The appointment of an accredited service provider to render social facilitation services for a project- asbestos roofs assessment review, removal and replacement of government- subsidized units within the north west province.
Validity Period175 Days
Briefing Session
No
Original Tender Documents
Tender Document - Asbestos Social Facilitor Ketlengrivier and JB Marks.pdf
What the tender required and what the award supports
Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.
Summary
Social facilitation services are being procured for the asbestos roofs assessment, removal and replacement of government-subsidised units in the ketlengriver and jb marks local municipalities of the north west province. The service provider will manage community engagement, stakeholder coordination and steering committee functionality for the project. Bidders must score at least 70% in the technical evaluation to progress, and the lead social facilitator requires a degree in social sciences or development studies with at least 10 years' experience to score maximum points.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
DocumentTender Document - Asbestos Social Facilitor Ketlengrivier and JB Marks.pdfReview complete
Description
Award analysis coverage
0 of 1 source documents fully reviewed. Unstated details are identified only after complete source review.
technical scope
12 sourced criteria
financial capacity
4 sourced criteria
pricing
6 sourced criteria
compliance returnables
6 sourced criteria
evaluation
25 sourced criteria
experience
2 sourced criteria
personnel
Source analysis requires completion or review
equipment capacity
Source analysis requires completion or review
delivery contract
1 sourced criteria
equity registrations
1 sourced criteria
What the buyer was looking for
1Inferred operational need
The Housing Development Agency (HDA) is a national public sector development agency responsible for land acquisition and housing development. This tender is for social facilitation services for the asbestos roof assessment, removal and replacement project in the North West Province, in the Ketlengriver and JB Marks local municipalities. The project is part of the HDA's Medium-Term Operational Plan with the North-West Department of Human Settlements. The service provider will facilitate community participation, stakeholder coordination, and manage community relations throughout the project.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Source: Tender Document - Asbestos Social Facilitor Ketlengrivier and JB Marks.pdf
The Housing Development Agency (HDA) is a national public sector development agency responsible for land acquisition and housing development. This tender is for social facilitation services for the asbestos roof assessment, removal and replacement project in the North West Province, in the Ketlengriver and JB Marks local municipalities. The project is part of the HDA's Medium-Term Operational Plan with the North-West Department of Human Settlements. The service provider will facilitate community participation, stakeholder coordination, and manage community relations throughout the project.
Important Dates
Source: Tender Document - Asbestos Social Facilitor Ketlengrivier and JB Marks.pdf (RFP)
Closing date: 02 September 2026 at 11:00.
Closing date for questions: 21 August 2026.
Closing date for responses to questions: 25 August 2026.
Compulsory briefing session: No.
Briefing Session
Source: Tender Document - Asbestos Social Facilitor Ketlengrivier and JB Marks.pdf (RFP)
No compulsory briefing session is required.
Contact Information
Source: Tender Document - Asbestos Social Facilitor Ketlengrivier and JB Marks.pdf (RFP)
Queries must be submitted to [email protected] on or before 16h30 on 25 August 2026. After closing, written communication only via the same address. Responses to queries will be published on the National Treasury e-Tender portal and the HDA website.
Submission Guidelines
Source: Tender Document - Asbestos Social Facilitor Ketlengrivier and JB Marks.pdf (RFP)
Bids must be delivered in a sealed envelope/package to the HDA tender box at 4 Kikuyu Road, Sunninghill, addressed to the SCM Office with the RFP number HDA/NW/2026/014 and the bid description. Late or misdirected bids will not be accepted.
Bids must be split into two sealed envelopes:
Volume 1 (Envelope 1): Part A Compliance Response and Part B Technical/Functional Response. No pricing information may appear here.
Volume 2 (Envelope 2): Part C Financial Proposal and Specific Goals (SBD 6.1).
Submit one original response plus an electronic copy on a USB clearly marked with the bidder's name. All pages must be consecutively numbered, in English, A4 format (graphics up to A3), neatly bound. Signatures must be in black ink; copies of non-original documents must be certified by a Commissioner of Oaths. The original must be signed by a person authorised by each consortium member and subcontractor, with proof of authorisation included.
Returnable forms: SBD 1 (Invitation to Bid), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), and the Pricing Schedule (Annexure 2).
Disqualification risks: missing or unsigned returnable documents, pricing in the wrong envelope, late submission, or any attempt to canvass HDA officials between closing and award.
