Foundry training and furnace repairs project at dact – kwazulu-natal tender (RFQ)

Closing date: 25 August 2026 at 15:00.

Compulsory briefing session: 18 August 2026 at 10:00 at ZCBF Community Park, South Central Arterial, Alton North, Richards Bay, 3900. Attendance is compulsory and must be certified on the Official Briefing Session Certificate.

Offers must remain valid for 60 days from the closing date.

Contract period: 6 months from signing of the Service Level Agreement.

A compulsory briefing session will be held on 18 August 2026 at 10:00 at ZCBF Community Park, South Central Arterial, Alton North, Richards Bay, 3900. Attendance must be certified on the Official Briefing Session Certificate.

Administrative enquiries: Admin Office, tel. (033) 264 2862/2632, email [email protected].

Technical enquiries: Nhlanhla Buthelezi, tel. (033) 264 2714 / 063 299 9368, email [email protected].

Submission address: 270 Jabu Ndlovu Street, Pietermaritzburg (bid box on ground floor foyer).

Submit the quotation in a sealed envelope marked with the bid number and closing date, deposited in the bid box at 270 Jabu Ndlovu Street, Pietermaritzburg, by 15:00 on 25 August 2026.

• Bidders must sign the official submission register upon delivery.
• Use only the official forms provided; do not retype or redraft them.
• Photocopies are acceptable but must bear original signatures.
• Initial every page of the bid document.
• No fax, telegraphic, or electronic submissions will be considered.
• Late bids will not be accepted for any reason.
• The following returnable forms must be completed and submitted:
• SBD 1 (Invitation to Bid and Terms and Conditions)
• SBD 3.1 (Pricing Schedule – Firm Prices)
• SBD 3.3 (Pricing Schedule – Professional Services)
• SBD 4 (Bidder's Disclosure – declares conflicts of interest and independent pricing)
• SBD 6.1 (Preference Points Claim Form for specific goals)
• Section E (Declaration that CSD information is correct)
• Section H (Quotation Offer)
• Section K (Questionnaire Replies, if applicable)
• Section L (Official Briefing Session Certificate)
• Section O (Authority to Sign – includes board resolution or joint venture agreement)
• Annexures A to E as required.
• Failure to submit any compulsory document will render the bid invalid.

The following returnable documents must be completed and submitted: SBD 1 (Invitation to Bid), SBD 3.1 (Pricing Schedule – Firm Prices), SBD 3.3 (Pricing Schedule – Professional Services), SBD 4 (Bidder's Disclosure), SBD 6.1 (Preference Points Claim Form), Declaration of CSD correctness, Quotation Offer, Questionnaire Replies (if applicable), Official Briefing Session Certificate, Authority to Sign, and Annexures A to E.

Evaluation proceeds in four stages:

1. Administrative compliance – all compulsory documents listed in Section B must be submitted. Non-compliance disqualifies the bid.
2. Functionality – bidders must achieve a minimum qualifying score of 60% to proceed. (The specific functionality criteria are not detailed in the extracted text.)
3. Preferential point evaluation – using the 80/20 system: 80 points for price, 20 points for specific goals.

• Specific goals: HDI African ownership (10 points) – require completed ownership demographic form, CIPC certificate, and SBD 6.1.
• Geographical location in KwaZulu-Natal (10 points) – require utility bill, ward councillor letter, lease agreement, or account statement, plus CIPC certificate and SBD 6.1.

4. Price negotiation – the department may negotiate price with the recommended bidder.

The project requires a service provider to roll out and implement foundry training and furnace repairs at the Downstream Aluminium Centre for Technology (DACT) in Richards Bay, KwaZulu-Natal, to improve metal beneficiation skills. The contract duration is six months. Detailed specifications are expected in Annexure A (Terms of Reference), which is not fully extracted.

Pricing schedules: Section F (Firm Prices) for purchases - only firm prices accepted, offer valid for 60 days, include all applicable taxes. Section G (Professional Services) - bidders to indicate a ceiling price, provide rates for personnel, phases, and travel expenses. Section H Quotation Offer - total price including VAT, time for completion.

Pricing must be submitted on the prescribed forms:

• Section F (SBD 3.1) – Firm Prices for purchases: only firm prices accepted; include all applicable taxes (VAT, PAYE, UIF, SDL). Offer valid for 60 days.
• Section G (SBD 3.3) – Professional Services: bidders must provide a ceiling price based on estimated time, with hourly/daily rates for personnel, phase costs, and travel expenses (actual costs recoverable with proof).
• Section H (Quotation Offer): total price including VAT, and time for completion.

The department may negotiate price with the recommended bidder.

All bidders must:

• Be registered on the Central Supplier Database (CSD) at the time of bid closing; failure results in disqualification.
• Provide a valid SARS Tax Compliance Status (TCS) PIN or CSD number.
• Submit SBD 4 (Bidder's Disclosure) – declares any state employment connections and certifies independent bid determination.
• Submit SBD 6.1 (Preference Points Claim Form) with supporting documents for specific goals if claiming points.
• Provide proof of valid merSETA accreditation or registration for the company.
• Submit a declaration that CSD information is correct and up to date (Section E).
• Submit a completed Authority to Sign (Section O) with board resolution or joint venture agreement.
• Attend the compulsory briefing session and submit the signed certificate.
• Not be persons in the service of the state or companies with directors who are state employees.

General Conditions of Contract (GCC) apply, including standard terms on warranties, payment within 30 days, penalties for delay, and termination for default. Special conditions prevail over general conditions in case of conflict.

The quotation is subject to the Preferential Procurement Policy Framework Act and the Preferential Procurement Regulations, 2022; the General Conditions of Contract (GCC) and the Special Conditions of Contract. The offer must remain valid for 60 days from closing. The contract period is 6 months from signing of the Service Level Agreement.

Bidders must provide proof of valid merSETA accreditation or registration. This is a compulsory requirement for administrative compliance.

The evaluation has four stages: 1. Administrative compliance - verification of all compulsory documents; failure renders the quotation invalid. 2. Functionality - bidders must obtain a minimum qualifying score of 60% to proceed. 3. Preferential point evaluation - using the 80/20 preference point system. 4. Price negotiation - the department reserves the right to negotiate price with the recommended bidder.