Provision of banking services – government tender in northern cape

Bidders must: (1) be registered as a bank under the Banks Act, 1990; (2) have a fully operational physical branch in Springbok, Northern Cape; (3) be registered on the CSD database; (4) have tax matters in order with SARS; (5) have municipal bill paid up or payment arrangement in place; (6) not have directors in service of the state; (7) not have been convicted of fraud or corruption in the past 5 years; (8) not have willfully neglected or failed to comply with any government contract in the past 5 years; (9) not be listed on the National Treasury's Database of Restricted Suppliers or Register for Tender Defaulters; (10) not owe municipal rates and taxes in arrears for more than 3 months; (11) not have had a contract terminated for failure to perform in the past 5 years; (12) provide at least five contactable references from municipal clients; (13) demonstrate ability to process at least 500 salary payments per month and high transaction volumes; (14) provide a dedicated municipal relationship team; (15) provide a detailed implementation, migration, and training plan; (16) demonstrate mSCOA compliance and compatibility with municipal systems; (17) provide business continuity and disaster recovery plans; (18) provide fraud detection and cybersecurity measures; (19) provide electronic banking platform with real-time transfers; (20) provide historical transaction search functionality for at least 12 months; (21) provide ACB/Debit Order services and bulk payment processing; (22) provide overdraft facilities and lending options; (23) provide revenue collection support; (24) provide itemized bank statement charges; (25) provide cash deposit fees and interest rates; (26) provide fleet and maintenance card services; (27) provide controls for unallocated deposits; (28) provide electronic stop-payment functionality; (29) provide transaction management facilities; (30) provide a sample bank statement; (31) provide a pricing schedule; (32) provide an organogram and CVs for the team; (33) provide a fraud prevention strategy; (34) provide a demonstration of historical search functionality; (35) provide a business continuity plan; (36) provide reference letters and client list; (37) complete all returnable documents and schedules; (38) submit bid physically before closing time; (39) not use electronic signatures; (40) ensure bid validity of 90 days.

Bid NO: 37/2026

Namakwa district municipality

Provision of banking services

................................................................................................................................

Name of service provider

Address: ......................................................................................................................

........................................................................................................................

Tel: ........................................................................................................................

Fax: .......................................................................................................................

Mr. SC Adams

Municipal Manager

Private Bag X20

Van Riebeeck Street

Springbok, 8240

Tel: 027 712 8000

Fax: 027 712 8040

Contents

Number Heading

The tender

Part T1: TENDER PROCÉDURES N

T1.1 Tender Notice and Invitation to quote

T1.2 Schedule 1

T1.3 Tender Data

Part T2: RETURNABLE DOCUMENTS N

T2.1 List of Returnable Documents

T2.2 Returnable Schedules

The contract

Part C1: AGREEMENT AND CONTRACT DATA

C1.2 Contract Data

MBD 7.2 Formal contract

Part C2: PRICING DATA N

C2.1 Pricing Instructions

Part C3: SCOPE OF WORKS N

C3. Description of Works

T1.1 Tender data

This table provides generic tender data which shall be used in all procurement conducted in accordance with the

provisions of this standard.

Table E.1

Sub

Description

Clause

The tender data are standard conditions of tender as contained in Annex F of SANS 294:2004

The standard conditions of tender for procurements make several references to the tender data. The tender

data shall have precedence in the interpretation of any ambiguity or inconsistency between it and the

standard condition of tender.

Each item of data given below is cross-referenced to the sub clause in the standard conditions of tender to

which it mainly applies.

F.1.1

The employer is Namakwa District Municipality

F.1.2 The tender documents issued by the employer comprise:

Tender procédures

Part T1: Tender Procédures

T1.1 Tender Notice and Invitation to Quotation

T1.2 Tender Data

Part T2: Returnable Documents

T2.1 List of Returnable Documents

T2.2 Returnable Schedules

Contract

Part C1: Agreement and Contract Data

C1.2 Contract Data

MBD 7.2 Formal Contract ( If and when the municipality makes use of the services offered by

the service providers)

Part C2: Pricing data

C2.1 Pricing Instructions

C2.2 Activity Schedule

Part C3: Scope of Works

C3.1 Description of works

F 1.4 The employer’s agent is:

Name: NAMAKWA DISTRICT MUNICIPALITY

Address: VAN RIEBEECK STREET, PRIVATE BAG X 20, SPRINGBOK,8240

Tel: (027) 712 8000 Fax: (027) 712 8040......

E-mail: [email protected]

The employer’s address for delivery of tenders is:

Location of tender box: NAMAKWA DISTRICT MUNICIPALITY.............................

