Cleaning and hygiene services for KZN deeds registry and surveyor general – 36-Month tender

{"closingDate":"25 AUGUST 2026","closingTime":"11:00","briefingSession":"{"date":"14 AUGUST 2026","time":"12H00","venue":"DEPARTMENT OF LAND REFORM AND RURAL DEVELOPMENT","is_compulsory":true}"}

{"name":"Mr. BUTI MATJILA CONTACT PERSON","email":"[email protected]","phone":"033 355 6803","department":"OF LAND REFORM AND RURAL","address":null}

Bidders must: (1) Attend the compulsory briefing session; (2) Be tax compliant (submit TCS PIN or CSD number); (3) Not be persons in the service of the state or companies with such directors/members; (4) Submit all required SBD forms (SBD1, SBD3.3, SBD4, SBD6.1, bank details form, bill of quantities); (5) Provide proof of authority to sign (e.g., company resolution); (6) For foreign suppliers, complete the questionnaire; (7) Claim preference points for specific goals (HDI, female, disability, youth, locality) with supporting documents (ID, company registration, doctor's letter); (8) Not subcontract more than 25% of contract value to non-qualifying entities if claiming HDI points.

Leasing of Sanitary disposal bins/ She bins 24

Leasing of Sanitary hygiene bag dispensers 24

Leasing of toilet seat sanitizer dispenser 41

Hand wash liquid Soap dispenser 23

Leasing of automatic air refreshener dispenser 23

Leasing of automatic paper towel dispenser 30

Leasing of paper towel bin 30

Toilet paper holder (Lockable 3 holder/ canister) 41

Dishwash soap dispenser 7

Auto janitor sanitizer dispenser 19

Table 4- leasing of gardening equipment

Quantities required

Spade 1

Garden fork 1

Wheelbarrow 1

Heavy duty hosepipe 1

Branch Cutter Tree Trimmer 1

Grass cutter machine 1

Steel rake 1

Page

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Bill of quantities for terms of reference for the appointment of a service

Provider to render cleaning and hygiene services for the department of

Land reform and rural development – kwazulu natal deeds registry and

Office of the surveyor general for a period of 36 months.

Table 5: minimum cleaning consumables required

Service provider to ensure that there are sufficient consumables (monthly)

Cleaning consumables

Hand wash soap

Vinyl tile deep Cleaning detergent

Ceramic tile deep Cleaning detergent

Dish wash liquid

Ammonia

Bleach

Table cleaner Multi surface

Table polish spray bottle

Telephone detergent

Tile and Floor strip detergent (for Vinyl, Ceramic and Laminated flooring)

Urinal Canals/Pots Steriliser Detergent

Urinal Canals/Pots blocks/mats to sustain the odour

Ablution sterilizer detergent

Vinyl floor Polish

Laminated floor polish

Doorknobs sterilizer detergent

Carpet cleaner

Table 6: hygiene consumables

Hygiene service task description monthly total

Quantities quantities

For the

Contract

Replenishment of sanitary sealable plastic bags for

96 3456

SHE bins

Replenishment of sanitary hygiene plastic bags (30

plastic bags per dispenser) 24 864

Replenishment of toilet seat sanitizers Foam 250ml

82 2952

Replenishment of hand wash liquid soap 400ml

46 1656

Replenishment of automatic paper towels

60 2160

Page

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Bill of quantities for terms of reference for the appointment of a service

Provider to render cleaning and hygiene services for the department of

Land reform and rural development – kwazulu natal deeds registry and

Office of the surveyor general for a period of 36 months.

Hygiene service task description monthly total

Quantities quantities

For the

Contract

Replenishment of paper towel bin plastic bag

60 2160

Replenishment of automatic air freshener 23

Replenishment of toilet papers

2460 88560

Replenishment of dish wash liquid soap 400ml 14

Auto janitor sanitizer

19 684

Urinal fragrance MAT 19 684

Page

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Office of the chief registrar of deeds

Directorate: Supply Chain and Facilities Management Services

Private Bag X918,PRETORIA, 0001;TEL (012) 337 9339 WEB:www.dalrrd.gov.za

Terms of reference for the appointment of a service provider to

Render cleaning and hygiene services for the department of land

Reform and rural development: kwazulu- natal deeds registry

And office of the surveyor general for a period of 36 months

Physical address:

New supreme court building

300 pietermaritz street

Pietermaritzburg

3201

1. Objectives

The objective of the terms of reference is to appoint a suitable Service Provider to render

cleaning and hygiene services in the Department of Land Reform and Rural

Development: KwaZulu Natal Deeds Registry and office of the Surveyor-General: KZN

for a period of 36 months.

