Supply and delivery of boiler pneumatic cylinder spares on an 'as and when required' basis for 5 years at kendal power station

{"name":null,"email":null,"phone":null,"department":"Kendal Power Station installation of Boiler","address":"Cold weather Working on cold weather Health Shivering,flue andFrosthypothermia.bite, cold and Warm jackets andtootheremployees.warm clothing are issued 2 Contractor OHSAct. ERW 2"}

Eligibility criteria are not explicitly stated in the provided document, but typical requirements for Eskom tenders include: being a registered supplier with Eskom, having relevant experience in supplying power plant spares, demonstrating compliance with safety and environmental regulations, and having the capacity to deliver on an 'as and when required' basis over 5 years.

Scope: supply, delivery and installation of boiler pneumatic cylinders at Kendal Power Station.

• Supply and delivery on an 'as and when required' basis for 5 years.
• Installation and commissioning of the new system is included.
• Work involves installing auxiliary air pneumatic cylinders, opening and closing breakers, and manual handling of heavy equipment.
• Contract duration: 5 years.

The document references Occupational Health and Safety Risk Assessment procedure 32-520. Bidders must comply with the OHS Act and related regulations, including hazardous chemical substances, machinery, and environmental regulations for workplaces.

Hazard identification and risk assessment for the supply, delivery and installation of Boiler Pneumatic Cylinders at Kendal Power Station. The assessment covers vehicle accidents, ash dust exposure, coal dust exposure, manual handling, use of lifting equipment, slippery surfaces, chemical vapours, falling objects, cold weather, dangerous insects and reptiles, insufficient lighting, release of pressure, defective lifts, excessive walking on stairs, staircases, criminal activity, road conditions, weather conditions, fatigue, and live plant electrocution.

Closing date: 27 January 2025.

{"name":"__________________________________________________________","email":null,"phone":null,"department":null,"address":null}

The E-Tendering Training Acknowledgement Form is a mandatory returnable document. It must be fully completed and submitted to Eskom within the prescribed period; failure to do so will render the tenderer non-responsive and disqualified from the procurement process.

The E-Tendering Training Acknowledgement Form is a mandatory returnable document. It must be fully completed and submitted to Eskom within the prescribed period; failure to do so will render the tenderer non-responsive and disqualified from the procurement process.

The only explicit eligibility criterion mentioned is the mandatory submission of the fully completed e-Tendering Training Acknowledgement Form. Bidders must also be able to operate the E-Tendering Solution, as confirmed by their acknowledgment of self-training. No other eligibility criteria are provided in the document.

E-Tenderers’ E-Tendering Document 240-9722574 Rev 1

Identifier

Training Acknowledgement

Effective Date August 2023

Form Review Date August 2026

Annexure NO.: ______

Acknowledgement form – e-tendering training

Enquiry no: [......................................................]

Business name/JV: _______________________________________________________

Contact Person: __________________________________________________________

Tel (landline): _________________________________________

Cellphone: ____________________________________________

E-mail address: ________________________________________

Acknowledgment: [Select and complete in full applicable paragraph below]

I _________________________________________ (Tenderer’s Name) acknowledge that I have undergone

self-training though the e- Tendering Noddy Guide or video or via a clarification meeting for me to understand.

I am satisfied with my self-training and confirm that I will be able to operate the E- Tendering Solution.

This document is a Mandatory returnable prior to for E-Tendering. Failure to FULLY complete the

form and submit it to Eskom within prescribe period will render the Tenderer non-responsive and will

be disqualified from the Procurement Process.

Authorized Signature: _____________________________________________________________

Designation: _____________________________________________________________________

Date: _________________________

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E-Tenderers E-Tendering Training Acknowledgement Form - 27 January 2025

Template ID: 240-9722574 (Rev 1) E-Tenderers’ E-Tendering Training Acknowledgement Form

No specific requirements found

Closing time: 10:00 on 2026-09-04.

Bidders must submit the completed and signed Authorisation Form, along with all required returnable documents, to the designated submission point before the closing time. The Authorisation Form must be signed by an authorised representative of the bidder. Failure to submit a complete and signed form may lead to disqualification.

Eligibility criteria are not explicitly detailed in the provided text, but typical requirements for Eskom tenders include being a registered supplier, having relevant experience in supplying similar spares, and meeting all technical and compliance standards. Bidders must also comply with South African procurement regulations and Eskom's supplier requirements.

The tender is for the supply and delivery of boiler pneumatic cylinder spares on an 'as and when required' basis for a period of 5 years at Kendal Power Station. The scope includes the provision of spares as needed, with delivery to the specified location. Bidders must be able to supply the required spares in accordance with Eskom's technical specifications and quality standards.

Bidders must be registered on the Central Supplier Database (CSD) and have a valid tax compliance status. The Authorisation Form must be completed and signed by an authorised representative.

of the goods ......................................................................................... 4

2.1 Scope .................................................................................................................................................... 4

2.1.1 Purpose ........................................................................................................................................ 4

2.1.2 Applicability .................................................................................................................................. 4

2.2 Normative/Informative References ....................................................................................................... 4

2.2.1 Normative ..................................................................................................................................... 4

2.2.2 Informative ................................................................................................................................... 4

2.3 Abbreviations ........................................................................................................................................ 5

2.4 Definitions

Bidders must meet the technical specifications, quality standards (ISO 9001), and safety regulations. Compliance with Eskom's supplier quality management requirements (QM-58) is required.

Scope: Supply and delivery of boiler pneumatic cylinder spares on an 'as and when required' basis for 5 years at Kendal Power Station.

Items required:

• Positioner, valve, pneumatic (item 0758281): 655 units.
• Positioner, valve, electropneumatic (item 0174533): 60 units.
• Wind-box damper pneumatic cylinder, LP10 series (item 0731510): 600 units.
• Burner tilt pneumatic cylinder, STI series (item 0731509): 126 units.

All spares must be to OEM specification. Vendors must ensure they are performing against the correct drawing revision number.

Services required: Factory Acceptance Testing (FAT) with reports and certificates; provision of installation, operation and maintenance manuals in English.

Delivery: Kendal Power Station Stores Receiving. Working times Monday-Thursday 07:15-16:30, Friday 07:15-12:15. Delivery times Monday-Thursday 08:00-15:30, Friday 08:00-10:30. After-hours/weekend deliveries for breakdowns by prior agreement.

Packaging: Items must be suitably packaged and preserved for long-term storage. Heavy items must have lifting points, centre of gravity and safe lifting instructions marked.

Marking: Each item must be clearly marked with Purchase Order number, Contract number, Supplier name, material description, quantity, delivery note number, serial number and handling/lifting instructions.

Lead times: Bidders must state lead times for each item. Emergency/breakdown call-off response and despatch times must be committed.

Partial deliveries: Only with prior written agreement.

Documentation: All documentation in English, electronic (PDF), with revision status. A document register must be maintained.

Quality standards: ISO 9001:2015, ISO 9001:2008, ISO 14001:2004, BS EN 10204:2004.

Eskom specifications: 240-10565800 (Supplier Quality Management Specification), QM-58 (Supplier Contract Quality Requirements Specifications).

Kendal specific: Kendal Quality Manual (*1017374), Non-Conformance, Corrective and Preventive Action (*1017357), Control and Approval of Quality Plan (*1017482).

Quality control: The Supplier must have a documented management system implemented per ISO 9001:2015. A Contract Quality Plan and QCPs are required before contract award/execution.

Factory Acceptance Testing (FAT): Required, with FAT reports and certificates.

Documentation: All documentation in English, electronic (PDF), with revision status. A document register must be maintained. The Purchaser approves all documents.

Product preservation: The Supplier must submit preservation, shipping and transportation procedures for review. The Purchaser may witness packaging, loading and offloading.

Invoices must be based on the Price Schedule. Each invoice must include: Supplier and Supply Manager names and addresses, contract number and title, Supplier's VAT registration number, Purchaser's VAT registration number, description of goods/services per Price Schedule, total excluding VAT, VAT amount, and total including VAT.

Submit invoices to [email protected] after goods pass quality control and goods receipt.

Payment: After goods pass quality control and goods receipt, the Supply Manager issues a payment certificate. The supplier then provides a tax invoice for the amount stated in the certificate.

Invoice address: Eskom Holdings SOC Ltd, Kendal Power Station, Private Bag X7272, Emalahleni, 1035.

Invoice must include: Supplier and Supply Manager names and addresses, contract number and title, Supplier's VAT registration number, Purchaser's VAT registration number, description of goods/services per Price Schedule, total excluding VAT, VAT amount, and total including VAT.

Submit invoices to [email protected].

Insurance: The Supplier is responsible for transport to site and insuring goods in transit until delivery and acceptance at Kendal Stores, unless otherwise specified in the Contract Data.

Records of Defined Cost: Must be kept for a minimum of 5 years after final payment.

Quality: Compliance with ISO 9001:2015 and Eskom Supplier Quality Management Specification 240-105658000 or QM-58. A Contract Quality Plan and QCPs are required.

Health and safety: Compliance with OHS Act, Eskom SHE standards/directives, Eskom Life Saving Rules, and other relevant legislation.

