What the tender required and what the award supports
Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.
Summary
Overberg water board seeks a contractor to refurbish six bulk water sand filters at the rûensveld west and rûensveld east water treatment works in the western cape. The contract is fixed-price with NO escalation. The single most consequential requirement is a valid CIDB contractor grading of 3me pe or higher at both tender close and evaluation day, without which the bid will be disqualified.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
Review in progress
The information shown on this card is preliminary. Our procurement team is currently finalising the submission guidelines, evaluation criteria, technical specifications, financial requirements, and compliance sections so you have a clean, bid-ready summary to work from. Document being finalised: RE-ADV~1.PDF. You don’t need to refresh — this page will pick up the updated review automatically.
DocumentRE-ADV~1.PDFCompliance review in progress
Award analysis coverage
0 of 1 source documents fully reviewed. Unstated details are identified only after complete source review.
technical scope
1 sourced criteria
financial capacity
2 sourced criteria
pricing
Source analysis requires completion or review
compliance returnables
3 sourced criteria
evaluation
1 sourced criteria
experience
Source analysis requires completion or review
personnel
Source analysis requires completion or review
equipment capacity
Source analysis requires completion or review
delivery contract
Source analysis requires completion or review
equity registrations
6 sourced criteria
What the buyer was looking for
1Mandatory requirement
Non-compulsory clarification meeting (site briefing): 4 September 2026 at 12:00 at Rûensveld-East WTW, Swellendam area (coordinates -34.076664; 20.245427).
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for CHE ELEC ENG.
Qualified inference
Supported inference
An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Important Dates
Source: RE-ADV~1.PDF (RFP)
Bid documents available: 1 September 2026 from 17:00 on e-tender portal, CIDB i-tender, and OWB website. Non-compulsory clarification meeting (site briefing): 4 September 2026 at 12:00 at Overberg Water Rûensveld-East Water Treatment Plant, Swellendam area (coordinates -34.076664; 20.245427). Clarification request deadline: 9 September 2026 at 17:00 (four working days before closing). Addenda issued until: 11 September 2026. Closing date and time: 16 September 2026 at 12:00. Bid Received Register published on website within 10 days of closing.
Contact Information
Source: RE-ADV~1.PDF (RFP)
SCM enquiries: Mr Edward Nwamafela, telephone 021 851 2155, email [email protected]. Technical enquiries: Mr Roland September, telephone 028 001 0045, email [email protected]. Employer's agent for tender purposes: Edward Nwamafela (SCM Representative), OWB Head Office Reception, 1 Niblick Way, Ground Floor, Trident Park, Somerset West, 7137. Bid box location: same address, Ground Floor, open Monday to Friday 08:00–17:00.
Submission Guidelines
Source: RE-ADV~1.PDF (RFP)
Submission method: sealed tender in two envelopes delivered to the bid box at Overberg Water Board Head Office Reception, 1 Niblick Way, Ground Floor, Trident Park 3, Somerset West, 7137. Envelope 1 must be marked with contract number RE-ADVERT RFP OW-012/2026/27 and project description, and contain all returnable documents, SCM documentation, annexures, and the priced Bill of Quantities. Envelope 2 is the outer package bearing only the employer's address and identification details. Closing time: 16 September 2026 at 12:00 PM. Late, telegraphic, telephonic, telex, facsimile, or e-mail submissions will be rejected. Bidders must sign the reception tender register on submission. All forms must be completed in black ink; computer-generated forms are not accepted. No alternative tender offers will be considered. Tender validity period is 120 days from closing date. Clarification requests must be submitted in writing at least four working days before closing (by 9 September 2026, 17:00).
