Supply, delivery, installation and commissioning of containerised accommodation solution at sutherland (saao/nrf) — 80/20 preference point system

{"closingDate":"15 September 2026","closingTime":"16:00 pm","briefingSession":"{"date":"23 September 2026","time":"08:00 am","venue":"e: 23 September 2026","is_compulsory":true}"}

{"name":"SCM Contact person","email":"[email protected]","phone":"021 201 1629","department":"y. The NRF provides these services in all fields","address":"l enquiries may be directed to"}

Returnable Documents: Signed SBD 1 form M, (pricing schedule), Signed and completed SBD 4 form M (=> R 2 000), Signed and completed SBD 6.1 form M (=> R 2 000), CIDB requirement GB 1 or higher M, Submit a valid proof of Compensation for Occupational Injuries and M, Disease Act (COIDA), issued by the Depart of Labour, appointment letters for designing, supplying, deliv

No eligibility criteria specified

a) Location

SAAO Sutherland, Northern-Cape, approximately 370 km from Cape Town, Western-Cape.

b) Project Objective

To provide a fully functional, compliant, and installed container structure supported on

engineered concrete columns and concrete slabs, ready for operational use as per:

i) Annexure 1, Scope and Specification of Works, Filename, SAAO SOW

Container Slabs_a1.pdf.

ii) Annexure 2, Pricing Schedule, Filename, SAAO Container Slabs Pricing

List01a.pdf.

Occupational health and safety when working on nrf sites

All personnel performing work on NRF site/s as part of this contract are responsible to obtain

safety induction. Over and above the obligations provided by the Occupational Health and

Safety Act (OHS Act No and its Regulations, known as ‘the Act’), the contracted

party meets with all relevant health and safety instructions as given to them by site safety

personnel, where relevant. Personal protection equipment including closed safety shoes, hard

hats, height safety equipment, and high visibility vests are worn at all times while on the work

site. All personnel are to obey the relevant instructions, including signage, related to restricted

access and speed limits on all sites.

The contracted party, once signing the contract (SBD 7), is responsible for itself, its employees,

and those people affected by its operations in terms of the Act the regulations promulgated in

terms thereof. The contracted party performs all work and uses equipment on site complying

with the provisions of the Act.

To this end, the contracted party shall make available to the NRF on the valid Letter of Good

Standing in terms of the COID Act and ensures its validity does not expire while executing this

bid, where applicable. The contracted party furnishes its registration number with the office of

the Compensation Commissioner. The contracted party enters into a Section 37.2 agreement

in terms of Occupational Health and Safety Act (OHS Act No and its Regulations)

that the NRF drafts.

The contracted party maintains a health and safety plan complying with the requirements of

The Act at the work site during the period that contracted work takes place on the site. The

NRF manages the contracted party in his capacity for the execution of this contract to meet

the provisions of the said Act and the regulations promulgated in terms thereof.

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The contracted party accepts liability for any contraventions to the Act. Each member of the

contracted party’s team (including sub-contracted personnel), submit a signed indemnity form

prior to entering the work site and kept in the contracted party’s health and safety file.

Performance/service level conditions

The NRF measures the contracted bidder’s performance against these in the execution of the

contract. The contracted bidder recognises that its failure to meet the performance levels has

material adverse impact on the operations of NRF and that the damage from the contracted

bidder’s failure to meet any performance level is not susceptible to precise determination. The

NRF excuses the contracted bidder from failing to comply with the performance levels to the

extent that non-performance or delayed performance is solely and directly attributable to an

act or omission of the NRF or its staff or circumstances of force majeure as referred to in this

Agreement.

If the contracted bidder fails to meet any performance level:

a) The contracted bidder shall investigate and report on the root causes of the

performance level failure;

b) Promptly correct the failure and begin meeting the set performance levels;

c) Advise the NRF as and to the extent requested by the NRF of the status of remedial

efforts being undertaken with respect to such performance level failure; and

d) Take appropriate preventive measures to prevent the recurrence of the performance

level failure.