Environment: Provide Environmental Policy per ISO 14001:2015, a signed Contractor's Environmental Management Plan (EMP), and a Waste Management Plan.

Subcontracting: The Supplier remains fully responsible for all subcontracted work.

Compliance with: OHS Act (including Construction Regulations), Compensation for Occupational Injuries and Diseases Act, Basic Conditions of Employment Act, National Environmental Management Act, Environment Conservation Act, National Road Traffic Act, SANS Standards, Eskom Plant Safety Regulations, National Disaster Management Act (Covid-19).

Eskom procedures: SHEQ Policy 32-727, Construction safety health and environmental procedure 32-136, Life Saving Rules procedure 240-62196227, Vehicle and Driver Safety Management procedure 32-93.

Life Saving Rules: Open, isolate, test, earth, bond, and/or insulate before touch (above 1000 V). Hook up at heights. Buckle up (seat belts mandatory, zero tolerance). Be sober (no drugs or alcohol). Use a permit to work where required.

Risk management: Must comply with Kendal Quality Manual (*1017374) and Kendal Integrated Risk Management Procedure (*1017401).

Personal Protective Equipment: Per work instruction *1019284.

Compliance with ISO 14001:2015 and SHEQ Policy statement 32-727.

The Supplier must provide: Environmental Policy per ISO 14001:2015, a signed Contractor's Environmental Management Plan (EMP) for site-specific activities, and a Waste Management Plan.

Contract duration: 5 years on an 'as and when required' basis.

Insurance: Provided by the Purchaser as per Core Clause Z13.1 in the Contract Data.

Change management: Changes to scope, quantities, delivery dates or specifications managed per contract change control and NEC compensation event procedures. The Supplier must notify the Supply Manager promptly of potential compensation events.

Records: The Supplier must keep full and accurate records of Defined Costs and other contract records for at least 5 years after final payment.

Subcontracting: The Supplier remains fully responsible for subcontracted work. No preferred subcontractors listed. The Supplier must comply with socio-economic or local procurement requirements in the Contract Data.

Drawings: Provided by the Purchaser on request, if available.

5.10 Quality ............................................................................................................................................ 11

{"closingDate":"27 June 2023"}

{"name":null,"email":null,"phone":null,"department":"ies and that","address":null}

The document does not specify technical or financial eligibility criteria for this tender. However, suppliers must be registered on the Eskom Vendor Database and must comply with the Integrity Pact, including signing the Integrity Declaration Form. They must also be able to supply the required boiler pneumatic cylinder spares as per the tender specifications.

1.1 Scope

The Eskom Supplier Integrity Pact (Integrity Pact) is applicable to Eskom Holdings SOC Ltd (including all

wholly owned subsidiaries) and all existing and potential suppliers (as per the definition hereunder).

1.2 Purpose

The integrity pact is a pact between Eskom and its suppliers that prescribes the “ethical behaviour”. Ethical

behaviour is desirable/acceptable conduct (actions and decisions) that will bring about good/appropriate

consequences/outcomes in the interaction with others. Ethical behaviour incorporates ethical values and

considers not only what is good for oneself, but also what is good for others. Eskom considers such behaviour

of paramount importance and expects every existing/potential supplier and its own employees/directors to

always act ethically and with integrity.

Eskom commits to ensuring that it implements a procurement policy/procedure that aligns to all applicable

South African laws and regulations, as well as the constitutional principles of fairness, transparency, equity,

cost effectiveness and competitiveness.

This document supplements all other relevant Commercial and Ethics related policies/codes/procedures.

1.3 Preamble

In order to achieve this purpose, all Eskom suppliers are required to read this Integrity Pact and to complete,

sign and submit the Integrity Declaration Form whenever they participate in any Eskom procurement process.

Eskom and its suppliers commit to honouring their respective obligations herein, and agree to refrain from

any form of dishonesty, fraud, and/or corruption throughout the entire procurement process, including

tendering practices that are in bad faith, unfair and anti-competitive (e.g., under-pricing/collusion/bid rigging)

2. Definitions

Term Definition

Conflict of Interest A conflict of interest arises when one’s personal interests, personal

financial interests or any other interests, affect, or could be perceived to

affect, or has the potential to affect one’s objectivity and discretion and/or

the objectivity and discretion of another in performing Eskom duties or

making decisions on behalf of Eskom. This means that an employee or

director is in a position to make a decision (or influences a decision) that

is not fair and objective in order to benefit personally, or to benefit related

and /or inter-related persons.

Director Means a member of the board of Eskom, or a board of its subsidiary or

an alternate director of such board and includes a person occupying the

position of a director, by whatever name designated, or a prescribed

officer, or a person who is a member of a committee of the board or of

the audit committee, irrespective of whether the person is also a member

of such board.

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Eskom Supplier Integrity Pact Unique Identifier: 240-113650212

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Employment equity The Employment Equity Act promotes equity in the workplace,

ensures that all employees receive equal opportunities and that

employees are treated fairly by their employers. The law protects a

person from unfair treatment and any form of discrimination.

Employee (s) Also referred to as staff members. These include individuals employed

by Eskom on a permanent basis, contract labour, temporary employees,

part-time employees, casual employees, occasional employees, fixed-

term contractors, learners, and others acting on behalf of Eskom or its

subsidiaries.

Eskom Registered Vendor Means a current or potential supplier who may be a natural or juristic

person and includes any employee of such supplier acting within the

course and scope of his/her employment, or any agent or manager acting

for or on behalf of, or in the interests of the supplier registered as a vendor

on the Eskom Vendor Database.

Supplier Means any natural person or juristic person that does business with

Eskom or tenders to do business with Eskom, or is registered on Eskom’s

Vendor Database, such as consultants, contractors, sub-contractors and

providers of goods and services.

3. Abbreviations

Abbreviation Explanation

DOI Declaration of Interest

ETC EXCO Tender Committee

NDA Non-disclosure agreement

RFP Request for Proposal

RFQ Request for Quotation

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4. Supplier’s Obligations

4.1 Eskom’s suppliers accept that they will at all times:

4.1.1 Maintain an impeachable standard of integrity in all their business and personal dealings and take all

reasonable measures necessary to prevent all dishonest, unfair, fraudulent, corrupt, and illegal

practices during any stage of the Eskom procurement process including the execution of contracts

and contract modifications.

4.1.2 Ensure that they are familiar with all publicly available Eskom policies/ procedures/codes that impact

the supply chain processes including, but not limited to Eskom’s Standard Conditions of Tender.

4.1.3 Reject all improper business practices (as may be prohibited by Eskom).

4.1.4 Not abuse the trust placed in them by Eskom employees, or misuse opportunities arising during their

interaction with Eskom for personal gain.

4.1.5 Seek to constantly maintain and enhance their standards of professional competence.

4.1.6 Adopt, where possible, policies and practices which align with those of Eskom (labour practices,

employment equity initiatives and human relations policies) to the highest ethical standards.

4.2 Eskom’s suppliers confirm specifically that:

4.2.1 All confidential information, to which they may have access in the course of their work, must not be

disclosed without the express consent from the authorised Eskom representative. The supplier is

required to complete a Non-Disclosure Agreement (NDA) to give effect to this.

4.2.2 They will not deliberately misrepresent information, submit false certifications or forged documents to

influence the tendering process to advantage themselves or to mislead Eskom in any way and that

Eskom has the right to request an audit of such information, and take further action against the supplier

should it be found that it has acted in a dishonest or fraudulent manner.

4.2.3 Although the establishment of long term and close relations between Eskom and its suppliers is

recognised, Suppliers are nevertheless, required to avoid relationships with Eskom

employees//directors, that may be perceived to be contrary to the constitutional principles of fairness,

equitability, transparency, competitiveness, and cost effectiveness. Suppliers are therefore required

to complete the Integrity declaration form wherein they are required to disclose any interest that they

may have with an Eskom employee/director, whether financial, personal, or private, in its business,

and/or any affiliation /relationship which affects, or may affect, or may be perceived to affect, the

decision-making during tender award. Should a supplier later become aware that its

owners/members/directors/partners/shareholders are an Eskom employee/director with respect to a

tender in which it participated, the supplier is required to disclose the interest/relationship to Eskom

and submit whatever information may be required regarding the parties involved.

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4.2.4 Although the entertainment of customers and provisions of business courtesies or gifts are generally

an accepted commercial practice, they must not in any way negatively affect Eskom’s image and

reputation. They should not exceed the R1500,00 value prescribed by Eskom and should not be of

such a nature (value or circumstances) as to be construed as placing an Eskom employee/director

under obligation to the supplier or in any way improperly influence the recipient.

4.2.5 They will avoid entering into unethical and/or fraudulent dealings with any Eskom employee/director

involved in the evaluation/adjudication/negotiation of a transaction in which it participates, involving

direct/indirect monetary or material benefits in order to be unfairly benefitted. In such circumstances,

no business courtesy, bribe, gift, fees commission or inducement may be offered to, or requested by

an Eskom employee/director involved in the evaluation/adjudication/negotiation of a transaction in

which the supplier is participating.

