Supply and delivery of road building material to be delivered to port nolloth - richtersveld municipality for a contract period of one (1) year

Closing date: 14 August 2026 at 12:00. Advertisement date: 7 August 2026. No briefing or site visit is mentioned.

Enquiries: Serah-Mari van Niel and Fabiola Young. Information desk and submission address: 169 Main Road, Port Nolloth, 8280. Supply Chain Management Unit, Private Bag X113, Port Nolloth, 8280.

Submit the completed quotation to the tender box at 169 Main Road, Port Nolloth, 8280, by 12:00 on 14 August 2026. Late, incomplete, unsigned, pencil-written, faxed, or emailed submissions will not be accepted. The quotation must be signed by a director of the company. All price alterations must be signed; unsigned changes lead to disqualification. Compulsory returnable documents: CK1 company registration, ID copies of all shareholders/owners/partners/managers, rates and taxes invoice or signed lease agreement, MBD 2 (SARS tax PIN), Declaration on State of Municipal Account, MBD 4 (Declaration of Interest), MBD 9 (Certificate of Independent Bid Determination), MBD 6.1 (Preference Points Claim), MBD 8 (Past SCM Practices), and CSD registration report. MBD 6.1 and MBD 9 must be originals; MBD 4 and MBD 9 must be dated within the quotation period. If the business operates from a director's residence, submit a certified affidavit stating the business address; if premises are leased, submit a copy of the lease or an affidavit.

Checklist of documents to submit: Copy of Company Registration documents (CK1), ID copies of all shareholders/owners/partners/managers, Rates & Taxes invoice or signed lease agreement, MBD 2 – SARS Valid Tax Pin, Declaration on State of Municipal Account, MBD 4 – Declaration of Interest, MBD 9 – Certificate of Independent Bid Determination, MBD 6.1 – Preference Points Claim Form, MBD 8 – Declaration of Tenderer's Past Supply Chain Management Practices, CSD registration report. Additional requirements: Tax Clearance Certificate (original, valid, not older than 1 year), latest rates and taxes invoice with completed Declaration on State of Municipal Accounts, affidavit or lease agreement if business operated from residence, signed quotation page, MBD 9 and MBD 6.1 must be original and dated within quotation period, certified copy of Company Registration Documents, all price alterations must be signed.

Quotations above R30,000 are evaluated on the 80/20 preference point system: 80 points for price and 20 points for specific goals. Specific goals: promotion of enterprises located within the Namaqua region (maximum 10 points) and advancement of HDIs (maximum 10 points: race 5 points, gender 5 points). Price points are calculated using the formula Ps = 80(1 - (Pt - Pmin)/Pmin), where Pt is the price under consideration and Pmin is the lowest acceptable price. The municipality may require bidders to substantiate preference claims at any time.

Supply and delivery of road building materials to Port Nolloth for a contract period of one year. Items: SS60 stable grade bitumen 60%, cationic premix grade bitumen 65%, road marking paint yellow 25 litre, road marking paint white 25 litre, road marking paint red 25 litre, cold mix 30 kg bags. Delivery cost to Port Nolloth must be included in the pricing. Quantities are given in good faith and the municipality may increase or reduce them.

Pricing schedule items: SS60 stable grade bitumen 60%, cationic premix grade bitumen 65%, road marking paint yellow 25 litre, road marking paint white 25 litre, road marking paint red 25 litre, cold mix 30 kg bags, and delivery cost to Port Nolloth. Prices must be VAT inclusive, include delivery, and be firm.

Prices must be quoted VAT inclusive (if VAT registered) and include delivery charges. Prices must be firm, subject only to statutory changes (VAT and customs/excise levies). No price increases will be approved after submission. The quotation must remain valid for 90 days. The municipality will only purchase through an official order form; no goods or services should be delivered before an order is issued.

Bidders must be registered on the Central Supplier Database (CSD). A valid SARS tax PIN (MBD 2) must be attached; the original Tax Clearance Certificate is required and certified copies are not acceptable. Bidders must not be in arrears with municipal rates and service charges for more than three months; a Declaration on State of Municipal Account and latest rates and taxes invoice are required. MBD 4 (Declaration of Interest) discloses any connection to state employees. MBD 9 (Certificate of Independent Bid Determination) certifies no collusion. MBD 8 (Declaration of Past SCM Practices) declares any past abuse, fraud, or contract failures. Bids from persons in the service of the state will not be considered.

The contract is subject to Richtersveld Municipality's Supply Chain Management Policy and Procedures. All purchases are made through an official order form; no delivery or service before an order is accepted. The municipality does not accept responsibility for quotations deposited in the wrong box. No price increases are allowed after submission. The quotation must remain valid for 90 days.

All goods and services are subject to the municipality's SCM Policy. Purchases are made via official order only. Prices must be VAT inclusive, include delivery, and be firm. Quantities are indicative and may be adjusted. The municipality is not responsible for misdirected quotations. No price increases after submission. Quotation validity: 90 days.

Compulsory requirements: CK1 company registration, ID copies of all shareholders/owners/partners/managers, rates and taxes invoice or signed lease agreement (no arrears over three months), MBD 2 (SARS tax PIN), Declaration on State of Municipal Account, MBD 4 (Declaration of Interest), MBD 9 (Certificate of Independent Bid Determination), MBD 6.1 (Preference Points Claim), MBD 8 (Past SCM Practices), and CSD registration. Late, incomplete, unsigned, pencil, faxed, or emailed bids are rejected. Quotation must be signed by a director. No bids from persons in the service of the state.

Quotations above R30,000 are evaluated on the 80/20 preference point system: 80 points for price, 20 points for specific goals. Specific goals: promotion of enterprises in the Namaqua region (max 10 points) and advancement of HDIs (max 10 points: race 5, gender 5). Price formula: Ps = 80(1 - (Pt - Pmin)/Pmin).