Physical address: .............VAN RIEBEECK STREET...................................................

Springbok..................................................

Identification details: BID NO: 37/2026: PROVISION OF BANKING SERVICES

Only those service providers who satisfy the following eligibility criteria are eligible to submit quotations:

• Directors of the service provider must not be in service of the state.
• Service provider must not have been found guilty of fraud or corruption during the past 5 years.
• Service provider must not have willfully neglected, reneged on or failed to comply with any government

contract during the past 5 years.

F2.1

• Must be registered on the CSD database.
• The service provider’s tax matters must be in order with SARS.
• The service provider’s municipal bill must be paid up or payment arrangement must be in place with the

local municipality

B I D N O : 3 7 / 2 0 2 6 : P R O V I S I O N O F B A N K I N G S E R V I C E S P a g e 5 |75

The closing time for submission of tenders are: 09 October 2026 at 12H00

F.2.15

Telephonic, telegraphic, telex, facsimile or e-mailed quotations will not be accepted.

F.2.15 Electronic signatures will not be accepted on any returnable document, any document signed

electronically will be regarded by the employer as non-responsive

F.2.16

The quotation validity period is 90 days.

F.2.23 The following compulsory documents must be submitted as part of the bid:

• SARS tax compliance PIN
• Municipal bill (not older than three months)
• CSD registration report
• Banking certificate
• Audited financial statements
• Supporting evidence of company information and relevant experience
• Supporting evidence of contactable references
• Supporting evidence of key personnel experience

F.3.4 The time and location for opening of the tender offers are

TIME ............12:05 on 09 October 2026.

LOCATION ...Namakwa District Municipal Offices – Springbok

Evaluation Criteria

. The Procedure for evaluation of responsive tenders is:

Methods: ...4.......... (Financial offer, Preferences and Quality)

The financial offer will be scored using Formula 2 of table 4 (SANS 294:2004) where the value of W1 is:

• 80 where the financial value inclusive of VAT of one or more responsive quotations equals

or is less than R 50 000 000-00.

• Up to 20 evaluation points, based on 20 points used for the following specific goals as listed

in the table below as per The Preferential Procurement Policy of the Namakwa District

Municipality.

Specific Goals Point Allocation

Youth 3

Woman 5

Disabled 2

Black 5

Within borders of Namakwa 3

District Municipality

Within borders of Northern 2

Cape

The minimum of functionality points is 80 out of 100. Only bidders who score the minimum score will

be eligible for further evaluation.

The functionality criteria and maximum score in respect of each criteria are as follows:

Maximum

No. Functionality Criteria Evidence Required

Points

2.2.1 One Current Account to be opened as the Description of 5

Municipality's Primary Bank Account with proposed account

additional Call Deposit Accounts. structure

2.2.2 Written proof of

The bidder must have a fully operational

physical business 5

branch in Springbok, Northern Cape.

address.

2.2.3 Proof of registration as a bank in terms of the Certificate of 3

Banks Act, 1990 (Act ). Registration.

2.2.4 Description of payroll 4

Demonstrate the ability to process a minimum

processing capacity

of 500 employee salary payments per month.

B I D N O : 3 7 / 2 0 2 6 : P R O V I S I O N O F B A N K I N G S E R V I C E S P a g e 6 |75

2.2.5 All bank statement charges must be clearly Sample bank 3

itemised to enable verification by the statement

Municipality.

2.2.6 Indicate cash deposit fees applicable to Pricing schedule. 2

deposits.

2.2.7 Description of 4

Fleet and Maintenance Card services must be

services and reporting

provided

2.2.8 Indicate the interest rate payable on an Pricing schedule. 3

overdraft facility of R1 000 000 and interest

receivable on an average positive balance of

R5 000 000.

2.2.9 Demonstrate the ability to process high Processing capacity 3

transaction volumes. and monthly volumes

2.2.10 Explain how debit and credit transaction Detailed process 3

information will be provided to the Municipality, description

including response times.

2.2.11 Deposit identifiers must minimise incorrect Description of controls 3

references. Explain controls for managing

unallocated deposits.

2.2.12 Describe the Electronic Banking platform, Electronic Banking 5

security controls and authorisation levels. proposal.

Immediate (Real-time), Same-day or one-day

electronic transfers must be available.

2.2.13 Explain the transaction management facilities. Description of 5

Electronic statements, downloadable transaction

transaction history and historical statement management platform

retention period must be provided.

2.2.14 Demonstrate the electronic stop-payment Demonstration of 3

functionality and associated approval controls workflow

2.2.15 Confirm availability of electronic creditor Description of 3

payments and bulk payment processing. payment services.