NB: The below Objective Criteria will be applied in consideration to this bid

The Department reserves the right not to award the contract to the highest-scoring

bidder if there is objective evidence of the bidder’s material non-performance on previous

cleaning service contracts awarded to the bidder by the Department or any other

organization, as well as any other non-compliance with the terms of reference or any

contractual obligation thereof.

Department of Land Reform and Rural Development l Departement van Grondhervorming en Landelike Ontwikkeling l UmNyango wokuBuyiselwa kweNarha nokuThuthukisa

iiNdawo zemaKhaya l ISebe loBuyekezo lweMihlaba noPhuhliso lwamaPhandle l UMnyango Wezigunguquko Zomhlaba Nokuthuthukiswa Kwezindawo Zasemaphandleni-

l Kgoro ya Peakanyoleswa ya Naga le Tlhabollo ya Dinagamagae l Lefapha la Kabobotjha ya Naha le Ntshetsopele ya dibaka tsa Mahaeng l Lefapha laTokafatso ya

Lefatshe le Tlhabololo ya Magae l Litiko Letingucuko Kutemhlaba Nekutfutfukiswa Kwetindzawo Tasemaphandleni l Muhasho wa Mbuyedzedzo ya Mavu na Mveledziso

ya Mahayani l Ndzawulo ya Antswiso wa Misava, na Nhluvukiso wa Matikoxikaya-

This includes but is not limited to failure to comply with Occupational Health and Safety

protocols and non-compliance with the Department of Employment and Labour

requirements. Objective evidence includes but is not limited to a letter of termination of

contract for non-performance and an adverse ruling against the service provider by the

Department of Employment and Labour or the Commission for the Conciliation Mediation

and Arbitration (CCMA).

Page

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Terms of reference for the appointment of a service provider to

Render cleaning and hygiene services for the department of land

Reform and rural development: kwazulu- natal deeds registry

And office of the surveyor general for a period of 36 months

2. Staffing requirements

• Staff required: 16

o Working Supervisor 02

o Cleaners 14 (02 Males and 12 Females)

3. Table of quantities

Cleaning services

Description: Quantities: Comments

Size of the building Ground, 1st, 2nd, 3rd, Overall approximate size is 12555 m2

(±) 4th, 5th Floors and

surrounding areas

Total of 02 working-supervisor and 14

Cleaners required: 02- Supervisor cleaners (02 male and 12 female).

14- Cleaners

Plus surrounding areas

Number of floors 06

Small to medium sized (up to ± 45m2)

Number of closed 149 This includes normal offices processor

offices room, training rooms, security -room,

library, micro and data.

12 This includes execution room, Information

Open plan area center, 4 strong rooms, 3 boardrooms, 3

Plan safes and 1 basentment.

Approximately 30-520 m2 in size.

The area requires minimal cleaning under

Server room 02 supervision.

These areas required minimal cleaning

Storerooms 04 under supervision

Number 07 Males NB: There are 41 toilet cubicles, 22

of toilets 08 Females urinals and 21 hand wash basins.

08 Disabled 18- Cubicles- Females

16- Cubicles- Males

7- Cubicles-Disabled

Kitchens 07 1 per floor,1 SG’s office and 2 on the

second floor

Main, garage and back entrances

Entrance 03

Passages 22 As per office floor layout

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Terms of reference for the appointment of a service provider to

Render cleaning and hygiene services for the department of land

Reform and rural development: kwazulu- natal deeds registry

And office of the surveyor general for a period of 36 months

Description: Quantities: Comments

Lifts (3) and lift 03 Counted as one lobby per floor

lobbies (12)

Staircases 15 Counted as three per floor.

