Auctioneers services – 24-Month contract – john taolo gaetsewe district municipality (bid 02-2026/27) – closing 4 sep 2026 12:00

The John Taolo Gaetsewe District Municipality would like to appoint registered profession service

providers to provide auctioneering services to dispose off municipal movable assets such as

redundant vehicles; equipment; or other materials and biological assets.

2. Duration of the contract

The duration of the contract shall be 24 months.

3. Bid evaluation

The evaluation of this bid will be conducted in the following two (2) phases.

3.1 Phase 1: administrative compliance

The following must be included in the bid/tender:

Item Description

1. Completion of all MBD Forms and all mandatory documents
2. Proof of Central Supplier Database (CSD) Registration
3. Current Municipal Rates Account or Proof of residence or signed valid lease

agreement for service providers who are renting or leasing offices not older

than three (3) months.

Failure to submit the above requirement documents will lead to the bid being regarded as

non-responsive and disqualified from further evaluation on functionality.

3.2 Phase 2: evaluation on functionality

Bidder evaluation criteria for Weight Scores Points

functionality allocations

Project Implementation Plan 30 Bidders project with reference to proper

(attached plan) works program, human resources

 The approach is specifically schedule/allocation are tailored to meet

tailored to address the specific contract expectation.

project objectives.  Bidder provides a very good and 30

 The project plan deals with technically sound project

critical issues of the project management plan that meet project

objective

20  Bidder provides a good and

technically sound project

management plan that meet project

objective

 Bidder provides a satisfactory

project plan that is generic and not 10

tailored to address the specific

project objectives

 Bidder provides a poor project

implementation plan that is 5

unlikely to satisfy project objectives

or requirements

To enable the Municipality to evaluate the

bidder’s knowledge and experience, the

bidder must provide documentary proof

of a minimum of ten (10) different

auctions successfully conducted within

36 months as at the closing date of this

bid.

Knowledge & 40

Experience  Non -submission/less than ten (10)

 Ten (10) various transactions

 Between eleven (11) and twenty (20)

various transactions 35

 Twenty-one (21) and above various

transactions 40

Auctioneer

 The experience of a key staff 20

member as an auctioneer for similar

projects (10+ yrs) 30

Profile of key staff  The experience of a key staff 10

member as an auctioneer for similar

projects (6-9 yrs)

 The experience of a key staff

member as an auctioneer for similar 5

projects (1-5 yrs)

Maximum possible points for functionality = 100

Threshold score = 60

Only bidders that have achieved the minimum qualifying points of 60 out of 100 for

functionality will be evaluated further in accordance with the 80/20 Preference Point

System as indicated below:

3.3 Phase 3: price and specific goals

Points

Price 80

SPECIFIC GOALS: Black people 10

SPECIFIC GOALS: Locality (RSA only) 10

Total points for Price and Specific goals 100

Closing date: Friday, 04 September 2026 at 12:00. No other dates specified.

Bidding procedure enquiries: Mr Thabo Motlhanke, Budget and Treasury Office, Tel (053) 712 8700/8779, Fax (053) 712 2502, Email [email protected]. Technical enquiries: Ms Tlhompo Maele, Tel (053) 712 8700/20, Fax (053) 712 2502, Email [email protected].

Bids must be submitted in a sealed envelope marked with the bid number and description, deposited in the bid box at the John Taolo Gaetsewe District Municipality, 4 Federale Mynbou Street, Kuruman, PO Box 1480, Kuruman, 8460, before 12:00 on Friday, 04 September 2026. No bids via email, fax, telegram, or similar. Late bids will not be considered. The official document must be kept intact; schedules/forms must be fully completed and signed in black ink. Corrections must be crossed out and signed; correction fluid is not allowed. Returnable forms include: MBD 1 (Invitation to Bid), MBD 2 (Tax Clearance), MBD 3.1 (Pricing Schedule), MBD 4 (Declaration of Interest), MBD 5 (Declaration for Procurement Above R10 million), MBD 6.1 (Preference Points Claim), MBD 8 (Past SCM Practices), MBD 9 (Independent Bid Determination), bid declaration, board/consortium resolutions, previous work experience, and proof of CSD registration. Proof of residence (municipal rates account, lease, or bank letter) not older than 90 days is required. Bidders must be registered on the municipality's supplier database.

Bidders must complete and submit the bid checklist, special conditions of bid, bid declaration, resolutions (board/consortium), MBD 1, MBD 2, MBD 3.1, previous work experience, MBD 4, MBD 5, MBD 6.1, MBD 8, MBD 9, and annexure A. The checklist requires proof of CSD registration, certified company and VAT registration certificates, ID for sole proprietors, industry registration if applicable, covering letter, original tax clearance certificate, completed and signed forms, municipal rates account or proof of residence, and annual financial statements for procurements above R10 million.

Evaluation is in three phases. Phase 1: Administrative compliance – completion of all MBD forms, proof of CSD registration, and proof of residence/lease. Failure leads to disqualification. Phase 2: Functionality – Project Implementation Plan (30 points), Knowledge & Experience (40 points, requiring proof of at least 10 auctions in 36 months), and Profile of key staff (30 points). Maximum 100 points, threshold 60. Phase 3: Price and specific goals – Price 80 points, Specific goals: Black people 10 points, Locality (RSA only) 10 points. The 80/20 preference point system applies.

The municipality seeks to appoint registered professional service providers to provide auctioneering services for the disposal of municipal movable assets such as redundant vehicles, equipment, other materials, and biological assets. The contract duration is 24 months. Services include administrative services (before, during, and after the auction), security services, transportation, recruitment and registration of buyers, and advertising and marketing of the auction.