Returnable Documents
Source: Tender Document - Asbestos Social Facilitor Ketlengrivier and JB Marks.pdf (RFP)
Bidders are required to complete the Pricing Schedule as per Annexure: 2 (Volume 2 /Envelop 2)
Evaluation Criteria
Source: Tender Document - Asbestos Social Facilitor Ketlengrivier and JB Marks.pdf (RFP)
Evaluation proceeds in stages:
Stage 1 (Admin Compliance): completeness of documentation; incomplete bids may be disqualified.
Stage 2 (Technical/Functionality): minimum threshold of 70%. Bidders scoring below are disqualified and do not proceed.
Stage 3 (Price and Specific Goals): 80/20 point system (Price 80, Specific Goals 20).
Stage 4 (Bidder Verification): verification of information in SBD 4.
Recommendation and possible Best and Final Offer (BAFO) if no bid meets requirements.
Technical scoring (100 points total):
Lead Company profile (10): company profile related to scope (5), profile with organogram (10).
Previous similar work (50): 10+ projects = 50, 5-9 = 30, 2-4 = 20, less than 2 = 0. Signed reference and appointment letters required.
CV and qualifications of Social Facilitator (25): Degree in Social Sciences, Development Studies or similar; 10+ years = 25, 5-9 = 15, 3-4 = 5, below 3 = 0. CV must be accompanied by a signed affidavit and certified copies of qualifications not older than 3 months.
Approach, Methodology, Work Plan and Process (15): work programme and resource allocation (5), meeting deliverables and timeframes (5), proposed methodology (5).
Specific Goals (20 points) are claimed with proof (CSD or sworn affidavit):
Black Women Owned: 75-100% = 4, 51-74.99% = 3, below 51% = 1.
Bidders failing to submit proof for specific goals score 0 for that component but are not disqualified.
Technical Specifications
Source: Tender Document - Asbestos Social Facilitor Ketlengrivier and JB Marks.pdf (RFP)
The project involves social facilitation services for the asbestos roofs assessment, removal and replacement of government-subsidised units in the North West Province, specifically in the Ketlengriver and JB Marks local municipalities.
Scope includes:
Facilitating stakeholder cooperation and coordination throughout the project life cycle.
Implementing a community participation and facilitation plan.
Identifying support groups and ensuring full participation of affected communities, addressing concerns of non-supporters.
Participating in Project Steering Committee (PSC) meetings as required.
Providing daily resources/individuals to resolve community issues related to the project.
Fostering community and stakeholder buy-in.
Ensuring Community Steering Committees at project areas and Project Steering Committees at community and municipal level are functional.
The service provider must have experience in community dynamics, participation, relocation processes, and construction project processes. The work is part of the HDA's mandate under the Medium-Term Operational Plan with the North-West Department of Human Settlements.
Methodology
Source: Tender Document - Asbestos Social Facilitor Ketlengrivier and JB Marks.pdf
Bidders must provide a clear and concise methodology, explained upfront in an executive summary. The approach must cover: work programme, plan and allocation of resources and tasks (5 points); meeting deliverables and timeframes (5 points); and proposed methodology (5 points). The response must be structured with numbered headings, bullet points, and sections, and must address each requirement in the RFP.
Experience & Qualifications
Source: Tender Document - Asbestos Social Facilitor Ketlengrivier and JB Marks.pdf
The lead company must submit a company profile related to the scope of work, with an organogram (10 points). For joint ventures, all companies must submit separate profiles. Previous similar work on social facilitation for asbestos removal/replacement or similar construction projects is required, with signed reference and appointment letters (50 points). The Social Facilitator must have a Degree in Social Sciences, Development Studies or similar, with relevant experience in community engagement. CV must be accompanied by a signed affidavit and certified copies of qualifications not older than 3 months. Experience scoring: 10+ years = 25, 5-9 = 15, 3-4 = 5, below 3 = 0. An experienced national account representative is required to work with the HDA's procurement department.
Pricing Schedule
Source: Tender Document - Asbestos Social Facilitor Ketlengrivier and JB Marks.pdf
Pricing must be submitted in the Pricing Schedule (Annexure 2) in Volume 2/Envelope 2. Prices in South African Rand, VAT zero-rated. Firm prices with basis indicated. Cost breakdown and price escalation basis/formula required. Deviation from the schedule may render the bid non-responsive. Discounts considered only at final evaluation. If the highest-scoring bidder's price is not market-related, the HDA may negotiate with the next ranked bidders or cancel the RFP.
Financial Requirements
Source: Tender Document - Asbestos Social Facilitor Ketlengrivier and JB Marks.pdf (RFP)
Prices must be quoted in South African Rand, VAT zero-rated. The price offer is firm and must clearly indicate its basis. A cost breakdown must be provided, and the price escalation basis and formula must be indicated. Pricing must be submitted strictly in the format of the Pricing Schedule (Annexure 2); deviation may render the bid non-responsive.
