Banking services for namakwa district municipality – bid 37/2026

Bidding procedure enquiries: Chaldon Osborne, Finance Department, tel 027 712 8000, email [email protected]. Technical enquiries: Quinton Cloete, tel 027 712 8000, email [email protected]. Submission address: Namakwa District Municipality, Van Riebeeck Street, Private Bag X20, Springbok, 8240. Municipal Manager: Mr SC Adams, tel 027 712 8000, fax 027 712 8040.

Bids must be delivered physically to the tender box at Namakwa District Municipality, Van Riebeeck Street, Springbok, 8240, before 12:00 on 09 October 2026. Telephonic, fax, e-mail or electronic submissions are not accepted. Electronic signatures on any returnable document render the bid non-responsive. The bid validity period is 90 days. All returnable documents must be completed and signed by a duly authorised representative; omission of any returnable document leads to disqualification. Returnable forms include MBD 1 (Invitation to Bid), MBD 3.3 (Pricing Schedule – Professional Services), MBD 4 (Declaration of Interest), MBD 6.1 (Preference Points Claim), MBD 7.2 (Contract Form – Rendering of Services), MBD 8 (Declaration of Past SCM Practices) and MBD 9 (Certificate of Independent Bid Determination). Compulsory supporting documents: SARS tax compliance PIN, municipal bill (not older than three months), CSD registration report, banking certificate, audited financial statements, evidence of company information and relevant experience, contactable references, and key personnel experience.

Evaluation uses four methods: financial offer, preferences and quality. The financial offer is scored under the 80/20 preference point system (80 points for price, 20 points for specific goals). Specific goals and points: Youth 3, Woman 5, Disabled 2, Black 5, Within borders of Namakwa District Municipality 3, Within borders of Northern Cape 2. Functionality is scored out of 100; bidders must score a minimum of 80 to proceed. Functionality criteria include: primary bank account structure (5), physical branch in Springbok (5), registration under the Banks Act (3), payroll processing capacity of at least 500 salary payments per month (4), itemised bank statement charges (3), cash deposit fees (2), fleet and maintenance card services (4), overdraft and interest rates (3), high transaction volume capacity (3), debit/credit transaction information (3), deposit identifier controls (3), electronic banking platform with real-time transfers (5), transaction management facilities (5), electronic stop-payment (3), electronic creditor and bulk payments (3), ACB/Debit Order services (3), mSCOA-compliant compatibility (5), historical search for at least 12 months (4), overdraft and lending details (2), municipal lending commitment (2), dedicated relationship team (5), fraud prevention and cyber-security (5), implementation, migration and training plan with at least two annual strategic reviews with the CFO (5), advanced historical search with audit trails (4), revenue collection solution (4), business continuity and disaster recovery (4), and at least five contactable municipal references (4).

The successful bidder will provide banking services to Namakwa District Municipality. Requirements include: opening a primary current account with additional call deposit accounts; a fully operational physical branch in Springbok; registration as a bank under the Banks Act, 1990; ability to process at least 500 employee salary payments per month; itemised bank statement charges; cash deposit fees; fleet and maintenance card services; overdraft facility of R1,000,000 and interest on average positive balance of R5,000,000; high transaction volume processing; electronic banking platform with immediate, same-day or one-day transfers; transaction management with electronic statements and downloadable history; electronic stop-payment; electronic creditor and bulk payments; ACB/Debit Order services; compatibility with the municipality's financial and payroll systems including mSCOA-compliant data imports/exports; historical transaction search for at least 12 months; overdraft, lending and short-term financing options; bridging finance and municipal lending facilities; dedicated municipal relationship team (Relationship Manager, Electronic Banking Support Consultant, Treasury Specialist); fraud detection and cyber-security measures; implementation, migration and training plan with on-site support and at least two annual strategic review meetings with the CFO; advanced historical search with downloadable audit trails; revenue collection support via EFT reference validation, electronic reconciliation, payment allocation and digital channels; business continuity and disaster recovery plan; and at least five contactable references from municipal clients.

Pricing must be submitted on MBD 3.3 (Pricing Schedule – Professional Services). The financial offer is scored under the 80/20 preference point system. Bidders must indicate cash deposit fees, interest rates on overdraft and positive balances, and transaction fees for ACB/Debit Order services. Audited financial statements are required as part of the bid. The bid validity period is 90 days.

Eligibility: directors must not be in service of the state; no fraud or corruption convictions in the past five years; no wilful neglect or failure to comply with government contracts in the past five years. Must be registered on the CSD database; tax matters in order with SARS; municipal bill paid up or payment arrangement in place. Must not be listed on the National Treasury's Database of Restricted Suppliers or Register for Tender Defaulters; must not owe municipal rates and taxes in arrears for more than three months; no contract terminated for failure to perform in the past five years. Returnable forms: MBD 4 (Declaration of Interest) discloses any connection to state employees; MBD 6.1 (Preference Points Claim) claims specific goals; MBD 8 (Declaration of Past SCM Practices) declares any past abuse of SCM systems; MBD 9 (Certificate of Independent Bid Determination) certifies no collusive bidding. Compulsory evidence: SARS tax compliance PIN, CSD registration report, banking certificate, municipal bill (not older than three months), audited financial statements.