Venture ............................................................................................................................................... 5

6. Invitation to bid (mbd 1) ................................................................................................................ 6

7. Tax clearance requirements (mbd 2) ..................................................................................... 8

8. Pricing schedule – firm prices (mbd 3.1) .............................................................................. 11

9. Previous work experience of a similar nature.............................................................. 14

10. Declaration of interest (mbd 4) ............................................................................................. 15

11. Declaration for procurement above r10 million (all applicable taxes

Included) (mbd 5) ............................................................................................................................ 17

bidder’s knowledge and experience, the

bidder must provide documentary proof

of a minimum of ten (10) different

auctions successfully conducted within

36 months as at the closing date of this

bid.

Knowledge & 40

Experience  Non -submission/less than ten (10)

 Ten (10) various transactions

 Between eleven (11) and twenty (20)

various transactions 35

 Twenty-one (21) and above various

transactions 40

 The experience of a key staff 20

member as an auctioneer for similar

projects (10+ yrs) 30

Profile of key staff  The experience of a key staff 10

member as an auctioneer for similar

projects (6-9 yrs)

 The experience of a key staff

member as an auctioneer for similar 5

projects (1-5 yrs)

Maximum possible points for functionality = 100

Threshold score = 60

Only bidders that have achieved the minimum qualifying points of 60 out of 100 for

functionality will be evaluated further in accordance with the 80/20 Preference Point

List main work experience of a similar nature to this bid successfully executed and completed (or on-going) in the last five (5) years:

Item quantity description unit price bid price

The John Taolo Gaetsewe District Municipality would like to appoint registered profession service providers to

provide auctioneering services to dispose of municipal movable assets such as redundant vehicles; equipment;

or other materials.

Administrative services

1. (Before, during and after the auction)

2. Security services

3. Transportation

Recruitment and registration

4. (Refundable Reg. Deposit) of buyers

Advertising and Marketing of the

5. Auction

Other (State nature:

Nett price (Excluding VAT)

VAT

Total bid price (Including VAT) (Carry

forward to front cover of this bid

document)

Does offer comply with the specifications? *YES / NO

• Delete if not applicable

If not to specification, indicate deviation(s): ................................................................................

................................................................................................................................................

Period required for delivery: ........................................ *Delivery: Firm/not firm

• Delete if not applicable

Delivery basis: ...............................................

Note: All delivery costs must be included in the bid price, for delivery at the prescribed destination.

9. Previous work experience of a similar nature

List main work experience of a similar nature to this bid successfully executed and completed (or on-going) in the last five (5) years:

Date

completed

Date (indicate Project value in Name and contact details of contact person /

No Institution / client / employer Project description

started projected Rand reference at institution

completion

if on-going)

Representatives of the #Municipality# are hereby authorized to contact the above contact persons / references of the various institutions to verify the correctness of the information as supplied.

................................................. .........................................

Signature Date

................................................. ............................................................................

Position Name of Bidder

Mbd 4

10. Declaration of interest (mbd 4)

11. No bid will be accepted from persons in the service of the state*.

12. Any person, having a kinship with persons in the service of the state, including a blood relationship, may make an offer or

offers in terms of this invitation to bid. In view of possible allegations of favouritism, should the resulting bid, or part thereof,

be awarded to persons connected with or related to persons in service of the state, it is required that the bidder or their

authorised representative declare their position in relation to the evaluating/adjudicating authority and/or take an oath

declaring his/her interest.

3. In order to give effect to the above, the following questionnaire must be completed and submitted with the bid:

3.1 Full Name: ............................................................................................................................................

3.2 Identity Number: ............................................................................................................................................

3.3 Company Registration Number: .................................................................................................................

3.4 Tax Reference Number: .................................................................................................................

3.5 VAT Registration Number: .................................................................................................................

3.6 Are you presently in the service of the state *YES / NO

• Delete if not applicable

3.6.1 If so, furnish particulars.

.......................................................................................................................................................................

.......................................................................................................................................................................

3.7 Have you been in the service of the state for the past twelve months *YES / NO

• Delete if not applicable

3.7.1 If so, furnish particulars.

.......................................................................................................................................................................

.......................................................................................................................................................................

3.8 Do you have any relationship (family, friend, other) with persons in the service of the state and who may be involved with the

evaluation and or adjudication of this bid? *YES / NO

• Delete if not applicable

3.8.1 If so, furnish particulars.

.......................................................................................................................................................................

.......................................................................................................................................................................

3.9 Are you aware of any relationship (family, friend, other) between a bidder and any persons in the service of the state who may

be involved with the evaluation and or adjudication of this bid *YES / NO

• Delete if not applicable

3.9.1 If so, furnish particulars

.......................................................................................................................................................................

.......................................................................................................................................................................

 MSCM Regulations: “in the service of the state” means to be –

(a) a member of –

(i) any municipal council;

(ii) any provincial legislature; or

(iii) the national Assembly or the national Council of provinces;

(b) a member of the board of directors of any municipal entity;

(c) an official of any municipality or municipal entity;

(d) an employee of any national or provincial department, national or provincial public entity or constitutional institution within the meaning of the Public Finance Management Act, 1999 (Act No.);

(e) a member of the accounting authority of any national or provincial public entity; or

(f) an employee of Parliament or a provincial legislature.

Mbd 4

3.10 Are any of the company’s directors, managers, principal shareholders or stakeholders in service of the state? *YES / NO

• Delete if not applicable

3.10.1 If so, furnish particulars.

.......................................................................................................................................................................