Discounted prices are only considered at the final evaluation stage on an unconditional basis. If the highest-scoring bidder's price is not market-related, the HDA may negotiate with the next ranked bidders or cancel the RFP. The HDA may request annual financial statements for due diligence. Bidders bear all costs of preparing their submission.
Compliance Requirements
Source: Tender Document - Asbestos Social Facilitor Ketlengrivier and JB Marks.pdf (RFP)
Bidders must be registered on the Central Supplier Database (CSD) and provide a CSD report. Tax compliance status must be verified via the CSD; provide a Tax Compliance Status (TCS) PIN. A Letter of Good Standing from COID is required. All RFP documentation (SBD 1, SBD 4, SBD 6.1) must be completed. Joint ventures or consortia must submit a signed agreement stating the percentage split of business and responsibilities. Bidders must comply with all applicable laws and regulations.
B-BBEE Requirements
Source: Tender Document - Asbestos Social Facilitor Ketlengrivier and JB Marks.pdf (RFP)
Specific Goals points are awarded under the 80/20 preference point system. Bidders must submit proof (CSD or sworn affidavit) to claim points. Points are available for Black Women Owned (max 4), Youth (max 7), Disabled People (max 5), Military Veterans (2), and HDSA (2). Bidders failing to submit proof score 0 for specific goals but are not disqualified. Joint ventures or consortia must submit consolidated proof as per SBD 6.1.
Health & Safety
Source: Tender Document - Asbestos Social Facilitor Ketlengrivier and JB Marks.pdf
The project involves asbestos, a known carcinogen. The service provider must be aware of the health risks and ensure compliance with applicable health and safety regulations. The HDA requires full compliance with all applicable laws and regulations. The service provider must have appropriate experience in construction project processes, which implies adherence to safety standards.
Environmental
Source: Tender Document - Asbestos Social Facilitor Ketlengrivier and JB Marks.pdf
Asbestos is a hazardous material and a carcinogen. The project involves the removal and replacement of asbestos roofs, requiring correct disposal of asbestos waste in line with environmental regulations. The service provider must ensure environmentally responsible handling and disposal.
Contractual Terms
Source: Tender Document - Asbestos Social Facilitor Ketlengrivier and JB Marks.pdf
The HDA may modify, withdraw, or amend the RFP at any time without liability. It may reject non-conforming proposals, disqualify late submissions, and is not obliged to accept the lowest price. The HDA may split the award between multiple service providers or make no award. Bidders must keep confidential information confidential and may be required to sign confidentiality undertakings. The HDA may cancel the contract if the bidder fails to comply with service levels, giving 30 calendar days' notice. The HDA may negotiate market-related prices and may enter Best and Final Offer negotiations. The successful bidder must comply with all applicable laws. The contract is governed by South African law.
Section
Source: Tender Document - Asbestos Social Facilitor Ketlengrivier and JB Marks.pdf
Evaluation stages: Admin compliance, Technical (minimum 70%), Price and Specific Goals (80/20), Bidder Verification, and Recommendation. Technical criteria: Lead Company profile (10), Previous similar work (50), CV and qualifications of Social Facilitator (25), Approach/Methodology/Work Plan (15). Specific Goals: Black Women Owned, Youth, Disabled People, Military Veterans, HDSA. Bidders scoring below 70% in technical are disqualified.
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for PHAPHAMA RESOURCES.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
2Mandatory requirement
Asbestos is a hazardous material and a carcinogen. The project involves the removal and replacement of asbestos roofs, requiring correct disposal of asbestos waste in line with environmental regulations. The service provider must ensure environmentally responsible handling and disposal.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records PHAPHAMA RESOURCES as appointed for this tender. Recorded contract value: 1882161.9 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
4Inferred operational need
The project involves social facilitation services for the asbestos roofs assessment, removal and replacement of government-subsidised units in the North West Province, specifically in the Ketlengriver and JB Marks local municipalities.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records PHAPHAMA RESOURCES as appointed for this tender. Recorded contract value: 1882161.9 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
13Inferred operational need
Submit bids to the HDA tender box at 4 Kikuyu Road, Sunninghill, in two sealed envelopes — Volume 1 (Compliance and Technical) and Volume 2 (Financial and Specific Goals) — by 02 September 2026 at 11:00.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records PHAPHAMA RESOURCES as appointed for this tender. Recorded contract value: 1882161.9 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
14Inferred operational need
Volume 2 (Envelope 2): Part C Financial Proposal and Specific Goals (SBD 6.1).
