Supply and maintenance of indoor potted plants for merseta (3-Year contract)

The merSETA is the Manufacturing, Engineering and Related Services Education and

Training Authority established to promote the Skills Development Act, (Act , as

amended). It facilitates skills development in the following sub sectors: Metal, Automotive

Manufacturing, Motor Retail and Component Manufacturing, Tyre Manufacturing and

Plastics. In terms of the merSETA Marketing & Communications operational plan, the

unit is tasked with ensuring the reputation management of the merSETA as one of the

best brands in the SETA fraternity.

2. Objective

The merSETA invites potential service providers to provide various indoor potted plants

including the pots and maintenance of the plants.

3. Project/ contract period

The contract period for this project will be from the date of signature for three(3) years.

4. Scope of project

The provider must provide plant service Nationally to the following offices: -

1. Head Office 8 Hillside Road Parktown Johannesburg

2. Port Elizabeth 270 Cape Road Mill Park Gqeberha

3. Western Cape 35 Carl Cronje Drive Avanti Office Park 2nd Floor Tygervalley

4. Free State 46 Second Avenue Westdene Bloemfontein

5. KwaZulu – Natal 2nd Floor Kent House 1 Neptune Road Westville Durban

6. Limpopo/ Mpumalanga Section 1 no 8 Condor Cresent Route 4 Witbank

7. Gauteng North 1st Floor Infotech Building Acadia Hatfield Pretoria

In the event where an office relocate, provider must relocate all plants provided and continue

with maintenance.

5. Outcomes and deliverables

The appointed bidder must provide the following indoor potted plants and provide General plant

maintenance but not limited to:

• Supply, deliver and maintain 150 x mature indoor pot plants for Head Office.
• Supply and deliver approximately 12 x indoor pot plants made up of a variety of indoor

plants per region (6 regions)

-Types of plants to be supplied: Low maintenance indoor plants

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-Type of pots: Various environment enhancing colours in line with Corporate Colours

General plant maintenance including but not limited to the following:

• Watering, fertilising, pruning and general plant arrangement.
• Planting of new plants as and when required.
• Supply potting soil and replacement thereof as and when required.
• Ensure that the plant position and arrangement is suitable for the area.
• Relocation of plants as and when required.

NB: In total, are we requesting for 222 pot plants.

The bidder shall ensure that a Bi-Weekly inspection is done and report findings to facilities

management.

NB: Attached is a list of potential plants as a variety that must be provided.

6. Mandatory requirements

6.1 The company must have a minimum of two (2) years’ experience in the plant supply

and maintenance industry. This must be proven by a comprehensive company

profile.

6.2 The bidder must submit at least two (2) contactable, signed, dated and on company

letter head reference letters from previous clients where similar work was

completed. NB: the merSETA reserves the right to contact the references.

NB: Bidders are invited to attend a virtual briefing session (see

attendance link on the etender portal )

Date : 14 August 2026 @ 12:00 – 13:00

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1. Quotation Response: Returnable Documents

1.1 Prospective bidders must ensure that they submit a quotation/proposal that fully complies with

the specifications and requirements outlined above. The quotation must;

a) Total price must include all related expenses, i.e. transport/delivery costs.

b) Price(s) quoted must be firm and must be inclusive of VAT when applicable

c) References where similar work was undertaken (if required);

d) Central Supplier Database registration number

e) A copy of BBBEE Certificate and;

f) Fully completed and signed Standard Bidding Documents (SBD) Forms.

g) Any certification required by the specifications as applicable to the specific procurement.

1.2 Prospective bidders must ensure that that their tax matters are in order in line with the Treasury

Regulations and reflect accordingly on CSD. It is therefore a condition of this RFQ that the tax

matters of the bidder be in order at the time of award.

2. RFQ Submission

2.1 Bid documents may be emailed to [email protected] on or before the closing date

and closing time.

2.2 The merSETA will only consider bid documents received on or before the closing date and time,

regardless of the method used to provide them.