.......................................................................................................................................................................

3.11 Are any spouse, child or parent of the company’s directors, managers, principal shareholders or stakeholders in service of the

state? *YES / NO

• Delete if not applicable

3.11.1 If so, furnish particulars.

.......................................................................................................................................................................

.......................................................................................................................................................................

Certification

I, the undersigned (name) .................................................................................................................

Certify that the information furnished on this declaration form is correct.

I accept that the state may act against me should this declaration prove to be false.

................................................. .........................................

Signature Date

................................................. ............................................................................

Position Name of Bidder

Mbd 5

11. Declaration for procurement above r10 million (all

Applicable taxes included) (mbd 5)

For all procurement expected to exceed R10 million (all applicable taxes included), bidders must complete the following

questionnaire:

1. Are you by law required to prepare annual financial statements for auditing? *YES / NO

• Delete if not applicable

1.1 If yes, submit audited annual financial statements for the past three years or since the date of establishment if established

during the past three years.

........................................................................

........................................................................

2 Do you have any outstanding undisputed commitments for municipal services towards any municipality for more than three

months or any other service provider in respect of which payment is overdue for more than 30 days? *YES / NO

• Delete if not applicable

2.1 If no, this serves to certify that the bidder has no undisputed commitments for municipal services towards any municipality for

more than three months or other service provider in respect of which payment is overdue for more than 30 days.

2.2 If yes, provide particulars.

..............................................................................................................................................................

..............................................................................................................................................................

..............................................................................................................................................................

..............................................................................................................................................................

3 Has any contract been awarded to you by an organ of state during the past five years, including particulars of any material non-

compliance or dispute concerning the execution of such contract? *YES / NO

• Delete if not applicable

3.1.1 If yes, furnish particulars

..............................................................................................................................................................

..............................................................................................................................................................

..............................................................................................................................................................

..............................................................................................................................................................

4 Will any portion of goods or services be sourced from outside the Republic, and, if so, what portion and whether any portion of

payment from the municipality / municipal entity is expected to be transferred out of the Republic? *YES / NO

• Delete if not applicable

4.1 If yes, furnish particulars

..............................................................................................................................................................

..............................................................................................................................................................

..............................................................................................................................................................

..............................................................................................................................................................

Mbd 5

Certification

I, the undersigned (name) .................................................................................................................

Certify that the information furnished on this declaration form is correct.

I accept that the state may act against me should this declaration prove to be false.

................................................. .........................................

Signature Date

................................................. ............................................................................

Position Name of Bidder

Mbd 6.1

Preference points claim form in terms of the preferential

Procurement regulations 2022

This preference form must form part of all tenders invited. It contains general information and serves as a claim form for preference

points for specific goals.

Nb: before completing this form, tenderers must study the general conditions, definitions and

Directives applicable in respect of the tender and preferential procurement regulations,

2022

1. General conditions

1.1 The following preference point systems are applicable to invitations to tender:

• the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable taxes included); and
• the 90/10 system for requirements with a Rand value above R50 000 000 (all applicable taxes included).

1.2 To be completed by the organ of state

(delete whichever is not applicable for this tender).

a) The applicable preference point system for this tender is the 90/10 preference point system.

b) The applicable preference point system for this tender is the 80/20 preference point system.

c) Either the 90/10 or 80/20 preference point system will be applicable in this tender. The lowest/

highest acceptable tender will be used to determine the accurate system once tenders are

received.

1.3 Points for this tender (even in the case of a tender for income-generating contracts) shall be awarded for:

(a) Price; and

(b) Specific Goals.

1.4 To be completed by the organ of state:

The maximum points for this tender are allocated as follows:

Points

Price 80

SPECIFIC GOALS: Black people 10

SPECIFIC GOALS: Locality (RSA only) 10

Total points for Price and Specific goals 100

1.5 Failure on the part of a tenderer to submit proof or documentation required in terms of this tender to claim points for specific

goals with the tender, will be interpreted to mean that preference points for specific goals are not claimed.

1.6 The organ of state reserves the right to require of a tenderer, either before a tender is adjudicated or at any time

subsequently, to substantiate any claim in regard to preferences, in any manner required by the organ of state.

2. Definitions

(a) “tender” means a

written offer in the form determined by an organ of state in response to an invitation to provide goods or services through price

quotations, competitive tendering process or any other method envisaged in legislation;

(b) “price” means an amount of money tendered for goods or services, and includes all applicable taxes less all

unconditional discounts;

(c) “rand value” means the total estimated value of a contract in Rand, calculated at the time of bid invitation, and includes all

applicable taxes;

(d) “tender for income-generating contracts” means a written offer in the form determined by an organ of state in response to an

invitation for the origination of income-generating contracts through any method envisaged in legislation that will result in a

legal agreement between the organ of state and a third party that produces revenue for the organ of state, and includes, but is

not limited to, leasing and disposal of assets and concession contracts, excluding direct sales and disposal of assets through

public auctions; and

(e) “the Act” means the Preferential Procurement Policy Framework Act, 2000 (Act No. ).