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for PHAPHAMA RESOURCES.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
15Mandatory requirement
Prices must be quoted in South African Rand, VAT zero-rated. The price offer is firm and must clearly indicate its basis. A cost breakdown must be provided, and the price escalation basis and formula must be indicated. Pricing must be submitted strictly in the format of the Pricing Schedule (Annexure 2); deviation may render the bid non-responsive.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records PHAPHAMA RESOURCES as appointed for this tender. Recorded contract value: 1882161.9 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
16Inferred operational need
Discounted prices are only considered at the final evaluation stage on an unconditional basis. If the highest-scoring bidder's price is not market-related, the HDA may negotiate with the next ranked bidders or cancel the RFP. The HDA may request annual financial statements for due diligence. Bidders bear all costs of preparing their submission.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for PHAPHAMA RESOURCES.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
17Inferred operational need
Submit pricing in the prescribed Pricing Schedule (Annexure 2) in South African Rand, VAT zero-rated, with a cost breakdown and escalation basis — deviations may render the bid non-responsive.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records PHAPHAMA RESOURCES as appointed for this tender. Recorded contract value: 1882161.9 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
18Mandatory requirement
Pricing must be submitted in the Pricing Schedule (Annexure 2) in Volume 2/Envelope 2. Prices in South African Rand, VAT zero-rated. Firm prices with basis indicated. Cost breakdown and price escalation basis/formula required. Deviation from the schedule may render the bid non-responsive. Discounts considered only at final evaluation. If the highest-scoring bidder's price is not market-related, the HDA may negotiate with the next ranked bidders or cancel the RFP.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records PHAPHAMA RESOURCES as appointed for this tender. Recorded contract value: 1882161.9 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
22Inferred operational need
Disqualification risks: missing or unsigned returnable documents, pricing in the wrong envelope, late submission, or any attempt to canvass HDA officials between closing and award.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records PHAPHAMA RESOURCES as appointed for this tender. Recorded contract value: 1882161.9 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
25Mandatory requirement
Bids must be delivered in a sealed envelope/package to the HDA tender box at 4 Kikuyu Road, Sunninghill, addressed to the SCM Office with the RFP number HDA/NW/2026/014 and the bid description. Late or misdirected bids will not be accepted.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records PHAPHAMA RESOURCES as appointed for this tender. Recorded contract value: 1882161.9 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
27Mandatory requirement
Submit one original response plus an electronic copy on a USB clearly marked with the bidder's name. All pages must be consecutively numbered, in English, A4 format (graphics up to A3), neatly bound. Signatures must be in black ink; copies of non-original documents must be certified by a Commissioner of Oaths. The original must be signed by a person authorised by each consortium member and subcontractor, with proof of authorisation included.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records PHAPHAMA RESOURCES as appointed for this tender. Recorded contract value: 1882161.9 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
28Mandatory requirement
Bidders must be registered on the Central Supplier Database (CSD) and provide a CSD report. Tax compliance status must be verified via the CSD; provide a Tax Compliance Status (TCS) PIN. A Letter of Good Standing from COID is required. All RFP documentation (SBD 1, SBD 4, SBD 6.1) must be completed. Joint ventures or consortia must submit a signed agreement stating the percentage split of business and responsibilities. Bidders must comply with all applicable laws and regulations.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records PHAPHAMA RESOURCES as appointed for this tender. Recorded contract value: 1882161.9 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
29Inferred operational need
Achieve at least 70% in technical/functionality evaluation (Stage 2) or be disqualified.
Threshold: at least 70% in technical/functionality evaluation (Stage 2) or be di
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records PHAPHAMA RESOURCES as appointed for this tender. Recorded contract value: 1882161.9 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
30Inferred operational need
Demonstrate previous social facilitation work on asbestos removal or similar construction projects with signed reference and appointment letters — 10 or more projects score 50 points, 5–9 score 30, 2–4 score 20, fewer than 2 score 0.
Threshold: 50 points
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for PHAPHAMA RESOURCES.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
31Inferred operational need
Provide a Social Facilitator with a degree in Social Sciences, Development Studies or similar, a signed affidavit confirming CV use, and certified copies of qualifications not older than 3 months — 10+ years' experience scores 25 points, 5–9 years 15, 3–4 years 5, below 3 years 0.
Threshold: 3 months
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for PHAPHAMA RESOURCES.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
32Inferred operational need
Complete and submit returnable forms SBD 1, SBD 4 and SBD 6.1, and provide proof for specific goals (e.g. CSD or sworn affidavit) to claim preference points.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records PHAPHAMA RESOURCES as appointed for this tender. Recorded contract value: 1882161.9 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
33Scored criterion
Evaluation stages: Admin compliance, Technical (minimum 70%), Price and Specific Goals (80/20), Bidder Verification, and Recommendation. Technical criteria: Lead Company profile (10), Previous similar work (50), CV and qualifications of Social Facilitator (25), Approach/Methodology/Work Plan (15). Specific Goals: Black Women Owned, Youth, Disabled People, Military Veterans, HDSA. Bidders scoring below 70% in technical are disqualified.