4.2.6 They will not enter any dishonest and/or illegal agreement or an understanding with other tenderers

involved in a tender/RFP process in which it participates. They will complete the integrity Declaration

Form which incorporates a Declaration of Fair Tendering Practices, when participating in any Eskom

tender/Request for Quotation (RFQ).

4.2.7 They understand that they may be subject to a supplier discipline process and that sanctions that

may be imposed on suppliers should they be found guilty of misconduct.

4.2.8 Should a supplier become aware of any dishonest, fraudulent or inappropriate behaviour of any Eskom

employee/director; the said supplier is required to report this behaviour to the Eskom Ethics office via

email at [email protected], or via the Eskom Forensic email at [email protected] or through

the Eskom toll free hotline 0800 11 27 22, wherein confidentiality is guaranteed.

5. Eskom’s Obligations

5.1 Eskom undertakes to treat all tenderers during the tender process according to the constitutional

principles of fairness, transparency, equity, cost-effectiveness, and competitiveness.

5.2 All Eskom employees/directors are required to complete an annual Declaration of Interest (DOI),

wherein they are required to declare all interests, directorships, memberships, details of any of their

related or inter-related persons or other associates that conduct business with Eskom and all other

material personal interests, whether a conflict exists or not. During the financial year, all Eskom

employees/directors have an option of amending annual DOIs should there be changes in their

interests or what has been disclosed already. In addition to this annual declaration, employees are also

required to complete an additional DOI and NDA if involved in the procurement process.

5.3 Eskom employees will ensure that all gifts received in the normal course of business is declared,

recorded, and authorised by relevant managers. Employees/directors involved in the tender evaluation/

negotiation process, may not accept, demand, or accept a promise of any money, business courtesies,

gifts, rewards, gratuity, favours from any of the tenderers involved to benefit or as may be perceived to

benefit such tenderer. Further to this, employees and directors are prohibited from offering or accepting

loan(s) or other benefit(s) from suppliers, unless the supplier is in the business of granting such loans

or benefits and the terms and conditions of the loan that is offered to the employee/director is also

offered to the general members of the public or a section thereof.

5.4 Should Eskom become aware of any relationship/interest of any employee/director in a tender in which

it is involved in tender evaluation/negotiation process, then this employee/director will be excluded from

the said tender evaluation/negotiation process.

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5.5 Eskom will implement the Supplier Discipline Process if it becomes aware of any contravention of the

provisions of this integrity pact, any other misconduct by a supplier and/or any Eskom

employee/director who acts in bad faith to benefit themselves or a supplier. Eskom has the right, after

following a process of investigation and affording the supplier an opportunity to make representation,

to notify the supplier of the intention to suspend it from the Eskom Vendor Database, impose various

other sanctions and/or institute disciplinary actions against its employees/directors. Subsequently,

Eskom will forward the names of such suppliers including the directors of the company to National

Treasury, who will include the suppliers on the List of Restricted Suppliers on the National Database.

5.6 All Eskom employees/directors are prohibited from having any direct/ indirect personal or other

beneficial interest in any contract with Eskom, whether as a supplier, an advisor or by virtue of being a

director or owner of a business, or in any other capacity. This includes third-party related transactions

with an indirect link to an Eskom contract.

6. General

6.1 This Eskom Supplier Integrity Pact is governed by and interpreted in accordance with the laws,

regulations and legislation of the Republic of South Africa.

6.2 The actions stipulated in this Integrity Pact are without prejudice to any other civil or criminal

proceedings that may arise in accordance with the provisions of the law.

6.3 This Integrity Pact shall remain valid until replaced. Should one or more provisions of this Integrity

Pact be regarded as invalid, remainder of the provisions will remain valid.

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{"closingDate":"31 May 2024"}

{"name":null,"email":"[email protected]","phone":null,"department":null,"address":"note specifying the means of transport, weight, number or volume as appropriate and"}

The document does not specify explicit eligibility criteria (e.g., financial, technical, or legal requirements) beyond general compliance with the conditions of purchase. Suppliers must be able to enter into a contract with Eskom, accept the general conditions, and meet the delivery and warranty obligations. No specific certifications or qualifications are mentioned in the provided document.

supply the goods or

execute the works

Eskom may inspect and test goods or workmanship at any stage. If the supplier fails to comply, Eskom may reject goods or require rework. Rejected goods are returned at the supplier's risk and expense. The supplier must correct non-conformances or defects as directed by Eskom; if delayed, Eskom may have the work done by a third party at the supplier's cost.

Prices or rates may include a price adjustment calculated according to a formula stated in the agreement. Payment may be made in any currency; one exchange rate converts to ZAR. Eskom's CPA (IG) form must be completed. Payment is made within 30 days of a correct tax invoice bearing Eskom's VAT number (4740101508).

The contract is governed by Eskom's General Conditions of Purchase (Rev 3, effective 31 May 2024). Key terms include:

• Price and payment: payment within 30 days of a correct tax invoice; Eskom's VAT number (4740101508) must appear on the invoice.
• Delivery: late delivery may incur penalties; the supplier must mark packages, send advice notes, and state whether delivery cost is included.
• Acceptance: Eskom may inspect and test goods at any stage; failure to notify acceptance deems acceptance.
• Risk passes to Eskom upon proof of delivery and acceptance.
• Ownership passes to Eskom upon payment.
• Rejection: Eskom may reject non-conforming goods; the supplier must replace or rework at its own cost.
• Warranty: goods must be fit for purpose and free from defects for one year from acceptance (or as stated in the agreement).
• Indemnity: the supplier indemnifies Eskom against claims arising from the supplier's negligence, infringement, or breach.
• Assignment and subcontracting require Eskom's written consent.
• Breach: the non-defaulting party may terminate after written notice and failure to remedy.
• Termination: Eskom may terminate if the supplier defaults, becomes bankrupt, or is in financial circumstances prejudicing performance.
• The agreement is governed by South African law.

{"closingDate":"06 October 2016"}

{"name":null,"email":null,"phone":null,"department":null,"address":"nsert your company registration number]"}

To be exempt from tax clearance, the foreign supplier must answer 'No' to all of the following: (1) resident of RSA, (2) has a branch in RSA, (3) has a permanent establishment in RSA, (4) has any source of income in RSA, (5) liable for any form of taxation in RSA. If any answer is 'Yes', the supplier must comply with standard tax clearance requirements.

• Foreign suppliers with no local footprint (i.e. the foreign supplier doesn’t have a branch or

representative registered here in RSA) do not need to submit a tax clearance certificate.

• These suppliers are also exempted from registering on the National Treasury’s Central Supplier

Database.

• In order to ascertain whether you are a supplier with no local footprint and that no tax clearance

certificate is required, please answer the following pre-award questionnaire in the table below:

Please mark the applicable column (Yes/No) with an ‘X’

No. Question Yes No

1. Are you a resident of the Republic of South

Africa (RSA)?

2. Do you have a branch in the RSA?

3. Do you have a permanent establishment in the

RSA?

4. Do you have any source of income in the

RSA?

5. Are you liable in RSA for any form of taxation?

If the answer is ‘No’ to all of the above, then it is not a requirement to obtain a tax clearance certificate

/ tax clearance system pin code from SARS.

Yours faithfully

For Supplier:

The supplier hereby confirms that the questions above were answered truthfully and were fully

understood.

Name Designation Signature Date

[insert your full name/s] [Insert your full [Sign] [Insert the

designation] date]

Company name [Insert your company name]

Company registration number [Insert your company registration number]

Telephone number [Insert the company’s Fax No. and/or e-mail [Insert the

telephone number] address company’s fax

number /email

address

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Ltd, Reg No 2002/015527/30.

of 1

File name: Annexure G - Tax Compliance Questionnaire for Foreign Suppliers (Manadatory for foreign suppliers to

complete) - April 2024

Foreign suppliers with no local footprint (no branch, permanent establishment, source of income, or tax liability in South Africa) are exempt from submitting a tax clearance certificate and from registering on the Central Supplier Database.

To confirm exemption, bidders must complete the pre-award questionnaire answering 'No' to all five questions regarding RSA residency, branch, permanent establishment, source of income, and tax liability.

If any answer is 'Yes', the supplier must comply with standard tax clearance requirements.

Foreign suppliers with no local footprint (no branch, permanent establishment, source of income, or tax liability in South Africa) are exempt from submitting a tax clearance certificate and from registering on the Central Supplier Database.

To confirm exemption, bidders must complete the pre-award questionnaire answering 'No' to all five questions regarding RSA residency, branch, permanent establishment, source of income, and tax liability.

If any answer is 'Yes', the supplier must comply with standard tax clearance requirements.

Closing date: 31 May 2024.

{"name":null,"email":null,"phone":null,"department":null,"address":"If Yes, attach proof."}

Returnable documents: the Integrity Declaration Form must be fully completed, signed, and submitted by the deadline. No other returnable forms are specified in this document.