2.2.16 ACB/Debit Order services must be available. Pricing schedule and 3

Transaction fees, recall charges and unpaid service description

transaction reporting must be provided

2.2.17 Demonstrate compatibility with the Technical 5

Municipality's financial and payroll systems, compatibility

including mSCOA-compliant data imports and statement.

exports.

Historic transaction information, including proof Demonstration of 4

2.2.18 of payments for at least 12 months, must be historical search

available electronically functionality.

Provide details of overdraft facilities, lending Product information. 2

2.2.19

rates and short-term financing options.

Demonstrate the Bank's commitment to Lending proposal. 2

2.2.20 providing bridging finance, call loans and other

municipal lending facilities

Assign a dedicated Municipal Relationship Organogram, CVs 5

Team comprising at least a Relationship and contact details.

2.2.21

Manager, Electronic Banking Support

Consultant and Treasury Specialist

Explain the Bank's fraud detection, cyber-

Fraud prevention

security measures and commitment to

2.2.22 strategy and security 5

assisting the Municipality in identifying

controls.

suspicious, duplicate or irregular transactions.

Provide a detailed implementation, migration

and training plan. On-site implementation

Implementation and

2.2.23 support must be provided together with at least 5

training plan.

two strategic review meetings annually with

the CFO.

B I D N O : 3 7 / 2 0 2 6 : P R O V I S I O N O F B A N K I N G S E R V I C E S P a g e 7 |75

Historic search functionality for all transactions

must include advanced search capabilities, Demonstration of

2.2.24 4

downloadable audit trails and electronic functionality.

reporting.

Demonstrate the Bank's ability to support

municipal revenue collection through EFT

Revenue collection

2.2.25 reference validation, electronic reconciliation, 4

solution.

payment allocation and digital payment

channels.

Demonstrate business continuity and disaster

Business Continuity

recovery capabilities to ensure uninterrupted

2.2.26 and Disaster 4

banking services to the Municipality during

Recovery Plan.

system failures or emergencies.

Demonstrate experience in providing banking

Reference letters and

2.2.27 services to municipal institutions by submitting 4

client list.

at least five contactable references.

Total 100

B I D N O : 3 7 / 2 0 2 6 : P R O V I S I O N O F B A N K I N G S E R V I C E S P a g e 8 |75

T2: returnable documents

The following documents are to be completed and returned as they constitute the quotation. Whilst many of the

returnable’s are required for the purpose of evaluating the quote, some will form part of the subsequent contract,

as they form the basis of the offer. For this reason, it is very important that service providers return all information

requested. All documents must be completed and signed by the duly authorised representative of the

prospective bidder. A bidder’s response will be evaluated based on compliance with the listed administration and

mandatory bid requirements. A bidder’s proposal will be disqualified for non-submission of any of the

documents as indicated below

T2.1 List of retunable documents

1. RETURNABLE DOCUMENTS REQUIRED FOR TENDER EVALUATION PURPOSES (Included

hereafter for completion)

MBD1 : Invitation to bid and standard and conditions of bidding

MBD 3.3 : Pricing Schedule – Professional Services

MBD 4 : Declaration of Interest

MBD 6. 1 : Preference Points Claim Form - in terms of The Preferential Procurement Policy of the

Namakwa District Municipality.

MBD 7.2. : Contract Form- Rendering of Services

MBD 8 : Declaration of Bidders past Supply Chain Management Practices

MBD 9 : Certificate of Independent Bid Determination

T2.2 List of returnable schedules

2. Returnable schedules for tender evaluation purposes

(to be attached with submission)

Schedule 1a: tax compliance pin

Schedule 1b: municipal bill (copy) (not older than 3 months)

Schedule 1c: supporting annexures for specific goals

Schedule 1d: proof of csd registration

Schedule 1e: banking certificate

Schedule 1f: audited financial statements

Schedule 1g: supporting evidence of company information and

Relevant experience

Schedule 1h: supporting evidence of contactable references

Schedule 1i: supporting evidence of key personnel experience

B I D N O : 3 7 / 2 0 2 6 : P R O V I S I O N O F B A N K I N G S E R V I C E S P a g e 9 |75

Bid NO: 37/2026

Namakwa district municipality

Provision of banking services

Mbd 1: invitation to bid and standard and conditions of bidding

B I D N O : 3 7 / 2 0 2 6 : P R O V I S I O N O F B A N K I N G S E R V I C E S P a g e 10 |75

Mbd 1: invitation to bid and term and conditions for bidding

Namakwa district municipality

Part a

Invitation to bid

You are hereby invited to bid for requirements of the namakwa district municipality

BID NUMBER: BID NO: 37/2026 CLOSING DATE: 09 October 2026 CLOSING TIME: 12H00

Description provision of banking services

The successful bidder will be required to fill in and sign a written contract form (mbd7).