3. Late submissions of the RFQ

3.1 Submission of quotation(s) received late (after the closing date and time) will not be considered.

4. Compliance with Specifications

4.1 It is expected that the service provider, upon submission of the quotation, will fully address the

technical/functional requirements of the specification.

5. Payment Terms

5.1 The merSETA undertakes to pay valid invoices in full within 30 (thirty) days from statement date

for work done to its satisfaction upon presentation of a substantiated claim. The merSETA shall

not pay for any unproductive or duplicated time spent by the service provider on any assignment

because of staff changes, inefficiencies or rework.

6. Evaluation Process

The RFQ will be evaluated using a three (03) evaluation approach:

Stage 1: Compliance with Administrative and Mandatory Requirements.

Stage 2: Evaluation of Compliance to Specifications

Stage 3: Price and Preference goals

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6.1 First stage: Compliance with Administrative and Mandatory Requirements

a) Bidder completed all RFQ Forms

b) Bidder registered on National Treasury CSD (Provide a valid CSD Number)

c) Pricing Schedule

d) SBD 4 – Bidders disclosure

e) SBD 6.1. Preference Points Claim form

f) SBD 7.1 Contract forms

g) Any other mandatory required

6.2 Second Stage: Compliance to Specifications or Functionality Scoring (if applicable)

The purpose of the technical evaluation criteria (functionality or compliance to specification) is

to determine capacity and technical responsiveness of each proposal by assessing the quality

thereof. Below is a detailed breakdown of the scoring criteria. Bidders from the second stage

who have complied with the specifications or achieved required minimum threshold points will

be eligible to progress to the next stage to be evaluated on points for Price and Specific Goals.

6.3 Third Stage: Price and Preference goals

a) After the evaluation of mandatory/administrative requirements, functionality and or

compliance to specification, the next stage of evaluation of the bids will be in respect of

price and preferential points only.

b) In compliance with the Preferential Procurement Regulations 2022, the 80/20 preference

point system is applicable: points for this bid shall be awarded for Price (80) and 20)

Preference as defined in SBD 6.1

c) Preferential goals and applicable points for this RFQ in terms of Preferential Procurement

Regulations 2022, are indicated in the table below:

Specific goal Points Example of Submission Tick if Indicate document that

provided has been submitted

Black People Ownership – 6 Valid B-BBEE certificate/Affidavit

51% or more or CIPC B-BBEE Certificate, or

CIPC Certificate or ID or CSD

Black Women Ownership – 4 Valid B-BBEE certificate/Affidavit

30% or More or CIPC B-BBEE Certificate, or

CIPC Certificate or ID or CSD

Black Youth Ownership – 4 Valid B-BBEE certificate/Affidavit

30% or More or CIPC B-BBEE Certificate, or

CIPC Certificate or ID or CSD

White Women Ownership – 2 Valid B-BBEE certificate/Affidavit

30% or More or CIPC B-BBEE Certificate, or

CIPC Certificate or ID or CSD

People with Disability (PwD) 4 Valid B-BBEE certificate/Affidavit or

Ownership CIPC B-BBEE Certificate, or CIPC

Certificate or ID or CSD

Total Points allocated 20

d) Failure on the part of a bidder to submit proof or documentation required in terms of this

RFQ to claim points for specific goals, will be interpreted to mean that preference points for

specific goals are not claimed by the bidder.

e) The merSETA reserves the right to require a bidder, either before a bid is adjudicated or at

any time subsequently, to substantiate any claim in regard to preferences, in any manner

required by merSETA.

f) merSETA reserves the right to conduct negotiations with the qualifying bidder/s regarding

any terms and conditions, including price(s), of a proposed contract where applicable

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merSETA reserves the right not to accept the lowest financial offer or any offer.

7. The merSETA Rights

7.1 The merSETA reserves the right, at any time prior to the closing date, to amend any bid condition,

the bid validity period, the RFQ specifications, or to extend the closing date. Where bidder

particulars are available, merSETA shall notify affected bidders in writing and publish such

amendment on its website. Bidders remain responsible for monitoring the website prior to

submission.