Bidders must not be listed on National Treasury's Database of Restricted Suppliers or the Register for Tender Defaulters. Bidders must not have been convicted of fraud or corruption in procurement processes in the past five years. Bidders must not be prohibited from doing business with any international financial institution or development agency. Bidders must not have a history of failing to meet contractual obligations with the State or any State-owned entity. Bidders must declare any conflicts of interest and comply with the Supplier Integrity Pact. Failure to comply may result in disqualification.

appointment or election of, directors

of that company who control a majority of the votes at a meeting of the board;

(b) in the case of a juristic person that is a close corporation, that first person owns the majority of the

members’ interest, or controls directly, or has the right to control, the majority of members’ votes

in the close corporation;

(

Integrity Declaration Form: bidders must declare any interest or relationship with Eskom employees, directors, or contractors, and disclose any shareholding information. Bidders must certify that all information is true and correct; false information may lead to rejection of the bid and further action by Eskom.

The specification defines minimum quality requirements for all existing and potential Eskom suppliers, covering selection, evaluation, vendor registration, management, monitoring, assessment and auditing of suppliers. It requires suppliers to develop, implement, maintain and improve a quality management system conforming to ISO 9001.

{"closingDate":"17 October 2021"}

{"name":null,"email":null,"phone":null,"department":"Supply Chain Management","address":null}

Quality assessment is based on the supplier's quality management system (QMS) and its conformity to ISO 9001. Suppliers must complete and sign Form A (Tender and Contract Quality Requirements) and submit quality documentation according to the applicable quality category (1 to 4) selected for this tender. The required documentation varies by category, ranging from a valid ISO 9001 certificate and audit reports (Category 1) to a quality method statement (Category 4). Specific requirements per tender are set out in the List of Tender Returnables (240-12248652).

The specification applies to all Eskom divisions, subsidiaries, suppliers and sub-suppliers, and forms part of all RFIs, RFQs and RFPs. Suppliers must develop, implement, maintain and continually improve a quality management system based on ISO 9001. The QMS must include documented information such as a quality manual, quality plans, work procedures, work instructions, method statements and workflow documentation. Suppliers must inform Eskom of any proposed changes to the QMS or staff that affect the quality system before implementation. The main supplier is responsible for managing sub-supplier quality, including verifying their QMS, conducting audits and surveillances, and assessing their contract quality plans and quality control plans.

The supplier must provide a clear and unambiguous description of the equipment and location(s) for each activity, identify the quality verification activity and stage, and reference the specific documents, procedures, or method statements to be used, including actual sections and pages. The supplier must also develop a documented preservation programme for physical assets, including bulk materials, consumables, equipment systems and components, covering identification of pre-operation preservation quality requirements.

Quality audits and related quality performance reviews must be carried out by trained, accredited and experienced personnel in accordance with documented procedures.

Standard conditions include Eskom's rights of access, rights to information, preservation requirements (including temporary, long-term, and in-transit preservation), management of nonconformities, and special processes. Suppliers must ensure operators are qualified and maintain records of qualifications.

Suppliers must have a formal QMS conforming to ISO 9001 (or an applicable standard) and, depending on the quality category, hold a valid ISO 9001 certificate from an accredited certification body. They must complete and sign Form A (Tender and Contract Quality Requirements) and submit all required quality documentation as per the tender's quality category. Suppliers must also demonstrate capability and capacity to supply the required spares, and be willing to comply with Eskom's quality management and audit requirements.

The supplier must implement a preservation management programme covering valves, electrical motors and components, mechanical and rotating equipment, piping and fittings, instrumentation, flange faces, gaskets, coatings, insulation and other materials. Preservation requirements must be clearly documented in purchase orders, work authorisations and communications with sub-suppliers. The supplier must ensure preservation responsibilities are clearly defined within the project team and implemented at all work locations. Eskom has free and unrestricted access to all preservation records for inspection and audit.

The contract is for the supply and delivery of boiler pneumatic cylinder spares on an 'as and when required' basis for 5 years at Kendal Power Station. Risks include no access to Kendal Power Station due to industrial unrest or labour disruptions, failure to comply with the power station's life-saving rules and safety protocols, and delays in delivery by the supplier.

Eskom Holdings SOC Ltd (reg no 2002/015527/30) is the purchaser. Registered office: Megawatt Park, Maxwell Drive, Sandton, Johannesburg. Tel: 011 800 2111. The supply manager is based at Kendal Power Station, near Ogies, on the Johannesburg/Witbank road.

The tender is open to suppliers who can provide boiler pneumatic cylinder spares and meet Eskom's requirements. Specific eligibility criteria are not explicitly stated in the provided document, but typical Eskom requirements include: valid B-BBEE certificate, tax compliance, and registration on the Central Supplier Database (CSD). The supplier must be able to comply with the NEC3 Supply Contract and Eskom's additional conditions. The supplier must be able to provide the required security clearances for personnel. The supplier must be able to deliver to Kendal Power Station as per the specified terms.

The contract is for the supply and delivery of boiler pneumatic cylinder spares on an 'as and when required' basis for 5 years at Kendal Power Station. The goods information is in Part 3: Scope of Work and all referenced documents and drawings. The supply requirements are in Annexure A to the Contract Data. The supplier must transport goods by road to Eskom Kendal Power Station, Main Stores, Receiving department, using a roadworthy and fully licensed vehicle.

Payment is in South African Rand. Assessment interval is 5 days after delivery and acceptance of goods. Payment is made within 30 days after delivery as per the price list, or within 60 days for contracts valued at R50 million and above. Interest on late payment is at the publicly quoted prime rate of Standard Bank of South Africa Limited, calculated on a 365-day year. The supplier must provide a tax invoice within one week of receiving a payment certificate. The purchaser's VAT number is 4740101508.

The supplier must comply with Eskom's additional conditions of contract Z1 to Z17. These cover cession and assignment, joint ventures, change of B-BBEE status, confidentiality, waiver and estoppel, health safety and environment, tax invoices, compensation events, limitation of liability, termination, delay damages, ethics, insurance, nuclear liability, asbestos, security clearance, and POPIA compliance. The supplier must provide criminal verification record security clearance certificates for all personnel accessing Eskom premises, at the supplier's cost.

The supplier must take all reasonable precautions to maintain health and safety of persons in and about the provision of goods and services. The price includes sufficient amount for compliance with all applicable health and safety laws, regulations, and Eskom's rules. The supplier must comply with all applicable health and safety laws and ensure subcontractors and employees do the same. The supplier must comply with all applicable environmental laws and regulations. Asbestos management: the purchaser manages asbestos and ACM according to its standard. If asbestos is identified, a risk assessment is conducted and control measures implemented. The supplier's personnel may stop work and leave a contaminated area until declared safe. Any removal and disposal of asbestos is done by a registered asbestos contractor instructed by the purchaser at the purchaser's expense.

The supplier must comply with all applicable environmental laws and regulations. Any removal and disposal of asbestos, asbestos containing materials and waste, is done by a registered asbestos contractor, instructed by the purchaser at the purchaser's expense, and conducted in line with South African legislation.

The contract is governed by the NEC3 Supply Contract (April 2013) with options X1 (price adjustment for inflation), X2 (changes in law), X7 (delay damages), X17 (low performance damages), and Z (additional conditions). The law of the contract is South African law. The language is English. The period for reply is within 24 hours for emergencies and 1 week for other matters. The starting date is to be confirmed. Delivery dates are per agreed lead times on the submitted programme. The supplier must submit a first programme within 2 weeks after the contract date and revised programmes within 2 days of a reported delivery delay. The defects date is 12 months from delivery of each item per purchase order. The defect access period is 2 days after notification. The defects correction period is within 3 business days. The supplier's liability for indirect or consequential loss is limited to R0.00. The supplier's total liability is limited to the total price of the estimated contract value. The end of liability date is 12 months after delivery of each purchase order. Disputes are resolved by adjudication through ICE-SA, with arbitration in Johannesburg under the Rules of the Association of Arbitrators (Southern Africa). Delay damages are 3% per day of the purchase order value, capped at 15%. Low performance damages: early/premature failure of items 5% of the specific item value; wrong specification documents 5% of the specific item value; failure to meet administrative or statutory requirements 2.5% of the order value per incident.

The supply requirements are based on INCOTERMS 2010. The supplier must transport goods by road to Eskom Kendal Power Station, Main Stores, Receiving department, using a roadworthy and fully licensed vehicle. The supplier is responsible for giving notice of delivery, checking packing and marking, contracting for transport, paying costs of transport, loading, and unloading. The purchaser arranges access to the delivery place. The supplier must provide packing lists, a copy of the invoice, a delivery note, and test results and maintenance manuals.

Closing date: 4 September 2026 at 10:00.

Effective date of the invitation: 21 February 2025.

Review date: February 2030.

Fraud reporting contact: 0800 11 2722 or [email protected].

Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers.

Bidders must disclose any employment by the state or relationships with procuring institution employees.

Bidders must be able to supply boiler pneumatic cylinder spares on an as-needed basis for 5 years at Kendal Power Station.

Supply chain management system should this

Declaration prove to be false.

.............................. .....................................................

Signature Date

.............................. ......................................................

