What the tender required and what the award supports
Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.
Summary
Swellendam municipality is requesting quotations for land surveying and town planning services for the municipal yard. The successful bidder must provide both services, either directly or through subcontracting to registered professionals. Bidders must have at least 3 years of relevant experience and comply with the municipality's procurement policies.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
DocumentSMQ01-26-27_Advert.pdfReview complete
Description
Source: SMQ01-26-27_Advert.pdf
Award analysis coverage
0 of 1 source documents fully reviewed. Unstated details are identified only after complete source review.
technical scope
10 sourced criteria
financial capacity
Source analysis requires completion or review
pricing
Source analysis requires completion or review
compliance returnables
17 sourced criteria
evaluation
4 sourced criteria
experience
6 sourced criteria
personnel
1 sourced criteria
equipment capacity
Source analysis requires completion or review
delivery contract
1 sourced criteria
equity registrations
3 sourced criteria
What the buyer was looking for
1Inferred operational need
Submit quotations on prescribed documents in a sealed envelope, clearly marked with the quotation number, to the Municipal Quotation Box at 11 Lind Street, Swellendam, before 11h00 on 14 August 2026.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records Town & Country as appointed for this tender. Recorded contract value: 85453.5 ZAR.
An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
The scope of work is the provision of land surveying and town planning services for the Swellendam Municipal Yard.
Important Dates
Source: SMQ01-26-27_Advert.pdf (unknown)
Closing date: 14 August 2026, before 11h00.
Official quotation documents available from 06 August 2026.
No inquiries will be handled on the last two days before closing (i.e., 12 and 13 August 2026).
Contact Information
Source: SMQ01-26-27_Advert.pdf (unknown)
Supply Chain Management Unit: Mr. K. Juries, 11 Lind Street, Swellendam, tel: 028-5148500, email: [email protected].
Municipal Manager: A. Vorster, P.O. Box 20, Swellendam, 6740.
Submission Guidelines
Source: SMQ01-26-27_Advert.pdf (unknown)
Obtain official quotation documents from Mr. K. Juries (SCM Unit, 11 Lind Street, Swellendam) from 06 August 2026.
Submit quotations in a sealed envelope, clearly marked with the quotation number and description.
Place the sealed envelope in the Municipal Quotation Box at the Supply Chain Management Offices, 11 Lind Street, Swellendam, before 11h00 on 14 August 2026.
Quotations must be submitted on the prescribed documents only.
Include a valid Tax Compliance Status PIN issued by SARS.
Late quotations, or those sent by e-mail or facsimile, will not be considered.
The quotation box is open 24/7; the opening size is 10cm high and 33cm wide.
All technical inquiries must be in writing to the responsible official; no inquiries will be handled on the last two days before closing.
Bids must remain valid for 60 days from the closing date.
Returnable Documents
Source: SMQ01-26-27_Advert.pdf (unknown)
Quotations must be placed in the Municipal Quotation Box before 11h00 on 14 August 2026, at the Supply Chain Management Offices, 11 Lind Street, Swellendam.
Quotations must include a valid Tax Compliance Status PIN as issued by SARS.
Evaluation Criteria
Source: SMQ01-26-27_Advert.pdf (unknown)
Quotations will be evaluated and adjudicated according to the Swellendam Municipality's Preferential Procurement Policy and Supply Chain Management Policy.
The 80/20-point system applies (80 points for price, 20 points for B-BBEE status).
The Council does not bind itself to accept the lowest or any quotation and reserves the right to accept a quotation in full or in part.
Bidders must have a minimum of 3 years' work experience on contracts of a similar nature; experience will be verified using the schedule of work experience.
Technical Specifications
Source: SMQ01-26-27_Advert.pdf (unknown)
Provision of land surveying and town planning services for the Swellendam Municipal Yard.
The service must include a Town Planner for the town planning portion and a Land Surveyor for the land surveying portion.
The Town Planner must be registered with SACPLAN; the Land Surveyor must be registered with SAGC.
Bidders must indicate who will perform each service or who they will subcontract to, and provide proof of registration.
Experience & Qualifications
Source: SMQ01-26-27_Advert.pdf
Bidders must have a minimum of 3 years' work experience on contracts of a similar nature.
Experience will be verified using the information provided in the schedule of work experience.
The Land Surveyor must be registered with SAGC; proof of registration must be provided.
Compliance Requirements
Source: SMQ01-26-27_Advert.pdf (unknown)
Valid SARS Tax Compliance Status PIN must be included.
Bidders must be registered with the relevant professional bodies (SACPLAN for town planning, SAGC for land surveying) or subcontract to registered professionals.
Bidders must have a minimum of 3 years' experience in similar contracts.
B-BBEE status will be evaluated under the 80/20 preference points system.
Contractual Terms
Source: SMQ01-26-27_Advert.pdf (unknown)
Bids shall remain valid for a sixty (60) day period calculated from the bid closing date.