3. Formulae for procurement of goods and services

3.1. Points awarded for price

3.1.1 The 80/20 or 90/10 preference point systems

A maximum of 80 or 90 points is allocated for price on the following basis:

80/20 or 90/10

or

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

3.2. Formulae for disposal or leasing of state assets and income generating procurement

3.2.1. Points awarded for price

A maximum of 80 or 90 points is allocated for price on the following basis:

80/20 or 90/10

or

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmax = Price of highest acceptable tender

4. Points awarded for specific goals

4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations, preference points must be

awarded for specific goals stated in the tender. For the purposes of this tender the tenderer will be allocated points based on

the goals stated in table 1 below as may be supported by proof/ documentation stated in the conditions of this tender:

4.2. In cases where organs of state intend to use Regulation 3(2) of the Regulations, which states that, if it is unclear whether the

80/20 or 90/10 preference point system applies, an organ of state must, in the tender documents, stipulate in the case of—

(a) an invitation for tender for income-generating contracts, that either the 80/20 or 90/10 preference point system

will apply and that the highest acceptable tender will be used to determine the applicable preference point

system; or

(b) any other invitation for tender, that either the 80/20 or 90/10 preference point system will apply and that the

lowest acceptable tender will be used to determine the applicable preference point system,

then the organ of state must indicate the points allocated for specific goals for both the 90/10 and 80/20 preference point

system.

Table 1: Specific goals for the tender and points claimed are indicated per the table below.

(Note to organs of state: Where either the 90/10 or 80/20 preference point system is applicable, corresponding points must also be

indicated as such.

Note to tenderers: The tenderer must indicate how they claim points for each preference point system.)

Number of points Number of points claimed (80/20

system)

allocated

The specific goals allocated points in (To be completed by the

terms of this tender (80/20 system) tenderer)

(To be completed by the organ of state)

SPECIFIC GOALS: Black people

SPECIFIC GOALS: Locality (RSA only)

Declaration with regard to company/firm

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points claimed, based on

the specific goals as advised in the tender, qualifies the company/ firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4 and 4.2, the

contractor may be required to furnish documentary proof to the satisfaction of the organ of state that the claims are

correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of contract have not

been fulfilled, the organ of state may, in addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a result of having to make

less favourable arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors, or only the

shareholders and directors who acted on a fraudulent basis, be restricted from obtaining

business from any organ of state for a period not exceeding 10 years, after the audi alteram

partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

(f)

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

...............................................................MBD 6.2

Mbd 6.2

Declaration certificate for local production and content for

Designated sectors

This Municipal Bidding Document (MBD) must form part of all bids invited. It contains general

information and serves as a declaration form for local content (local production and local content

are used interchangeably).

Before completing this declaration, bidders must study the General Conditions, Definitions,

Directives applicable in respect of Local Content as prescribed in the Preferential Procurement

Regulations, 2017, the South African Bureau of Standards (SABS) approved technical

specification number SATS 1286:2011 (Edition 1) and the Guidance on the Calculation of Local

Content together with the Local Content Declaration Templates [Annex C (Local Content

Declaration: Summary Schedule), D (Imported Content Declaration: Supporting Schedule to Annex

C) and E (Local Content Declaration: Supporting Schedule to Annex C)].

1. General Conditions

1.1. Preferential Procurement Regulations, 2017 (Regulation 8) make provision for the promotion

of local production and content.

1.2. Regulation 8(2) prescribes that in the case of designated sectors, organs of state must

advertise such tenders with the specific bidding condition that only locally produced or

manufactured goods, with a stipulated minimum threshold for local production and content

will be considered.

1.3. Where necessary, for tenders referred to in paragraph 1.2 above, a two-stage bidding

process may be followed, where the first stage involves a minimum threshold for local

production and content and the second stage price and B-BBEE.

1.4. A person awarded a contract in relation to a designated sector, may not sub-contract in such

a manner that the local production and content of the overall value of the contract is reduced

to below the stipulated minimum threshold.

1.5. The local content (LC) expressed as a percentage of the bid price must be calculated in

accordance with the SABS approved technical specification number SATS 1286: 2011 as

follows:

LC = [1 - x / y]

• 100

Where

x is the imported content in Rand

y is the bid price in Rand excluding value added tax (VAT)

Prices referred to in the determination of x must be converted to Rand (ZAR) by using the

exchange rate published by South African Reserve Bank (SARB) on the date of

advertisement of the bid as indicated in paragraph 3.1 below.

The SABS approved technical specification number SATS 1286:2011 is accessible on

http:/www.thedti.gov.za/industrial development/ip.jsp at no cost.

1.6. A bid may be disqualified if this Declaration Certificate and the Annex C (Local Content

Declaration: Summary Schedule) are not submitted as part of the bid documentation;

Mbd 6.2

2. The stipulated minimum threshold(s) for local production and content (refer to Annex

A of SATS 1286:2011) for this bid is/are as follows:

Description of services, works or goods Stipulated minimum threshold

_______________________________ _______%

_______________________________ _______%

_______________________________ _______%

3. Does any portion of the goods or services offered

have any imported content?

(Tick applicable box)

Yes NO

3.1 If yes, the rate(s) of exchange to be used in this bid to calculate the local content as

prescribed in paragraph 1.5 of the general conditions must be the rate(s) published by

SARB for the specific currency on the date of advertisement of the bid.

The relevant rates of exchange information is accessible on www.resbank.co.za

Indicate the rate(s) of exchange against the appropriate currency in the table below (refer to

Annex A of SATS 1286:2011):

Currency Rates of exchange

US Dollar

Pound Sterling

Euro

Yen

Other

NB: Bidders must submit proof of the SARB rate (s) of exchange used.

4. Where, after the award of a bid, challenges are experienced in meeting the stipulated

minimum threshold for local content the dti must be informed accordingly in order for the dti to

verify and in consultation with the AO/AA provide directives in this regard.