Position Name of bidder

Controlled Disclosure

Anonymously report fraud, corruption a

SBD 4 (Tenderer's Disclosure): bidders must declare any employment by the state, relationships with procuring institution employees, and interests in related enterprises. False declarations will disqualify the bid.

The tender is for the supply and delivery of boiler pneumatic cylinder spares on an as-and-when-required basis for 5 years at Kendal Power Station. The price schedule includes four items: pneumatic valve positioners, electropneumatic valve positioners, wind-box damper pneumatic cylinders, and burner tilt pneumatic cylinders, each with specified OEM part numbers and quantities.

{"name":null,"email":null,"phone":null,"department":", Quantity and Rate","address":null}

The document does not explicitly list eligibility criteria such as company size, financial thresholds, or certifications. However, as an ESKOM tender, suppliers are typically required to be registered on the Central Supplier Database (CSD) and may need to meet local content requirements or B-BBEE requirements, though not stated here. The supplier must be able to provide the specific OEM parts and comply with the NEC3 contract terms.

The tender covers the supply and delivery of boiler pneumatic cylinder spares on an as-and-when-required basis for 5 years at Kendal Power Station. The price schedule lists four line items with descriptions, units, quantities, and rates:

• Item 0758281: Pneumatic valve positioner, supply pressure 20.7-103.4 kPa, 24 V input, OEM part AV1.1.2.000, quantity 655 each.
• Item 0174533: Electropneumatic valve positioner, supply pressure 20.7-103.4 kPa, 4-20 mA input, OEM part V18345.30.10.42001(TZIDC), quantity 60 each.
• Item 0731510: Wind-box damper pneumatic cylinder, LP10 series 2.5 x 5, SS 304, OEM part LP.10.V.1.0.0.0.3.0, quantity 600 each.
• Item 0731509: Burner tilt pneumatic cylinder, STI series 8 x 16, SS 304, OEM part LP.50.V.4.3.0.0.1.5, quantity 126 each.

Bidders must ensure they are pricing against the correct drawing revision number for each item.

Pricing assumptions: The contract is a priced contract. Prices are derived from the Price Schedule as lump sums or quantities multiplied by rates. The Price Schedule is only a pricing document; instructions are in the Goods Information. Bidders should insert additional items as necessary. The total of Prices is fully inclusive. Costs for correction of defects must be included. Lump sum prices are not adjusted for quantity changes except via compensation events. For lump sum items, enter amount in Price column only; for rate-based items, enter rate and quantity; for time-based items, state unit of time and quantity.

The contract is an NEC3 Supply Contract (SC3) priced contract. Prices are derived from the Price Schedule, which lists items as lump sums or quantities multiplied by rates. The Price Schedule is a pricing document only; instructions for work are in the Goods Information. Bidders must read the SC3 Guidance Notes (pages 8, 11, 12 and Appendix 5) before preparing the schedule. The total of Prices must be fully inclusive of everything needed to provide the goods and services. Costs for correction of defects must be included in rates (clause 43.1). Lump sum prices are not adjusted for quantity changes; only a compensation event per clause 60.1 can change prices. Bidders may insert additional items they consider necessary. For lump sum items, enter the amount in the Price column only; for rate-based items, enter the rate and quantity; for time-based items, state the unit of time and quantity.

The document is a standard SBD 1 Part A Invitation to Bid form. It contains no tender-specific description beyond the title and reference number already provided in the tender record.

Closing date: 21 February 2025, time not stated in the document.

Fraud and corruption reporting: 0800 11 2722 or [email protected]. No other contact details for this tender are provided in the document.

Bids must be delivered to the correct address by the stipulated time. Late bids will not be considered. All bids must be submitted on the official forms provided, not retyped. The successful bidder will be required to sign a written contract form (SBD 7).

Returnable forms:

• SBD 1 Part A (Invitation to Bid): captures bidder and contact details, signed as the offer cover page.
• Proof of authority to sign (e.g., company resolution).
• SARS Tax Compliance Status PIN or printed TCS certificate, or CSD number if registered.

This bid is subject to the Preferential Procurement Policy Framework Act, 2000 and the Preferential Procurement Regulations. No specific scoring split or minimum thresholds are stated in the provided document.

The scope is the supply and delivery of boiler pneumatic cylinder spares on an 'as and when required' basis for 5 years at Kendal Power Station. No further technical specifications are provided in this document.

Tax compliance: Bidders must submit a SARS Tax Compliance Status (TCS) PIN or a printed TCS certificate. Alternatively, a CSD number may be provided if no TCS PIN is available. Consortia, joint ventures, and sub-contractors must each submit separate TCS certificates/PINs/CSD numbers.

State service prohibition: Bids will not be considered from persons in the service of the state, companies with directors who are, or close corporations with members who are.

Failure to provide any required compliance particulars may render the bid invalid.

Bidders must comply with tax obligations, submit a SARS Tax Compliance Status PIN or printed TCS certificate, or a CSD number if registered. Consortia, joint ventures, and sub-contractors must each submit separate TCS certificates/PINs/CSD numbers. Bids from persons in the service of the state, or companies/close corporations with such persons, will not be considered. Failure to comply may render the bid invalid.

Fraud and corruption can be reported anonymously at 0800 11 2722 or [email protected].

Annexure D (Integrity Declaration Form) is a returnable document that must be fully completed, signed and submitted by the closing deadline. The declaration must be completed with an X under YES or NO for each item. If any answer is YES, supporting details and proof must be attached. Joint ventures must complete the declaration for each JV member.

Bidders must not be listed on the National Treasury's Database of Restricted Suppliers or the Register for Tender Defaulters. Bidders must not have been convicted of fraud or corruption in any procurement process in the past five years. Bidders must not be prohibited from doing business with any international financial or development institution. Bidders must not have a history of failing to meet contractual obligations with the State or any State Owned Entity. Any conflict of interest involving Eskom employees or directors must be disclosed. Unfair tendering practices such as bid rigging or collusion will lead to disqualification.

Returnable form: Annexure D (Integrity Declaration Form) — must be completed, signed and submitted by the deadline. The form requires declaration of any interest or relationship with Eskom employees or directors, confirmation of fair tendering practices, and full disclosure of shareholders and beneficiaries. Bidders must not be listed on the National Treasury's Database of Restricted Suppliers or the Register for Tender Defaulters. Bidders must not have been convicted of fraud or corruption in procurement in the past five years. Bidders must not be prohibited from doing business with any international financial or lending institution. Bidders must not have a history of failing to meet contractual obligations with the State or any State-Owned Entity. False information may lead to rejection of the tender and action by Eskom.

Returnable documents: the completed Annexure C (Tenderer's Particulars) form, signed by an authorised signatory. If subcontracting is intended, include a signed intention to sub-contract and proof of the subcontractor's designated group status. All forms must be fully completed and signed.

Annexure C (Tenderer's Particulars) must be completed, signed, and submitted. It requires: tendering structure (individual, unincorporated JV, incorporated JV, or other); CIPC registration number or disclosure certificate; VAT registration number; CIDB registration number and contractor grading designation; contact person, telephone, email, postal and physical addresses. For joint ventures, each member's details are required. If subcontracting is intended, provide subcontractor name, CIPC, VAT, CIDB details, CSD registration, B-BBEE level, designated group category, signed intention to sub-contract, and proof of designated group. Eskom vendor registration number and CSD registration number are optional at bid stage but CSD registration is mandatory before award. SARS e-filing PIN or tax compliance certificate is required for tax compliance verification.

The document does not specify explicit eligibility criteria beyond the need to provide the required company and registration information. However, it implies that tenderers must be registered entities (with CIPC or trust number), have VAT and CIDB registration where applicable, and be tax compliant. For joint ventures, each member must be registered. Subcontractors, if used, must also meet certain registration and B-BBEE requirements.

Document 240-114238630 Rev 23

Invitation to Tender/ Request Identifier

for Proposal Effective Date 21 February 2025

Review Date February 2030

Annexure c

Tenderer’s particulars

The tenderer must furnish the following particulars where applicable:

Indicate the type of tendering structure by marking with an ‘X’ (where applicable provide registration number):

Individual tenderer

Unincorporated Joint venture (registration number

for each member of the JV)

Incorporated JV

Other

Please complete the following:

Name of lead partner/member in case of JV

CIPC Registration Number or CIPC disclosure

certificate (for individual companies and each JV

member) or trust number.

VAT registration number (for individual companies

and each JV member)

CIDB registration number (for individual companies

and each JV member), contractor grading designation

(for individual companies and each JV member) and

combined cidb contractor grading designation (for

JVs)

Contact person

Telephone number

E-mail address

Postal address (also of each member in the case of a

Jv)

Physical address (also of each member in the case of

a JV)

If subcontractors are to be used, indicate the following for the main sub-contractor(s). Add to the list of

applicable.