Evaluation Criteria
Source: RE-ADV~1.PDF (RFP)
Three-stage evaluation. Stage 1: Administrative compliance screening of all returnable documents (SBD forms, CSD registration, tax compliance PIN, B-BBEE certificate or sworn affidavit, CIDB registration, COIDA certificate, authority to sign, ID copy). Non-compliant bids are disqualified. Stage 2: Mandatory requirements — priced Bill of Quantities (all items must be quoted), organogram, valid COIDA certificate, CIDB grading 3ME PE or higher verified on evaluation day, signed JV agreement if applicable. Failure disqualifies. Stage 3: Functionality evaluation (minimum 65/100 required). Criteria: Project Experience (35 points) — number of completed WTW filter refurbishment/installation projects (1 project = 1 point, 5+ = 5 points); Company Experience (35 points) — contactable reference letters for similar projects (1 letter = 1 point, 5 letters = 5 points); Project Plan/Methodology (30 points) — rated 1–5 on completeness, deliverables, Gantt chart, method statement, timeframe per filter (6 filters total), quality assurance and staff deployment. Stage 4: Price and B-BBEE using 80/20 preference points system (80 points price, 20 points specific goals: women 5, people with disability 5, youth 5, Western Cape location 2, B-BBEE level 1–2 EME/QSE 3). Price scored per SANS 294 Formula 2. Tenderers must not be listed on Register of Bid Defaulters, must not have abused SCM system or failed previous contracts with written notice.
Technical Specifications
Source: RE-ADV~1.PDF (RFP)
Scope: Refurbishment of bulk water sand filters at two Overberg Water treatment works — Rûensveld West Scheme and Rûensveld East Scheme. Total of 6 filters to be refurbished. Work includes installation/refurbishment of WTW filters, commissioning, and associated civil/mechanical works. Contractor must provide project plan with Gantt chart, method statement, quality assurance system, and staff deployment per activity/deliverable. Target completion and commissioning per filter: up to 30 days for maximum functionality points (31–50 days = 4 points, 51–60 days = 3 points). Project Manager must have demonstrable experience in WTW filter refurbishment/installation (CV with contactable references required). Company must provide contactable reference letters on client letterhead for similar projects. Completion certificates for completed projects must be submitted as evidence. All works governed by General Conditions of Contract (GCC) for Construction Works and OWB special conditions. Fixed-price contract — no contract price adjustments, foreign exchange fluctuations, or escalation. Construction guarantee required per C1.3. Insurance requirements per contract data; employer's insurance may not provide full cover.
Financial Requirements
Source: RE-ADV~1.PDF (RFP)
Pricing format: Bill of Quantities (firm/fixed prices — no price adjustments for contract duration). All items on the Bill of Quantities must be priced; failure to quote on any item renders the bid non-responsive. Total bid price inclusive of VAT (non-VAT vendors may not charge VAT). Bidders must verify tax status on CSD. Construction guarantee required before contract formation (form provided in C1.3). Securities, bonds, guarantees, policies, and insurance certificates must be submitted for employer's acceptance before contract formation if requested. Payment terms per GCC and contract data. No financial capacity/turnover threshold explicitly stated beyond CIDB grading limits (employer allows margins per CIDB Regulation 17 and Practice Note 3).
Compliance Requirements
Source: RE-ADV~1.PDF (RFP)
Mandatory compliance documents (failure to submit disqualifies): 1) Tax Compliance Status PIN from SARS (or printed TCS certificate); 2) Valid B-BBEE certificate from SANAS-accredited verifier OR sworn affidavit on DTI format for EME/QSE; 3) Proof of valid CIDB registration (grading 3ME PE or higher) at close of tender and on evaluation day; 4) Valid COIDA certificate or Letter of Good Standing from Department of Labour; 5) All SBD forms fully completed and signed (SBD 1, SBD 3.2, SBD 4, SBD 6.1, SBD 7.1); 6) Signed Declaration of Interest; 7) CSD registration report (vendor number); 8) Certificate of Authority for Signatory (one applicable form) with ID copy of authorised signatory; 9) Organogram of project team; 10) Signed JV agreement if bidding as joint venture (all JV members must be CIDB-registered, lead partner within one grade of required designation, combined grading meets requirement). Joint venture partners each must submit separate TCS PIN/certificate/CSD number. No directors/members in service of the state. Not listed on Register of Bid Defaulters. No prior SCM abuse or contract failure with written notice. Local production/content declaration (SBD 6.2) not explicitly mentioned but standard PPPFA 80/20 applies with specific goals including Western Cape location.
