Catering services for 500 delegates – meloding community hall, virginia (rfq112 AM 26/27)

{"closingDate":"03 AUGUST 2026","closingTime":"13H30","briefingSession":"{"date":null,"time":null,"venue":"e and Time: (where None","is_compulsory":true}"}

{"name":null,"email":"[email protected]","phone":null,"department":null,"address":null}

Returnable Documents: Formal Quotation, CSD report, submission will lead to disqualification) certificate, Please use the RFQ Number in the subject of the email when, include VAT per item (where applicable), the supplier’s CSD (MAAA) number, and accurate banking details.

documents, tax matters, and whether proof of registration on the Central Supplier Database (CSD) has been submitted with the RFQ documents at the closing date and time of the RFQ.

9. All SBDs (SBD 4 and SBD 6.1) must be duly completed and signed.

Bidders must be registered on the Central Supplier Database (CSD) and be tax compliant (verified via CSD or SARS e-Filing). They must submit a valid food and health certificate. Bidders must not be listed on the National Treasury's Database of Restricted Suppliers or defaulters. They must not be persons in the service of the state, nor have directors who are. They must complete and sign SBD 4 and SBD 6.1. For preference points, they must provide proof of ownership (e.g., B-BBEE certificate, CIPC ownership certificate, or sworn affidavit) and, if claiming disability, a medical certificate. Failure to submit required documents may lead to disqualification.

Supply and delivery of Catering Services (Refer to Annexure

A below for detailed specification)

a. Non-compliance tax status at the time of award, verification of tax compliance status will be

verified with the Central Supplier Database (CSD) or through SARS’s e-Filing. Service providers

will be given 7 working days to rectify their tax compliance status with SARS. If the tax status is

still non-compliant after 7 working days, the service provider will be disqualified from further

evaluation.

b. Submitted fraudulent information; factually untrue or inaccurate, for example, membership that

does not exist; B-BBEE credentials; experience, etc.

c. Service providers who made false declarations on the Standard Bidding Documents or

misrepresented facts, and or

d. Service providers who are listed on the National Treasury’s Database of restricted suppliers and

defaulters

e. Failure to quote in line with the specification

NO brief description of item(s)/ service(s) required: unit of issue quantity of unit total amount

Supply and delivery of catering services in mtjhabeng local municipality, free state (box/ item) item(s) amount

Procurement regulations 2022

as a claim form for preference points for specific goals.

Nb: b e f o r e completing this form, tenderers must study the general

Tender and preferential procurement regulations, 2022

1.1 The following preference point systems are applicable to invitations to tender:

• the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable taxes included).

• The applicable preference point system for this tender is the 80/20 preference point system.

1.2 Points for this tender shall be awarded for:

(a) Price; and

(b) Specific Goals.

1.3 To be completed by the organ of state:

Price 80

Specific goals 20

Total points for Price and SPECIFIC GOALS 100

1.4 Failure on the part of a tenderer to submit proof or documentation required in terms of this tender to claim points for specific goals, with the tender will be interpreted to mean that preference points for specific goals are not claimed.

1.5 The organ of state reserves the right to require of a tenderer, either before a tender is adjudicated or at any time subsequently, to substantiate any claim regarding preferences, in any manner required by the organ of state.

(a) “tender” means a written offer in the form determined by an organ of state in response to an invitation to provide goods or services through price quotations,

competitive tendering process or any other method envisaged in legislation;

(b) “price” means an amount of money tendered for goods or services, and includes all applicable taxes less all unconditional discounts;

(c) “rand value” means the total estimated value of a contract in Rand, calculated at the time of bid invitation, and includes all applicable taxes;

(d) “tender for income-generating contracts” means a written offer in the form determined by an organ of state in response to an invitation for the origination of income-generating contracts through any method envisaged in legislation that will result in a legal agreement between the organ of state and a third party that produces revenue for the organ of state, and includes, but is not limited to, leasing and disposal of assets and concession contracts, excluding direct sales and disposal of assets through public auctions; and

(e) “the Act” means the Preferential Procurement Policy Framework Act, 2000 (Act No. ).

3.1. Points awarded for price

3.1.1 The 80/20 preference point systems

A maximum of 80 points is allocated for price on the following basis:

80/20

Pt−P min

Ps = 80 (1 − )

Ps = Points scored for price of tender under consideration.

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

4.1. In terms of Regulation 4(2) of the Preferential Procurement Regulations, preference points must be awarded for specific goals stated in the tender. For the purposes of this tender, the tenderer will be allocated points based on the goals stated in table 1 below, as may be supported by proof/ documentation stated in the conditions of this tender:

(a) Any other invitation for tender, that is 80/20 preference point system, will apply and that the lowest acceptable tender will be used to determine the applicable preference point system; then the organ of state must indicate the points allocated for specific goals for 80/20 preference point system.

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Table 1: Specific goals for the tender and points claimed are indicated in the table below.

Note to tenderers: The tenderer must indicate how they claim points for each preference point system.)

