The musina-makhado special economic zone (mmsez) invites tenders from professional architectural service providers to form a panel for a 36-month period. The selected panel will provide architectural services for various projects, including industrial and building services. Bidders must be registered with sacap, meet ownership and experience requirements, and submit a comprehensive tender by 18 august 2026.
Key Requirements
Submit bids by 18 August 2026, 11:00, at MMSEZ Offices, 93 Biccard Street, Polokwane, 0699. Late, telephonic, faxed, or emailed bids will not be accepted.
Provide proof of ownership and control by registered professionals (at least 51%) and SACAP registration for all key personnel.
Demonstrate a minimum of 10 years company experience in architectural services and list at least one registered professional architect as a Key Person.
Submit a Project Execution Plan (PEP) for a typical greenfield industrial project, covering initiation, planning, execution, and close-out.
Meet functionality criteria with a minimum score of 70 out of 100, including experience, key person experience, supporting team, and PEP.
Include all required returnable documents, such as Form of Offer, Contract Data, Ownership Particulars, and proof of Professional Indemnity insurance (at least twice the contract amount).
Ensure tax compliance by submitting a valid Tax Clearance Certificate or CSD number, and complete all B-BBEE and preference point forms.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
10 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Based on 4 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
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Document read
Compliance review
Bid-ready summary
The tender is for the appointment of a panel of professional architectural service providers for 36 months.
The panel will provide architectural services for MMSEZ projects, including industrial and building services.
The tender document includes tendering procedures, returnable documents, contract data, pricing data, scope of services, and site information.
The Employer is Musina-Makhado Special Economic Zone.
Important Dates
Source: Architectural Services Panel.pdf (TENDER)
Closing date: 18 August 2026, 11:00.
No tender clarification meeting is scheduled.
Tender validity period: 180 days from closing date.
Briefing Session
Source: Architectural Services Panel.pdf (TENDER)
No tender clarification meeting will be held for this tender.
The Tender Clarification Meeting Certificate (MMSEZ-04) is listed as a returnable document but is only applicable if a meeting is held; since none is scheduled, it may not be required.
Submit bids in the tender box at MMSEZ Offices, 93 Biccard Street, Polokwane, 0699.
Closing date: 18 August 2026, 11:00. Late, telephonic, faxed, or emailed bids will not be accepted.
Use official forms only (do not re-type). Complete and sign all required forms.
Submit the tender document bound as received, including all returnable documents and schedules.
Mark the back of the envelope with tenderer's name, contact address, telephone number, and in the top left corner: "Tender no" and "Tender for ARCHITECTURAL Services".
A two-envelope procedure is not followed; submit as a single package.
Tender validity period: 180 days from closing date.
No tender clarification meeting will be held.
Ensure all required documents are included; missing documents may lead to disqualification.
Required returnable documents include: Form of Offer and Acceptance (C1.1), Contract Data, Ownership Particulars (MMSEZ-01), Projects Particulars (MMSEZ-02), Declaration of Interest (MMSEZ-05), Board Resolution (MMSEZ-06 or 07/08 for JV), Independent Bid Determination (MMSEZ-09), Preference Points Claim (MMSEZ-10), and Activity Schedule (C2.2.2 or C2.2.3).
For JV/Consortium: include JV agreement, power of attorney, and establishment document signed by all parties.
Proof of Professional Indemnity insurance at least twice the contract amount is required.
Company profile must show minimum 10 years experience in architectural services.
Provide proof of SACAP registration for all professionals (lead and supporting).
Provide proof of CSD registration.
All documents must be signed by authorised persons; attach proof of authority (e.g., company resolution).
Returnable Documents
Source: Architectural Services Panel.pdf (TENDER)
Returnable documents include: C1.1 Form of Offer and Acceptance, Contract Data, MMSEZ-01 Ownership Particulars, MMSEZ-02 Particulars of Projects, MMSEZ-04 Tender Clarification Meeting Certificate (if applicable), MMSEZ-05 Declaration of Interest, MMSEZ-06/07/08 Resolutions, MMSEZ-09 Certification of Independent Bid Determination, MMSEZ-10 Preference Points Claim Form, Activity Schedule (C2.2.2 or C2.2.3).
Also required: Proof of SACAP registration for all professionals, company profile with 10 years experience, proof of CSD registration, proof of PI insurance, and documentation proving 51% ownership by registered professionals.
All documents must be duly completed and signed where applicable.
For JV/Consortium: include JV agreement, power of attorney, and establishment document.
Evaluation Criteria
Source: Architectural Services Panel.pdf (TENDER)
Evaluation in 5 stages: Stage 1 Administrative Compliance, Stage 2 Substantive Compliance, Stage 3 Functionality, then Price and Preference points.
Stage 1 (Administrative): Not automatic disqualification; missing items can be requested, but failure to provide within 7 days leads to disqualification. Required: Preference Points Claim Form & B-BBEE certification, Company/CC/Trust/Partnership registration certificates, Original Valid Tax Clearance Certificate, Tax Compliance Status PIN, VAT Registration Certificate, Entity/JV Partners company profile.