Bid response documents may be deposited in the tender box

Situated at (street address

Namakwa district municipality

Van riebeeck street

Springbok

8240

Supplier information

Name of bidder

Postal address

Street address

Telephone number code number

Cellphone number

Facsimile number code number

E-mail address

VAT registration number

TAX COMPLIANCE STATUS TCS PIN: OR CSD No:

Are you a foreign

Are you the accredited

Based supplier for

REPRESENTATIVE IN SOUTH AFRICA Yes No THE GOODS Yes No

For the goods /services /works

/Services /works

Offered?

[If yes enclose proof] offered? [If yes, answer part b:3 ]

Total number of items offered total bid price r

Signature of bidder

.................................... Date

Capacity under which this bid is

Signed

Bidding procedure enquiries may be directed to: technical information may be directed to:

DEPARTMENT FINANCE CONTACT PERSON Quinton Cloete

CONTACT PERSON Chaldon Osborne TELEPHONE NUMBER 027 712 8000

TELEPHONE NUMBER 0277128000 E-MAIL ADRESS [email protected]

E-MAIL ADDRESS [email protected]

B I D N O : 3 7 / 2 0 2 6 : P R O V I S I O N O F B A N K I N G S E R V I C E S P a g e 11 |75

Part b

Terms and conditions for bidding

1. Bid submission:

1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not be

Accepted for consideration.

1.2. All bids must be submitted on the official forms provided– (not to be re-typed) or online

1.3. This bid is subject to the preferential procurement policy framework act and the preferential

Procurement regulations, 2022, the general conditions of contract (gcc) and, if applicable, any

Other special conditions of contract.

2. Tax compliance requirements

2.1 Bidders must ensure compliance with their tax obligations.

2.2 Bidders are required to submit their unique personal identification number (pin) issued by SARS to

Enable the organ of state to view the taxpayer’s profile and tax status.

2.3 Application for the tax compliance status (tcs) certificate or pin may also be made via e-filing. In

Order to use this provision, taxpayers will need to register with SARS as e-filers through the

Website www.SARS.GOV.ZA.

2.4 Foreign suppliers must complete the pre-award questionnaire in part b:3.

2.5 Bidders may also submit a printed tcs certificate together with the bid.

2.6 In bids where consortia / joint ventures / sub-contractors are involved, each party must submit a

Separate tcs certificate / pin / csd number.

2.7 Where NO tcs is available but the bidder is registered on the central supplier database (csd), a

Csd number must be provided.

3. Questionnaire to bidding foreign suppliers

3.1. Is the entity a resident of the republic of south africa (RSA)? yes NO

3.2. Does the entity have a branch in the RSA? yes NO

3.3. Does the entity have a permanent establishment in the RSA? yes NO

3.4. Does the entity have any source of income in the RSA? yes NO

3.5. Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax compliance

Status system pin code from the south african revenue service (SARS) and if not register as per 2.3

Above.

Nb: failure to provide any of the above particulars may render the bid invalid.

NO bids will be considered from persons in the service of the state.

Signature of bidder: ...................................................

Capacity under which this bid is signed: ...................................................

Date: ...................................................

B I D N O : 3 7 / 2 0 2 6 : P R O V I S I O N O F B A N K I N G S E R V I C E S P a g e 12 |75

Bid NO: 37/2026

Namakwa district municipality

Provision of banking services

Mbd 4: declaration of interest

B I D N O : 3 7 / 2 0 2 6 : P R O V I S I O N O F B A N K I N G S E R V I C E S P a g e 13 |75

Mbd 4: declaration of interest

Namakwa district municipality

Mbd 4

Declaration of interest

1. No bid will be accepted from persons in the service of the state1.

2. Any person, having a kinship with persons in the service of the state, including a blood relationship,

may make an offer or offers in terms of this invitation to bid. In view of possible allegations of

favouritism, should the resulting bid, or part thereof, be awarded to persons connected with or

related to persons in service of the state, it is required that the bidder or their authorised

representative declare their position in relation to the evaluating/adjudicating authority.

3 In order to give effect to the above, the following questionnaire must be completed and

submitted with the bid.

3.1 Full Name of bidder or his or her representative:..................................................

3.2 Identity Number: ..............................................................................................

3.3 Position occupied in the Company (director, trustee, hareholder2):.............................

3.4 Company Registration Number: .........................................................................

3.5 Tax Reference Number:....................................................................................

3.6 VAT Registration Number: ..............................................................................

3.7 The names of all directors / trustees / shareholders members, their individual identity

numbers and state employee numbers must be indicated in paragraph 4 below.