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
2Mandatory requirement
Fixed-price contract: no contract price adjustments, foreign exchange fluctuations, or escalation. Construction guarantee required before contract formation. All Bill of Quantities items must be priced; non-VAT vendors may not charge VAT.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for CHE ELEC ENG.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
3Mandatory requirement
Scope: Refurbishment of bulk water sand filters at two Overberg Water treatment works — Rûensveld West Scheme and Rûensveld East Scheme. Total of 6 filters to be refurbished. Work includes installation/refurbishment of WTW filters, commissioning, and associated civil/mechanical works. Contractor must provide project plan with Gantt chart, method statement, quality assurance system, and staff deployment per activity/deliverable. Target completion and commissioning per filter: up to 30 days for maximum functionality points (31–50 days = 4 points, 51–60 days = 3 points). Project Manager must have demonstrable experience in WTW filter refurbishment/installation (CV with contactable references required). Company must provide contactable reference letters on client letterhead for similar projects. Completion certificates for completed projects must be submitted as evidence. All works governed by General Conditions of Contract (GCC) for Construction Works and OWB special conditions. Fixed-price contract — no contract price adjustments, foreign exchange fluctuations, or escalation. Construction guarantee required per C1.3. Insurance requirements per contract data; employer's insurance may not provide full cover.
Threshold: maximum functionality points (31–50 days = 4 points
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for CHE ELEC ENG.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
4Inferred operational need
Closing date and time: 16 September 2026 at 12:00 PM; submission in two sealed envelopes to the bid box at Overberg Water Board Head Office, 1 Niblick Way, Ground Floor, Trident Park 3, Somerset West, 7137.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for CHE ELEC ENG.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
5Mandatory requirement
Non- compulsory briefing session is scheduled: 04 September 2026
• Overberg Water Rûensveld-East Water Treatment Plant (Swellendam Area)
• Coordinates: -34.076664; 20.245427
• Time: 12:00pm
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: Eligibility criteria · eligibility
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for CHE ELEC ENG.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
6Mandatory requirement
Submission method: sealed tender in two envelopes delivered to the bid box at Overberg Water Board Head Office Reception, 1 Niblick Way, Ground Floor, Trident Park 3, Somerset West, 7137. Envelope 1 must be marked with contract number RE-ADVERT RFP OW-012/2026/27 and project description, and contain all returnable documents, SCM documentation, annexures, and the priced Bill of Quantities. Envelope 2 is the outer package bearing only the employer's address and identification details. Closing time: 16 September 2026 at 12:00 PM. Late, telegraphic, telephonic, telex, facsimile, or e-mail submissions will be rejected. Bidders must sign the reception tender register on submission. All forms must be completed in black ink; computer-generated forms are not accepted. No alternative tender offers will be considered. Tender validity period is 120 days from closing date. Clarification requests must be submitted in writing at least four working days before closing (by 9 September 2026, 17:00).
Threshold: at least four working days before closing (by 9 September 2026
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for CHE ELEC ENG.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
7Inferred operational need
Functionality evaluation (Stage 3): minimum 65/100 required. Project Experience (35 pts) — completed WTW filter refurbishment/installation projects (5+ projects = max points). Company Experience (35 pts) — contactable reference letters on client letterhead for similar projects (5 letters = max points). Project Plan/Methodology (30 pts) — rated on completeness, Gantt chart, method statement, timeframe per filter (6 filters), quality assurance and staff deployment; maximum points for ≤30 days per filter.
Threshold: minimum 65/100 required
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for CHE ELEC ENG.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
8Mandatory requirement
Mandatory CIDB grading: 3ME PE or higher, verified on evaluation day; joint ventures allowed if lead partner is within one grade and combined grading meets requirement.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records CHE ELEC ENG as appointed for this tender. Recorded contract value: 1477664.21 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
9Mandatory requirement
Mandatory returnable documents (failure to submit disqualifies): SARS tax compliance PIN or TCS certificate; valid B-BBEE certificate (SANAS) or sworn affidavit (DTI format for EME/QSE); proof of CIDB registration; valid COIDA certificate or Letter of Good Standing; all SBD forms (SBD 1, 3.2, 4, 6.1, 7.1) fully completed and signed; signed Declaration of Interest; CSD registration report; Certificate of Authority for Signatory with ID copy; organogram; signed JV agreement if applicable.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records CHE ELEC ENG as appointed for this tender. Recorded contract value: 1477664.21 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
10Scored criterion
Price and B-BBEE (Stage 4): 80/20 preference points system (80 price, 20 specific goals: women 5, disability 5, youth 5, Western Cape location 2, B-BBEE level 1–2 EME/QSE 3). Price scored per SANS 294 Formula 2.
