept part of a tender rather than the whole.
SANBI may conduct site inspections, product evaluations, or explanatory meetings to verify service quality.
SANBI may correct mistakes in bid documents or the tender process.
In case of conflict between the bidder's proposal and the Service Level Agreement, the Service Level Agreement prevails.
Quality Management
Source: Special Conditions of a Contract.pdf
SANBI reserves the right to award to a bidder not scoring the highest points, per PPPFA.
SANBI may negotiate with preferred bidder(s) on any terms, including price.
SANBI may accept part of a tender.
SANBI may conduct site inspections, product evaluations, or explanatory meetings to verify service quality.
SANBI may correct mistakes in bid documents or the tender process.
Compliance Requirements
Source: Special Conditions of a Contract.pdf (TENDER)
You must be tax compliant. SANBI can withdraw an award or cancel a contract if non-compliance is found, including fraudulent Tax Clearance Certificates or CSD verification failure.
You must remain tax compliant for the full contract term.
No award to bidders on the National Treasury Register of Tender Defaulters or List of Restricted Suppliers.
SANBI can withdraw an award or cancel a contract if a bidder is blacklisted by another government institution.
In your technical response, declare that you will: act honestly and diligently; employ adequate resources; manage conflicts of interest; comply with laws; disclose material information; avoid fraudulent marketing; prioritise SANBI's interests; and protect SANBI's confidential information.
SANBI can disqualify bidders for collusive tendering, anti-competitive conduct, seeking unlawful assistance, offering inducements, accepting inducements, paying contingent fees, past such conduct, or convictions for fraud/forgery.
You indemnify SANBI for costs or damages from breach of bid conditions.
You participate at your own risk and cost; SANBI is not liable for your participation costs or damages.
Declare on SBD1 that you had no access to SANBI proprietary information giving unfair advantage.
SANBI may terminate or suspend the contract if funds are unavailable, with payment for services delivered up to that date.
Appeals are allowed within 10 working days from award.
Contractual Terms
Source: Special Conditions of a Contract.pdf
You indemnify SANBI for costs or damages from breach of bid conditions.
This document prevails over briefing session information unless expressly amended in writing.
You participate at your own risk and cost; SANBI is not liable for your participation costs or damages.
You must be tax compliant; SANBI can withdraw award or cancel contract for non-compliance.
No award to bidders on National Treasury's defaulters or restricted suppliers lists.
South African law governs; you submit to exclusive jurisdiction of South African courts.
You are responsible for your personnel and subcontractors complying with all bid terms.
Maintain confidentiality of bid information; do not disclose without SANBI approval.
Do not distribute, reproduce, or transmit bid documents except for tender preparation; return upon request.
Declare on SBD1 no access to SANBI proprietary information giving unfair advantage.
SANBI may terminate or suspend contract if funds unavailable, with payment for services delivered.
Appeals allowed within 10 working days from award.
Your tender terms are incorporated by reference; misrepresentations may lead to termination and claims.
Service Level Agreement prevails over your proposal in case of conflict.
Special Conditions
Source: Special Conditions of a Contract.pdf (TENDER)
Any award is conditional on accepting the Special Conditions of Contract as minimum terms.
Submit the General Conditions of Contract, duly signed, with your bid.
Upon award, a Service Level Agreement or Standard Independent Contractor Agreement will be concluded based on draft Service Level Indicators.
SANBI reserves the right to vary draft Service Level Indicators/Milestones during negotiations.
You may comment on draft Service Level Indicators/Milestones, explain comments, and use identifiable formatting for amendments.
SANBI reserves the right to accept or reject amendments proposed by a bidder.
SANBI reserves the right to cancel or terminate the tender process at any stage.
Award may be made to multiple bidders based on size or geography.
Bidders bear all costs of preparing, submitting, and presenting their tender.
This document prevails over briefing session information unless expressly amended in writing.
Section
Source: Special Conditions of a Contract.pdf
SANBI reserves the right to award to a bidder not scoring the highest points, per PPPFA.
SANBI may negotiate with preferred bidder(s) identified in evaluation.
SANBI may conduct site inspections, product evaluations, or explanatory meetings to verify service quality.
SANBI may correct mistakes in bid documents or the tender process.
SANBI may cancel or terminate the tender process at any stage.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
2 Cussonia Ave, Brummeria, Pretoria, 0184, South Africa
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