7.2 The merSETA shall not be obliged to accept the lowest-priced bid or any bid, whether in whole

or in part. Award shall be made to the bidder that, in merSETA’s sole discretion, demonstrates

the requisite capability and submits a bid that is functionally compliant and financially

advantageous to merSETA.

7.3 The merSETA reserves the right to award this bid in whole or in part.

7.4 merSETA reserves the right to conduct site inspections at the bidder’s premises or client sites,

where deemed necessary.

7.5 merSETA reserves the right to require any information, agreement, or supporting document

necessary to verify a bid. By submitting a bid, the bidder consents to such verification, including

FICA and related background checks on the bidding entity and its directors, trustees,

shareholders, or members.

7.6 In addition to the references submitted, merSETA reserves the right to consider its own past

experience with any bidder that has supplied similar goods/ rendered similar services to merSETA

within the preceding five (5) years.

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Pricing Schedule– Firm Prices

Note:

a) Only firm prices will be accepted. Non-Firm prices (including prices subject to rates of

exchange variations) will not be considered

b) In cases where different delivery points influence the pricing, a separate pricing schedule

must be submitted for each delivery point

Company Name:

RFQ number: Closing Date & Time

Offer to be valid for calender days from the closing date of quote.

No. Description of Item (Goods/Services) Qty Unit Price Total Price

Sub-total

Does the offer comply with the specification(s) YES/ NO

If the offer does not comply to specification, indicate deviation(s): VAT 15%

Grand Total

I (full name)__________________________________________________________, in my

capacity as __________________________________________________, the duly authorised

representative of ________________________________________________(business name)

hereby declares that the offer is in accordance with the specification, and the offer complies with

the conditions/clauses contained in this RFQ document.

Signature of duly company

authorised representative

Date:

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SBD 7.1 Contract Form - Purchase of Goods/Works

Part 1 (to be filled in by the bidder)

This form must be filled in duplicate by both the successful bidder (part 1) & the purchaser (part 2).

Both forms must be signed in the original so that the successful bidder and the purchaser would

be in possession of originally signed contracts for their respective records.

1. I hereby undertake to supply all or any of the goods and/or works described in the attached bidding

documents to merSETA in accordance with the requirements and specifications stipulated in the

above mentioned RFQ number at the price/s quoted. My offer/s remain binding upon me and open

for acceptance by the purchaser during the validity period indicated and calculated from the closing

time of bid.

2. The following documents shall be deemed to form and be read and construed as part of this

agreement:

(i) Bidding documents, viz

• Invitation to bid;
• Proof of tax compliance status;
• Pricing schedule(s);
• Specification(s) or Terms of Reference;
• Preference claim form for Preferential Procurement in terms of the Preferential

Procurement Regulations;

• Bidder’s Disclosure form;
• Special Conditions of Contract;

(ii) General Conditions of Contract; and

(iii) Other (specify)

3. I confirm that I have satisfied myself as to the correctness and validity of my bid; that the price(s)

and rate(s) quoted cover all the goods and/or works specified in the bidding documents; that the

price(s) and rate(s) cover all my obligations and I accept that any mistakes regarding price(s) and

rate(s) and calculations will be at my own risk.

4. I accept full responsibility for the proper execution and fulfilment of all obligations and conditions

devolving on me under this agreement as the principal liable for the due fulfilment of this contract.

5. I declare that I have no participation in any collusive practices with any bidder or any other person

regarding this or any other bid.

6. I confirm that I am duly authorised to sign this contract.

Name (print) ________________________________

Witnesses

Capacity ________________________________

1 ______________

Signature ________________________________

Name of tenderer ________________________________

Date: ______________

Date ________________________________

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SBD 7.1 Contract Form - Purchase of Goods/Works

Part 2 (to be filled in by the purchaser)

1. I____________________________________ in my capacity as _________________________

accept your quotation under reference number ________________dated ___________________

for the supply of goods/works indicated hereunder and/or further specified in the annexure(s).