Mbd 6.2

Local content declaration

(Refer to annex b of sats 1286:2011)

Local content declaration by chief financial officer or other

Legally responsible person nominated in writing by the chief

Executive or senior member/person with management responsibility

(Close corporation, partnership or individual)

In respect of bid NO. .................................................................................

ISSUED BY: (Procurement Authority / Name of Institution):

.........................................................................................................................

Nb

1 The obligation to complete, duly sign and submit this declaration cannot be

transferred to an external authorized representative, auditor or any other third party

acting on behalf of the bidder.

2 Guidance on the Calculation of Local Content together with Local Content

Declaration Templates (Annex C, D and E) is accessible on

http://www.thedti.gov.za/industrial_development/ip.jsp. Bidders should first complete

Declaration D. After completing Declaration D, bidders should complete Declaration

E and then consolidate the information on Declaration C. Declaration C should be

submitted with the bid documentation at the closing date and time of the bid in

order to substantiate the declaration made in paragraph (c) below. Declarations

D and E should be kept by the bidders for verification purposes for a period of at

least 5 years. The successful bidder is required to continuously update Declarations

C, D and E with the actual values for the duration of the contract.

I, the undersigned, ..................................................................................... (full names),

do hereby declare, in my capacity as ............................................. ...........

of ...............................................................................................................(name of bidder

entity), the following:

(a) The facts contained herein are within my own personal knowledge.

(b) I have satisfied myself that:

(i) the goods/services/works to be delivered in terms of the above-specified bid

comply with the minimum local content requirements as specified in the bid,

and as measured in terms of SATS 1286:2011; and

(c) The local content percentage (%) indicated below has been calculated using the

formula given in clause 3 of SATS 1286:2011, the rates of exchange indicated in

paragraph 3.1 above and the information contained in Declaration D and E which has

been consolidated in Declaration C:

Bid price, excluding VAT (y) R

Imported content (x), as calculated in terms of SATS 1286:2011 R

Stipulated minimum threshold for local content (paragraph 3 above)

Local content %, as calculated in terms of SATS 1286:2011

If the bid is for more than one product, the local content percentages for each

product contained in Declaration C shall be used instead of the table above.

The local content percentages for each product has been calculated using the

formula given in clause 3 of SATS 1286:2011, the rates of exchange indicated in

paragraph 3.1 above and the information contained in Declaration D and E.

(d) I accept that the Procurement Authority / Institution has the right to request that the

local content be verified in terms of the requirements of SATS 1286:2011.

(e) I understand that the awarding of the bid is dependent on the accuracy of the

information furnished in this application. I also understand that the submission of

incorrect data, or data that are not verifiable as described in SATS 1286:2011, may

result in the Procurement Authority / Institution imposing any or all of the remedies as

provided for in Regulation 14 of the Preferential Procurement Regulations, 2017

promulgated under the Preferential Policy Framework Act (PPPFA), 2000 (Act No. ).

Signature: ________________________

WITNESS No. 1 DATE: ___________

WITNESS No. 2 DATE: ___________

Mbd 8

13 declaration of bidder’s past supply chain management practices

(Mbd 8)

1. This serves as a declaration in ensuring that when goods and services are being procured, all reasonable steps are taken to

combat the abuse of the supply chain management system.

2. The bid of any bidder may be rejected if that bidder or any of its directors have:

a. abused the municipality’s supply chain management system or committed any improper conduct in relation to such

system;

b. been convicted for fraud or corruption during the past five years;

c. wilfully neglected, reneged on or failed to comply with any government, municipal or other public-sector contract

during the past five years; or

d. been listed in the Register for Tender Defaulters in terms of section 29 of the Prevention and Combating of Corrupt

Activities Act (No ).

3 In order to give effect to the above, the following questionnaire must be completed and submitted with the bid.

Item Question Yes No

3.1 Is the bidder or any of its directors listed on the National Treasury’s database as a company or person Yes No

prohibited from doing business with the public sector?

(Companies or persons who are listed on this Database were informed in writing of this restriction by

the Accounting Officer/Authority of the institution that imposed the restriction after the audi alteram

partem rule was applied).

The Database of Restricted Suppliers now resides on the National Treasury’s website

(www.treasury.gov.za) and can be accessed by clicking on its link at the bottom of the home

page.

3.1.1 If so, furnish particulars:

3.2 Is the bidder or any of its directors listed on the Register for Tender Defaulters in terms of section 29 of Yes No

the Prevention and Combating of Corrupt Activities Act (No )?

The Register for Tender Defaulters can be accessed on the National Treasury’s website

(www.treasury.gov.za) by clicking on its link at the bottom of the home page.

3.2.1 If so, furnish particulars:

3.3 Was the bidder or any of its directors convicted by a court of law (including a court of law outside the Yes No

Republic of South Africa) for fraud or corruption during the past five years?

3.3.1 If so, furnish particulars:

3.4 Does the bidder or any of its directors owe any municipal rates and taxes or municipal charges to the Yes No

municipality / municipal entity, or to any other municipality / municipal entity, that is in arrears for more

than three months?

3.4.1 If so, furnish particulars:

3.5 Was any contract between the bidder and the municipality or any other organ of state terminated during Yes No

the past five years on account of failure to perform on or comply with the contract?

3.5.1 If so, furnish particulars:

Mbd 8

Certification

I, the undersigned (full name) .....................................................................................................

Certify that the information furnished on this declaration form to be true and correct.

I accept that, in addition to cancellation of a contract, action may be taken against me

Should this declaration prove to be false.

................................................. .........................................

Signature Date

................................................. ............................................................................