Government 02 2 Double Cap bakkie

Vehicles

Garden around the 1

building and

surrounding area

Parking and 14 1 garage parking, carport parking through

garage the high court (11), disability parking

infront of the building (2)

Estimated number 300 ± 450 walk in visitors daily

of employees

Hygiene Services

Sanitary disposal 24 Supply, installation & Maintenance

bins/she-bins

(Women cubicles)

Sanitary hygiene bag 24 Supply, installation & Maintenance

dispenser

Toilet seat sanitizer 41 Supply, installation & Maintenance

holders

Hand wash foam 23 Supply, installation & Maintenance

soap dispenser for

toilet

Dish wash foam soap 7 Supply, installation & Maintenance

dispenser for Kitchen

Automatic air 23 Supply, installation & Maintenance

freshener dispenser

Automatic paper 30 Supply, installation & Maintenance

towel dispenser

30 Supply, installation & Maintenance

Paper towel bins

Toilet paper holder 41 Supply, Installation and Maintenance

(lockable 3

holder/canister)

Auto janitor sanitizer 19 Supply, installation & Maintenance

dispenser/ drip

master

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Terms of reference for the appointment of a service provider to

Render cleaning and hygiene services for the department of land

Reform and rural development: kwazulu- natal deeds registry

And office of the surveyor general for a period of 36 months

Cleaning service task description frequency

A. Closed offices (149) and open plan area (11)

Carpets (11 Offices):

• Spot brush and clean carpets *Daily
• Spot Vacuum *Daily
• Vacuum thoroughly *Twice Weekly

Ceramic tiles (Information Centre and Execution (2):

• Sweep with a dust control mop Clean with a damp mop and *Daily

apply/disinfect with +70% alcohol-based disinfectant that is *Daily

SABS/SANS Approved

• Strip and seal Quarterly
• Sanitize public area (public chairs, rails, screens and 3 X daily

counters)

Laminated Flooring (03 Boardrooms, 21 Offices and 1 library):

• Sweep with a dust control mop
• Clean with a designated damp mop *Daily

*Daily

Vinyl Flooring (128 Offices, 12 Open Plans):

• Thoroughly sweep with a broom and clean with a wet mop *Daily
• Burnishing floor with the polishing machine and COMOP

*Weekly

• Strip and seal floor

• Quarterly on

weekends

Dust/ wipe down all horizontal / vertical surfaces with a damp cloth *Daily

e.g. walls, picture frames, glass, directory/ notice boards, etc. and

apply/disinfect with +70% alcohol-based disinfectant that is SABS

/SANS Approved

Spot clean marks from walls i.e moulds and stains, door handles,

• Twice Daily and

doors, window handles paint work and light switches apply/disinfect as when is

with +70% alcohol-based disinfectants that is SABS/SANS required

Approved.

Deep cleaning of carpets and upholstered furniture *Quarterly

Dust furniture, fittings and computers with a dry cloth *Daily

Dust computers with a dry cloth (computer cloth) Daily

Dust and polish furniture and fittings *Weekly

Wipe all telephones with a damp cloth with a suitably diluted *Daily (as and

disinfectant not harmful to human consumption and it must be when is required)

SABS/ SANS Approved

Empty dust bins and wastepaper baskets *Twice Daily

Wash bins with +70% disinfectant product that SABS Approved if *Daily and as and

necessary and replace with clear high-quality plastic inners when is required

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(Professional Services)

Appointment of a service provider to render cleaning and hygiene services for the

Department of land reform and rural development – kwazulu natal deeds registry and

Office of the surveyor general for a period of 36 months.

Name of bidder.: .................................................................................................................................................................

Bid NO: dlrrd (CRD-08) 2026/27 closing time.: 11:00 closing date.: 25 august 2026

Offer to be valid for 90 days from the closing date of the bid

Item description quotation price in RSA currency

NO **(all applicable taxes included)

1. The services outlined in the attached terms of reference must be considered when formulating the prices for this bid.

2. Cleaners and Supervisor Wages must be inclusive of all hidden costs and/or benefits i.e., UIF Contributions, Bonus Provision, COIDA

Contributions, Skills Development Levy Contributions and Provident Fund Contributions.

3. All Cleaning Equipment, Hygiene Dispensers, Consumables and Detergents must be provided by the Prospective service provider.

4. Pricing must be fixed for the duration of the Contract. Only the Cleaners and Supervisor Wage Increment based on Department of

Employment and Labour Sectoral Wage Determination will be considered.

Cleaners wage calculation

Item description cost per cleaner

NO.