2. An official order indicating delivery instructions is forthcoming.

3. I undertake to make payment for the goods/works delivered in accordance with the terms and

conditions of the contract, within 30 (thirty) days after receipt of an invoice accompanied by the

delivery note.

Goods/service description

Price

(All applicable taxes included)

Delivery period

Total preference points claimed

Points claimed for specific goal 1

Points claimed for specific goal 2

Points claimed for specific goal 3

Points claimed for specific goal 4

Points claimed for specific goal 5

4. I confirm that I am duly authorised to sign this contract.

Signed at _______________________________________ date: __________________________

Name (print):___________________________________ signature: ____________________

Official company stamp witnesses

Date: ________________________________

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Closing date: 19 August 2026 at 12:00. Virtual briefing session: 14 August 2026 from 12:00 to 13:00 (link on eTender portal).

SCM Enquiries: Asisipho Matomane, email [email protected], phone 069 008 3764. Technical Enquiries: Charles Kock, email [email protected]. Submission email: [email protected]. Fraud Hotline: 0800 333 057.

Submit by email to [email protected] with the RFQ number as the email subject. Clearly mark the email with the RFQ number and description. Late submissions after the closing date and time will not be considered. Ensure all required forms are completed and signed: Bidders Information, SBD 4, SBD 6.1, Pricing Schedule, SBD 7.1. Any alterations must be initialled. Prices must be valid for at least 60 days from closing. Include all related expenses (transport, etc.) in the price. Use the official merSETA quotation form; if extra pages are needed, use company letterhead. Price Declaration must be completed; if totals differ, the price declaration prevails. Do not render services or deliver goods until an official appointment letter or Purchase Order is received. The merSETA may appoint more than one supplier or award in part. Report unethical conduct to the Fraud Hotline: 0800 333 057.

Contents of RFQ 1. Bidders Information

2. Terms and Conditions of Request for Quotation (RFQ)

3. SBD 4 - Bidder’s Disclosure

4. SBD 6.1 Preference Points Claim Form

Three-stage evaluation: Stage 1: Compliance with administrative and mandatory requirements (all forms completed, CSD registration, pricing schedule, SBD 4, SBD 6.1, SBD 7.1). Stage 2: Compliance with specifications/functionality – must meet technical requirements and achieve minimum threshold to proceed. Stage 3: Price and preference points – 80/20 system, 80 points for price, 20 for specific goals. Price points calculated using formula: Ps = 80(1 - (Pt - Pmin)/Pmin). Specific goals points: Black ownership ≥51% (6), Black women ownership ≥30% (4), Black youth ownership ≥30% (4), White women ownership ≥30% (2), People with disability ownership ≥20% (4). Failure to submit proof for specific goals means no points claimed. merSETA may negotiate with qualifying bidders and reserves the right not to accept the lowest offer.

Scope: Provide indoor potted plants and maintenance for 3 years. Deliver to 7 offices: Head Office (Johannesburg), Port Elizabeth, Western Cape, Free State, KwaZulu-Natal, Limpopo/Mpumalanga, Gauteng North. Deliverables: 150 mature indoor plants for Head Office, 12 plants per region for 6 regions (total 222 plants). Plants must be low-maintenance indoor varieties; pots in corporate colours. Maintenance includes watering, fertilising, pruning, arranging, planting new plants, supplying potting soil, ensuring suitable placement, and relocating plants as needed. Bi-weekly inspections and reports to facilities management. If offices relocate, move plants and continue maintenance. Mandatory: Minimum 2 years' experience in plant supply and maintenance (proven by company profile). Submit at least 2 contactable reference letters on company letterhead, signed and dated. merSETA may contact references.

9. SBD 7.1 Contract Form - Purchase of Goods/Works

Submission of Quotation

Quotations must be clearly marked: RFQ Number & Description of the required goods/services’

Offers shall be submitted by email to: [email protected] using the RFQ number as

the email subject.