Stage 2 (Substantive): Missing or incomplete documents lead to disqualification. Required: SBD1 Invitation to Bid, MMSEZ-05 Bidder's Disclosure, MMSEZ-04 Tender Clarification Meeting Certificate (if applicable), MMSEZ-02 Particulars of Projects, Pricing Schedule (C2.2.2 or C2.2.3), C1.1 Form of Offer, Contract Data, MMSEZ-06/07/08 Resolutions, JV/Consortium Agreement (if applicable), Power of Attorney (if applicable), Proof of PI Insurance (at least twice contract amount), MMSEZ-01 Ownership/Control by SACAP professionals >51%, CSD Registration, Company profile with 10 years experience, Lead Architect (Pr. Arch) with 15+ years experience, 3 Supporting Professional Architects/Technologists (Pr. Arch/Pr. Arch Tech).
Stage 3 (Functionality): Scored out of 100; minimum 70 points to proceed. Criteria:
Experience of Bidding Entity (30 points): Projects with professional fee ≥ R5 million (incl. VAT) in architectural services (industrial and building). Each project requires Letter of Appointment/PO and signed Reference Letter. Points: 1 project=5, 2=10, 3=15, 4=20, 5+=30.
Key Person Experience (25 points): Lead Architect (Pr. Arch) with B-Degree in Architectural Studies, 15+ years post-qualification experience in industrial and building services. Points: <15 years=0, 15-19 years=15, 20+ years=25. Technologists/Technicians not considered.
Supporting Professional Team (30 points): Minimum 3 additional architectural professionals (Pr. Arch or Pr. Arch Tech) with B-Degree and 5+ years experience. Each scored: 15+ years=10, 10-14=7, 7-9=5, 5-6=2, <5=0.
Project Execution Plan (10 points): Provide PEP for a typical greenfield industrial project (stages 1-4). Assessed on understanding: No=0, Some=1, Average=3, Excellent=5. Also scored on Initiation=2, Planning=2, Execution=4, Close Out=2.
After functionality, price and preference points are evaluated (Method 2).
Technical Specifications
Source: Architectural Services Panel.pdf (TENDER)
Scope: Appointment of a panel of professional architectural service providers for a period of 36 months.
Services include architectural services covering industrial and building services.
The panel will be appointed for various projects under MMSEZ.
The tenderer must be an architectural business undertaking under full-time supervision of a registered professional architect or architectural technologist, owned and controlled by registered professionals by at least 51% (in number, shareholding, and voting power).
Multidisciplinary practices are allowed if the architectural division meets the ownership/control requirements.
At least one registered professional architect must be listed as a Key Person in Contract Data.
Provide a Project Execution Plan (PEP) for a typical greenfield industrial project, covering initiation, planning, execution, and close-out.
The PEP must be comprehensive, with assumptions clearly stated.
The tenderer must provide access for inspections to their offices as required by the Employer.
The contract will be governed by the Standard Conditions of Tender (August 2019 edition) as per CIDB Standard for Uniformity in Construction Procurement.
Methodology
Source: Architectural Services Panel.pdf
Provide a Project Execution Plan (PEP) for a typical greenfield industrial project (e.g., new plant facility on MMSEZ North Site).
PEP must cover stages 1 to 4 (Initiation, Planning, Execution, Close Out).
Include all relevant elements of a PEP; state assumptions clearly.
The PEP will be scored on understanding of the problem and completeness.
The tenderer must also provide an organogram and CVs for proposed technical staff.
Experience & Qualifications
Source: Architectural Services Panel.pdf
Company experience: Minimum 10 years in architectural services (company profile required).
Lead Architect: Must be registered as Professional Architect (Pr. Arch) with SACAP, minimum 15 years post-qualification experience in industrial and building services. Technologists/Technicians not considered.
Supporting team: Minimum 3 additional architectural professionals (Pr. Arch or Pr. Arch Tech) with B-Degree and 5+ years experience. Provide organogram, CVs, certified qualifications, ID copies.
Project experience: Provide details of projects completed in last 5 years (Form MMSEZ-02) with Letters of Appointment/POs and Reference Letters for projects with professional fees ≥ R5 million.
All professionals must be listed as Key Persons in Contract Data.
Proof of SACAP registration for all professionals must be submitted.
Quality Management
Source: Architectural Services Panel.pdf
No explicit quality management system (e.g., ISO) is required in the extracted text.
Quality is implied through professional registration and experience requirements.
The Project Execution Plan must be comprehensive, indicating understanding of quality in project delivery.
The Employer may inspect the tenderer's offices to verify capabilities.
Pricing Schedule
Source: Architectural Services Panel.pdf
Complete the Pricing Schedule using Activity Schedule C2.2.2 (value-based fees) or C2.2.3 (time-based fees) as specified.
Pricing instructions are in C2.1; follow them strictly.
The pricing schedule must be fully completed and signed.
Fees should be based on the 2026 Guideline for Professional Fees (Appendix A) as per Architectural Profession Act.
No specific payment terms are stated in the extracted text; refer to contract data.