Position Name of Bidder

Mbd 9

14. Certificate of independent bid determination (mbd 9)

1 Section 4 (1) (b) (iii) of the Competition Act No. , as amended, prohibits an agreement between, or concerted practice

by, firms, or a decision by an association of firms, if it is between parties in a horizontal relationship and if it involves collusive

bidding (or bid rigging).* Collusive bidding is a pe se prohibition meaning that it cannot be justified under any grounds.

2 Municipal Supply Regulation 38 (1) prescribes that a supply chain management policy must provide measures for the combating

of abuse of the supply chain management system, and must enable the accounting officer, among others, to:

a. takes all reasonable steps to prevent such abuse;

b. rejects the bid of any bidder if that bidder or any of its directors has abused the supply chain management system of the

municipality or municipal entity or has committed any improper conduct in relation to such system; and

c. cancels a contract awarded to a person if the person committed any corrupt or fraudulent act during the bidding process or

the execution of the contract.

3 This MBD serves as a certificate of declaration that would be used by institutions to ensure that, when bids are considered,

reasonable steps are taken to prevent any form of bid-rigging.

4 In order to give effect to the above, the attached Certificate of Bid Determination (MBD 9) must be completed and submitted

with the bid:

• Bid rigging (or collusive bidding) occurs when businesses, that would otherwise be expected to compete, secretly conspire to raise prices or lower the quality of goods and / or services for purchasers

who wish to acquire goods and / or services through a bidding process. Bid rigging is, therefore, an agreement between competitors not to compete.

name of the tenderer not older than 90 days; or a lease agreement

where the tenderer is the lessee; or an official letter from the bank

confirming the registered business address of the tenderer.

20. Does the product/service offered conform to the Bid Specifications?
21. Is Pricing Schedule completed? (MBD 3.1)
22. Where applicable, is the Declaration for Procurement Above R10

million (all applicable taxes included) completed and signed? (MBD 5)

23. Did you attach the annual financial statements as required in MBD 5?

(For Procurements above R10 million)

 Proof of CSD registration

 Provide the municipal rates account or proof of residence in the name of the tenderer not

older than 90 days; or a lease agreement where the tenderer is the lessee; or an official

letter from the bank confirming the registered business address of the tenderer.

stipulated in the bid documents (which shall be taken as part of, and incorporated into this bid) at the prices reflected in the Pricing

to register with SARS as e-Filers through the website www.sars.gov.za.

Mbd 2

Mbd 2

Mbd 3.1

8. Pricing schedule – firm prices (mbd 3.1)

(Purchases)

Note: only firm prices will be accepted. Non-firm prices (including prices subject to rates of

Exchange variations) will not be considered

Price 80

SPECIFIC GOALS: Black people 10

SPECIFIC GOALS: Locality (RSA only) 10

Total points for Price and Specific goals 100

4. Pricing schedule

I, the undersigned, ..................................................................................... (full names),

do hereby declare, in my capacity as ............................................. ...........

of ...............................................................................................................(name of bidder

entity), the following:

(a) The facts contained herein are within my own personal knowledge.

(b) I have satisfied myself that:

(i) the goods/services/works to be delivered in terms of the above-specified bid

comply with the minimum local content requirements as specified in the bid,

and as measured in terms of SATS 1286:2011; and

(c) The local content percentage (%) indicated below has been calculated using the

formula given in clause 3 of SATS 1286:2011, the rates of exchange indicated in

paragraph 3.1 above and the information contained in Declaration D and E which has

been consolidated in Declaration C:

Bid price, excluding VAT (y) R

Imported content (x), as calculated in terms of SATS 1286:2011 R

Stipulated minimum threshold for local content (paragraph 3 above)

Local content %, as calculated in terms of SATS 1286:2011

3.1 Is the bidder or any of its directors listed on the National Treasury’s database as a company or person Yes No

prohibited from doing business with the public sector?

(Companies or persons who are listed on this Database were informed in writing of this restriction by

the Accounting Officer/Authority of the institution that imposed the restriction after the audi alteram

partem rule was applied).

The Database of Restricted Suppliers now resides on the National Treasury’s website

(www.treasury.gov.za) and can be accessed by clicking on its link at the bottom of the home

page.

3.1.1 If so, furnish particulars:

3.2 Is the bidder or any of its directors listed on the Register for Tender Defaulters in terms of section 29 of Yes No

the Prevention and Combating of Corrupt Activities Act (No )?

The Register for Tender Defaulters can be accessed on the National Treasury’s website

(www.treasury.gov.za) by clicking on its link at the bottom of the home page.

3.2.1 If so, furnish particulars:

3.3 Was the bidder or any of its directors convicted by a court of law (including a court of law outside the Yes No

Republic of South Africa) for fraud or corruption during the past five years?

3.3.1 If so, furnish particulars:

3.4 Does the bidder or any of its directors owe any municipal rates and taxes or municipal charges to the Yes No

municipality / municipal entity, or to any other municipality / municipal entity, that is in arrears for more

than three months?

3.4.1 If so, furnish particulars:

3.5 Was any contract between the bidder and the municipality or any other organ of state terminated during Yes No

the past five years on account of failure to perform on or comply with the contract?

3.5.1 If so, furnish particulars:

Mbd 8

Pricing must be firm (no non-firm prices). Offer valid for 90 days from closing. Pricing schedule (MBD 3.1) requires itemised prices for administrative services, security, transportation, buyer registration, advertising, and other. Provide net price excluding VAT, VAT, and total bid price including VAT. All delivery costs must be included. For procurements above R10 million, MBD 5 requires audited financial statements for the past three years and declarations on outstanding municipal payments and prior contracts.

