Quantity surveying services for oudtshoorn magistrate's office repairs and renovations

Closing date: 16 November 2026 at 11:00 (Tender Bulletin time)

Compulsory clarification meeting: 5 November 2026 at 10:00, Customs House Building, Lower Heerengracht Street, Cape Town (The Dome) — attendance is compulsory; the DPW-16.1 certificate and attendance register signature are required.

Advertisement date: 26 October 2026

Contact: Ms Zinzi Ntanjana

Role: Departmental Project Manager

Email: [email protected]

Telephone: 021 402 2373

Cell: 082 814 8864

Submission address:

Customs House Building

Lower Heerengracht Street

Cape Town

(Physical collection of tender documents also at this address, between 07:30-12:45 and 13:30-15:30 on working days; collection deposit R100 cash.)

Submission method: sealed paper tender, original only, delivered to the Employer's address as advertised in the Tender Bulletin. No electronic, telephonic or facsimile submissions accepted. Late tenders are disqualified.

Returnable documents — all must be completed, signed and bound into the tender document:

• C1.1 Form of Offer and Acceptance: signed offer; the total financial offer from the pricing schedule must be carried over to this form.
• C2.2 Activity Schedule (Value Based Fees or Time Based Fees, as applicable): fully completed pricing schedule.
• DPW-09 (PSB) Particulars of Tenderer's Projects: details of current and previous comparable projects.
• DPW-16.1 (PSB) Tender Clarification Meeting Certificate: proof of attendance at the compulsory clarification meeting, signed by the authorised official.
• DPW-21 (PSB) Record of Addenda: confirmation that all tender addenda have been taken into account.
• PA-11 Bidder's Disclosure: declares whether any director, trustee, shareholder or controlling person is employed by the state.
• PA-15.1, PA-15.2 or PA-15.3 Resolution: authorises the signatory to bind the bidder (board resolution for companies, special resolution for consortia/JV).
• PA-16.1 (PSB) Ownership Particulars: details of all partners, proprietors, members and shareholders, with ownership percentages.
• PA-40 Declaration of Designated Groups: lists proprietors, members or shareholders and their designated-group status.
• Proof of CSD registration (supplier registration number to be entered on the offer form).
• Proof of professional registration with SACQSP for all registered principals and key personnel.
• Organogram, CVs and certified ID copies of all principals and employed workforce.
• Proof of Professional Indemnity insurance as specified in Contract Data.

Envelope marking: on the back, tenderer's name, contact address and telephone number; in the top left corner, quote "Tender no.", "WCS no." and "Tender for Quantity Surveying Services".

Disqualification risks:

• Missing or unsigned returnable documents.
• Use of correction fluid on the tender document.
• Failure to attend the compulsory clarification meeting and sign the attendance register.
• Any page of the tender document not initialled by the Authorised Signatory.
• Omission of the total financial offer on the Form of Offer and Acceptance.
• Failure to respond to the Employer's request for clarification within 7 calendar days.

Method 2: Financial Offer and Preference. No functionality scoring applies to this tender.

Preference points (specific goals) are allocated depending on the tender value:

• For value > R2 000 and up to R1 million: up to 20 preference points as follows: 10 for an EME or QSE at least 51% black-owned; 2 for being located in the specific local municipality/district/metro/province; 4 for an EME or QSE at least 51% black women-owned; 2 for an EME or QSE at least 51% black people with disabilities; 2 for an EME or QSE at least 51% black youth-owned.
• For value > R1 million and up to R50 million: same goals; 10 for black-owned, 2 for locality, 4 for black women-owned, 2 for disability, 2 for youth.
• For value > R50 million: up to 10 preference points: 4 black-owned, 2 locality, 2 black women-owned, 2 disability OR youth (either one, not both).

Each specific goal must be validated with the listed documentation (e.g. SANAS-accredited B-BBEE certificate or sworn affidavit, municipal rates statement, ID copies).

Risk assessment (to test capability and capacity): the Bid Evaluation Committee evaluates each tenderer against technical and commercial risk criteria. Unacceptable risk on any single criterion results in disqualification. Criteria are:

1. Experience on comparable projects in the past 10 years (assessed from DPW-09).
2. Contractual commitment and quality of performance on comparable projects in the past 10 years.
3. Suitably qualified and appropriately experienced human resources (based on Key Persons schedule, organogram, CVs, certified IDs and proof of professional registration).
4. Proof of Professional Indemnity insurance (as per Contract Data clause 5.4.1).
5. Attendance of compulsory bid clarification meeting (proof via DPW-16.1).

