RFI: market analysis for office furniture supply, delivery and installation

Issue date: 1 September 2026.

Closing date and time: 11 September 2026 at 11:00 AM (compulsory).

Briefing session: not applicable.

The Commission retains the right to change the timeframe whenever necessary.

No briefing session is scheduled (not applicable).

Supply Chain Management (enquiries and electronic submission): [email protected].

General CCSA contact: telephone +27 (0)12 394 3200 / 3320, email [email protected], website www.compcom.co.za.

Physical address: DTI Campus, Mulayo (Block C), 77 Meintjies Street, Sunnyside, Pretoria.

Postal address: Private Bag X23, Lynnwood Ridge, 0040, South Africa.

Submission method: single emailed submission to [email protected].

Subject line must include the responding organisation's name, RFI number (RFI07-2026-2027) and RFI description.

The emailed response must be signed by an authorised employee, agent or representative of the respondent.

All mandatory documents (see complianceRequirements) must be attached.

Respondents must register interest by emailing company name, contact person, telephone, cell number and email address to CCSA with the RFI number in the subject line to receive addenda and clarifications.

Closing date and time: 11 September 2026 at 11:00 AM. Late submissions will not be accepted.

No briefing session is scheduled.

Confidentiality: all information related to this RFI must be treated as strictly confidential; written CCSA approval is required before any disclosure. Respondents must mark genuinely confidential information and provide reasons; marking the entire response as confidential without justification is discouraged.

The Commission reserves the right to request clarification, verify information, amend, suspend, cancel or conclude the RFI process without obligation, and to use all, part or none of the information received in a future procurement process.

This is a Request for Information (RFI), not a competitive tender. No award or appointment will result from this process. Participation is voluntary and does not create contractual rights. The Commission is not obliged to proceed with a future procurement or to include any respondent. Responses will be used to understand prevailing market prices, available products and equivalent solutions, supply capacity, lead times, delivery and installation requirements, insurance arrangements, warranty and guarantee practices, and key cost drivers. Information may inform planning, budgeting and the design of a future competitive procurement process. No formal scoring, minimum thresholds, or preference point system (80/20 or 90/10) applies to this RFI.

Scope: supply, delivery and installation of office furniture for the Competition Commission at DTI Campus, Mulayo (Block C), 77 Meintjies Street, Sunnyside, Pretoria, across Ground floor, Second floor and Third floor as detailed in Annexure A (137 line items).

Furniture categories include: boardroom tables (oval, rectangular), boardroom chairs, high-back rise chairs, server units, horizontal power units, acoustic features, planters, single desks, modesty panels, mobile pedestals, roller-door pedestals, Dot Evo power units, ergonomic chairs, mute screens, leather seating (three-seater, one-seater), coffee tables, side tables, tub chairs, pods, canteen tops, table bases, side chairs, laptop tables, Mutebox Lite pods, barstools, ottomans, managerial desks, filing cabinets, base chairs, Blade 2 Eco power sets, pause tables, Hopscotch ottomans, meeting-room tables, swivel chairs, draughtsman chairs, 4-star tub chairs, media islands, capsule focus desks, open shelving, executive desks, armchairs (fixed and gas-height adjustable), secretary desks, ergonomic mesh chairs, Strelitzia and Areca palm plants, Yucca plants, mute dividers, three-way tables, saddle ottomans, synthetic snake plants, Artemis planters, leaf ficus plants.

Quantities are for market-analysis purposes and may change in any future procurement.

Delivery destination: DTI Campus, Mulayo (Block C), 77 Meintjies Street, Sunnyside, Pretoria, unless otherwise advised.

Installation must include assembly, levelling, positioning, connection of integral power accessories by suitably competent personnel, removal of packaging and making good any damage caused during delivery or installation.

Respondents must identify any site survey, measurement verification, floor-loading, electrical, access, after-hours or occupational health and safety requirements.