The bidder may be required to provide a schedule of their management system that details

their supervisory structure, frequency of management meetings, service-delivery validation

meetings with NRF project team, the procedure where service delivery is found to be below

agreed standards, the performance escalation procedure, as well as the scheduling of the

activities to be deliver for specified services.

Ethical requirements

a) The bidder must confirm that there are no interests with the NRF and its business units, has

clean business practises, and has determined its bid independently from others as reflected

on its submitted SBD 1, SBD 4, SBD 8, and SBD 9 forms. Any interest with the NRF or NRF

official must be declared in the relevant Standard Bidding Document. Failure to provide / or

comply with any of the above particulars may render the bid invalid and also

misrepresentation of facts.

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Use of reasonable skill and care

a) It will be expected of the bidder to apply reasonable skills and due diligence in the execution

of the duties stipulated in this document.

b) Although the bidder’s documents may be scrutinised by the NRF, this shall in no way

relieve the assigned engineer of their professional responsibility for the proper and prompt

execution of their duties. The NRF shall also be entitled to have any document or

calculations verified by others. In the event of mal performance, default or negligence, the

NRF shall have the right to claim compensation or damages and set-off such against any

amount payable.

c) During assessment of any existing facilities, which may have a direct bearing on the

Project, the bidder shall determine deficiencies with such facilities in terms of the

Occupational Health and Safety Act, 1993 (act ), the SANS 10400, etc. and

recommend measures to rectify those during the project execution phase.

d) The NRF’s representative shall be notified by the bidder and their personnel of any

transgression of inter alia the Occupational Health and Safety Act, 1993 (Act )

and environmental legislation during the service provides operation pertaining to the

contract regardless of who may be involved.

Contract management

The bidder must be issued with a written purchase order authorising the deliverables of this

contract before any service can be rendered. The purchase order stipulates work description,

delivery date, place, time and costs of the service required.

Contract management:

a) The NRF’s provides the bidder with the requirements for each meeting and the bidder

must provide a response within three working days after receiving the request.

b) The bidder is responsible to manage his/her account with the NRF which will include

the timely receipt of invoices by NRF for payment within the agreed time. NRF, where

correct procedures are followed, will make prompt payments.

c) The NRF applies penalties to the bidder where the bidder consistently delivers service

levels below the agreed minimum service level.

Termination of contract due to non-performance

a) In the event of the non-performance as per the agreed contract, SAAO will appoint an

alternative at the cost of the appointed third party. The defaulting third party is obliged

to settle the damages/additional costs that SAAO has incurred as result of the non-

performance of the appointed bidder.

Occupational Health and Safety when working on NRF sites:

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a) All personnel performing work on SAAO site as part of this contract are responsible to

obtain safety induction.

b) Over and above the obligations provided by the Occupational Health and Safety Act

(OHS Act No and its Regulations, known as ‘the Act’), the appointed bidder

must meet all relevant health and safety instructions as given to them by site safety

personnel, where relevant.

c) The appointed bidder, once signing the contract (SBD 7), is responsible for itself, its

employees, and those people affected by its operations in terms of the Act the

regulations promulgated in terms thereof.

d) SAAO manages the appointed bidder in his capacity for the execution of this contract

to meet the provisions of the said Act and the regulations promulgated in terms thereof.

The appointed bidder accepts liability for any contraventions to the Act.

Original bid documents for contract signing

a) The sets of original bid documents in hard copy format (paper document) serves as the

original master set for the legal contract document between the contracting parties. The

master set remains at the NRF and has precedence over any other copies in the case

of any discrepancies within the other sets of documents. The master set has the

originals or certified copies of any certificates stipulated in this document.

Managing service levels

a) Upon appointment, both parties agree on the final set of performance levels for each

deliverable service levels including measurable key performance indicators with

minimum thresholds in writing which form part of this contract document.

b) Where both parties agree to variation of these, both parties sign the revision which

must be appended to this contract document.

c) The appointed bidder and the SAAO contract manager measure delivered performance

against these performance levels. Where either party has identified poor performance

under this contract, both parties will meet and investigate the matter to determine the

root cause, the correction plan, and the execution planning thereof.

d) Both parties will monitor the corrective actions and assess the applicability of penalties

to the incurred poor performance and then apply them.