3.8 Are you presently in the service of the state? YES / NO

3.8.1 If yes, furnish particulars. .........................................................................

...........................................................................................................

B I D N O : 3 7 / 2 0 2 6 : P R O V I S I O N O F B A N K I N G S E R V I C E S P a g e 14 |75

1MSCM Regulations: “in the service of the state” means to be –

(a) a member of –

(i) any municipal council;

(ii) any provincial legislature; or

(iii) the national Assembly or the national Council of provinces;

(b) a member of the board of directors of any municipal entity;

(c) an official of any municipality or municipal entity;

(d) an employee of any national or provincial department, national or provincial public entity or

constitutional institution within the meaning of the Public Finance Management Act, 1999 (Act

No.);

(e) a member of the accounting authority of any national or provincial public entity; or

(f) an employee of Parliament or a provincial legislature.

2 Shareholder” means a person who owns shares in the company and is actively involved in the

management of the company or business and exercises control over the company.

3.9 Have you been in the service of the state for the past twelve months? .........YES / NO

3.9.1 If yes, furnish particulars...........................................................................

..........................................................................................................

3.10 Do you have any relationship (family, friend, other) with persons

in the service of the state and who may be involved with

the evaluation and or adjudication of this bid? ....................................... YES / NO

3.10.1 If yes, furnish particulars.

..........................................................................................

............................................................................................

3.11 Are you, aware of any relationship (family, friend, other) between

any other bidder and any persons in the service of the state who

may be involved with the evaluation and or adjudication of this bid? YES / NO

3.11.1 If yes, furnish particulars

.............................................................................................

.......................................................................................................

3.12 Are any of the company’s directors, trustees, managers,

principle shareholders or stakeholders in service of the state? YES / NO

3.12.1 If yes, furnish particulars.

...........................................................................................

...........................................................................................

B I D N O : 3 7 / 2 0 2 6 : P R O V I S I O N O F B A N K I N G S E R V I C E S P a g e 15 |75

3.13 Are any spouse, child or parent of the company’s directors

trustees, managers, principal shareholders or stakeholders

in service of the state? YES / NO

3.13.1 If yes, furnish particulars.

...........................................................................................

...........................................................................................

3.14 Do you or any of the directors, trustees, managers,

principle shareholders, or stakeholders of this company

have any interest in any other related companies or

business whether or not they are bidding for this contract. YES / NO

3.14.1 If yes, furnish particulars:

.........................................................................................

.........................................................................................

4. Full details of directors / trustees / members / shareholders.

Full Name Identity Number State Employee

Number

...................................... ............................................

Signature Date

........................................ .............................................

Capacity Name of Bidder

B I D N O : 3 7 / 2 0 2 6 : P R O V I S I O N O F B A N K I N G S E R V I C E S P a g e 16 | 75

Bid NO: 37/2026

Namakwa district municipality

Provision of banking services

Preference points claim form in terms of the preferential

Procurement regulations 2022

B I D N O : 3 7 / 2 0 2 6 : P R O V I S I O N O F B A N K I N G S E R V I C E S P a g e 17 | 75

Mbd 6.1

Preference points claim form in terms of the preferential procurement

Regulations 2022

This preference form must form part of all bids invited. It contains general information and serves as a

claim form for preference points for specific goals.

Nb: before completing this form, bidders must study the general conditions,

Definitions and directives applicable in respect of the bid and

Preferential procurement regulations, 2022

1. General conditions

1.1 The following preference point systems are applicable to invitations to bid:

• the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable

taxes included); and

• the 90/10 system for requirements with a Rand value above R50 000 000 (all applicable taxes

included).

1.2

a) The applicable preference point system for this bid is the 80/20 preference point system.

1.3 Points for this bid (even in the case of a bid for income-generating contracts) shall be awarded

for:

(a) Price

(b) Youth

(c) Woman

(d) Disabled

(e) Black

(f) Within borders of Namakwa District Municipality

(g) Within borders of Northern Cape

B I D N O : 3 7 / 2 0 2 6 : P R O V I S I O N O F B A N K I N G S E R V I C E S P a g e 18 | 75

1.4

The maximum points for this bid are allocated as follows:

Points

Price 80

Youth 3

Woman 5

Disabled 2

Black 5

Within borders of namakwa district municipality 3

Within borders of northern cape 2

100 total points for price, preference points

1.5 Failure on the part of a bidder to submit proof or documentation required in terms of this bid to claim

points for Specific Goals with the bid will be interpreted to mean that preference points for specific

goals are not claimed.