Special Conditions
Source: SMQ01-26-27_Advert.pdf (unknown)
Bidders must make use of a Town Planner for the town planning portion; indicate who will perform the service or who will be subcontracted, and provide proof of SACPLAN registration.
Bidders must make use of a Land Surveyor for the land surveying portion; indicate who will perform the service or who will be subcontracted, and provide proof of SAGC registration.
Section
Source: SMQ01-26-27_Advert.pdf
Quotations will be evaluated and adjudicated in accordance with the Swellendam Municipality's Preferential Procurement Policy and Supply Chain Management Policy. The 80/20-point system will be applicable. The Council does not bind itself to accept the lowest or any quotation and reserves the right to accept a quotation in full or in part.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
2Mandatory requirement
Obtain official quotation documents from the SCM Unit from 06 August 2026; technical inquiries must be in writing and will not be handled on the last two days before closing.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records Town & Country as appointed for this tender. Recorded contract value: 85453.5 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
3Inferred operational need
The scope of work is the provision of land surveying and town planning services for the Swellendam Municipal Yard.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records Town & Country as appointed for this tender. Recorded contract value: 85453.5 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
13Mandatory requirement
Quotations must be placed in the Municipal Quotation Box before 11h00 on 14 August 2026, at the Supply Chain Management Offices, 11 Lind Street, Swellendam.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records Town & Country as appointed for this tender. Recorded contract value: 85453.5 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
15Mandatory requirement
Bidders must make use of a Town Planner for the town planning portion; indicate who will perform the service or who will be subcontracted, and provide proof of SACPLAN registration.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
Tenders-SA records other appointments with overlapping scope terms for Town & Country.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
16Mandatory requirement
Bidders must make use of a Land Surveyor for the land surveying portion; indicate who will perform the service or who will be subcontracted, and provide proof of SAGC registration.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
Tenders-SA records other appointments with overlapping scope terms for Town & Country.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
17Inferred operational need
The quotation box is open 24/7; the opening size is 10cm high and 33cm wide.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records Town & Country as appointed for this tender. Recorded contract value: 85453.5 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
20Inferred operational need
Place the sealed envelope in the Municipal Quotation Box at the Supply Chain Management Offices, 11 Lind Street, Swellendam, before 11h00 on 14 August 2026.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records Town & Country as appointed for this tender. Recorded contract value: 85453.5 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
27Mandatory requirement
Bidders must be registered with the relevant professional bodies (SACPLAN for town planning, SAGC for land surveying) or subcontract to registered professionals.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for Town & Country.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
28Scored criterion
Quotations will be evaluated and adjudicated in accordance with the Swellendam Municipality's Preferential Procurement Policy and Supply Chain Management Policy. The 80/20-point system will be applicable. The Council does not bind itself to accept the lowest or any quotation and reserves the right to accept a quotation in full or in part.
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
The linked award records Town & Country as appointed for this tender. Recorded contract value: 85453.5 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
29Scored criterion
Quotations will be evaluated and adjudicated according to the Swellendam Municipality's Preferential Procurement Policy and Supply Chain Management Policy.
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.
The linked award records Town & Country as appointed for this tender. Recorded contract value: 85453.5 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
31Scored criterion
Bidders must have a minimum of 3 years' work experience on contracts of a similar nature; experience will be verified using the schedule of work experience.
Threshold: minimum of 3 years' work experience on contracts of a similar nature
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for Town & Country.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
32Inferred operational need
Demonstrate a minimum of 3 years' work experience on contracts of a similar nature, verified via the schedule of work experience.
Threshold: minimum of 3 years' work experience on contracts of a similar nature
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for Town & Country.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
33Mandatory requirement
• It is required that bidder make use of a Town Planner for a specific portion of this service. Bidders are required to indicate who will perform the town planning service or who they will subcontract the town planning service to and provide proof that the Town Planner is registered with SACPLAN.
• It is required that bidder make use of a Land Surveyor for a specific portion of this service. Bidders are required to indicate who will perform the land surveying service or who they will subcontract the land surveying service to and provide proof that the Land Surveyor is registered with SAGC.
• Bidders must have a minimum of 3 years’ work experience of contracts of similar nature; experience will be verified using the information provided
Threshold: minimum of 3 years’ work experience of contracts of similar nature
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: Eligibility criteria · eligibility
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for Town & Country.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
34Mandatory requirement
Bidders must have a minimum of 3 years' work experience on contracts of a similar nature.
Threshold: minimum of 3 years' work experience on contracts of a similar nature
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
Tenders-SA records other appointments with overlapping scope terms for Town & Country.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
38Inferred operational need
Provide proof that the Town Planner is registered with SACPLAN and the Land Surveyor is registered with SAGC, either as in-house staff or subcontractors.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for Town & Country.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
39Mandatory requirement
Bids shall remain valid for a sixty (60) day period calculated from the bid closing date.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.