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Statement of performance levels for services/goods

Performance being measurement penalty and level applicable

Measured methodology from

Accuracy and Appropriate NRF Rectification according to the Electrical

Completeness of representatives will Design Report at contractor’s own cost.

Specifications and verify the completeness

Quality of of the project.

Documentation.

Testing and sign-off of Appropriate NRF Where the Acceptance Report deviates

installation of container representatives will from the design specifications,

and electrical works. verify the Acceptance rectification of work to be done at the

Report and Certificate of contractors’ own cost. Where the CoC

Compliance (CoC). is delayed by more than 2 weeks from

the approved Project Plan, penalty is

5% of the original invoice value for

each additional week of delay. Unless

a reasonable justification for the delay

is provided.

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3. Evaluation process

The RFQ will be evaluated in the following three phases:

Administrative compliance / submission of all returnable documents and Phase 1:

completion of all returnable schedules

Phase 2 Specification evaluation and eligibility

80/20 preferential point system in terms of PPPR22

• 80 – Price (VAT and all taxes included)
• 20- Specific goals (BBBEE STATUS LEVEL) Refer to SBD6.1

Phase 3: - Specific goals: relevant in accordance with the B-BBEE

Codes of Good Practice and the PPPFA that are contracting

with persons, or categories of persons, historically

disadvantaged by unfair discrimination on the basis of race,

gender, or disability.

Phase 1 – Administrative Compliance

All returnable documents marked mandatory (‘M’), must be completed or submitted by

service providers in order to proceed to be evaluated further in Phase 2.

Returnable Document/ Schedule Mandatory (M) / Optional (O)

Signed SBD 1 form M

Signed and completed SBD 3.1 form M

(pricing schedule)

Signed and completed SBD 4 form M (=> R 2 000)

Signed and completed SBD 6.1 form M (=> R 2 000)

Valid BBBEE certificate, or sworn O (preference points will not be allocated if not

affidavit detailing annual turnover, in submitted)

the case of EMEs and QSEs

CIDB requirement GB 1 or higher M

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Submit a valid proof of Compensation for Occupational Injuries and M

Disease Act (COIDA), issued by the Depart of Labour

Submit your company’s signed Occupational Safety, Health, and M

Environmental (SHE) policy.

Bidders must provide a current company profile confirming at least M

three (3) years’ experience in designing, supplying, delivering,

installing, and commissioning of shipping containers, concrete

columns and concrete slabs or civil projects or similar works.

Provide three (3) reference letters or Purchase orders or M

appointment letters for designing, supplying, delivering, installing,

and commissioning of shipping containers, concrete columns and

concrete slabs or civil projects or similar works. This must be on the

clients’ company letterhead. SAAO may contact these references for

clarification on any aspect of the reference given.

Bidders must submit the certifications and CVs of supervisory staff M

who will be involved in the project.

Insurance cover of at least R 2 million for public liability, product M

liability, and/or professional indemnity

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4. Pricing schedule – firm prices purchases

(Sbd 3.1)

Note: only firm prices will be accepted. Non-firm prices (including

Prices subject to rates of exchange variations) will not be

Considered in cases where different delivery points influence the

Pricing, a separate pricing schedule must be submitted for each

Delivery point

If your prices are variable (subject to change), please specify the

Variables that will affect the price.

Offer to be valid for 60 days from the closing date of bid.

Please see attached Pricing List, Filename SAAO Container Slabs Pricing List01a.pdf.

5. Bidding conditions for this RFQ

The following conditions will apply to this request for quotations:

1. Price(s) quoted must be valid for at least (60) days from date of your offer.

2. Price(s) quoted must be inclusive of VAT, if applicable.

3. The bidder is required to submit:

a) Proof of B-BBEE Status Level of contributor, to claim points as per SBD 6.1

b) An EME is required to submit a sworn affidavit confirming their annual total revenue of

R10 million or less and level of black ownership to claim points as per SBD 6.1

c) A QSE is required to submit a sworn affidavit confirming their annual total revenue of

between R10 million and R50 million and level of black ownership or a B-BBEE level

verification certificate to claim points. As per SBD 6.1

4. No award will be made to a service provider who is not registered on CSD. To

register https://secure.csd.gov.za/.