Hourly Rate (Must not be less than the Minimum Rate prescribed by the Department R

of Employment and Labour, Sectoral Determination 1: Contract Cleaning Sector,

effective 01 March 2023)

Daily Wage (8 Hours Per Day) R

Weekly Wage (5 Days Per Week) R

1. Basic Monthly Wage (4.333 Weeks Per Month) R

Additional costs and benefits

2. Monthly Provision for Annual Leave at a Rate of 1.25 Days Per Month R

3. Monthly Provision for Sick Leave at a Rate of 1 Day Per Month R

4. Provision for Family Responsibility Leave at a Rate of 0.82% (3/365) Per Month R

5. Monthly Contribution for Provident Fund (5.25% of Basic Monthly Wage) R

6. Bonus (Provision at a Rate of Basic Monthly Wage Divided by 12) R

7. UIF (1% of Basic Monthly Wage) R

8. Skills Development Levy (1% of Basic Monthly Wage) R

9. Personal Protective Clothing (Uniform, etc.) - Monthly Rate R

10. Other Provisions at a Monthly Rate (e.g., COIDA, Maternity, etc....) R

Total monthly wage per cleaner (sum of items NO. 1 – 10) r

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-2-

BID No.: ..........................................

Service Provider’s Name:

.....................................................................................................................................

Supervisor wage calculation

Item description cost per supervisor

NO.

Hourly Rate (Must not be less than the Minimum Rate prescribed by the

Department of Employment and Labour, Sectoral Determination 1: Contract R

Cleaning Sector, effective 01 March 2023)

Daily Wage (8 Hours Per Day) R

Weekly Wage (5 Days Per Week) R

1. Basic Monthly Wage (4.333 Weeks Per Month) R

Additional costs and benefits

2. Monthly Provision for Annual Leave at a Rate of 1.25 Days Per Month R

3. Monthly Provision for Sick Leave at a Rate of 1 Day Per Month R

4. Provision for Family Responsibility Leave at a Rate of 0.82% (3/365) Per Month R

5. Monthly Contribution for Provident Fund (5.25% of Basic Monthly Wage) R

6. Bonus (Provision at a Rate of Basic Monthly Wage Divided by 12) R

7. UIF (1% of Basic Monthly Wage) R

8. Skills Development Levy (1% of Basic Monthly Wage) R

9. Personal Protective Clothing (Uniform, etc.) - Monthly Rate R

10. Other Provisions at a Monthly Rate (e.g., COIDA, Maternity, etc....) R

Total monthly wage per supervisor (sum of items NO. 1 – 10) r

Table a: cleaners and supervisor wage costs

Decription total monthly cost contract total cost for the

Number (as per the above period contract

Required calculation)

Supervisor 02 r 36 months r

Cleaner 14 r 36 months r

Sub-total r

Value added tax (VAT) r

Total cost r

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-3-

BID No.: ..........................................

Service Provider’s Name:

.....................................................................................................................................

Table b: cleaning and hygiene equipment costs

Decription quantities monthly cost contract total cost for the

Period contract

Once-off installation once-off once-off once-off r

Refer to the

Attached list

Lease of cleaning

Annexure a:

Elquipment r 36 months r (table 1)

Refer to the

Lease of hygiene attached list

Equipment (annexure a: r 36 months r

Table 3)

Refer to the

Attached list

Lease of gardening r 36 months r

(Annexure a: equipment

Table 4)

Sub-total r

Value added tax (VAT) r

Total cost r

Table c: cleaning and hygiene consumables costs

Decription quantities monthly cost contract total cost for the

Period contract

As per the

Attached list r 36 months r

Supply of cleaning

(Annexure a: table consumables

As per the

Supply of hygiene attached list r 36 months r

Consumables (annexure a: table

As per the r 36 months r

Suppy of car wash attached list

Cleaning consumables (annexure a: table

Sub-total r

Value added tax (VAT) r

Total cost r

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-4-

BID No.: ..........................................

Service Provider’s Name:

.....................................................................................................................................

Table d: other costs

Decription monthly/ quarterly contract total cost for the

Cost period contract

Operational and services cost not

CATERED FOR ABOVE - Please Specify Below,

e.g., Cleaning and hygiene services and,

Operational Costs, overtime for quarterly stripping

etc.

D.1. R r

D.2. R r

D.3. R r

Sub-total r

Value added tax (VAT) r

Total cost r

Summary of costs

Tables decription total cost for the contract

Table a cleaners and supervisor wage costs r

Table b cleaning and hygiene equipment costs r

Table c cleaning and hygiene consumables costs r

Table d r

Other costs

Grand total (total bid price including all applicable taxes) r

5. Period required for commencement with project after acceptance of contract.........................................................................