1.6 The organ of state reserves the right to require of a bid er, either before a bid is adjudicated or at

any time subsequently, to substantiate any claim in regard to preferences, in any manner required

by the organ of state.

2. Definitions

(a) “bid” means a written offer in the form determined by an organ of state in response to an invitation

to provide goods or services through price quotations, competitive bidding process or any other

method envisaged in legislation;

(b) “price” means an amount of money bid ed for goods or services, and includes all applicable

taxes less all unconditional discounts;

(c) “Rand value” means the total estimated value of a contract in Rand, calculated at the time of bid

invitation, and includes all applicable taxes;

(d) “bid for income-generating contracts” means a written offer in the form determined by an organ

of state in response to an invitation for the origination of income-generating contracts through any

method envisaged in legislation that will result in a legal agreement between the organ of state and

a third party that produces revenue for the organ of state, and includes, but is not limited to, leasing

and disposal of assets and concession contracts, excluding direct sales and disposal of assets

through public auctions; and

(e) “The Act” means the Preferential Procurement Policy Framework Act, 2000 (Act No. ).

B I D N O : 3 7 / 2 0 2 6 : P R O V I S I O N O F B A N K I N G S E R V I C E S P a g e 19 | 75

3. Formulae for procurement of goods and services

3.1. Points awarded for price

3.1.1 The 80/20 or 90/10 preference point systems

A maximum of 80 or 90 points is allocated for price on the following basis:

80/20 or 90/10

Pt−Pmin Pt−Pmin

Ps= 80(1− ) or Ps= 90(1− )

Pmin Pmin

Where

Ps = Points scored for price of bid under consideration

Pt = Price of bid under consideration

Pmin = Price of lowest acceptable bid

3.2. Formulae for disposal or leasing of state assets and income generating

Procurement

3.2.1. Points awarded for price

A maximum of 80 or 90 points is allocated for price on the following basis:

80/20 or 90/10

Pt−Pmax Pt−Pmax

Ps= 80(1+ ) or Ps= 90(1+ )

Pmax Pmax

Where

Ps = Points scored for price of bid under consideration

Pt = Price of bid under consideration

Pmax = Price of highest acceptable bid

4. Points awarded for specific goals

4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations,

preference points must be awarded for the Specific Goals stated in the bid. For the purposes of this

bid the bid er will be allocated points based on the goals stated in table 1 below as may be supported

by proof/ documentation stated in the conditions of this bid:

B I D N O : 3 7 / 2 0 2 6 : P R O V I S I O N O F B A N K I N G S E R V I C E S P a g e 20 | 75

4.2. In cases where organs of state intend to use Regulation 3(2) of the Regulations, which states that,

if it is unclear whether the 80/20 or 90/10 preference point system applies, an organ of state must,

in the bid documents, stipulate in the case of—

(a) an invitation for bid for income-generating contracts, that either the 80/20 or 90/10

preference point system will apply and that the highest acceptable bid will be used to

determine the applicable preference point system; or

(b) any other invitation for bid, that either the 80/20 or 90/10 preference point system will apply

and that the lowest acceptable bid will be used to determine the applicable preference point

system,

then the organ of state must indicate the points allocated Specific Goals for both the 90/10

and 80/20 preference point system.

Table 1: Specific goals for the bid and points claimed are indicated per the table below.

Note to bidders: The bid er must indicate how they claim points for each preference point system.)

Number of Number of Number of

Number of points points claimed points

points claimed (80/20 allocated (90/10 system)

allocated system)

(90/10 (To be The specific goals allocated (80/20 system) (To be system) completed by points in terms of this bid completed by (To be the bidder)

(To be the bidder) completed by

completed by

the organ of

the organ of

state)

state)

Youth 1 3

Woman 2 5

Disabled 2 2

Black 2 5

Within borders of Namakwa 2 3

District Municipality

Within borders of Northern 1 2

Cape

Declaration with regard to company/firm

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

B I D N O : 3 7 / 2 0 2 6 : P R O V I S I O N O F B A N K I N G S E R V I C E S P a g e 21 | 75

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the

points claimed, based on the specific goals as advised in the bid, qualifies the company/ firm for

the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in

paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs

1.4 and 4.2, the contractor may be required to furnish documentary proof to the satisfaction of

the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the

conditions of contract have not been fulfilled, the organ of state may, in addition to any other

remedy it may have –

(a) disqualify the person from the bidding process;

(b) recover costs, losses or damages it has incurred or suffered as a result of that

person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a result of

having to make less favourable arrangements due to such cancellation;