Quotations received late / after the closing date and time will not be considered

Report unethical conduct on our Fraud Hotline: 0800 333 057

Stop scammers / theft / fraud / dishonesty / bribery /blackmail / intimidation and remain anonymous.

Document Title Request for Quotation(s)

Document Number SCM–TP-008 Revision Date 01 June 2026

Page Number of 9 *Next Revision Date 31 May 2031

Revision Number Rev 04 Access Controlled

Reviewed: Senior Manager: SCM Approved: Acting Chief Executive Officer

Bidders Information

Company Name

Company Registration number

VAT registration number

Contact Person

Telephone number

Cell number

E-mail address

Postal address

Physical address

CSD Supplier number

I certify that the information furnished on this form is true and correct. I further accept that, in

addition to cancellation of a contract, action may be taken against me should this declaration prove

to be false.

Name of Representative Signature Date

(Duly Authorised)

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Terms and Conditions of Request for Quotation (RFQ)

1. Any alteration made by the bidder must be initialled.
2. Submission of quotes received late (after the closing date and time) will not be considered.
3. The price(s) quoted shall be valid for a minimum period of 60 days from the closing date and

time of this RFQ.

4. Bidders must be registered on the National Treasury’s Central Suppliers Database.
5. The price(s) quoted must be firm and inclusive of value-added tax (VAT) where applicable.
6. The price(s) must include all related expenses, i.e., transport, accommodation, etc. (where

applicable).

7. This quotation is subject to the Preferential Procurement Policy Framework Act and the

Preferential Procurement Regulations, 2022; the General Conditions of Contract (GCC) and if

applicable any other Special Conditions of Contract.

8. The applicable preference point system for this tender is the 80/20 preference point system,

Failure on the part of a tenderer to submit proof or documentation required in terms of this RFQ

to claim points for specific goals, will be interpreted to mean that preference points for specific

goals are not claimed by the bidder. Kindly refer to SBD 6.1 form for additional information.

9. Suppliers must complete the attached SBD 4 – Bidders disclosure, failure to complete these

documents may result in the quotation being disqualified.

10. Quotations must be in accordance and comply with the terms of reference/specifications provided,

unless otherwise stipulated.

11. The official merSETA quotation form must be used to quote the offered price. Should the

allocated price page be insufficient, the tenderer may supplement the price page with an

additional pricing breakdown on the company letterhead.

12. Price Declaration must be completed, and should the total RFQ prices differ, the one indicated

on the price declaration shall be considered the correct price.

13. The successful supplier may be required to complete and sign and SLA or a written Contract

Form SBD 7.1 or SBD 7.2. (If applicable)

14. This document may contain confidential information that is the property of merSETA.
15. No part of the contents may be used, copied, disclosed or conveyed in whole or in part to any

party in any manner whatsoever other than for preparing a proposal in response to this RFQ,

without prior written permission from merSETA and the Bidder.

16. All Copyright and Intellectual Property herein vests with merSETA and its Bidder.
17. Responses to this RFQ must be submitted by email [email protected].
18. It is the responsibility of the bidder to ensure that its response reaches merSETA on or before the

closing date and time of the RFQ.

19. No services must be rendered or goods delivered before acceptance of the official merSETA

appointment letter or a Purchase Order form has been received.

20. The merSETA reserves the right to appoint more than one supplier/service provider and

or to award the quote as whole or in part.

21. A full copy of General Conditions of Contract (GCC) are available and may be accessed for

reference purposes on the National Treasury website by following the link below;

(https://www.treasury.gov.za/divisions/ocpo/sc/generalconditions/general%20conditions%20of%20con

tract.pdf)

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Undertaking by Bidder

1. I/We hereby quote to supply all or any of the supplies and/or to render all or any of the

services described in the attached documents to merSETA on the terms and conditions. In

accordance with the specifications stipulated in the quotation documents (and which shall be

taken as part of and be incorporated into this quote) at the prices and on the terms regarding

time for delivery and/or execution inserted therein.