Financial Requirements
Source: Architectural Services Panel.pdf (TENDER)
Pricing must be submitted using the Activity Schedule (C2.2.2 for value-based fees or C2.2.3 for time-based fees) as specified in the tender.
Pricing instructions are detailed in C2.1; complete the pricing schedule fully.
Proof of Professional Indemnity (PI) Insurance is required, at least twice the contract amount.
The tender is subject to the Preferential Procurement Policy Framework Act and Regulations.
No specific financial capacity requirements (e.g., turnover) are stated in the document.
Payment terms are not explicitly detailed in the extracted text; refer to the contract data for specifics.
Compliance Requirements
Source: Architectural Services Panel.pdf (TENDER)
Tax Compliance: Submit SARS Tax Compliance Status PIN or CSD number. If no PIN, provide CSD number. For JV/consortium, each party must submit separate TCS certificate/PIN/CSD number.
B-BBEE: Submit Preference Points Claim Form (MMSEZ-10) and B-BBEE certification. Complete Declaration of Designated Groups (MMSEZ-03) if applicable.
Company Registration: Provide Company/CC/Trust/Partnership registration certificates.
VAT Registration: Provide VAT Registration Certificate from SARS.
CSD: Must be registered on Central Supplier Database (CSD) and provide proof.
Professional Registration: All registered principals must be registered with SACAP (or relevant council) and provide proof of registration. Lead Architect must be Pr. Arch with 15+ years experience; supporting professionals must be Pr. Arch or Pr. Arch Tech.
Ownership: Entity must be owned and controlled by registered professionals by at least 51% (MMSEZ-01 form).
State employees: Bids from persons in service of the state, or companies with directors who are state employees, will not be considered.
Declaration of Interest: Complete MMSEZ-05 form; failure to do so renders bid non-responsive.
No bids from persons listed on National Treasury's Database of Restricted Suppliers or Register for Tender Defaulters.
Foreign suppliers: Complete questionnaire if applicable; must have RSA residency, branch, permanent establishment, or source of income to require tax compliance.
B-BBEE Requirements
Source: Architectural Services Panel.pdf (TENDER)
B-BBEE certification is required as part of administrative compliance.
Complete Preference Points Claim Form (MMSEZ-10) and Declaration of Designated Groups (MMSEZ-03) if applicable.
The bid is subject to Preferential Procurement Regulations 2022.
B-BBEE status will be used for preference points evaluation.
EME/QSE status should be indicated on MMSEZ-03 form.
Health & Safety
Source: Architectural Services Panel.pdf
No specific health and safety requirements are stated in the extracted text.
As a professional services tender, OHS may be covered under general contract conditions.
The PEP may need to address safety considerations for design projects.
Contractual Terms
Source: Architectural Services Panel.pdf
Contract duration: 36 months (panel appointment).
The successful bidder must sign a written contract form (SBD7).
Joint ventures/consortia must accept joint and several liability for contract obligations.
The Employer is Musina-Makhado Special Economic Zone.
The contract will be governed by the Standard Conditions of Tender (August 2019) and Contract Data.
The Employer may terminate the contract under conditions specified in the contract.
The tenderer must provide access for inspections to their offices as required.
Errors/omissions in tender may be corrected; if tenderer does not accept corrections, tender may be deemed non-responsive.
Requirements
Source: Architectural Services Panel.pdf (TENDER)
Bids must be submitted on official forms; do not re-type.
Bids must be delivered to the correct address by the stipulated time; late bids not accepted.
The bid is subject to PPPFA, Preferential Procurement Regulations, GCC, and any special conditions.
Successful bidder must sign SBD7 contract form.
Tax compliance: Submit TCS PIN or CSD number; each JV party must submit separately.
No bids from state employees or companies with state employee directors.
Failure to provide required particulars may render bid invalid.
The tender document must be returned bound as received.
The Employer's agent is the MMSEZ project manager.
Tenderers must provide access for inspections.
The tender validity period is 180 days.
Section
Source: Architectural Services Panel.pdf
Evaluation stages: Administrative Compliance, Substantive Compliance, Functionality, then Price and Preference.
Administrative compliance items: Preference Points Claim Form & B-BBEE certification, Company registration certificates, Tax Clearance Certificate, Tax Compliance PIN, VAT Registration, Company profile.
Substantive compliance items: SBD1, MMSEZ-05, MMSEZ-04 (if applicable), MMSEZ-02, Pricing Schedule, C1.1, Contract Data, MMSEZ-06/07/08, JV Agreement (if applicable), Power of Attorney (if applicable), PI Insurance, MMSEZ-01, CSD Registration, Company profile with 10 years experience, Lead Architect with 15+ years, 3 Supporting Professionals.
Functionality criteria: Experience (30), Key Person (25), Supporting Team (30), PEP (10). Minimum 70 points to proceed.
Evaluation method: Method 2 (price and preference after functionality).
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
29 Market St, Polokwane Central, Polokwane, 0699, South Africa
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eTenders.gov.za
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Last checked
04 Aug 2026
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