(d) recommend that the bid er or contractor, its shareholders and directors, or only

the shareholders and directors who acted on a fraudulent basis, be restricted

from obtaining business from any organ of state for a period not exceeding 10

years, after the audi alteram partem (hear the other side) rule has been applied;

and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

B I D N O : 3 7 / 2 0 2 6 : P R O V I S I O N O F B A N K I N G S E R V I C E S P a g e 22 | 75

Bid NO: 37/2026

Namakwa district municipality

Provision of banking services

Mbd 7.1: Contract form – purchase of goods/works

B I D N O : 3 7 / 2 0 2 6 : P R O V I S I O N O F B A N K I N G S E R V I C E S P a g e 23 | 75

Mbd 7.1: Contract form – purchase of goods/works

Namakwa district municipality

Mbd 7.1

Contract form - purchase of goods/works

This form must be filled in duplicate by both the successful bidder (part 1) and the

Purchaser (part 2). Both forms must be signed in the original so that the successful

Bidder and the purchaser would be in possession of originally signed contracts for

Their respective records.

Part 1 (to be filled in by the bidder)

1. I hereby undertake to supply all or any of the goods and/or works described in the attached bidding documents

to (name of institution).......................................................................... in accordance with the

requirements and specifications stipulated in bid number.......................................... at the price/s quoted.

My offer/s remain binding upon me and open for acceptance by the purchaser during the validity period

indicated and calculated from the closing time of bid.

2. The following documents shall be deemed to form and be read and construed as part of this agreement:

(i) Bidding documents, viz

• Invitation to bid;
• Tax clearance certificate;
• Pricing schedule(s);
• Technical Specification(s);
• Preference claims for Broad Based Black Economic Empowerment Status Level of

Contribution in terms of the Preferential Procurement Regulations 2011;

• Declaration of interest;
• Declaration of bidder’s past SCM practices;
• Certificate of Independent Bid Determination;
• Special Conditions of Contract;

(ii) General Conditions of Contract; and

(iii) Other (specify)

3. I confirm that I have satisfied myself as to the correctness and validity of my bid; that the price(s) and rate(s)

quoted cover all the goods and/or works specified in the bidding documents; that the price(s) and rate(s) cover

all my obligations and I accept that any mistakes regarding price(s) and rate(s) and calculations will be at my

own risk.

4. I accept full responsibility for the proper execution and fulfilment of all obligations and conditions devolving on

me under this agreement as the principal liable for the due fulfillment of this contract.

5. I declare that I have no participation in any collusive practices with any bidder or any other person regarding

this or any other bid.

6. I confirm that I am duly authorised to sign this contract. WITNESSES

Name (print) ................................................. 1 ......................

Capacity ................................................. 2. ........................

Signature ................................................. Date: .........................

Name of firm .................................................

Date .................................................

B I D N O : 3 7 / 2 0 2 6 : P R O V I S I O N O F B A N K I N G S E R V I C E S P a g e 24 | 75

Mbd 7.1

Contract form - purchase of goods/works

Part 2 (to be filled in by the purchaser)

1. I................................................................................................................... in my capacity

as.................................................................................. accept your bid under reference number

..................dated...........................for the supply of goods/works indicated hereunder and/or further

specified in the annexure(s).

2. An official order indicating delivery instructions is forthcoming.

3. I undertake to make payment for the goods/works delivered in accordance with the terms and conditions of

the contract, within 30 (thirty) days after receipt of an invoice accompanied by the delivery note.

Item price (all applicable

Delivery period

NO. taxes included)

4. I confirm that I am duly authorized to sign this contract.

Signed at .............................................ON.....................................

Name (print) ...........................................

Signature ...........................................

Official stamp witnesses

1. ............................

2. ............................

Date ............................

B I D N O : 3 7 / 2 0 2 6 : P R O V I S I O N O F B A N K I N G S E R V I C E S P a g e 25 | 75

Bid NO: 37/2026

Namakwa district municipality

Provision of banking services

Mbd 8: declaration of bidder's past supply chain management

Practices

B I D N O : 3 7 / 2 0 2 6 : P R O V I S I O N O F B A N K I N G S E R V I C E S P a g e 26 | 75

Mbd 8: declaration of bidder's past supply chain management practices

Namakwa district municipality

Mbd 8

Declaration of bidder’s past supply chain management

Practices

1 This Municipal Bidding Document must form part of all bids invited.

2 It serves as a declaration to be used by municipalities and municipal entities in ensuring that when

goods and services are being procured, all reasonable steps are taken to combat the abuse of the

supply chain management system.