Commercial risk: assessment of the tenderer's financial viability, including rates tendered, bank rating, financial capability, legal actions, management accounts/auditor's report, and any parent company or investor guarantees.

Tenderer must provide comprehensive information on form DPW-09 (PSB) to enable evaluation.

Scope: professional quantity surveying services for the repairs and renovations of the Oudtshoorn Magistrate's Office.

The exact scope of services is described in C3 Scope of Services of the tender document (not fully extracted).

Site information is provided in C4 Site Information.

The tender uses a single-volume approach. The tenderer must complete all returnable documents and schedules, bind the tender document as received, and submit it as an original. A two-envelope procedure does not apply.

The tenderer must demonstrate suitable professional and technical qualifications and competence via the Key Persons schedule (C1.2.3 clause 7.1.2), company organogram, CVs and certified ID copies of all principals and employed workforce. Current and future workload will be considered relative to capacity and capability. Proof of professional registration (SACQSP) is mandatory for all registered principals.

Quality expectations are reflected in the risk assessment criterion 2: contractual commitment, quality of performance, conformance to specification and quality compliance on comparable projects over the past 10 years. The evaluation panel will inspect a representative sample of the tenderer's work and may contact references.

Pricing is via the Activity Schedule, either for Value Based Fees or Time Based Fees as applicable per C2.1.1.1. The pricing schedule must be duly completed and the total financial offer carried over to the Form of Offer and Acceptance. Pricing assumptions are in C2.1. Professional indemnity insurance level as per Contract Data clause 5.4.1 must be confirmed.

Pricing format: Activity Schedule — either for Value Based Fees or Time Based Fees, as selected in the tender.

Pricing assumptions are given in C2.1 Pricing Assumptions of the tender document.

Professional Indemnity insurance: proof required, with the level specified in Contract Data clause 5.4.1.

Tender validity: 84 calendar days from the date of tender closure.

Tender document collection: non-refundable deposit of R100 cash.

Eligibility (mandatory):

• Must be a quantity surveying business under the full-time supervision of a registered professional quantity surveyor (registered with SACQSP in terms of the Quantity Surveying Profession Act, 2000), who owns the majority shares or voting power per the SACQSP Code of Professional Conduct.
• Or a multidisciplinary professional practice with a quantity surveying division under full-time supervision of a registered professional quantity surveyor, and where applicable, registered in terms of the Architectural, Landscape Architectural, Engineering, Project and Construction Management, and/or Quantity Surveying Profession Acts.
• Copies of current professional registration certificates with registration numbers for all registered principals and key personnel must be included.
• For consortia or joint ventures, all members must provide the required documentation.
• Must be registered on the Central Supplier Database (CSD); insert the supplier registration number on the offer form.

Compliance forms required:

• PA-11 Bidder's Disclosure (state employment disclosure; listed on Register for Tender Defaulters or Restricted Suppliers leads to automatic disqualification).
• PA-16 (Preference Points Claim Form) if claiming preference points.
• PA-40 Declaration of Designated Groups.
• B-BBEE: a SANAS-accredited B-BBEE certificate or a sworn affidavit (where applicable) is required to claim preference points; trusts, consortia or JVs must submit a consolidated certificate.
• Any correction to the tender must be initialled by the authorised signatory.
• On request, fingerprints from SAPS and security clearance application may be required.

Contract terms: Standard Professional Services Contract applies. The Employer is the Government of the RSA, Department of Public Works and Infrastructure. The contract will be signed with one paper copy provided by the employer. The tenderer must provide access for inspections to its offices as required. The employer may request further clarification; failure to respond within 7 days results in disqualification. Errors, omissions or rate imbalances in the tender will be corrected per C.3.9.4; if the tenderer does not accept the corrected offer, the tender is declared non-responsive.

Additional evaluation detail: intensity of the risk assessment as described in the evaluation criteria section. The Employer reserves the right to verify professional registrations with the relevant councils and to request additional documentation. The evaluation panel may invite key persons to an interview. Information provided must be sufficient for the panel to evaluate all criteria.