Office space lease for mqa regional offices in rustenburg and witbank (36 months)

The MQA seeks to lease fully serviced office space of 150 square meters for a period of three (3) years in Mpumalanga Province: Highveld Witbank. The offered office building must be ready for occupation within two (2) months after signing the Lease Agreement and should be completely serviced and suitable for seven officials.

Submit quotations to: [email protected].

No other contact details provided.

Submit quotations via email to [email protected].

Returnable documents (Phase 1 compliance):

• Proof of CSD registration.
• Tax Clearance Certificate or Tax PIN.
• Original or certified copy of B-BBEE Certificate or Sworn Affidavit.
• SBD 4 (Bidder's Disclosure Form): signed, discloses state connections.
• SBD 6.1 (Preference Points Claim Form): signed, claims B-BBEE points.

Mandatory documents (Phase 2):

• Valid fire clearance certificates.
• Certificate of compliance for backup power (generator, inverter, UPS or solar).
• Up-to-date municipal rates and taxes statement (past 3 months).
• Valid Certificate of Compliance (COC) for electrical, plumbing and mechanical work.
• Valid Certificate of Occupancy.
• Copy of title deed or proof of ownership.
• CAD drawings of municipal building plans, floor plan of lettable space, and layout plan for 10 parking bays.
• Building insurance or letter of intent.

The MQA will verify mandatory certificates; if unconfirmed, the bid is disqualified.

Four-phase evaluation:

Phase 1 – Compliance: submission of all returnable documents.

Phase 2 – Mandatory: all pre-qualification certificates and documents must be provided.

Phase 3 – Functionality and Site Inspection (total 100 points):

• Functionality (50 points): Company experience (30 points) – minimum 3 reference letters for corporate office leasing in last 5 years; Building availability (10 points) – readiness for occupation within 2 months; Beneficial occupation/rent holiday (10 points). Minimum threshold: 30/50.
• Site Inspection (50 points): office space must meet 7 criteria (location in office park, 150 sqm + 10 bays, accessibility, 24/7 security, OHS compliance, amenities, IT infrastructure). Minimum threshold: 30/50.
• Overall minimum for Phase 3: 60/100 to proceed.

Phase 4 – Price and Specific Goals (80/20 PPPFA system): Price 80 points, Specific Goals 20 points.

Specific Goals breakdown:

• Goal 1 – B-BBEE Status Level (max 20 points): Level 1 = 15, Level 2 = 14, Level 3 = 10, Level 4 = 8, Level 5 = 6, Level 6 = 5, Level 7 = 4, Level 8 = 2, Non-compliant = 0.
• Goal 2 – Promotion of Black Woman/Youth/Disability/Rural Area (max 5 points): >50% black women = 2, >50% black youth = 1, >50% black disabled = 1, >50% black rural = 1.

Lease of fully serviced office space in Mpumalanga Province, Highveld Witbank.

• Minimum 150 square meters.
• Accommodate 7 staff members and a small boardroom (open plan).
• 10 dedicated parking bays (1 disability bay).
• Kitchen and pause area with built-in cupboards and sink (shared, adequate for 7).
• Fully accessible and disability-friendly (wheelchair access, accessible restrooms, elevators).
• 2 male and 2 female ablutions plus minimum 1 disability ablution per NBR.
• Daylight factor of at least 10%.
• Air conditioning, backup water and electricity.
• 24/7 access.
• Business-grade fibre WiFi and microwave internet.
• 24/7 security and access control (armed response, CCTV).
• IT cabinet room with air conditioning.
• Power supply connected and distributed.
• Strongroom or basement storeroom.
• OHS compliant with fire sprinkler system, smoke detectors, fire escape doors, extinguishers, hoses.
• Ready for occupation within 2 months of signing lease.
• Lease period: 3 years (36 months).

The appointed service provider will report to the MQA's project manager. The office must be ready for occupation within 2 months of signing the lease agreement.

Bidders must provide a minimum of 3 reference letters for corporate office leasing executed in the last 5 years. Letters must be on client letterhead, signed by relevant officials with contactable details, dated, and confirm successful completion or client recommendation. The MQA may verify references; unconfirmed letters will be considered non-compliant.

Proposed fee structure (VAT inclusive) must include: once-off deposit fee, monthly rental (150 sqm including 10 parking bays), annual escalation rate, operating cost per month, partitioning, renovations, office layout, maintenance, other costs, total cost, and grand total cost.