Risk in goods remains with supplier until delivery, installation and written acceptance.

Respondents should propose a practical delivery and installation plan, including sequencing by area or floor and expected duration.

Insurance: respondents must describe insurance normally maintained (goods-in-transit, public liability, workers' compensation, installation/contract works cover) with limits of indemnity, excesses and cost treatment. Proof of insurance may be required before any future contract.

Warranty and guarantee: for each furniture category, state manufacturer warranty and any supplier guarantee, including period, covered components, exclusions, remedy, turnaround time, on-site support, replacement-part availability, and whether labour, travel and transport are included. Electrical and power units must have applicable product and workmanship warranties and evidence of compliance.

After-sales support: availability of replacement parts, repair services and response times.

Product standards: durability, ergonomic standards, fire-retardancy, electrical compliance, environmental or recycled-content information.

Respondents must complete the Market Information Questionnaire (12 questions) covering supply categories, local manufacture/import/assembly, lead times, minimum order quantities, price escalation mechanisms, installation capacity, insurance arrangements, warranties, applicable standards, alternative products, risks and mitigations, and after-sales support.

Respondents must review the furniture specifications and quantities in Annexure A and provide information on the complete cost and practical requirements of supplying and commissioning the furniture. Responses must address: indicative unit and total prices (ex. and incl. VAT); separate costs for delivery, off-loading, handling, assembly, positioning, installation, testing and commissioning; insurance costs (transit, goods-in-storage, public liability, installation-all-risk) and whether included or separately charged; warranty and guarantee details (period, coverage, exclusions, claim process, transferability); estimated lead times, production capacity and minimum order quantities; availability of specified finishes, materials and dimensions with technically comparable alternatives; product durability, ergonomic, fire-retardancy, electrical compliance and environmental information; after-sales support, replacement parts, repair services and response times; price drivers and escalation factors (raw materials, exchange rates, fuel, labour, storage, logistics); discount structures, volume rebates and pricing validity. Delivery and installation requirements: destination DTI Campus, Mulayo (Block C); prices must state inclusion of packaging, transport, off-loading, access, lifting equipment, parking, labour and site protection; installation includes assembly, levelling, positioning, power accessory connection, packaging removal and making good damage; identify site survey, floor-loading, electrical, access, after-hours and OHS requirements; risk remains with supplier until written acceptance; propose practical delivery and installation plan with sequencing and duration.

Respondents must provide: contact person and designation; telephone/mobile; email address; manufacturing/distribution status (if applicable); South African service locations; years supplying commercial furniture. The RFI invites suitably experienced furniture manufacturers, suppliers, distributors, installers and other relevant market participants.

Respondents must identify applicable quality, ergonomic, safety, electrical, environmental or manufacturing standards for each furniture category. Product durability, ergonomic standards, fire-retardancy, electrical compliance and environmental or recycled-content information must be provided where relevant. Electrical and power units must be supported by applicable product and workmanship warranties and evidence of relevant compliance.

Pricing must be completed in Annexure A (itemised schedule of 137 furniture items across Ground, Second and Third floors) and summarised in Annexure B (commercial cost summary).

Annexure A columns: item number, area, item description, quantity, make/model or equivalent, unit price ex. VAT, delivery cost, installation cost, insurance cost, warranty/guarantee cost, total ex. VAT.

Annexure B cost components: furniture subtotal ex. VAT, delivery and off-loading, installation/assembly/commissioning, insurance, other charges (specify), total ex. VAT, VAT, total inclusive of VAT, indicative price validity period, estimated delivery lead time, estimated installation duration.

All prices in South African rand. State whether pricing is exclusive or inclusive of VAT and provide VAT amount separately. If a cost is included in the unit price, state "Included". Provide current indicative market information as at date of response. Price closest technically equivalent product where exact specification unavailable and clearly describe deviation. State price validity period and all assumptions. Identify imported content and exchange-rate exposure. The Commission may use multiple responses to establish market ranges and budget estimates.