Name of contractor

CIPC Registration number or CIPC disclosure certificate

VAT registration number

CIDB Registration number (if applicable) and CIDB grade

specified for the sub-contractor as may be stipulated in the

Tender Data

Controlled Disclosure

Anonymously report fraud, corruption at 0800 11 2722/ [email protected]

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with

the user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom

Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

of 3

File name: Annexure C - Tenderer's Particulars

Template ID: 240-43921804 (Rev 7) Header and Footer portrait template

Document 240-114238630 Rev 23

Invitation to Tender/ Request Identifier

for Proposal Effective Date 21 February 2025

Review Date February 2030

Proposed Scope of work to be done by sub-contractor

Contact person

Telephone number

Fax number

E-mail address

Postal address

Physical address

1. If you are currently registered as a vendor with Eskom, please provide your Vendor registration

number with Eskom.________________

2. If you are currently registered as a vendor on the National Treasury’s Central Supplier

Database (CSD), please provide your supplier registration number with

Treasury_____________

3. Please note that it is not mandatory for you to be registered on National Treasury’s CSD at

the time of responding to this tender. It is, however, a mandatory requirement that you be

registered on CSD prior to award.

4. You may register online at National Treasury website on www.treasury.gov.za

5. If you are registered on SARS E-filing system, please provide your PIN number in order to

verify your tax compliance status ___________________

6. If you are required to be tax compliant as per SBD 1 but are not registered on CSD (foreign

suppliers) or have not provided your SARS E-filing PIN, please confirm that you have attached

or will furnish a copy of a current valid tax compliance certificate as a tender returnable by

contract award stage.

Yes NO

7. If sub-contracting is prescribed in the Invitation to Tender , tenderers must complete

7.1 to 7.9.

7.1 Confirm if you intend sub-contracting

Yes NO

Controlled Disclosure

Anonymously report fraud, corruption at 0800 11 2722/ [email protected]

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with

the user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom

Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

of 3

File name: Annexure C - Tenderer's Particulars

Template ID: 240-43921804 (Rev 7) Header and Footer portrait template

Document 240-114238630 Rev 23

Invitation to Tender/ Request Identifier

for Proposal Effective Date 21 February 2025

Review Date February 2030

7.2 What percentage will you be sub-contracting? _____%

7.3 To whom do you intend sub-contracting? _______________________________

7.4 Is the said sub-contractor registered on CSD?

Yes NO

7.5 If yes to 8.4, please provide CSD number.______________________________

7.6 Please confirm B-BBEE level of said sub-contractor______________________

7.7 Which designated group does the sub-contractor belong to: -

a) An EME or QSE;

b) An EME or QSE which is at least 51% owned by black people;

c) An EME or QSE which is at least 51% owned by black people who are youth;

d) An EME or QSE which is at least 51% owned by black people who are women;

e) An EME or QSE which is at least 51% owned by black people with disabilities;

f) An EME or QSE which is 51% owned by black people living in rural or underdeveloped

areas or townships;

g) A cooperative which is at least 51% owned by black people;

h) An EME or QSE which is at least 51% owned by black people who are military veterans; or

i) More than one of the categories referred to in paragraphs (a) to (h).

7.8 Please confirm that you have attached your signed intention to sub-contract document.

Yes NO

7.9 Have you attached proof of sub-contractor’s belonging to designated group?

Yes NO

Name of tenderer:

Full names of authorised signatory:

Signature:

Designation and capacity:

Date:

Controlled Disclosure

Anonymously report fraud, corruption at 0800 11 2722/ [email protected]

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with

the user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom

Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

of 3

File name: Annexure C - Tenderer's Particulars

Template ID: 240-43921804 (Rev 7) Header and Footer portrait template

CSD registration: not mandatory at bid submission but required before award. Provide CSD registration number or SARS e-filing PIN for tax compliance verification. Foreign suppliers or those without CSD registration must attach a valid tax compliance certificate by award stage. CIPC registration number or disclosure certificate required. VAT registration number required. CIDB registration number and contractor grading designation required where applicable. For joint ventures, each member must provide these details. B-BBEE level of any subcontractor must be stated.

{"closingDate":"1 March 2026"}

The contractor must be a resident of South Africa (or if not, must sign Appendix 9 and submit to Eskom Group Tax for review). The contractor must not be a connected person rendering services personally to Eskom (unless certain conditions are met). The contractor must not have more than 80% of income from one client (unless signing Appendix 7). The contractor must not perform duties mainly at Eskom premises and be subject to Eskom's control (unless signing Appendix 7). The contractor must not be classified as a personal service provider or dependent contractor (unless signing Appendix 7). The contractor must employ three or more full-time employees who are not connected persons (if claiming exclusion).

The Fourth Schedule to the Income Tax Act (“the Act”) requires that Employees' Tax must be

withheld from "remuneration" paid by an "Employer" to an "Employee". This tool is intended to establish

whether an Individual, Close Corporation, Company or Trust should be classified as an Independent

Contractor, Personal Service Provider, Labour Broker or a Dependent Contractor, and the tax

consequences of such classification.

This Pack is applicable ONLY to Contractors who supply Eskom Holdings SOC Ltd (“Eskom”) and its

subsidiaries with services or Individual Contractors providing Eskom with labour.

The Contractor or its duly authorised representative must declare that all questions have been answered

truthfully.

Answering the questions will direct you to your next step.

Please note:

This Pack is based on tax legislation for the 2026/2027 tax year and is subject to change.

In the questions, any references to "you" refers to the Contractor.

In the questions, the term Contractor is used interchangeably with Individual/CC/Company/Trust.

Definitions as per the Income Tax Act are included in Appendix 10.

Any reference to “Eskom” refers to Eskom Holdings SOC Ltd and its subsidiaries:

• Eskom Rotek Industries SOC Ltd

• Eskom Enterprises SOC (Pty) Ltd

• Escap SOC (Pty) Ltd

• Eskom Finance Company SOC (Pty) Ltd

• Eskom Foundation NPC

• Eskom National Transmission Company SA

The Pack is based on legislation and case law applicable to the 2026/2027 tax year. We therefore

recommend that, if it is used outside of this period, you should first consult with your representative in

Eskom to refer it to Eskom’s Corporate Tax Department in Megawatt Park.

When you return the completed Pack; i.e. the signed summary sheet and signed affidavits to Eskom,

please copy Group Tax on Email address: [email protected]

The Contractor or its duly Authorised Representative acknowledges and accepts that:

• Definitions as per the Income Tax Act, No , as amended, are listed in Appendix 10 for

ease of reading.

• It is responsible for accuracy and completeness of all information, which is provided in completing

this Pack;

• The Pack will not be automatically updated with any changes in legislation.

Disclaimer

Applicable to the 2026/2027 Tax Years

Eskom accepts no liability whatsoever for any loss or damages whatsoever and howsoever incurred, or

suffered, resulting, or arising, from the use of this Pack.

Contractor type

Supplier category

Please complete the following questionnaire for:

Company/Close Corporation/Trusts - EVALUATION PACK A on .

Individuals - EVALUATION PACK B on .

Applicable to the 2026/2027 Tax Years

Evaluation pack a

(To determine whether a Company, Close Corporation (CC) or Trust is a Personal

Service Provider)

Fields marked with an Asterisk (*) must be completed

Contractor’s details for a company or close corporation or

Trust

Contractor’s Name* Vendor No.

Duly Authorised Representative Name Representative Surname

Capacity Representative ID No.*

Representative Passport No. (if no RSA ID) Country of Passport Issue

VAT Registration No. Income Tax Registration No.*

CO/CC/Trust Registration No.* E-Mail Address

Telephone Number* Fax Number

Contractor’s Physical Business Address*

Unit No

Complex Name

Street Number

Street Name

Suburb

City/Town

Postal Code

Contractor’s Postal Business Address*

Same as above (Mark with an X)

Address TYPE (Delete where not applicable) P O Box/Private Bag/Street Address

P O Box/Private Bag/Street NUMBER

Street Name

Suburb

Town

Postal Code

Contractor’s Bank Details*

Account Number Bank Name

Branch Name Branch Number

Name of Account Holder Account Type (Delete where not applicable)

Current/ Savings/ Transmission/Credit Card/Bond

Account

Account Holder Relationship*

i.e. own, joint or 3rd party Own/Joint/3rd Party

Applicable to the 2026/2027 Tax Years

Please answer the following questions by marking the appropriate column with an

"X".

The term “You” will refer to the Company/CC/Trust in this Questionnaire.

1. RESIDENCE Yes No

Question 1(i)

Are you a Resident of the Republic of South Africa in terms of the Income Tax Act?

(Refer to Appendix 10 for the definition of a resident).

If the answer is Yes, go to Question 2(i).

If the answer is No:

• Sign Appendix 9. Submit The Pack to your contractor representative in

Eskom to refer it to Eskom Group Tax Department in Megawatt Park.

• No further questions must be answered.

2. NUMBER OF EMPLOYEES EXCLUSION Yes No

Question 2(i)

Do you employ 3 (three) or more persons (excluding shareholders or members or

beneficiaries of the Company/CC/Trust)?

If the answer is Yes, go to Question 2(ii).

If the answer is No, go to Question 3(i).

Question 2(ii)

Are these employees employed:

• On a full time basis; and
• Are they engaged in the business of the Company/CC/Trust?

If the answer is Yes, go to Question 2(iii).

