100 Soutpan street - Onderstepoort - Pretoria - 0110
Organization Type
GOVERNMENT
Published
04 Aug 2026
OCDS Reference
ocds-9t57fa-164481
Summary
The agricultural research council (arc) invites quotations for the sanas validation, decontamination, and documentation of five biohazard cabinets and one fume hood at the onderstepoort veterinary institute in pretoria. This tender is for suppliers with relevant experience in laboratory equipment calibration and validation, and requires compliance with csd registration and sbd forms.
Key Requirements
Submit quotation via email to [email protected] by 12 August 2026, 11:00.
Must be registered on the Central Supplier Database (CSD) and include CSD registration number and full CSD report.
Complete and sign SBD4 and SBD 6.1 forms; failure to do so may lead to disqualification.
Provide SANAS validation, decontamination, and documentation for 5 biohazard cabinets and 1 fume hood.
Prices must be in ZAR inclusive of VAT and all costs; indicate validity period and delivery date.
Evaluation uses 80/20 preference point system; specific goals (HDI, women, youth, PwD, BEE, SMME) can earn up to 20 points.
Submit on official letterhead, signed, with warranty particulars and relevant experience documentation.
100 Soutpan street - Onderstepoort - Pretoria - 0110
Professional Services & Consulting Industry Profile
Regulatory Bodies
SAGCSAICA
Tenders in this industry often require registration with these bodies.
Typical Documents
5 items
Company Registration (CIPC)
Tax Clearance Certificate
B-BBEE Certificate
CSD Registration
Company Profile
Recommended Certifications
Having these can improve your winning chances: CA(SA) - Chartered Accountant, PMI-PMP (Project Management Professional), Prince2 Practitioner, Six Sigma Certification
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
RFQRFQ DOCUMENT OVI01REQ003987.pdfReview complete
Description
Source: RFQ DOCUMENT OVI01REQ003987.pdf
Important Dates
04 Aug
2026
PUBLICATION
Tender Published
Tender was published
12 Aug
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
9 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
The Agricultural Research Council (ARC) invites quotations for the calibration and validation of biohazard cabinets and fume hoods at the Onderstepoort Veterinary Institute. The scope includes SANAS validation, decontamination, and documentation for 5 biohazard cabinets and 1 fume hood. The tender follows the 80/20 preferential procurement system, with 80 points for price and 20 for specific goals. Bidders must be registered on the Central Supplier Database (CSD) and submit completed SBD forms, including SBD4 and SBD 6.1, by the closing date.
This tender from the Agricultural Research Council (ARC) in Gauteng is for the calibration of biohazard cabinets. The document provided is a bidder's disclosure form (SBD4) that must be completed and submitted with the bid. It focuses on ensuring transparency, accountability, and ethical conduct, requiring bidders to declare any employment relationships with organs of state, connections with procuring institution employees, and related enterprises. The form also includes a general declaration against collusive practices and confirms the bidder's independence.
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Based on 25 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Biohazard cabinets calibration – includes SANAS validation, decontamination, and documentation of biohazard cabinets and fume hoods at the ARC Onderstepoort Veterinary Institute.
Delivery address: ARC - Onderstepoort Veterinary Institute, 100 Old Soutpan Road, Onderstepoort, Pretoria.
Submission Guidelines
Source: RFQ DOCUMENT OVI01REQ003987.pdf (RFQ)
Submit a written quotation to the Agricultural Research Council (ARC) as per the attached Terms of Reference (TOR).
Email your quotation to [email protected] (as per instructions in the email or advert).
Complete and sign the revised SBD4 form and return it with your quotation.
Complete and sign the SBD 6.1 Preference Points Claim Form and return it with your quotation.
Include your CSD registration number and full CSD report with your bid proposal.
Submit your quotation on official letterhead, duly signed.
Indicate the validity period of your quotation.
Indicate the delivery date for the goods/services.
Clearly state warranty particulars (period and extent) for goods quoted.
For services, submit documentation of relevant experience.
Failure to sign and return the SBD forms may result in disqualification.
Goods/services will only be supplied/rendered upon receipt of a purchase order from ARC.
No compulsory site briefing is required.
Evaluation Criteria
Source: RFQ DOCUMENT OVI01REQ003987.pdf (RFQ)
Only bidders registered on the Central Supplier Database (CSD) will be considered.
Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers.
Evaluation uses the 80/20 preference point system (price 80 points, specific goals 20 points) for quotations valued from R2,000 to below R50,000,000 (incl. VAT).
The lowest acceptable price scores 80 points.
Specific goals (max 20 points) are scored only if claimed and supported by documentation:
Ownership by HDIs (51%+): 6 points
Ownership by Women (51%+): 4 points
Ownership by Youth (51%+): 4 points
Ownership by PwD (51%+): 2 points
BEE Status Level 1-4: 2 points
Promotion of SMMEs (RDP goal): 2 points
Bidders must complete the SBD 6.1 form to claim preference points; failure to submit proof means points are not claimed.
ARC reserves the right to do due diligence and benchmark prices.
Technical Specifications
Source: RFQ DOCUMENT OVI01REQ003987.pdf (RFQ)
Scope: Calibration and validation of biohazard cabinets and fume hoods at the ARC Onderstepoort Veterinary Institute.
Required services (quantities):
SANAS Validation of Biohazard Cabinets: 5 units
Decontamination of Biohazard Cabinets: 5 units
Documentation of Biohazard Cabinets: 5 units
SANAS Validation of fume hood: 1 unit
Decontamination of fume hood: 1 unit
Documentation of fume hood: 1 unit
Services must be performed by a provider with relevant experience; documentation of experience must be submitted.