Pricing schedule (VAT inclusive) must include:

• Once-off deposit fee.
• Monthly rental (150 sqm including 10 parking bays).
• Annual escalation rate (to be stated).
• Operating cost per month.
• Partitioning, renovations, office layout, maintenance.
• Other costs.
• Total cost and grand total cost (VAT inclusive).

No bond, guarantee or insurance percentage stated.

CSD registration required.

Valid Tax Clearance Certificate or Tax PIN.

B-BBEE Certificate or Sworn Affidavit (SANAS accredited or IRBA registered auditor).

SBD 4 (Declaration of Interest).

SBD 6.1 (Preference Points Claim).

Fire clearance certificates.

Certificate of compliance for backup power.

Municipal rates and taxes statement (past 3 months).

COC for electrical, plumbing and mechanical work.

Certificate of Occupancy.

Title deed or proof of ownership.

CAD drawings and floor plans.

Building insurance or letter of intent.

B-BBEE is evaluated under Specific Goals (Goal 1) with a maximum of 20 points in the 80/20 preference points system. Points: Level 1 = 15, Level 2 = 14, Level 3 = 10, Level 4 = 8, Level 5 = 6, Level 6 = 5, Level 7 = 4, Level 8 = 2, Non-compliant = 0. Goal 2 (max 5 points) awards: >50% black women = 2, >50% black youth = 1, >50% black disabled = 1, >50% black rural = 1. Submit original/certified B-BBEE certificate from SANAS accredited agency or IRBA registered auditor, or Sworn Affidavit. Non-submission results in zero points for specific goals.

A fully serviced and customisable 150 square meters office space to accommodate 7 staff members and a small boardroom. Ten (10) dedicated parking bays for staff and visitors of which one (1) should be designated disability parking space. Kitchen and pause area with built-in cupboards and sink (shared kitchen should be enough to accommodate 7 staff members). The building must be fully accessible and compliant with disability-friendly standards, including wheelchair access, accessible restrooms, and elevators designed for individuals with disabilities. Well-maintained restrooms, female and males including ablutions for the disabled. All office space should have a daylight factor of at least 10%. The office space should have air conditioning, back-up water and electricity. 24/7 access to the office space. Business grade fibre connected Wifi and microwave internet connection. 24/7 Security and access control. IT cabinet room with air conditioning. Power supply to be connected and distributed through the building. Strongroom and or basement storeroom.

Four-phase evaluation: Phase 1 – Compliance (returnable documents), Phase 2 – Mandatory (certificates and documents), Phase 3 – Functionality (50 points) and Site Inspection (50 points), Phase 4 – Price (80) and Specific Goals (20). Minimum thresholds: 30/50 for functionality, 30/50 for site inspection, and 60/100 overall for Phase 3 to proceed to Phase 4.

Appointment of a service provider for the provision of office space for the Mining Qualifications Authority regional offices in Rustenburg and Witbank for a period of three years (36 months).

The tender uses the 80/20 preference point system.

• Price: maximum 80 points.
• Specific goals: maximum 20 points, allocated as:
• B-BBEE Status Level of Contributor: up to 15 points.
• Business owned by ≥50% black women: up to 2 points.
• Business owned by ≥50% black youth: up to 1 point.
• Business owned by ≥50% black persons with disability: up to 1 point.
• Business owned by ≥50% black persons living in rural areas: up to 1 point.

Bidders must submit a valid B-BBEE certificate or sworn affidavit to claim specific goal points.

Failure to submit proof of specific goals means no preference points are awarded for those goals.

The service provider must provide office space for the Mining Qualifications Authority regional offices in Rustenburg and Witbank for a period of three years (36 months).

Returnable form:

• SBD 6.1 (Preference Points Claim Form in terms of PPR 2022): claims B-BBEE and specific goal points; must be completed and signed.
• Valid B-BBEE certificate or sworn affidavit to support claimed preference points.

Returnable documents: SBD 4 (Declaration of Interest) must be completed, signed, and submitted. Bidders must disclose any employment by the state, relationships with the procuring institution, and interests in related enterprises. False declarations may lead to disqualification.

Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers.

Bidders must complete and sign the SBD 4 Declaration of Interest, disclosing any employment by the state, any relationship with the procuring institution, and affirming that the bid was arrived at independently.

Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In line with the principles of transparency, accountability, impartiality, and ethics as enshrined in the Constitution of the Republic of South Africa and further expressed in various pieces of legislation, it is required for the bidder to make this declaration in respect of the details required hereunder.

No specific requirements found