All prices in South African rand.

Complete Annexure A pricing schedule: unit price ex. VAT, delivery cost, installation cost, insurance cost, warranty/guarantee cost, total ex. VAT per item. If a cost is included in the unit price, state "Included".

State whether pricing is exclusive or inclusive of VAT and provide VAT amount separately.

Complete Annexure B commercial cost summary: furniture subtotal ex. VAT, delivery and off-loading, installation/assembly/commissioning, insurance, other charges, total ex. VAT, VAT, total inclusive of VAT, indicative price validity period, estimated delivery lead time, estimated installation duration.

Provide current indicative market information as at date of response; do not include historical prices.

Where exact specification or brand is unavailable, price closest technically equivalent product and clearly describe deviation.

State price validity period and all assumptions used.

Identify imported content and any exchange-rate basis or exposure.

Outline costing implications and any economic factors (e.g. exchange rate) that may pose risk impact against costing.

Discount structures, volume rebates and price-break thresholds to be described.

The Commission may use information from multiple responses to establish market ranges and budget estimates.

Mandatory returnable documents (all must be completed, signed and submitted with the response):

• Proof of registration on the Central Supplier Database (CSD) — current CSD registration report.
• Completed and signed RFI response and declaration (section 15 of the document).
• Company profile describing relevant furniture supply, delivery and installation capability.
• Product brochures or technical data sheets for proposed products or equivalents.
• Completed Annexure A pricing and technical response schedule.
• Warranty and guarantee schedules.
• Indicative delivery and installation plan.
• Details or certificates of relevant insurance cover.

No specific B-BBEE level, CIDB grading, or minimum turnover is stated as a precondition for this RFI. The RFI is open to furniture manufacturers, suppliers, distributors, installers and other relevant market participants.

Respondents must identify any occupational health and safety requirements for delivery and installation, including site survey, measurement verification, floor-loading, electrical, access and after-hours requirements. Installation must be carried out by suitably competent personnel.

Respondents must provide environmental or recycled-content information for products where relevant. Product durability and environmental standards are among the information requirements.

This RFI does not create any contractual, promissory or other rights. Participation is voluntary. The RFI will not result in an award or appointment. The Commission is not obliged to proceed with a procurement process or to include any respondent in a future process. Respondents are responsible for their own costs of preparing and submitting a response. Indicative prices submitted must not be represented as a binding quotation unless expressly stated by the respondent. The Commission retains the right to change the timeframe, request clarification or additional information, verify information supplied, engage the market further, amend, suspend, cancel or conclude the RFI process without obligation, and to use all, part or none of the information received in a future procurement process. The Commission reserves the right to issue a future competitive process with requirements that differ from this RFI. All information related to this RFI must be treated with strict confidence; written CCSA approval is required before any disclosure. Risk in goods remains with the supplier until delivery, installation and written acceptance, subject to the terms of any future contract.

Participation is voluntary and does not create contractual rights. No award or appointment will result. The Commission is not obliged to proceed with procurement or include any respondent. Respondents bear their own response costs. Indicative prices are not binding quotations unless expressly stated. The Commission retains the right to change the timeframe, request clarification, verify information, engage the market further, amend, suspend, cancel or conclude the RFI without obligation, and to use all, part or none of the information in a future procurement. A future competitive process may have different requirements. All information must be treated as strictly confidential; written CCSA approval required for disclosure. Respondents must mark genuinely confidential information with reasons; marking the entire response as confidential without justification is discouraged. Respondents must register interest by emailing company name, contact person, telephone, cell number and email to CCSA with RFI number in subject line to receive addenda and clarifications. Submission must be a single emailed response to [email protected], signed by an authorised representative, with subject line containing organisation name, RFI number and description.

9. Identify applicable quality, ergonomic, safety,

lead time without reducing functionality.