Bidders must be registered on the Central Supplier Database (CSD). A valid original tax clearance certificate (MBD 2) must be submitted; certified copies are not acceptable. Bidders must not be persons in the service of the state. B-BBEE status level verification certificate (MBD 6.1) is required to claim preference points. For joint ventures/consortia, each party must submit a separate tax clearance certificate. Proof of residence (municipal rates account, lease, or bank letter) not older than 90 days is required. Bidders must be registered on the municipality's supplier database.

Preference points claim form (MBD 6.1) in terms of the Preferential Procurement Regulations 2022. The applicable preference point system is the 80/20 system. Points allocated: Price 80, Specific goals: Black people 10, Locality (RSA only) 10. Bidders must claim points for specific goals and provide supporting documentation. Failure to submit proof means no points claimed. The organ of state may require substantiation of claims.

sign as follows:

(Specimen Signature)

be, and is hereby, authorised to sign the BID and/or all other documents and/or correspondence in connection with and

relating to the BID, as well as to sign any contract, and/or all documentation resulting from the award of the BID to the

enterprise mentioned above.

Note: The resolution must be signed by all the directors or members/partners of the bidding enterprise. Should the space provided

below not be sufficient for all directors to sign, please provide a separate sheet in the same format as below.

joint venture agreement and contract with the John Taolo Gaetsewe District Municipality in respect of the project under item 1:

(Physical Address)

Note: The resolution must be signed by all the directors or members / partners of the bidding enterprise. Should the space provided

below not be sufficient for all directors to sign, please provide a separate sheet in the same format as below.

Mbd 5

11. Declaration for procurement above r10 million (all

Applicable taxes included) (mbd 5)

For all procurement expected to exceed R10 million (all applicable taxes included), bidders must complete the following

questionnaire:

1. Are you by law required to prepare annual financial statements for auditing? *YES / NO

• Delete if not applicable

1.1 If yes, submit audited annual financial statements for the past three years or since the date of establishment if established

during the past three years.

........................................................................

........................................................................

3.1 If yes, the rate(s) of exchange to be used in this bid to calculate the local content as

prescribed in paragraph 1.5 of the general conditions must be the rate(s) published by

formula given in clause 3 of SATS 1286:2011, the rates of exchange indicated in

paragraph 3.1 above and the information contained in Declaration D and E.

(d) I accept that the Procurement Authority / Institution has the right to request that the

local content be verified in terms of the requirements of SATS 1286:2011.

(e) I understand that the awarding of the bid is dependent on the accuracy of the

information furnished in this application. I also understand that the submission of

incorrect data, or data that are not verifiable as described in SATS 1286:2011, may

result in the Procurement Authority / Institution imposing any or all of the remedies as

provided for in Regulation 14 of the Preferential Procurement Regulations, 2017

promulgated under the Preferential Policy Framework Act (PPPFA), 2000 (Act No. ).

Signature: ________________________

WITNESS No. 1 DATE: ___________

WITNESS No. 2 DATE: ___________

Mbd 8

13 declaration of bidder’s past supply chain management practices

(Mbd 8)

Regulations 2022 (mbd 6.1) ................................................ Error! Bookmark not defined.

13. Declaration of bidder’s past supply chain management practices (mbd 8) ..... 26

14. Certificate of independent bid determination (mbd 9) ................................................. 28

15. Annexure a: government procurement: general conditions of contract (july

2010. ..................................................................................................................................................... 30

i

3.1 This bid and its acceptance shall be subject to the terms and conditions contained in the in the John Taolo Gaetsewe District

Municipality’s Supply Chain Management Policy;

3.2 if I/we withdraw my/our bid within the period for which I/we have agreed that the bid shall remain open for acceptance, or fail

to fulfil the contract when called upon to do so, the John Taolo Gaetsewe District Municipality may, without prejudice to its

other rights, agree to the withdrawal of my/our bid or cancel the contract that may have been entered into between me/us and

the John Taolo Gaetsewe District Municipality and I/we will then pay to the John Taolo Gaetsewe District Municipality any

additional expense incurred by the John Taolo Gaetsewe District Municipality having either to accept any less favourable bid

or, if fresh bids have to be invited, the additional expenditure incurred by the invitation of fresh bids and by the subsequent

acceptance of any less favourable bid; the John Taolo Gaetsewe District Municipality shall also have the right to recover such

additional expenditure by set-off against moneys which may be due or become due to me/us under this or any other bid or

contract or against any guarantee or deposit that may have been furnished by me/us or on my/our behalf for the due fulfilment

of this or any other bid or contract and pending the ascertainment of the amount of such additional expenditure to retain such

moneys, guarantee or deposit as security for any loss the John Taolo Gaetsewe District Municipality may sustain by reason of

my/our default;

3.3 If my/our bid is accepted the acceptance may be communicated to me/us by letter or order by certified mail or registered mail.

Such posting shall be deemed to be proper service of such notice with effect from the date of posting/dispatch of such notice;

3.4 The law of the Republic of South Africa shall govern the contract created by the acceptance of my/our bid and that I/we

choose domicilium citandi et executandi in the Republic of South Africa, where any and all legal notices may be served at (full

street address of this place):

4. I/we furthermore confirm that I/we have satisfied myself/ourselves as to the correctness and validity of my/our bid; that the price(s)

and rate(s) Bid cover all the work/item(s) specified in the bid documents and that the price(s) and rate(s) cover all my/our

obligations under a resulting contract and that I/we accept that any mistakes regarding price(s) and calculations will be at my/our

risk.

months or any other service provider in respect of which payment is overdue for more than 30 days? *YES / NO

• Delete if not applicable

2.1 If no, this serves to certify that the bidder has no undisputed commitments for municipal services towards any municipality for

more than three months or other service provider in respect of which payment is overdue for more than 30 days.