5. Quotations equal to above R 2000 (VAT included) must be accompanied by the relevant

SBD documentation as per section 3 of this document for Quotations duly completed.

6. The successful provider will be the one scoring the highest points in the event of the

lowest bid being higher than R 2000. (VAT inclusive).

7. For goods/ services below R 2000 the successful bidder will be one with cheapest

acceptable quotation.

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8. SAAO reserves the right to withdraw any invitation to quote and/or to re-advertise or to

accept a part of it. SAAO does not bind itself to accepting the lowest quotation.

9. This request for quotations is subject to the National Treasury General Conditions of

Contract (GCC) and, if applicable, any other special conditions of contract.

10. Payment terms is within 30 days from date of receipt of invoice and when goods

have been delivered. (No Pre- Payment allowed).

11. Where supplier terms and conditions are different from SAAO set terms and

conditions, set terms and conditions must be mutually agreed upon. Otherwise,

the National Treasury General Conditions of Contract (GCC) will govern.

Sbd 4 - bidder’s disclosure

1. Purpose of the form

Any person (natural or juristic) may make an offer or offers in terms of this invitation

to bid. In line with the principles of transparency, accountability, impartiality, and

ethics as enshrined in the Constitution of the Republic of South Africa and further

expressed in various pieces of legislation, it is required for the bidder to make this

declaration in respect of the details required hereunder.

Where a person/s are listed in the Register for Tender Defaulters and / or the List

of Restricted Suppliers, that person will automatically be disqualified from the bid

process.

2. Bidder’s declaration

2.1 Is the bidder, or any of its directors / trustees / shareholders / members / partners

or any person having a controlling interest1 in the enterprise,

employed by the state?

Yes/no

2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if applicable,

state employee numbers of sole proprietor/ directors / trustees / shareholders /

members/ partners or any person having a controlling interest in the enterprise, in

table below.

Full Name Identity Number Name of State

institution

1 the power, by one person or a group of persons holding the majority of

the equity of an enterprise, alternatively, the person/s having the

deciding vote or power to influence or to direct the course and

decisions of the enterprise.

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2.2

Do you, or any person connected with the bidder, have a relationship with

any person who is employed by the procuring institution? YES/NO

2.2.1 If so, furnish particulars:

................................................................................................

................................................................................................

2.3 Does the bidder or any of its directors / trustees / shareholders / members / partners

or any person having a controlling interest in the enterprise have any interest in any

other related enterprise whether or not they are bidding for this contract?

Yes/no

2.3.1 If so, furnish particulars:

........................................................................................

........................................................................................

2.1 Location

SAAO SUTHERLAND, Northern-Cape, approximately 370 km from Cape Town, Western-Cape.

2.2 Project Objective

To provide a fully functional, compliant, and installed container structure supported on engineered

concrete columns and concrete slabs, ready for operational use.

The Service Provider shall provide a complete turnkey solution, including all labour, materials, plant,

transport, supervision, and associated services required.

3.1 Design & Engineering

• Prepare all structural, civil, and electrical designs

• Winning Bidder to submit detailed construction drawings for approval prior to construction

• Ensure designs are certified by a registered professional (Engineer/Architect)

3.2 Container Supply & Installation

• Supply a compliant 6m (20ft) ISO shipping container as per picture below

• Transport, offload, position, and secure container to foundations

Picture 1: 6m/20Ft Shipping Container

3.3 Concrete Columns

• Construct six (6) reinforced concrete/brick columns (600mm x 600mm) for shipping

container

• Service provider to determine appropriate height above ground level

• Install anchoring system for container stability

3.4 Concrete Slabs

• Construct three (3) concrete pad foundations with welded steel mesh as specified at various

locations.