Any technical enquiries may be directed to:

Contact Person: Mr. Sithembiso Msomi

Email Address: [email protected]

SCM Administrative enquiries may be directed to:

Contact Person: Mr. Buti Matjila

Email Address: [email protected]

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Sbd4

Bidder’s disclosure

1. Purpose of the form

Any person (natural or juristic) may make an offer or offers in terms of

this invitation to bid. In line with the principles of transparency,

accountability, impartiality, and ethics as enshrined in the Constitution of

the Republic of South Africa and further expressed in various pieces of

legislation, it is required for the bidder to make this declaration in respect

of the details required hereunder.

Where a person/s are listed in the Register for Tender Defaulters and /

or the List of Restricted Suppliers, that person will automatically be

disqualified from the bid process.

2. Bidder’s declaration

2.1 Is the bidder, or any of its directors / trustees / shareholders / members /

partners or any person having a controlling interest1 in the enterprise,

employed by the state? YES/NO

2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if

applicable, state employee numbers of sole proprietor/ directors /

trustees / shareholders / members/ partners or any person having a

controlling interest in the enterprise, in table below.

Full Name Identity Number Name of State

institution

2.2 Do you, or any person connected with the bidder, have a relationship

1 the power, by one person or a group of persons holding the

majority of the equity of an enterprise, alternatively, the person/s

having the deciding vote or power to influence or to direct the

course and decisions of the enterprise.

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Sbd4

with any person who is employed by the procuring institution? YES/NO

2.2.1 If so, furnish particulars:

................................................................................................

................................................................................................

2.3 Does the bidder or any of its directors / trustees / shareholders /

members / partners or any person having a controlling interest in the

enterprise have any interest in any other related enterprise whether or

not they are bidding for this contract? YES/NO

2.3.1 If so, furnish particulars:

........................................................................................

........................................................................................

2.1 Authority to Sign the Standard Bidding Documents (SBDs)

on behalf of an Entity .......... - 4

2.2 Invitation to Bid – SBD 1 .......... - 6

2.3 Pricing Schedule ( Services) – SBD 3.3 ........... -10

2.4 Declaration of Interest – SBD 4 ........... -13

2.5 Preference Points Claim Form – SBD 6.1 .......... -21

2.4 Supplier Maintenance (Bank Details) Form ............. –23

2.5 Bill of Quantities ............ -27

2.6 Terms of Reference .......... - 54

2.7 General Conditions of Contract (GCC) .......... -68

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Sbd 3.3

Pricing schedule

(Professional Services)

Tax compliance status

Tax compliance requirements

Tax compliance status (tcs) pin may be made via e-filing through the SARS

Tcs pin is available but the bidder is registered on the central supplier database

Csd number

Csd number must be provided

Central supplier database

Central Supplier Database and documents submitted by

2. Tax compliance requirements

2.3 Application for tax compliance status (tcs) pin may be made via e-filing through the SARS

Submit a separate tcs certificate / pin / csd number.

2.6 Where NO tcs pin is available but the bidder is registered on the central supplier database

(Csd), a csd number must be provided.

Pricing schedule

Points Allocation: 8 points

B-BBEE Details: PLY CHAIN MANAGEMENT SYSTEM SHOULD

This declaration prove to be false.

.................................... .....................................................

Signature Date

.................................... ......................................................

Position Name of bidder

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Sbd 6.1

Preference points claim form in terms of the preferential

Procurement regulations 2022

Bid process (equal or below r 50 million)

This preference form must form part of all tenders invited. It contains general information

and serves as a claim form for preference points for specific goals.

Nb: before completing this form, tenderers must study the

General conditions, definitions and directives applicable in

Respect of the tender and preferential procurement

Regulations, 2022

1. Definitions

(a) “tender” means a written offer in the form determined by an organ of state in

response to an invitation to provide goods or services through price quotations,

competitive tendering process or any other method envisaged in legislation;

(b) “price” means an amount of money tendered for goods or services, and

includes all applicable taxes less all unconditional discounts;

(c) “rand value” means the total estimated value of a contract in Rand, calculated

at the time of tender invitation, and includes all applicable taxes;

(d) “tender for income-generating contracts” means a written offer in the form

determined by an organ of state in response to an invitation for the origination

of income-generating contracts through any method envisaged in legislation

that will result in a legal agreement between the organ of state and a third party

that produces revenue for the organ of state, and includes, but is not limited to,

leasing and disposal of asse

HDI Requirement: 25%

Sponge 02 packets (pack of 5) per month per floor

Color coded cloths: Each cleaner is expected to have cloths as

Telephone cloth listed in the first column and (these must

Computer cloth be replenished when the need arises)

Dustpan 06 dustpan. Only to be replaced when the

need arises

Caution Signage (including warning 6 signage

signage)

Toilet Brush 41 toilet brushes. Only to be replaced

when the need arises.