Threshold: minimum 70%)
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
Tenders-SA records other appointments with overlapping scope terms for PHAPHAMA RESOURCES.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
34Mandatory requirement
Bidders must provide a clear and concise methodology, explained upfront in an executive summary. The approach must cover: work programme, plan and allocation of resources and tasks (5 points); meeting deliverables and timeframes (5 points); and proposed methodology (5 points). The response must be structured with numbered headings, bullet points, and sections, and must address each requirement in the RFP.
Threshold: 5 points
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
Tenders-SA records other appointments with overlapping scope terms for PHAPHAMA RESOURCES.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
35Mandatory requirement
The lead company must submit a company profile related to the scope of work, with an organogram (10 points). For joint ventures, all companies must submit separate profiles. Previous similar work on social facilitation for asbestos removal/replacement or similar construction projects is required, with signed reference and appointment letters (50 points). The Social Facilitator must have a Degree in Social Sciences, Development Studies or similar, with relevant experience in community engagement. CV must be accompanied by a signed affidavit and certified copies of qualifications not older than 3 months. Experience scoring: 10+ years = 25, 5-9 = 15, 3-4 = 5, below 3 = 0. An experienced national account representative is required to work with the HDA's procurement department.
Threshold: 10 points
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
Tenders-SA records other appointments with overlapping scope terms for PHAPHAMA RESOURCES.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
45Scored criterion
CV and qualifications of Social Facilitator (25): Degree in Social Sciences, Development Studies or similar; 10+ years = 25, 5-9 = 15, 3-4 = 5, below 3 = 0. CV must be accompanied by a signed affidavit and certified copies of qualifications not older than 3 months.
Threshold: 3 months
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for PHAPHAMA RESOURCES.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
46Scored criterion
Approach, Methodology, Work Plan and Process (15): work programme and resource allocation (5), meeting deliverables and timeframes (5), proposed methodology (5).
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.
The linked award records PHAPHAMA RESOURCES as appointed for this tender. Recorded contract value: 1882161.9 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
54Mandatory requirement
The project involves asbestos, a known carcinogen. The service provider must be aware of the health risks and ensure compliance with applicable health and safety regulations. The HDA requires full compliance with all applicable laws and regulations. The service provider must have appropriate experience in construction project processes, which implies adherence to safety standards.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
Tenders-SA records other appointments with overlapping scope terms for PHAPHAMA RESOURCES.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
55Mandatory requirement
The service provider must have experience in community dynamics, participation, relocation processes, and construction project processes. The work is part of the HDA's mandate under the Medium-Term Operational Plan with the North-West Department of Human Settlements.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for PHAPHAMA RESOURCES.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
56Delivery obligation
The HDA may modify, withdraw, or amend the RFP at any time without liability. It may reject non-conforming proposals, disqualify late submissions, and is not obliged to accept the lowest price. The HDA may split the award between multiple service providers or make no award. Bidders must keep confidential information confidential and may be required to sign confidentiality undertakings. The HDA may cancel the contract if the bidder fails to comply with service levels, giving 30 calendar days' notice. The HDA may negotiate market-related prices and may enter Best and Final Offer negotiations. The successful bidder must comply with all applicable laws. The contract is governed by South African law.
Why it matters: The source says this applies after appointment and concerns contract delivery.
Tenders-SA records other appointments with overlapping scope terms for PHAPHAMA RESOURCES.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
57Mandatory requirement
Specific Goals points are awarded under the 80/20 preference point system. Bidders must submit proof (CSD or sworn affidavit) to claim points. Points are available for Black Women Owned (max 4), Youth (max 7), Disabled People (max 5), Military Veterans (2), and HDSA (2). Bidders failing to submit proof score 0 for specific goals but are not disqualified. Joint ventures or consortia must submit consolidated proof as per SBD 6.1.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records PHAPHAMA RESOURCES as appointed for this tender. Recorded contract value: 1882161.9 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
APPOINTMENT OF THE SERVICE PROVIDER FOR PROVISION OF HYGIENE CARE SERVICES FOR 2 YEARS (24 MONTHS) AT THE NATIONAL RESEARCH FOUNDATION PREMISES IN PRETORIA, BRUMMERIANRF/ CORP EM 65 /2025-26