3.5 Electrical Installation

• Install internal lighting, sockets, and distribution board

• Ensure full compliance with SANS 10142-1

• Issue Certificate of Compliance (CoC)

3.6 Testing & Commissioning

• Conduct concrete slump and cube tests

• Test electrical systems

• Commission and hand over complete installation

4. Technical specifications

4.1 Container Requirements

• Size: 6m x 2.5m

• Condition: New or high-quality used (no structural defects)

• Finish: Anti-corrosive primer and white paint

• Roof: Waterproofed and sealed

• Insulation:

o Floor must be 22mm Shutterply/Plywood with Industrial Polyurethan non-slip

coating

o Walls and Ceiling must be 50mm white ISO Board with 12mm Oriented Strand Board

(OSB) covering. Recess areas of container must be filled with thermal insulation

panels. All gaps and joints must be properly sealed with industrial material.

• Flooring: Industrial polyurethane non-slip coating

4.2 Doors

• Double doors: lockable, 180° opening

• Single access door: lockable aluminium/stainless steel, weatherproof with cabin hooks

4.3 Electrical

• LED lighting (minimum two double channel vapour proof fittings)

• 220V 16 Amps double socket

• IP65 weatherproof external lockable distribution board with DIN-RAIL protection devices

(Main Breakers, Circuit Breakers, Earth Leakage, etc.). All components must be surface

mounted.

• Full compliance with SANS standards

4.4 Concrete Columns

• Quantity: 6

• Size: 600mm x 600mm

• Reinforced and constructed to SABS standards

• Anchor posts at each container corner

Picture 2:

Concrete Column

With Anchor Post

Picture 3: Shipping Container on Concrete Columns

4.5 Concrete Foundations

• 3000 x 2000 x 200 mm pads (1 units) – in front of shipping container double door

• 2000 x 1000 x 150 mm pads (1 units) – in front of existing equipment room

• 750 x 600 x 200 mm pads (1 unit) – in front of single door of shipping container

• All three (3) concrete foundations must have steel welded mesh

• Strength: 25 MPa concrete

• Testing: Slump and cube strength verification required

5. Site conditions & contractor responsibilities

The Service Provider shall:

• Visit and familiarise themselves with site conditions

• Provide own power supply for construction activities

• Provide temporary facilities (toilets, storage, etc.)

• Ensure site security during construction

• Remove all rubble and dispose at approved municipal sites

• Minimise disruption, dust, and debris

• Provide proper protection and erect any temporary tarpaulins and demarcation that may be

necessary during the progress of construction.

• Working hours are between 8:00am to 17:00. These periods must be strictly adhered to. No

working after 17:00.

• Construction vehicles must only use tar road to site.

6. Compliance & standards

All work shall comply with:

• Applicable SANS 10400 regulations

• SANS 10142-1 (Electrical installations)

• Relevant ISO standards

• Issuing of certification of all Compliance of Electrical and Civil Works

• Local authority regulations

7. Health & safety

The Service Provider shall:

• Comply with the Occupational Health and Safety Act

• Appoint a Construction Manager

• Appoint Safety Officers and Supervisors as required

• Maintain a site-specific Health & Safety Plan

• Provide all required PPE and safety controls

8. Deliverables

The Service Provider must provide:

• Approved construction drawings

• As-built drawings

• Test results (concrete and electrical)

• Certificates of compliance

• Warranty documentation (minimum 12 months)

9. Transport & installation

• All transport costs are for the Service Provider’s account

• Include abnormal load requirements if applicable

• Full responsibility for offloading and installation

10. Commercial terms

10.1 Warranty

Minimum 12-month warranty on workmanship and materials.

10.2 Liability

The Service Provider is responsible for any damage to existing infrastructure.

11. Submission requirements

Bidders must submit:

• Detailed pricing aligned with Bill Of Quantities

• Project programme and timeline

• Methodology and technical approach

• Company experience and references

• Qualified personnel with at least five years of relevant experience in construction and

installation projects

• Certifications and accreditations

• Health & Safety plan

• Quality control plan

• CIDB Grading of 1 or higher.

• Submit your company’s signed Occupational Safety, Health, and Environmental (SHE) policy

• Submit a valid proof of Compensation for Occupational Injuries and Disease Act (COIDA),

issued by the Depart of Labour

• Insurance cover of at least R 2 million for public liability, product liability, and/or

professional indemnity

12. General conditions

• The Service Provider is responsible for verifying all site dimensions

• All work must be completed to the satisfaction of the SAAO

• No additional claims due to lack of site inspection will be accepted

• The SAAO reserves the right to amend drawings during the contract

13. Disclaimer

SAAO provides conceptual specifications only and accepts no liability for final design.