2. I/we agree that:

(a) the offer herein shall remain binding upon me and open for acceptance by merSETA

during the validity period indicated and calculated from the closing time of the quote;

(b) this quote and its acceptance shall be subject to the Public Finance Management Act,

1999, the merSETA Supply Chain Management Policy and Procedures, the General

and Special Conditions of Contract as may be applicable, with which I/we am fully

acquainted;

(c) if I/we withdraw my quote within the period for which I/we have agreed that the quote

shall remain open for acceptance, or fail to fulfil the contract when called upon to do

so. The merSETA may, without prejudice to its other rights, agree to the withdrawal of

my quote or cancel the contract that may have been entered into between merSETA

and I/us. I/we will then pay to merSETA any additional expenses incurred for having

either to accept any less favourable quote or, if fresh quote have to be invited, the

additional expenditure incurred by the invitation of fresh quotes and by the subsequent

acceptance of any less favourable quotes.

(d) the merSETA shall reserve the right to recover such additional expenditure by set-off

against monies which may be due to me under this, or any other tender or contract or

against any guarantee or deposit that may have been furnished by me or on my behalf

for the due fulfilment of this or any other tender or contract. Pending the ascertainment

of the amount of such additional merSETA may sustain by reason of my default;

(e) if my quote is accepted, the acceptance may be communicated to me by electronic

mail, to the email address supplied in my quotation document;

(f) the law of the Republic of South Africa shall govern the contract created by the

acceptance of my quote and I choose domicilium citandi et executandi in the Republic

at (full physical address) :

3. I/we furthermore confirm that I/we have satisfied myself as to the correctness and validity of

my quote: that the price(s), rate(s) and preference quoted cover all of the work/item(s) and

my obligations under a resulting contract, and I accept that any mistakes regarding the

price(s) and calculations will be at my risk.

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4. I/we hereby accept full responsibility for the proper execution and fulfilment of all obligations

and conditions devolving on me under this agreement, as the Principal(s) liable for the due

fulfilment of this contract.

5. I/we agree that any action arising from this contract may in all respects be instituted against

me and I/we hereby undertake to satisfy fully any sentence or judgement which may be

pronounced against me as a result of such action.

6. I/we confirm that I/we have declared all and any interest that I or any persons related to my

business has with regard to this quote or any related quotations by completion of the Bidder’s

Disclosure Section.

7. I/we, the undersigned, who warrant that i AM duly authorised to do

So on behalf of the tenderer, certify that the information supplied

In terms of this document is correct and true, that the signatory to

This document is duly authorised and acknowledge that:

(1) The tenderer will furnish documentary proof regarding any tendering issue to the

satisfaction of the merSETA, if requested to do so.

(2) If the information supplied is found to be incorrect and/or false then merSETA, in

addition to any remedies it may have, may: -

a) Recover from the contractor all costs, losses or damages incurred or sustained by

merSETA as a result of the award of the contract, and/or

b) Cancel the contract and claim any damages which merSETA may suffer by having

to make less favourable arrangements after such cancellation.

Name of Representative Signature Date

(Duly Authorised)

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Authority to sign

Tender/RFQ NO: ___________ Description: ______________________________________

Indicate the business/entity type of the tenderer by ticking the appropriate box hereunder:

Close Joint Sole

Company Corporation Partnership Venture Proprietor

The tenderer must complete the fields set out below for the relevant category applicable to them, and attach

their Registration Certificates for Companies, Close Corporations and Partnerships, or Agreements

and Powers of Attorney for Joint Ventures, or ID documents to the support data provided at the end of

this form.