A: Number of points B: Number of points

claimed (80/20 system) allocated (80/20

(To be completed by the system) The specific goals allocated points tenderer)

in terms of this tender (To be completed

B=A(20) by the organ of state)

more than 50% (fifty percent) ownership by 20

more than 50% (fifty percent) ownership by 20

more than 50% (fifty percent) ownership by 20

people with disabilities

Nb: points claimed by supplier must be the same as points in a for specific

a. Protecting personal information is important to the Department of Forestry, Fisheries, and the

(SANBWA)in terms of other legal, hygiene, food safety and quality, packaging, and

environmental legislation

Bid

You are hereby invited to quote for the requirements of the (department of forestry, fisheries &

Environment)

RFQ number: rfq112 AM (26/27) closing date: 04 august 2026 closing time: 13h30

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2 and 3

a. Submit a complete and signed SBD 6.1, which is used for claiming specific goals.

b. Submit a Medical Certificate signed by a medical practitioner with a practice number when claiming

for disability.

c. Submit a SANAS/Companies and Intellectual Property Commission (CIPC) Accredited B-BBEE

certificate or sworn affidavit indicating the level of ownership in the enterprise by persons

historically disadvantaged by unfair discrimination on the basis of race, gender, or

d. Submit the Ownership Certificate issued by the Companies and Intellectual Property Commission

(Cipc)

e. Failure on the part of a tenderer to submit proof or documents required in terms of this tender to

claim points for specific goals, with the tender will be interpreted to mean that preference points

for specific goals are not claimed.

• 500X 300ml 100% canned fruit juice assorted flavours: x1 per person for breakfast 500

• 500X 300ml soft drink assorted flavors: x1 per person for lunch 500

• 1000X 500ml still water bottles: x1 morning and x1 lunch 1000

TOTAL AMOUNT (Excl. 15% VAT) R

Total VAT 15% r

GRAND TOTAL AMOUNT (Incl. 15% VAT for VAT Vendors) R

Note: All delivery costs and all applicable taxes, including value-added tax, pay-as-you-earn, income tax, unemployment insurance fund contributions, and

*Any reference to the words “Supplier” or “Bidder” herein and/or in any other documentation shall be construed to have the same meaning as the words “Tender” or “Tenderer”

skills development levies must be included in the bid price, for delivery at the prescribed destination.

NB: The service provider must submit a valid quotation as per the above guideline on his/ her letterhead reflecting the item descriptions, validity, banking details,

contact details and CSD MAAA number.

NB: No goods/ services should be delivered before an official order is received from the Department of Forestry, Fisheries and the Environment.

• Failure to deliver goods within the agreed timelines might result in an order being cancelled and possible inclusion on the Database of Restricted Suppliers by the

4.2. Name of company/firm...............................................................................

4.3. Company registration number: .....................................................................

4.4. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.5. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that

the points claimed, based on the specific goals as advised in the tender, qualifies the company/

firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated

in paragraph 1 of this form;

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iii) In the event of a contract being awarded as a result of points claimed as shown in

paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary proof to the

satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the

conditions of contract have not been fulfilled, the organ of state may, in addition to any

other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of

that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a

result of having to make less favourable arrangements due to such

cancellation;

(d) recommend that the tenderer or contractor, its shareholders and

directors, or only the shareholders and directors who acted on a

fraudulent basis, be restricted from obtaining business from any organ of

state for a period not exceeding 10 years, after the audi alteram partem

(hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

...............................................................

Mandatory Requirement (non-submission will lead to disqualification) Bidders must submit a valid copy of food and health certificate

RFQ validity period: 90 days (commencing from the RFQ Closing Date)

Pt−P min

Ps = 80 (1 − )

P min

Where

Ps = Points scored for price of tender under consideration.

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

4. Points awarded for specific goals

4.1. In terms of Regulation 4(2) of the Preferential Procurement Regulations, preference points must

be awarded for specific goals stated in the tender. For the purposes of this tender, the tenderer

will be allocated points based on the goals stated in table 1 below, as may be supported by proof/

documentation stated in the conditions of this tender:

(a) Any other invitation for tender, that is 80/20 preference point system, will apply and that the lowest

acceptable tender will be used to determine the applicable preference point system; then the

organ of state must indicate the points allocated for specific goals for 80/20 preference point

system.

of 4

Table 1: Specific goals for the tender and points claimed are indicated in the table below.

Note to tenderers: The tenderer must indicate how they claim points for each preference point

system.)

A: Number of points B: Number of points

claimed (80/20 system) allocated (80/20

(To be completed by the system) The specific goals allocated points tenderer)

in terms of this tender (To be completed

B=A(20) by the organ of state)

more than 50% (fifty percent) ownership by 20

Black people

more than 50% (fifty percent) ownership by 20

Women

more than 50% (fifty percent) ownership by 20

people with disabilities

Nb: points claimed by supplier must be the same as points in a for specific

Goals

Declaration with regard to company/firm

4.2. Name of company/firm...............................................................................

4.3. Company registration number: .....................................................................

4.4. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.5. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that

the points claimed, based on the specific goals as advised in the tender, qualifies the company/

firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated

in paragraph 1 of this form;

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iii) In the event of a contract being awarded as a result of points claimed as shown in

paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary proof to the

satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the

conditions of contract have not been fulfilled, the organ of state may, in addition to any

other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of

that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a

result of having to make less favourable arrangements due to such

cancellation;

(d) recommend that the tenderer or contractor, its shareholders and

directors, or only the shareholders and directors who acted on a

fraudulent basis, be restricted from obtaining business from any organ of

state for a period not exceeding 10 years, after the audi alteram partem

(hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

...............................................................