Stripping machine 02

Gloves: disposable vinyl gloves, Latex free, Not required

non-allergic , Lightly

Reusable gloves 16, to be replaced when the need arises

Hoover 1

Flat mop 6

Description

Leasing of Sanitary disposal bins/ She bins 24

Leasing of Sanitary hygiene bag dispensers 24

Leasing of toilet seat sanitizer dispenser 41

Hand wash liquid Soap dispenser 23

Leasing of automatic air refreshener dispenser 23

Leasing of automatic paper towel dispenser 30

Leasing of paper towel bin 30

Toilet paper holder (Lockable 3 holder/ canister) 41

Dishwash soap dispenser 7

Auto janitor sanitizer dispenser 19

Table 4- leasing of gardening equipment

60 2160

Replenishment of automatic air freshener 23

iiNdawo zemaKhaya l ISebe loBuyekezo lweMihlaba noPhuhliso lwamaPhandle l UMnyango Wezigunguquko Zomhlaba Nokuthuthukiswa Kwezindawo Zasemaphandleni-

l Kgoro ya Peakanyoleswa ya Naga le Tlhabollo ya Dinagamagae l Lefapha la Kabobotjha ya Naha le Ntshetsopele ya dibaka tsa Mahaeng l Lefapha laTokafatso ya

Sanitary disposal 24 Supply, installation & Maintenance

bins/she-bins

(Women cubicles)

Sanitary hygiene bag 24 Supply, installation & Maintenance

dispenser

Toilet seat sanitizer 41 Supply, installation & Maintenance

holders

Hand wash foam 23 Supply, installation & Maintenance

soap dispenser for

toilet

Dish wash foam soap 7 Supply, installation & Maintenance

dispenser for Kitchen

Automatic air 23 Supply, installation & Maintenance

freshener dispenser

Automatic paper 30 Supply, installation & Maintenance

towel dispenser

NO.

Hourly Rate (Must not be less than the Minimum Rate prescribed by the Department R

of Employment and Labour, Sectoral Determination 1: Contract Cleaning Sector,

effective 01 March 2023)

Daily Wage (8 Hours Per Day) R

Weekly Wage (5 Days Per Week) R

1. Basic Monthly Wage (4.333 Weeks Per Month) R

NO.

Hourly Rate (Must not be less than the Minimum Rate prescribed by the

Department of Employment and Labour, Sectoral Determination 1: Contract R

Cleaning Sector, effective 01 March 2023)

Daily Wage (8 Hours Per Day) R

Weekly Wage (5 Days Per Week) R

1. Basic Monthly Wage (4.333 Weeks Per Month) R

6.1. Name of company/firm: .................................................................................

6.2. Company registration number: ........................................................................

6.3. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

6.4. I, the undersigned, who is duly authorised to do so on behalf of the company/firm,

certify that the points claimed, based on the specific goals as advised in the tender,

qualifies the company/ firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions

as indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown

in paragraphs 1.4 and 4.2, the contractor may be required to furnish

documentary proof to the satisfaction of the organ of state that the claims are

correct;

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iv) If the specific goals have been claimed or obtained on a fraudulent basis or any

of the conditions of contract have not been fulfilled, the organ of state may, in

addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as

a result of that person’s conduct;

(c) cancel the contract and claim any damages which it has

suffered as a result of having to make less favourable

arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and

directors, or only the shareholders and directors who acted on

a fraudulent basis, be restricted from obtaining business from

any organ of state for a period not exceeding 10 years, after the

audi alteram partem (hear the other side) rule has been applied;

and

(e) forward the matter for criminal prosecution, if deemed

necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

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protocols and non-compliance with the Department of Employment and Labour

requirements. Objective evidence includes but is not limited to a letter of termination of

contract for non-performance and an adverse ruling against the service provider by the