The service and maintenance of fuel pump dispensers, and the integrity testing of underground fuel tanks at koeberg nuclear power station (koeberg) on an as and when required basis for a period of five (5 years.

Closing date: 26 October 2026 at 10:00

Clarification meeting: 3 November 2026 at 09:00 (non-compulsory, venue not fully specified in extract)

For reporting fraud and corruption, contact:

• Email: [email protected]
• Telephone: 021 522 3813

No other contact details were specified in the document.

Submission method: tender must be submitted electronically via Eskom's tender submission portal (details not specified in the extract).

Returnable documents at closing (all must be signed and submitted):

• Annexure A (Authorisation Form): certifies the entity type and provides certified proof of authority, e.g. resolution of the board for a company, members' resolution for a close corporation, power of attorney for a joint venture, or trustees' resolution for a trust.
• SBD 6.1 (Preference Points Claim): claims 80/20 preference points under the PPPFA 2022 regulations.
• Annexure G (Declaration of Interest): discloses any interest that may compromise independence.
• Annexure H (Certificate of Independent Bid Determination): certifies that the bid price was set independently without collusion.
• Annexure I (Preference Points Claim form), Annexure K (Tax evaluation questionnaire to determine status as Independent Contractor/Personal Service Provider), Annexure O (Functional Evaluation Criteria), Annexure P (Environmental Tender Evaluation and Score Card), Annexure T (Tender Evaluation Template for medium risk work) – all must be completed.
• Proof of CSD registration and valid tax clearance (CSD number/CSD report to be provided at closing).
• Original COIDA certificate of good standing or proof of application (South African tenderers only).
• For functionality/technical: completed Annexure O.
• Environmental: completed Annexure P.

Disqualification risks:

• Failure to submit any required returnable document at closing.
• Bids received after the closing time.
• If the tenderer fails to submit evidence for a claimed Specific Goal, points will be awarded as 0, not disqualification.

Evaluation process:

• Functionality threshold applies; tenderers not meeting the functionality threshold will be disqualified.
• Price is scored out of 80 points.
• Specific goals (B-BBEE) are scored out of 20 points.
• Total score = price + specific goals.
• The 80/20 preference point system applies.
• Contractual requirements are assessed after evaluation and ranking of tenders, not as evaluation criteria.
• Conditional discounts are taken into account for evaluation purposes and implemented at payment.
• The environmental tender evaluation and score card (Annexure P) and tender evaluation template (Annexure T) are part of the functionality evaluation.

Scope: Service and maintenance of fuel pump dispensers, and integrity testing of underground fuel tanks at Koeberg Nuclear Power Station (Koeberg).

Contract duration: 5 years, on an 'as and when required' basis.

Security and access requirements:

• All personnel must complete the Fitness for Duty (FFD) process before entering the site.
• FFD includes: criminal background check, medical check, drug test, initial and requalification training.
• Personnel must possess the appropriate access permit (OCA, LAA, PA) as applicable.
• All personnel entering the site are subject to alcohol testing at access control points and work areas.
• The site is a National Key Point and all applicable laws and regulations must be complied with.
• Personal protective equipment and compliance with site access control procedures are mandatory.

Payment terms: Eskom is committed to paying within 30 days of receipt of undisputed invoices for contracts below R50 000 000 (Fifty Million Rand) including VAT. For contracts above R50 000 000, payment terms are committed (as per Eskom policy, further details not specified).

Financial statements required at closing:

• Latest approved annual financial statements (no drafts) of the tendering company, including: background, signed director's report, signed auditor's/reviewer's/compiler's/accounting officer's report, statement of financial position, statement of comprehensive income, statement of changes in equity, statement of cash flows, notes to the financial statements.
• If the entity is unincorporated JV or SPV, each partner must submit its own financial statements.
• For SA entities that are not audited: a signed copy of the public interest score, indicating whether owner-managed, confirming whether externally prepared, and copies of ITA34C for the current and previous years of assessment.

Mandatory compliance:

• CSD registration (CSD number/CSD report must be provided at closing).
• Valid tax clearance (as per SARS tax pin).
• COIDA certificate of good standing (original or proof of application) from the Compensation Fund or licensed compensation insurer (South African tenderers only).
• OHS compliance: comply with the Occupational Health and Safety Act and Compensation for Occupational Diseases and Illnesses Act. After award, align processes to Eskom's OHS requirements (policies, procedures, standards).
• Project post-contract review: before final payment, site clearance criteria must be met, including: housekeeping in order, all incidents closed, prohibition/contravention notices closed, audit findings closed, NCRs closed, QCPs signed off, data books submitted, environmental spillages cleaned, access cards returned.
• Additional contractual requirements: provide evidence of the process and selection criteria when appointing subcontractors, notify Eskom prior to subcontractor appointment, ensure subcontractors have adequate resources and competencies, monitor subcontractors for compliance, and be accountable for subcontractor management.
• Penalties shall be enforced for non-conformance to OHS requirements.

The evaluation uses the 80/20 preference point system (price scored out of 80, specific goals scored out of 20). A functionality threshold applies; tenderers not meeting it are disqualified. Price evaluation incorporates unconditional discounts. Environmental and functional evaluation criteria (Annexures P and O) are part of the functionality assessment. Contractual requirements are assessed after ranking.