If the answer is No, go to Question 3(i).

Question 2(iii)

Are the above 3 employees connected to the shareholders or the members or the

beneficiaries of the Company/CC/Trust?

If the answer is Yes, go to Question 3(i).

If the answer is No:

• Sign Appendix 1. If the Affidavit is not signed, PAYE will be withheld

from your payments.

• Sign Appendix 8. If the Declaration is not signed, PAYE will be withheld

from your payments.

• No further questions must be answered.
• Sign “Particulars of person acting as representative of the Company/Close

Corporation/Trust” at the end of the Evaluation Pack.

Applicable to the 2026/2027 Tax Years

3. SERVICES RENDERED BY A CONNECTED PERSON Yes No

Question 3(i)

Will/are any person who is a Connected person in relation to the Company/CC/Trust

render services personally to Eskom on behalf of the Company/CC/Trust? (Refer to

Appendix 10 for the definition of a Connected person).

If the answer is Yes, go to Question 4(i).

If the answer is No:

• Sign Appendix 2. If the Affidavit is not signed, PAYE will be withheld

from your payments.

• Sign Appendix 8. If the Declaration is not signed, PAYE will be withheld

from your payments.

• No further questions must be answered.
• Sign “Particulars of person acting as representative of the Company/Close

Corporation/Trust” at the end of the evaluation Pack.

4. MORE THAN 80% OF INCOME TEST Yes No

Question 4(i)

During the current year of assessment:

• Will more than 80% of your income; or
• Is it likely that more than 80% of your income will consist of amounts

received either directly or indirectly, from:

• any one client, or
• an Associated institution in relation to that client? (Refer to Annexure 9 for

the definition of an Associated institution)

If the answer is Yes:

• Sign Appendix 7. PAYE will be withheld from your payments.
• Go to Question 6(i) to determine the correct disclosure code on the IRP5.
• Sign “Particulars of person acting as representative of the Company/Close

Corporation/Trust” at the end of the evaluation Pack.

If the answer is No:

• Sign Appendix 4. If the Affidavit is not signed, PAYE will be withheld

from your payments.

• Go to Question 5(i).

5. PLACE, CONTROL AND SUPERVISION TEST Yes No

Question 5(i)

Must your duties be performed /are your duties performed mainly (more than 50%) at

the premises of Eskom,

And

Will you be subject /are you subject to Eskom’s control or supervision as to the

manner in which your duties are to be performed?

If the answer is Yes to BOTH questions:

• Sign Appendix 7. PAYE will be withheld from your payments.
• Go to Question 6(i) to determine the correct disclosure code on the IRP5.
• Sign “Particulars of person acting as representative of the Company/Close

Corporation/Trust” at the end of the evaluation Pack.

If the answer is No:

• Sign Appendix 3. If the Affidavit is not signed, PAYE will be withheld

from your payments.

• Go to Question 6(i).

Applicable to the 2026/2027 Tax Years

6. DOMINANT IMPRESSION TEST Yes No

Question 6(i)

Do/will the payments by Eskom for services payable with reference to output or

certain agreed results, e.g. payment (be it a fixed fee or an hourly rate) be only due if

and when a specific deliverable has been completed?

Question 6(ii)

Does/Will Eskom have the contractual right to control the tools or equipment, staff,

raw materials, routines, patents or technology used in the provision of the services?

Question 6(iii)

Are you/will you prohibited from rendering services to any other employers/clients

during the period of service to Eskom?

Question 6(iv)

Do/will you have the right to sub-contract work?

Question 6(v)

Are you personally or will you personally be at risk for the quality of the work done or

to be done (risk for poor quality; time over-runs, project not producing income)?

Question 6(vi)

Are/will you or the person rendering the service be obliged to be present and perform

the work at Eskom regardless of whether work is available or not?

Question 6(vii)

Is Eskom’s business or will Eskom’s business be critical to your financial/economic

survival?

Question 6(viii)

Does/will your position form part of Eskom’s organisational structure?

Question 6(ix)

Does/will Eskom provide you with any of the following:

• Pension fund / Provident fund / Retirement Annuity Fund;
• Medical Aid;
• Leave of any nature;
• Salary increases;
• Bonuses;
• Any allowances.

Question 6(x)

Does/will Eskom provide you with an office?

Question 6(xi)

Does/will Eskom provide you with any equipment, tools, stationery and material?

Please go to the next section to establish your tax status.

Applicable to the 2026/2027 Tax Years

To establish your tax status, you need to summarise the “Yes” and “No” as

answered on Question 6(i) to 6(xi) in the column below:

Question Yes No

6(i) Independent PSP

6(ii) PSP Independent

6(iii) PSP Independent

6(iv) Independent PSP

6(v) Independent PSP

6(vi) PSP Independent

6(vii) PSP Independent

6(viii) PSP Independent

6(ix) PSP Independent

6(x) PSP Independent

6(xi) PSP Independent

Decision

Independent

Psp

If you have answered “PSP” to any of the following questions 6 (i), 6(iii), 6(v), 6(vi),

6(ix);

or

If you have answered more than 50% “PSP” to questions 6(ii), 6(iv), 6(vii), 6(viii),

6(x), 6(xi):

• Complete and sign Appendix 7. PAYE will be withheld from your payments

and will be coded as 3601 on your IRP5 certificate.

• No further questions must be answered.
• Sign “Particulars of person acting as representative of the Company/Close

Corporation/Trust” at the end of the evaluation Pack.

Alternatively:

If you have already signed Appendix 7 on Questions 4 or 5:

• Code 3616 must be marked on Appendix 7 as the applicable code to be

disclosed on the IRP5 for payments received.

If you have not signed Appendix 7 on Questions 4 or 5:

• Sign Appendix 8. If the Declaration is not signed, PAYE will be withheld

from your payments.

• No further questions must be answered.
• Sign “Particulars of person acting as representative of the Company/Close

Corporation/Trust” at the end of the evaluation Pack.

Applicable to the 2026/2027 Tax Years

Summary for ID No. Vendor No:

Company/Close Corporation/Trust Summary

Please sign

he following

Returnable documents: the Integrity Declaration Form must be fully completed, signed, and submitted by the deadline. Any omission or unsigned form may disqualify the bid.

Bidders must not be listed on National Treasury's Database of Restricted Suppliers or Register for Tender Defaulters. No conviction for fraud or corruption in procurement in the past five years. No prohibition from doing business with international financial institutions. No history of failing to meet contractual obligations with the State or State-owned entities. Conflicts of interest with Eskom employees or directors must be disclosed.

Integrity Declaration Form: declares conflicts of interest, fair tendering practices, and shareholder/beneficiary information. Bidders must confirm they are not on restricted supplier or tender defaulters lists, and disclose any relevant convictions or prohibitions.

Closing date: 04 September 2026 at 10:00 am.

No site visit or clarification meeting is applicable.

Tender validity period: Not applicable.

Eskom Representative: Nombulelo Mhlanga

Tel: 013 647 6847

E-mail: [email protected]

Procurement Manager: Thandi Mathye, Kendal Power Station.

Fraud and corruption reporting: 0800 11 2722 / [email protected]

Tenders must be submitted electronically via the Eskom e-Tendering site at https://eTendering.eskom.co.za/tender/1/95309 before the closing date and time. No hard copies will be accepted. All documents must be in PDF format; the price list must also be submitted in Excel format. The upload size per document is 500 MB, and the total submission is restricted to 4 GB. No zip or compressed files are allowed. If a tender is resubmitted, only the latest version will be accepted. The submission status must be indicated as complete.

Returnable forms required at tender closing (disqualifiable if missing):

• Annexure A (Authorisation Form)
• Annexure B (Acknowledgement Form)
• Annexure C (Tenderer's Particulars)
• Annexure D (Integrity Pact Declaration)
• Annexure E (CPA for local goods/services)
• Annexure F (CPA for imported goods/services, if applicable)
• Annexure G1-G4 (SBD 6.2 Local Production and Content declarations)
• Annexure H (SBD 1 Invitation to Bid)
• Annexure J (SBD 4 Bidders Disclosure)

Returnable forms required at tender closing (non-disqualifiable, but may be requested within 5 working days):

• Annexure I (SBD 6.1 Preference Points Claim Form)
• Tax Clearance Certificate (if not on CSD)
• Tax Evaluation Questionnaire
• Proof of Employment Equity compliance (for designated employers)
• CIDB grading proof (if applicable)
• NEC or other Contract, completed
• Completed Pricing Schedule

Returnables required prior to contract award:

• CSD registration
• Safety requirements (Health and Safety Plan, Baseline OHS Risk Assessment, COIDA letter, OHS policy)
• Quality requirements (ISO 9001 QMS documentation)
• Environmental requirements (Environmental policy, Environmental management plan, Spillage management plan, permits, legal register)
• Due Diligence (annual financial statements, public interest score, ITA34C)

Disqualification risks:

• Any disqualifiable returnable left unsigned or omitted.
• Late submissions, regardless of reason.
• Tenderers not meeting eligibility criteria (e.g., restricted by Eskom or National Treasury, conflict of interest, submitting more than one tender).

