Entertainment & marketing management for stages joburg city theatres – gauteng tender

Closing date: 04 September 2026 at 12h00. No compulsory briefing session is scheduled (N/A). No other dates are specified.

Bidding procedure enquiries: Keabetswe Senne, Supply Chain, email [email protected]. All other enquiries: email [email protected] or [email protected]. Submission address: Tender Box, Reception Area, 1st Floor, Joburg Theatre, 163 Civic Boulevard, Braamfontein.

Submission channel: sealed envelope deposited in the Tender Box at the Reception Area, 1st Floor, Joburg Theatre, 163 Civic Boulevard, Braamfontein, before 12h00 on 04 September 2026. Envelope must be endorsed with the bid number and description, and show the bidder's name and address. Telegraphic, postal, fax, email and late bids will not be accepted. The tender box is locked at exactly 12h00; bids arriving even one second late are rejected. Bids must be submitted on the official forms provided, completed in black ink, and not retyped or re-drafted. All returnable documents must be completed, signed and attached; failure to submit any compulsory document may lead to disqualification. Returnable forms include MBD 1 (Invitation to Bid), MBD 2 (Tax Clearance), MBD 3.1 (Pricing and Delivery Schedule), MBD 4 (Declaration of Interest), MBD 6.1 (Preference Points Claim), MBD 8 (Past SCM Practices), MBD 9 (Independent Bid Determination), Authority to Sign, and Record of Addenda. Additional documents required: CIPC registration, SARS tax PIN and VAT certificate, CSD summary report (not older than 30 days), B-BBEE certificate or sworn affidavit, municipal rates/lease documents, financial statements, COIDA letter of good standing, and certified ID copies. The bid must remain valid for at least 120 days after closing. Prices must be firm and quoted in South African Rand, VAT inclusive. Any alterations to the bid must be signed by the authorised signatory and accompanied by a letter on company letterhead. Bidders must be registered on the CSD at the time of submission. The bidder must have a local office within the Johannesburg Municipality, and the address must be provided. Bidders must not be persons in the service of the state. JCT reserves the right to reject any bid without reasons, and to call for presentations from short-listed bidders.

Evaluation is in three stages: Stage 1 – Administrative Requirements; Stage 2 – Functionality; Stage 3 – Price and special goals. Functionality criteria include: similar projects completed with contactable references (entertainment management, event promotion, digital marketing, social media management, hospitality marketing, or integrated marketing); entertainment network and talent management capability; digital marketing and content creation capability; methodology and service delivery plan; and key personnel qualifications. Bidders must submit a methodology describing service delivery throughout the contract, and demonstrate suitably qualified and experienced personnel. The bid is subject to the Preferential Procurement Policy Framework Act and the Preferential Procurement Regulations 2022. B-BBEE points are claimed via MBD 6.1; failure to submit a valid B-BBEE certificate results in zero preference points. JCT may request presentations, interviews, or portfolio demonstrations before award. The contract will be awarded in accordance with SCM regulations, MFMA, PPPFA and the General Conditions of Contract.

The successful bidder will provide integrated entertainment management, digital marketing, content creation, branding, and promotional services for STAGES Restaurant and Entertainment Venue for a 36-month contract. Scope includes: Content Creation and Digital Marketing: develop and implement a digital marketing strategy; manage STAGES' social media platforms daily; design marketing artwork, posters, flyers, menus, website graphics and promotional material; create and schedule social media content; run a minimum of two boosted social media campaigns per week (advertising spend approved separately by JCT); run weekly promotional campaigns for events, food specials and activities; manage online engagement and audience growth; update website visuals as required. Event Promotion: develop event-specific campaigns, promote all STAGES entertainment events, coordinate promotional activities, produce advertising material, develop event branding, and promote ticketed events where applicable. Entertainment Management: for Wednesday Date Night, provide entertainment twice per month including artist booking, liaison, contracts, event coordination, technical coordination and promotion; for Flagship Events, provide celebrity artists and entertainment for four flagship events annually. Resident DJ Services: every Friday, provide a minimum of three resident DJs operating from 16h00 to 02h00, representing different music genres and aligning with the STAGES brand; on Wednesday Date Night, provide DJ services from 18h00 to 02h00 twice per month. Photography: provide professional event photography, weekly lifestyle photography, restaurant photography, food photography, and marketing photography, approximately four to five visits per week. Videography: produce monthly professional videos including promotional videos, event videos, interviews, drone footage where required, social media reels, and advertising videos. Graphic Design and Branding: design and produce posters, flyers, menus, digital advertisements, website graphics, event branding, and social media artwork, ensuring consistent branding across all platforms. Reporting: submit monthly reports covering social media analytics, audience growth, campaign performance, event attendance, marketing ROI, recommendations, entertainment performance, and upcoming campaign schedule. Service level requirements: respond to requests within one working day, submit campaign concepts within agreed timelines, deliver artwork within agreed turnaround times, attend planning meetings, provide emergency marketing support, maintain professional communication, and ensure continuity of service. KPIs include growth in social media followers and engagement, timely delivery of campaigns, number of successful events, event attendance, quality and creativity of marketing material, compliance with schedules, timely monthly reports, customer satisfaction, and achievement of campaign objectives.

Bidders must submit a methodology describing how the services will be delivered throughout the contract. The methodology should demonstrate that the proposed approach and solutions are a probable fit to JCT's requirements. Bidders must complete all categories as stipulated in the document.