The provider must be capable of SANAS-accredited validation.
Financial Requirements
Source: RFQ DOCUMENT OVI01REQ003987.pdf (RFQ)
Prices must be quoted in South African Rand and inclusive of VAT, delivery, insurance, taxes, etc.
No price adjustments or amendments to delivery particulars will be considered.
Quotations must indicate validity period.
The 80/20 preference point system applies (price 80 points, specific goals 20 points).
No specific financial capacity requirements (e.g., bonds or guarantees) are stated beyond warranty particulars.
Compliance Requirements
Source: RFQ DOCUMENT OVI01REQ003987.pdf (RFQ)
Must be registered on the Central Supplier Database (CSD) – include CSD registration number and full CSD report.
Must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers.
Must complete and sign SBD4 (Bidder's Disclosure) and SBD 6.1 (Preference Points Claim Form).
B-BBEE status level 1-4 qualifies for 2 preference points (specific goal).
Specific goals require ownership by HDIs, Women, Youth, or PwD at 51% or more, or promotion of SMMEs.
Must comply with the General Conditions of Contract issued by National Treasury.
Must comply with ARC Supply Chain Management Code of Conduct.
Contractual Terms
Source: RFQ DOCUMENT OVI01REQ003987.pdf
Warranty particulars (period and extent) must be clearly stated for goods.
For services, submit documentation of relevant experience.
Quotation validity must be indicated.
Prices in ZAR inclusive of VAT, delivery, insurance, taxes.
No price adjustments or amendments to delivery particulars.
Supplier accepts full responsibility for proper execution.
ARC may accept/reject special terms.
Quotes on official letterhead, signed.
Goods/services supplied upon receipt of purchase order.
General Conditions of Contract (National Treasury) apply.
ARC SCM code of conduct applies.
SBD forms must be signed and returned; failure may lead to disqualification.
Indicate delivery date.
ARC may do due diligence and benchmark prices.
Special Conditions
Source: RFQ DOCUMENT OVI01REQ003987.pdf
Complete and sign the revised SBD4 form.
Submit written quotation to ARC as per TOR.
Include CSD registration number and full CSD report.
Only bidders claiming specific goals are considered for scoring on the 20 points.
Completed and signed SBD forms must be returned; failure may lead to disqualification.
Complete and submit the SBD 4 (Annexure A) disclosure form as part of the bid.
Ensure all declarations are true and complete; false declarations will lead to disqualification.
Disclose any employment by an organ of state, relationships with procuring institution employees, and related enterprises as required.
List all CSD-registered active companies linked to directors; failure to disclose all will lead to disqualification.
Submit the bid independently without consultation or arrangement with competitors.
Do not disclose bid terms to competitors before bid opening or award.
Bids must be submitted by the closing date and time as per the tender notice.
Returnable Documents
Source: REVISED SBD 4 -Annexure A.pdf (TENDER)
Complete and submit the SBD 4 disclosure form.
Declare whether the bidder or any directors/trustees/shareholders/members/partners are employed by an organ of state; if yes, provide full names, identity numbers, and name of organ of state.
Declare any relationship with persons employed by the procuring institution; if yes, provide particulars.
Declare any interest in other related enterprises; if yes, list all CSD-registered companies with supplier registration numbers and status.
Sign and date the declaration, and provide designation and name of bidder.
Understand that false declarations will lead to disqualification.
Evaluation Criteria
Source: REVISED SBD 4 -Annexure A.pdf (TENDER)
Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers; automatic disqualification if listed.
Bidders must not have undisclosed conflicts of interest, including employment by an organ of state (unless disclosed), relationships with procuring institution employees, or related enterprises (unless disclosed).
Bidders must not have been involved in drafting the specifications or terms of reference for this bid.
Bids that are suspicious of restrictive practices will be reported to the Competition Commission and may lead to penalties or restriction from doing business with the state for up to 10 years.
Technical Specifications
Source: REVISED SBD 4 -Annexure A.pdf (TENDER)
The tender is for the calibration of biohazard cabinets.
The scope of work is not detailed in the available document; refer to the full tender specification for technical requirements.
Ensure compliance with any applicable standards for biohazard cabinet calibration as per the tender specification.
Compliance Requirements
Source: REVISED SBD 4 -Annexure A.pdf (TENDER)
Complete the SBD 4 disclosure form as required.
Comply with the Constitution of South Africa and applicable legislation regarding transparency, accountability, impartiality, and ethics.
Ensure no listing on the Register for Tender Defaulters or the List of Restricted Suppliers.
Disclose any employment by an organ of state, relationships with procuring institution employees, and related enterprises.
Provide details of all CSD-registered active companies linked to directors.
Section
Source: REVISED SBD 4 -Annexure A.pdf
Bidders must not have any agreements or arrangements with competitors regarding quality, quantity, specifications, prices, methods, factors, formulas, market allocation, intention to bid, or conditions of delivery.
Bidders must not have consulted, communicated, or arranged with any official of the procuring institution prior to or during the bidding process, except for clarification when required.
Bidders must not have been involved in drafting the specifications or terms of reference for this bid.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
1134 Park St, Hatfield, Pretoria, 0083, South Africa
Document-Backed
Source Snapshot Available
AI Enhanced
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
2
Last checked
04 Aug 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.