Mandatory returnables at tender closing (disqualifiable): Annexure A Authorisation Form, Annexure B Acknowledgement Form, Annexure C Tenderer's Particulars, Annexure D Integrity Pact Declaration, Annexure E CPA for local goods/services, Annexure F CPA(IG) for imported goods/services, Annexure G1-G4 SBD 6.2 Local Production and Content declarations, Annexure H SBD 1, Annexure J SBD 4 Bidders Disclosure. Non-disqualifiable returnables: Annexure I SBD 6.1 Preference Points Claim, Tax Clearance Certificates, Tax Evaluation Questionnaire, Employment Equity compliance proof, CIDB grading proof, NEC Contract, Pricing Schedule. Returnables required prior to contract award: CSD Registration, Safety requirements (Health and Safety Plan, Baseline OHS Risk Assessment, COIDA letter, OHS policy), Quality requirements (ISO 9001 QMS documentation), Environmental requirements (Environmental policy, Environmental management plan, Spillage management plan, permits/licenses, legal register), Due Diligence (annual financial statements, public interest score, ITA34C).

Evaluation uses the 90/10 preference point system (PPPFA) for tenders with a rand value above R50 million.

• Price is scored out of 90 points.
• Specific goals are scored out of 10 points.
• Prices are evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for variations, and compared on Net Present Value. Unconditional discounts are taken into account; conditional discounts are implemented at payment.
• Functionality requirements are not applicable.
• Tenderers failing to submit evidence for specific goals will score 0 points for that goal but will not be disqualified.
• Ranking is done by adding the price score and specific goals score, then ranking from highest to lowest.
• Contractual requirements (e.g., CSD registration, SHEQ, financial viability) are not evaluation criteria; they are assessed after evaluation and ranking, prior to contract award.

The scope is the supply and delivery of boiler pneumatic cylinder spares on an 'as and when required' basis for a period of 5 years at Kendal Power Station. The pricing schedule is based on the NEC price list. The successful tenderer may be required to provide cataloguing information per item after contract award and must label all materials delivered in line with Eskom's labelling specifications.

Quality requirements are Category 2. The supplier must submit objective evidence of a developed, implemented and maintained Quality Management System (QMS) that complies with ISO 9001:2015 (or the latest applicable revision). The following documented information must be submitted: QMS manual or documented information describing the QMS and its scope; Quality Policy aligned with the supplier's strategic direction; Quality Objectives; control of documented information (maintain and retain); internal audit procedure; control of nonconforming outputs; nonconformity and corrective action procedure; latest internal audit reports (including nonconformities and remedial actions); a draft contract quality plan specific to the scope of work, addressing minimum requirements per ISO 10005; an example of an inspection and test plan (ITP) or quality control plan (QCP) from similar work; documented information for control of externally provided processes, products and services; documented information for roles, responsibilities and authorities; records of management review meetings (agenda, minutes, attendance registers, reports); and completed and signed Form A (Enquiry/Contract/Quality Requirements for Supplier).

The pricing schedule is based on the NEC price list. The completed pricing schedule must be submitted in PDF and a copy in Excel format. The upload size per document is 500 MB, and the total submission is restricted to 4 GB. Local procurement content is total spending minus the imported component. Cataloguing may be required after contract award, and if so, the pricing schedule must include a line item for cataloguing, which Eskom will pay for.

Pricing must be submitted in the pricing schedule/BOQ as per the NEC price list, in both PDF and Excel format.

• Prices are evaluated inclusive of VAT.
• Eskom payment terms: 30 days from receipt of undisputed invoices for contracts valued below R50 million (including VAT); 60 days for contracts valued above R50 million.
• No performance security is required.
• Eskom reserves the right to negotiate with preferred bidders if tendered prices are not market-related.

Mandatory contractual requirement: CSD registration.

Additional contractual requirements (assessed prior to award):

• SHEQ requirements.
• Financial viability: submission of latest approved annual financial statements (including director's report, auditor's report, statement of financial position, income statement, changes in equity, cash flows, notes). For unincorporated JVs or SPVs, each partner must submit its own statements.

Returnable forms required:

• SBD 1 (Invitation to Bid): completed and signed as the offer cover page.
• SBD 4 (Declaration of Interest): discloses any connection to state employees or the procuring institution.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under the PPPFA.
• SBD 6.2 (Declaration for Local Production and Content): with supporting schedules G2-G4, if applicable.
• Integrity Pact Declaration (Annexure D).
• Tax Clearance Certificate or SARS e-filing PIN for verification.
• Tax Evaluation Questionnaire (for personal service provider determination).
• Proof of B-BBEE status level: SANAS-accredited certificate, sworn affidavit, or CIPS affidavit.
• Proof of ownership/shareholding (preferably CIPC documentation) and certified ID copies of shareholders.
• Proof of Employment Equity compliance (for designated employers).
• CIDB grading proof (if applicable).
• NEC3 Supply Contract, completed.
• Health and Safety Plan, Baseline OHS Risk Assessment, COIDA letter of good standing, OHS policy signed by CEO.
• Quality management system documentation per ISO 9001:2015 (Category 2).
• Environmental policy (aligned with ISO 14001:2015), site-specific Environmental Management Plan, Spillage Management Plan, permits and licenses, legal compliance register.

To claim preference points, bidders must submit: a valid B-BBEE certificate issued by a SANAS-accredited verification agency, a sworn affidavit, or a CIPS affidavit; proof of ownership/shareholding (preferably CIPC documentation) including a shareholding breakdown; certified ID copies of shareholders; proof of disability (where applicable); and for trusts, consortia or joint ventures, a consolidated B-BBEE status level verification certificate. Tenderers failing to provide documentation for preference points will not be disqualified but will score 0 out of 10 for specific goals and may only score points for price. Bidders must also submit a B-BBEE improvement or retention plan within 30 days of signing the contract. Level 4 bidders must achieve Level 3 by the end of the first year; Level 5 to 8 or non-compliant bidders must achieve Level 4 by the end of the first year and improve by one level each year thereafter.

Safety requirements must be submitted prior to contract award:

• Health and Safety Plan addressing the project/scope of work OHS risks, aligned with SHE Spec 240-73416879 and 32-726 Eskom Contractor H&S Requirement.
• Baseline OHS Risk Assessment (BRA) including identification, assessment and management of OHS risks related to the scope of work, with the methodology used provided. COVID-19 must be added as a hazard on the BRA.
• Valid Letter of Good Standing (COIDA or equivalent).
• OHS policy signed by the CEO.

Environmental requirements must be submitted prior to contract award:

• Environmental Policy aligned with ISO 14001:2015, signed.
• Site-specific Environmental Management Plan including environmental aspects and impacts and mitigations, signed.
• Site-specific Spillage Management Plan covering oil, chemical and coal spills with response procedures, signed.
• Permits and licenses relevant to the scope of work.
• Legal and Regulatory Compliance register of applicable environmental laws specific to the scope of work and compliance measures.

The contract is considered medium risk as the contractor will not be full-time onsite.

The conditions of contract will be the NEC3 Supply Contract. The mandatory contractual requirement is CSD registration. Additional contractual requirements include SHEQ requirements and financial viability (submission of financial statements). These are assessed after evaluation and ranking, and proof must be submitted prior to contract award. Eskom's payment terms are 30 days for contracts below R50 million (including VAT) and 60 days for contracts above R50 million. Eskom reserves the right to negotiate with preferred bidders if prices are not market-related. Main contractors are discouraged from subcontracting with their subsidiary companies.

SDL&I objectives: Skills development obligations include providing bursaries to learners at 1st or 2nd Bachelor's degree/National Diploma level for a minimum of 24 months, with candidates from previously disadvantaged groups sourced from Kendal feeder areas. Quarterly SDL&I reports are required; Eskom reviews within 30 days, and corrective measures are required if obligations are not met, with retention clauses invoked on failure. An SDL&I Implementation Schedule must be completed and returned within 28 days of contract award. Eskom will apply a penalty of 2% of the contract value for failure to meet SDL&I obligations. For the duration of the contract, Eskom will retain 2% of every invoice (excluding VAT) as security for the fulfilment of all SDL&I obligations; retained amounts are released only upon fulfilment of all SDL&I obligations.

Eligibility criteria: Tenderers must not be under any restriction to do business with Eskom or State-Owned Companies. Tenderers are ineligible if: they have the nationality of a country on any international sanctions list; they submit more than one tender individually or as a partner in a joint venture or consortium (except for e-tendering size limits); the JV/consortium agreement does not explicitly state joint and several liability; they have a conflict of interest; the tender is signed by a non-authorised person; they are restricted by National Treasury; they are on the Tender Defaulters list; they or their directors are restricted by Eskom; or they subcontract 100% of the scope of work.

Prices are evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for variations, and compared on Net Present Value. Unconditional discounts are taken into account; conditional discounts are implemented at payment. Prices are scored out of 90 points. Specific goals are scored out of 10 points in accordance with the PPPFA. Ranking uses the 90/10 system for tenders with a rand value above R50 million. Functionality requirements are not applicable.