3 The bid of any bidder may be rejected if that bidder, or any of its directors have:

a. abused the municipality’s / municipal entity’s supply chain management system or committed

any improper conduct in relation to such system;

b. been convicted for fraud or corruption during the past five years;

c. willfully neglected, reneged on or failed to comply with any government, municipal or other

public sector contract during the past five years; or

d. been listed in the Register for Tender Defaulters in terms of section 29 of the Prevention and

Combating of Corrupt Activities Act (No ).

4 In order to give effect to the above, the following questionnaire must be completed and

submitted with the bid.

Item Question Yes No

4.1 Is the bidder or any of its directors listed on the National Treasury’s Database of Restricted Suppliers as companies or Yes No

persons prohibited from doing business with the public sector?

(Companies or persons who are listed on this Database were informed in writing of this

restriction by the Accounting Officer/Authority of the institution that imposed the restriction

after the audi alteram partem rule was applied).

The Database of Restricted Suppliers now resides on the National Treasury’s

website(www.treasury.gov.za) and can be accessed by clicking on its link at the bottom of

the home page.

4.1.1 If so, furnish particulars:

4.2 Is the bidder or any of its directors listed on the Register for Tender Defaulters in terms of Yes No

section 29 of the Prevention and Combating of Corrupt Activities Act (No )?

The Register for Tender Defaulters can be accessed on the National Treasury’s website

(www.treasury.gov.za) by clicking on its link at the bottom of the home page.

B I D N O : 3 7 / 2 0 2 6 : P R O V I S I O N O F B A N K I N G S E R V I C E S P a g e 27 | 75

4.2.1 If so, furnish particulars:

4.3 Was the bidder or any of its directors convicted by a court of law (including a court of law Yes No

outside the Republic of South Africa) for fraud or corruption during the past five years?

4.3.1 If so, furnish particulars:

Item Question Yes No

4.4 Does the bidder or any of its directors owe any municipal rates and taxes or municipal Yes No

charges to the municipality / municipal entity, or to any other municipality / municipal entity,

that is in arrears for more than three months?

4.4.1 If so, furnish particulars:

4.5 Was any contract between the bidder and the municipality / municipal entity or any other Yes No

organ of state terminated during the past five years on account of failure to perform on or

comply with the contract?

4.7.1 If so, furnish particulars:

Certification

I, the undersigned (full name) .......................................................

Certify that the information furnished on this

Declaration form true and correct.

I accept that, in addition to cancellation of a contract, action may be

Taken against me should this declaration prove to be false.

................................................ ................................

Signature Date

.............................................. ................................

Position Name of Bidder

B I D N O : 3 7 / 2 0 2 6 : P R O V I S I O N O F B A N K I N G S E R V I C E S P a g e 28 | 75

Bid NO: 37/2026

Namakwa district municipality

Provision of banking services

Mbd 9: certificate of independent bid determination

B I D N O : 3 7 / 2 0 2 6 : P R O V I S I O N O F B A N K I N G S E R V I C E S P a g e 29 | 75

Mbd 9: certificate of independent bid determination

Namakwa district municipality

Mbd 9

Certificate of independent bid determination

1 This Municipal Bidding Document (MBD) must form part of all bids1 invited.

2 Section 4 (1) (b) (iii) of the Competition Act No. , as amended, prohibits an agreement

between, or concerted practice by, firms, or a decision by an association of firms, if it is between

parties in a horizontal relationship and if it involves collusive bidding (or bid rigging).2 Collusive

bidding is a pe se prohibition meaning that it cannot be justified under any grounds.

3 Municipal Supply Regulation 38 (1) prescribes that a supply chain management policy must provide

measures for the combating of abuse of the supply chain management system, and must enable the

accounting officer, among others, to:

a. takes all reasonable steps to prevent such abuse;

b. rejects the bid of any bidder if that bidder or any of its directors has abused the supply chain

management system of the municipality or municipal entity or has committed any improper

conduct in relation to such system; and

c. cancels a contract awarded to a person if the person committed any corrupt or fraudulent act

during the bidding process or the execution of the contract.

4 This MBD serves as a certificate of declaration that would be used by institutions to ensure that,

when bids are considered, reasonable steps are taken to prevent any form of bid-rigging.

5 In order to give effect to the above, the attached Certificate of Bid Determination (MBD 9) must be

completed and submitted with the bid:

1 Includes price quotations, advertised competitive bids, limited bids and proposals.

2 Bid rigging (or collusive bidding) occurs when businesses, that would otherwise be expected to compete, secretly conspire to raise prices or lower the quality

of goods and / or services for purchasers who wish to acquire goods and / or services through a bidding process. Bid rigging is, therefore, an agreement

between competitors not to compete.

B I D N O : 3 7 / 2 0 2 6 : P R O V I S I O N O F B A N K I N G S E R V I C E S P a g e 30 | 75