Bidders must demonstrate successful completion of projects involving entertainment management, event promotion, digital marketing, social media management, hospitality marketing, or integrated marketing services of similar nature and complexity. They must demonstrate the ability to source, manage, coordinate, and provide entertainment suitable for STAGES at Joburg City Theatres. They must demonstrate capability to develop, implement, and manage integrated digital marketing campaigns and produce high-quality creative content. They must have suitably qualified and experienced key personnel assigned to manage and deliver the contract. Contactable references must be provided.

JCT reserves the right to verify the authenticity of all documents submitted and to request originals for inspection at any stage. False declarations or fraudulent documentation may result in disqualification, cancellation of award, and legal action. The appointed service provider will be monitored on timeliness of service delivery, quality of service, and compliance with specifications.

Bidders must complete the MBD 3.1 Pricing and Delivery Schedule. All prices must be quoted in South African Rand and be VAT inclusive. Prices must be firm for the contract duration; non-firm prices will not be considered. The tender price must remain valid for at least 120 days after closing. All price information must be supplied; failure to do so invalidates the tender. Prices must be net with all discounts deducted, and include all costs of supply, transport, labour, equipment, materials, and off-loading without extra charges. Any alterations to the bid price must be signed by the authorised signatory and accompanied by a letter on company letterhead. Payment will be made within 30 days of submission of a valid statement/invoice.

Prices must be quoted in South African Rand and be VAT inclusive. All prices must be net, with all discounts deducted, and must include cost of supply, transport, labour, equipment, materials, and off-loading without extra charges. Prices must be firm for the contract duration; non-firm prices will not be considered. The tender price must remain valid for at least 120 days after closing. Payment will be made within 30 days of submission of a valid statement/invoice. No claim for price escalation will be considered unless specifically stated. Bidders must submit a completed MBD 3.1 Pricing and Delivery Schedule. Failure to provide all price information may invalidate the bid. The contract does not guarantee a minimum value of work; services are commissioned on an as-and-when-required basis through official purchase orders.

Bidders must be registered on the Central Supplier Database (CSD) at the time of submission. Provide a valid SARS Tax PIN and VAT registration certificate (or rationale if not VAT registered). Provide a CSD registration summary report not older than 30 days. Provide a valid certified copy of a B-BBEE certificate, or for EMEs a sworn affidavit on the DTI template. Provide proof of entity registration (CIPC) with date of incorporation and list of directors/partners/members and share certificates. Provide certified copies of South African ID documents or valid passports of members, directors or owner. Provide current municipal rates and taxes invoice for the bidder's premises (not in arrears for more than 90 days), or a certified lease agreement with utility bill, or an affidavit if operating from a residential address (address must match CSD/CIPC). Provide municipal rates and taxes invoices for all directors, or lease agreements/affidavits as applicable. Provide current audited annual financial statements if legally required, or most recent annual financial statements with a Public Interest Score (PIS) calculation. Provide a valid letter of good standing from the Compensation Fund or licensed insurer under COIDA, or a commissioned affidavit if no employees. Failure to submit a valid COIDA letter may lead to disqualification unless exempt. Bidders must not be in the service of the state. Bidders must be in good standing with the public sector per Regulation 38 of the SCM Regulations. Returnable forms: MBD 1, MBD 2, MBD 3.1, MBD 4, MBD 6.1, MBD 8, MBD 9, Authority to Sign, and Record of Addenda. Bidders must comply with the Preferential Procurement Policy Framework Act and Regulations 2022, the General Conditions of Contract (GCC), and any special conditions.

The contractor must comply with the Occupational Health and Safety Act and all relevant regulations, including for all employees and other contractors on site. A suitable health and safety plan appropriate for the contract must be provided. The contractor must comply with all laws relating to wages and conditions of employment. The contractor must provide written proof of registration as an employer under Section 80 of the Compensation for Occupational Injuries and Diseases Act (COIDA) before commencing work, and remain registered for the contract duration, paying all monies due to the Compensation Fund. Failure to comply will result in disqualification.

The contract is for 36 months, subject to satisfactory performance, availability of funds, and compliance with obligations. Work is commissioned on an as-and-when-required basis via purchase orders; no minimum value is guaranteed. The successful bidder must have a local office within the Johannesburg Municipality. The contract may be terminated by either party; if terminated for reasons not attributable to the service provider, the provider will be remunerated for work completed up to the total fee bid for that phase. Rates are firm; no price escalation is allowed. The supplier may not assign obligations without JCT's prior written consent. Delays in performance may incur penalties calculated at the current prime interest rate per day of delay, and JCT may terminate the contract. The contractor indemnifies JCT against loss, damage, injury or death arising from use of JCT's premises, except for JCT's wilful acts or gross negligence. The contractor must comply with the Occupational Health and Safety Act and provide a suitable health and safety plan. The contractor must be registered as an employer under COIDA and remain registered for the contract duration. All creative content, photographs, videos, artwork, and marketing material produced under the contract become the property of JCT unless otherwise agreed in writing. The contractor must maintain confidentiality and obtain JCT's prior written approval before using JCT's name, logo, or branding. JCT reserves the right to amend event schedules or service priorities. JCT may appoint one or more service providers and reserves the right not to award the bid.

Functionality evaluation includes: similar projects completed with contactable references (entertainment management, event promotion, digital marketing, social media management, hospitality marketing, or integrated marketing); entertainment network and talent management capability; digital marketing and content creation capability; methodology and service delivery plan; and key personnel qualifications. Bidders must submit a methodology and demonstrate suitably qualified personnel. The bid is evaluated in three stages: administrative, functionality, and price/special goals. JCT may request presentations or portfolio demonstrations.