2.2 If yes, provide particulars.

..............................................................................................................................................................

..............................................................................................................................................................

..............................................................................................................................................................

..............................................................................................................................................................

compliance or dispute concerning the execution of such contract? *YES / NO

• Delete if not applicable

3.1.1 If yes, furnish particulars

..............................................................................................................................................................

..............................................................................................................................................................

..............................................................................................................................................................

..............................................................................................................................................................

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points claimed, based on

the specific goals as advised in the tender, qualifies the company/ firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4 and 4.2, the

contractor may be required to furnish documentary proof to the satisfaction of the organ of state that the claims are

correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of contract have not

been fulfilled, the organ of state may, in addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a result of having to make

less favourable arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors, or only the

shareholders and directors who acted on a fraudulent basis, be restricted from obtaining

business from any organ of state for a period not exceeding 10 years, after the audi alteram

partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

(f)

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

...............................................................MBD 6.2

Mbd 6.2

x is the imported content in Rand

y is the bid price in Rand excluding value added tax (VAT)

Prices referred to in the determination of x must be converted to Rand (ZAR) by using the

exchange rate published by South African Reserve Bank (SARB) on the date of

advertisement of the bid as indicated in paragraph 3.1 below.

The SABS approved technical specification number SATS 1286:2011 is accessible on

http:/www.thedti.gov.za/industrial development/ip.jsp at no cost.

1.6. A bid may be disqualified if this Declaration Certificate and the Annex C (Local Content

Declaration: Summary Schedule) are not submitted as part of the bid documentation;

Mbd 6.2

2. The stipulated minimum threshold(s) for local production and content (refer to Annex

A of SATS 1286:2011) for this bid is/are as follows:

Mbd 9

14. Certificate of independent bid determination (mbd 9)

1 Section 4 (1) (b) (iii) of the Competition Act No. , as amended, prohibits an agreement between, or concerted practice

by, firms, or a decision by an association of firms, if it is between parties in a horizontal relationship and if it involves collusive

bidding (or bid rigging).* Collusive bidding is a pe se prohibition meaning that it cannot be justified under any grounds.

2 Municipal Supply Regulation 38 (1) prescribes that a supply chain management policy must provide measures for the combating

of abuse of the supply chain management system, and must enable the accounting officer, among others, to:

a. takes all reasonable steps to prevent such abuse;

b. rejects the bid of any bidder if that bidder or any of its directors has abused the supply chain management system of the

municipality or municipal entity or has committed any improper conduct in relation to such system; and

c. cancels a contract awarded to a person if the person committed any corrupt or fraudulent act during the bidding process or

the execution of the contract.

reasonable steps are taken to prevent any form of bid-rigging.

4 In order to give effect to the above, the attached Certificate of Bid Determination (MBD 9) must be completed and submitted

with the bid:

• Bid rigging (or collusive bidding) occurs when businesses, that would otherwise be expected to compete, secretly conspire to raise prices or lower the quality of goods and / or services for purchasers

who wish to acquire goods and / or services through a bidding process. Bid rigging is, therefore, an agreement between competitors not to compete.

Special conditions of bid: The municipality's document must be kept as supplied and submitted with all schedules/forms fully completed. Any other documents must be attached as annexures. If the official document is taken apart, the bid may be rejected. Schedules/forms not duly completed and signed will result in the bid not being considered. The bid document must be completed in black ink, prices must be VAT inclusive. The lowest or any bid will not necessarily be accepted; the municipality reserves the right to accept the whole or any portion. Corrections must be crossed out in ink and signed; correction fluid is not allowed. Bidders must include proof of CSD registration and proof of residence. Bidders may submit a company profile and previous work details. Bidders must be registered on the municipality's supplier database. No bids via email, telegram, telex, fax, or similar. Late bids will not be considered. Bids must be deposited in the bid box by the closing time. Copyright and patent rights in any documents or designs produced by a consultant vest in the municipality.

3. Bid evaluation

The evaluation of this bid will be conducted in the following two (2) phases.

non-responsive and disqualified from further evaluation on functionality.

3.2 Phase 2: evaluation on functionality

Bidder evaluation criteria for Weight Scores Points

functionality allocations

Maximum possible points for functionality = 100

Threshold score = 60

Only bidders that have achieved the minimum qualifying points of 60 out of 100 for

functionality will be evaluated further in accordance with the 80/20 Preference Point

3.3 Phase 3: price and specific goals

SPECIFIC GOALS: Black people 10

SPECIFIC GOALS: Locality (RSA only) 10

Total points for Price and Specific goals 100

part of all tenders invited. It contains general information and serves as a claim form for preference

points for specific goals.

1.1 The following preference point systems are applicable to invitations to tender

the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable taxes included); and

the 90/10 system for requirements with a Rand value above R50 000 000 (all applicable taxes included).

a) The applicable preference point system for this tender is the 90/10 preference point system.

b) The applicable preference point system for this tender is the 80/20 preference point system.

c) Either the 90/10 or 80/20 preference point system will be applicable in this tender. The lowest/

1.3 Points for this tender (even in the case of a tender for income-generating contracts) shall be awarded for

(b) Specific Goals.

The maximum points for this tender are allocated as follows