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for CHE ELEC ENG.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
11Mandatory requirementConflicting classification
Three-stage evaluation. Stage 1: Administrative compliance screening of all returnable documents (SBD forms, CSD registration, tax compliance PIN, B-BBEE certificate or sworn affidavit, CIDB registration, COIDA certificate, authority to sign, ID copy). Non-compliant bids are disqualified. Stage 2: Mandatory requirements — priced Bill of Quantities (all items must be quoted), organogram, valid COIDA certificate, CIDB grading 3ME PE or higher verified on evaluation day, signed JV agreement if applicable. Failure disqualifies. Stage 3: Functionality evaluation (minimum 65/100 required). Criteria: Project Experience (35 points) — number of completed WTW filter refurbishment/installation projects (1 project = 1 point, 5+ = 5 points); Company Experience (35 points) — contactable reference letters for similar projects (1 letter = 1 point, 5 letters = 5 points); Project Plan/Methodology (30 points) — rated 1–5 on completeness, deliverables, Gantt chart, method statement, timeframe per filter (6 filters total), quality assurance and staff deployment. Stage 4: Price and B-BBEE using 80/20 preference points system (80 points price, 20 points specific goals: women 5, people with disability 5, youth 5, Western Cape location 2, B-BBEE level 1–2 EME/QSE 3). Price scored per SANS 294 Formula 2. Tenderers must not be listed on Register of Bid Defaulters, must not have abused SCM system or failed previous contracts with written notice.
Threshold: minimum 65/100 required)
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for CHE ELEC ENG.
Qualified inference
Conflicting evidence
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Relevant records disagree; review the cited sources and dates.
12Mandatory requirement
Pricing format: Bill of Quantities (firm/fixed prices — no price adjustments for contract duration). All items on the Bill of Quantities must be priced; failure to quote on any item renders the bid non-responsive. Total bid price inclusive of VAT (non-VAT vendors may not charge VAT). Bidders must verify tax status on CSD. Construction guarantee required before contract formation (form provided in C1.3). Securities, bonds, guarantees, policies, and insurance certificates must be submitted for employer's acceptance before contract formation if requested. Payment terms per GCC and contract data. No financial capacity/turnover threshold explicitly stated beyond CIDB grading limits (employer allows margins per CIDB Regulation 17 and Practice Note 3).
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for CHE ELEC ENG.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
13Mandatory requirement
Mandatory compliance documents (failure to submit disqualifies): 1) Tax Compliance Status PIN from SARS (or printed TCS certificate); 2) Valid B-BBEE certificate from SANAS-accredited verifier OR sworn affidavit on DTI format for EME/QSE; 3) Proof of valid CIDB registration (grading 3ME PE or higher) at close of tender and on evaluation day; 4) Valid COIDA certificate or Letter of Good Standing from Department of Labour; 5) All SBD forms fully completed and signed (SBD 1, SBD 3.2, SBD 4, SBD 6.1, SBD 7.1); 6) Signed Declaration of Interest; 7) CSD registration report (vendor number); 8) Certificate of Authority for Signatory (one applicable form) with ID copy of authorised signatory; 9) Organogram of project team; 10) Signed JV agreement if bidding as joint venture (all JV members must be CIDB-registered, lead partner within one grade of required designation, combined grading meets requirement). Joint venture partners each must submit separate TCS PIN/certificate/CSD number. No directors/members in service of the state. Not listed on Register of Bid Defaulters. No prior SCM abuse or contract failure with written notice. Local production/content declaration (SBD 6.2) not explicitly mentioned but standard PPPFA 80/20 applies with specific goals including Western Cape location.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.