The appointed Service Provider must produce fully compliant, certified designs for construction.

14. Suggested ground plan

End of RFQ

Insufficient searchable text - AI extraction recommended

tax compliance status system pin code from the South African Revenue Service (SARS)

appointment letters for designing, supplying, delivering, installing,

Signed SBD 1 form M

(pricing schedule)

Signed and completed SBD 4 form M (=> R 2 000)

Signed and completed SBD 6.1 form M (=> R 2 000)

CIDB requirement GB 1 or higher M

Submit a valid proof of Compensation for Occupational Injuries and M

Disease Act (COIDA), issued by the Depart of Labour

on its submitted SBD 1, SBD 4, SBD 8, and SBD 9 forms. Any interest with the NRF or NRF

NRF shall have the right to claim compensation or damages and set-off such against any

Bidders must submit the certifications and CVs of supervisory staff M

4. Pricing schedule – firm prices purchases

Pricing, a separate pricing schedule must be submitted for each

If your prices are variable (subject to change), please specify the

Please see attached Pricing List, Filename SAAO Container Slabs Pricing List01a.pdf.

a) Proof of B-BBEE Status Level of contributor, to claim points as per SBD 6.1

R10 million or less and level of black ownership to claim points as per SBD 6.1

verification certificate to claim points. As per SBD 6.1

4. No award will be made to a service provider who is not registered on CSD. To

register https://secure.csd.gov.za/.

• Detailed pricing aligned with Bill Of Quantities
• CIDB Grading of 1 or higher.
• Submit a valid proof of Compensation for Occupational Injuries and Disease Act (COIDA),

B-BBEE Details: SYSTEM: 80/20

Delivery information

LOCATION: SAAO, Old Fraserburg Road, Sutherland Northern Cape,

6920

LEAD TIME (from purchase ASAP upon issuance of the official purchase order

order date)

Enquiries relating to bidding procedures Technical enquiries may be directed to:

may be directed to:

Louis Hannie

Contact person: SCM Contact person:

[email protected]

E- Mail address: [email protected] E- Mail address:

Telephone No: 021 201 1629 Telephone No: 021 447 0025

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Supplier information

Name of Bidder Name:

Street Address:

Telephone Number

Code Number

Cell Phone Number

Code Number

Facsimile Number

Code Number

E-Mail Address

VAT Registration Number

Tax Tax

Central Supplier

Complianc Compliance OR MAAA

Database No.

e Status System PIN

B-BBEE Status B-BBEE Status Tick Applicable Box. Tick Applicable Box.

Level Verification Level Sworn ❑ Yes ❑No ❑ Yes ❑No Certificate Affidavit

[A B-BBEE status level verification certificate/sworn affidavit (for EMEs & QSEs) must be

submitted in order to qualify for preference points for B-BBEE – also refer to the SBD 6.1]

Are you the accredited Are you a foreign- ❑ Yes ❑No representative in South based supplier for ❑ Yes ❑No

[If yes Africa for the the [If yes, answer the

enclose goods/services/works goods/services/wor questionnaire below]

proof] offered? ks offered?

Is the entity a resident of the Republic of South Africa (RSA)? ❑ Yes ❑No

Does the entity have a branch in the RSA? ❑ Yes ❑No

Does the entity have a permanent establishment in the RSA? ❑ Yes ❑No

Does the entity have any source of income in the RSA? ❑ Yes ❑No

Is the entity liable in the RSA for any form of taxation? ❑ Yes ❑No

If the answer is “No” to all of the above, then it is not a requirement to register for a tax

compl

The 80/20 preference point system applies. Points are awarded for price (80 points) and specific goals (20 points) as per the preference point table in the tender. Bidders must indicate how they claim points for each preference point system. The contract will be awarded to the bidder with the highest total points, subject to compliance with all mandatory requirements. Non-firm prices will not be considered.