I/We, the undersigned, being the Board of Directors / Members /Partners in the business trading

as:

Business Name:

Registration No:

Hereby authorise/resolved that Mr/Ms______________________________, in his/her capacity as

_________________________, is authorised to make applications and or sign on behalf of the

Company / Close Corporation / Partnership / Trust /Joint Venture, all documents in connection

with the tender, any contract resulting from our bid and any other documents and correspondence

in connection with this bid and /or contract. Resolution by Board of Directors to be attached for

Company

Signature of Signatory:_____________________________ Date: _____________

Sole Proprietor: I, _________________________hereby confirm that I am the sole owner of the

business trading as: _____________________Signature

CC Member/s, Partners, JV Partner Signatures:

Name Signature Date

NB: Failure to complete, sign and date the resolution as outlined above will negatively impact and

delay contract signing. Bidders may attach a signed company resolution on a company letterhead

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SBD 4 - Bidder’s Disclosure

1. Purpose of the form

Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In line

with the principles of transparency, accountability, impartiality, and ethics as enshrined in the

Constitution of the Republic of South Africa and further expressed in various pieces of legislation,

it is required for the bidder to make this declaration in respect of the details required hereunder.

Where a person/s are listed in the Register for Tender Defaulters and / or the List of Restricted

Suppliers, that person will automatically be disqualified from the bid process.

2. Bidder’s declaration

2.1 Is the bidder, or any of its directors / trustees / shareholders / members / partners or any person

having a controlling interest1 in the enterprise, employed by the state YES/NO

2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if applicable, state

employee numbers of sole proprietor/ directors / trustees / shareholders / members/ partners or

any person having a controlling interest in the enterprise, in table below.

Full Name Identity Number Name of State institution

2.2 Do you, or any person connected with the bidder, have a relationship with any person who is

employed by the procuring institution? YES/NO

2.2.1 If so, furnish particulars:

2.3 Does the bidder or any of its directors / trustees / shareholders / members / partners or any

person having a controlling interest in the enterprise have any interest in any other related

enterprise whether or not they are bidding for this contract? YES/NO

2.3.1 If so, furnish particulars:

1 the power, by one person or a group of persons holding the majority of the equity

of an enterprise, alternatively, the person/s having the deciding vote or power to

influence or to direct the course and decisions of the enterprise.

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8. Pricing Schedule
9. SBD 7.1 Contract Form - Purchase of Goods/Works

allocated price page be insufficient, the tenderer may supplement the price page with an

additional pricing breakdown on the company letterhead.

shareholders, or members.

7.6 In addition to the references submitted, merSETA reserves the right to consider its own past

experience with any bidder that has supplied similar goods/ rendered similar services to merSETA

within the preceding five (5) years.

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Pricing Schedule– Firm Prices

Note:

a) Only firm prices will be accepted. Non-Firm prices (including prices subject to rates of

exchange variations) will not be considered

b) In cases where different delivery points influence the pricing, a separate pricing schedule

must be submitted for each delivery point

agreement:

(i) Bidding documents, viz

• Invitation to bid;
• Proof of tax compliance status;
• Pricing schedule(s);
• Specification(s) or Terms of Reference;
• Preference claim form for Preferential Procurement in terms of the Preferential

Procurement Regulations;

• Bidder’s Disclosure form;
• Special Conditions of Contract;

(ii) General Conditions of Contract; and

(iii) Other (specify)

3. I confirm that I have satisfied myself as to the correctness and validity of my bid; that the price(s)

and rate(s) quoted cover all the goods and/or works specified in the bidding documents; that the

price(s) and rate(s) cover all my obligations and I accept that any mistakes regarding price(s) and

rate(s) and calculations will be at my own risk.

Prices must be firm and inclusive of VAT. Include all related expenses (transport, delivery). Price validity: minimum 60 days from closing. Payment terms: merSETA pays valid invoices within 30 days from statement date. No payment for unproductive or duplicated time. Pricing schedule must be completed; if different delivery points affect pricing, submit separate schedule per point. Only firm prices accepted; no exchange rate variations. Price declaration must be completed; if totals differ, price declaration prevails.

Must be registered on National Treasury Central Supplier Database (CSD). Tax matters must be in order and reflected on CSD at time of award. Complete and sign SBD 4 (Bidder's Disclosure) – failure may lead to disqualification. Complete SBD 6.1 (Preference Points Claim Form) and SBD 7.1 (Contract Form). Provide valid B-BBEE certificate or affidavit for specific goals. Provide company registration and VAT numbers. Must not be listed on Register for Tender Defaulters or List of Restricted Suppliers. Comply with Preferential Procurement Regulations 2022 and General Conditions of Contract.

SBD 6.1 Preference Points Claim Form

in terms of the Preferential Procurement Regulations 2022

This preference form must form part of all tenders invited. It contains general information and serves as

a claim form for preference points for specific goals.

Nb: before completing this form, tenderers must study the general

Conditions, definitions and directives applicable in respect of the

Tender and preferential procurement regulations, 2022

1.1 The following preference point systems are applicable to invitations to tender:

the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable taxes

included); and

the 90/10 system for requirements with a Rand value above R50 000 000 (all applicable taxes

included).

1.2 To be completed by the organ of state

The applicable preference point system for this tender is the 80/20 preference point system.

1.3 Points for this tender (even in the case of a tender for income-generating contracts) shall be

awarded for:

(a) Price; and

(b) Specific Goals.

1.4 To be completed by the organ of state:

The maximum points for this tender are allocated as follows:

Points

Price 80

Specific goals 20

Total points for price and specific goals 100

1.5 Failure on the part of a tenderer to submit proof or documentation required in terms of this tender

to claim points for specific goals with the tender, will be interpreted to mean that preference points

for specific goals are not claimed.

1.6 The organ of state reserves the right to require of a tenderer, either before a tender is adjudicated

or at any time subsequently, to substantiate any claim in regard to preferences, in any manner

required by the organ of state

terms of section 59 of the Competition Act No and or may be reported to the National

Prosecuting Authority (NPA) for criminal investigation and or may be restricted from conducting

business with the public sector for a period not exceeding ten (10) years in terms of the Prevention

and Combating of Corrupt Activities Act No or any other applicable legislation.

I certify that the information furnished in paragraphs 1, 2 and 3 above is correct.

Training Authority established to promote the Skills Development Act, (Act , as

amended). It facilitates skills development in the following sub sectors: Metal, Automotive

SBD 7.1 Part 2: purchaser accepts quotation, official order forthcoming, payment within 30 days after invoice and delivery note. Details of goods, price, delivery period, preference points claimed.

unless otherwise stipulated.

6. Evaluation Process

The RFQ will be evaluated using a three (03) evaluation approach

Stage 1: Compliance with Administrative and Mandatory Requirements.

Stage 2: Evaluation of Compliance to Specifications

Stage 3: Price and Preference goals

6.1 First stage: Compliance with Administrative and Mandatory Requirements

e) SBD 6.1. Preference Points Claim form

6.2 Second Stage: Compliance to Specifications or Functionality Scoring (if applicable)

The purpose of the technical evaluation criteria (functionality or compliance to specification) is

to determine capacity and technical responsiveness of each proposal by assessing the quality

thereof. Below is a detailed breakdown of the scoring criteria. Bidders from the second stage

who have complied with the specifications or achieved required minimum threshold points will

be eligible to progress to the next stage to be evaluated on points for Price and Specific Goals.

6.3 Third Stage: Price and Preference goals

a) After the evaluation of mandatory/administrative requirements, functionality and or

compliance to specification, the next stage of evaluation of the bids will be in respect of

price and preferential points only.

b) In compliance with the Preferential Procurement Regulations 2022, the 80/20 preference

point system is applicable: points for this bid shall be awarded for Price (80) and 20)

Preference as defined in SBD 6.1

c) Preferential goals and applicable points for this RFQ in terms of Preferential Procurement

Specific goal Points Example of Submission Tick if Indicate document that

Total Points allocated 20

RFQ to claim points for specific goals, will be interpreted to mean that preference points for

specific goals are not claimed by the bidder.