Assessment, diagnosis and restoration of the 4-Head pinhole machine to operational condition

{"briefingSession":"{"date":"16 September 2026","time":"11:00 am","venue":"ory requirements will be evaluated for (Pricing and Specific Goal) criteria","is_compulsory":true}"}

{"name":"Dr Lategan","email":"[email protected]","phone":"012 428 6691","department":null,"address":"Goal) criteria"}

Submit the quotation in writing by the closing date and time. The quotation must be on company letterhead. Bidders must not contact any SABS personnel other than the designated contact regarding this RFQ. Bidders who do not meet the mandatory requirements will be disqualified. The quotation must remain valid for 120 days from the closing date. Transportation costs, if applicable, must be included in the quotation.

Bidders who meet the mandatory requirements will be evaluated on Pricing and Specific Goal criteria. The applicable preference point system is the 80/20 system for requirements with a Rand value up to R50,000,000 (all applicable taxes included). Points will be awarded for price and specific goals. Bidders that do not claim points will be allocated 0 points.

The SABS is a statutory body established in term of Standards Act, 1945 (Act No. ) and

continues to operate in terms of the Standards Act, 2008 (Act No. ) as the national

standardization institution in South Africa, mandated to:

• develop, promote and maintain South African National Standards.
• promote quality in connection with commodities; and
• render conformity assessment services and matters connected therewith.

2. Request for Quotation (RFQ)

This RFQ serves as an invitation to submit bids to assess, diagnose, and restore the 4-head pinhole

machine to operational condition, subject to the SABS Standard Terms and Conditions, of which a

copy is available on www.sabs.co.za, accessible through the link:

https://www.sabs.co.za/Procurement/proc_toc.asp

The Bidder is requested to supply its quotation, in writing, by the date specified. Should the Bidder

require any clarification, the clarification should be submitted by e-mail to the Procurement

Specialist identified in this document.

By submitting a quotation in response to this RFQ or participating in this RFQ process, the Bidder

accepts that it is subject to and bound by all the terms and conditions contained in this RFQ

document.

3. Confidentiality

This document may not be used for any purpose by the Bidder other than for developing their

response to it, and all reasonable efforts must be taken by the Bidder to ensure confidentiality of any

information provided. This document and any other information of a confidential nature provided to

the Bidder during the course of RFQ process are and will be covered by the non-disclosure agreement

to be signed between the SABS and the Bidder.

4. No Contract

Bidders shall note that this RFQ does not commit the SABS to any course of action resulting from the

receipt of quotations and the SABS may, at its discretion reject any submission which does not

conform to instructions and specifications which are contained herein or select a Bidder based upon

its own unique set of criteria. The SABS also reserves the right not to select a bidder.

Nothing in this document shall be construed as a contract between the SABS and the Bidder, and no

communication, whether verbal or written, by the SABS personnel or agents during the course of

this process shall create such a contract in respect of the requirements specified in this RFQ.

5. No Obligation to Proceed

The SABS reserves the right to discontinue the RFQ evaluation process at any time and will not be

responsible for any losses incurred by the Bidder as a result of discontinuance of the RFQ process

6. Validity of Proposals

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The Bidder’s quotation shall remain valid for a period of one hundred and twenty (120) days from

the closing date. The SABS may at any time prior to the expiry of the bid validity period, extend the

above validity period by sixty (60) days by written notice to the Bidders. In that event, the SABS will

not require any consent from the Bidders, and bidders will not be required or permitted to amend

any of their quotations.

The SABS retains the right, but is under no obligation, to request Bidders to extend the validity

periods of their quotations, prior to expiry thereof, if it has already invoked the extension referred

to above and it is in the SABS’ interest to further extend the bid validity period. Such request shall be

in writing. The Bidder is not obliged to extend the validity period. Also, bidders will not be required

or permitted to amend any of their quotations.

7. Scope of work Background

The Condom Testing Laboratory has been experiencing several operational challenges with the 4

head pinhole machine. The challenges include the start button not working, the clamp not clamping

properly and keeps discarding condoms when they fill with water among others.

The machine operates on a software programme, which should be reviewed as part of the

investigation process. Findings from this review may be considered by bidders when developing their

proposals.

Pricing Summary

Total

VAT

GRAND Total

Note: The Quotation needs to be on the Company Letterhead

8. Mandatory Requirements

The proposal requirements:

• Attendance of Compulsory Briefing Session

Bidders who meet the mandatory requirements will be evaluated for (Pricing and Specific Goal) criteria

and bidders who do not meet the requirements will be disqualified

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9. Timelines

Milestones date and e-mail address

Compulsory Briefing Session 16 September 2026- 11:00 am at SABS Head Office –

Pretoria Groenkloof

Closing Date and Time 21 September 2026 at 11:00 am

No late submissions will be accepted.

Method of submission. Responses should be submitted via email

Proposals/Bids submitted via a link and/or [email protected]

“we transfer” will not be accepted. It is the Bidder’s responsibility to ensure that the

quotation is received on time by SABS.

• Attendance of Compulsory Briefing Session

Bidders who meet the mandatory requirements will be evaluated for (Pricing and Specific Goal) criteria

and bidders who do not meet the requirements will be disqualified

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Proposals/Bids submitted via a link and/or [email protected]

“we transfer” will not be accepted. It is the Bidder’s responsibility to ensure that the

quotation is received on time by SABS.

10. Preference Points

Only Bidders who meet mandatory requirements and the functionality threshold of 70% will be

evaluated further on 80/20 preference points system of 2022. (Pricing and Specific Goal)

Central Supplier Database (CSD) registration report

Please note the following

▪ National Treasury Central Supplier Database (CSD) registration report

▪ SBD 4 Bidders Disclosure Form

▪ SBD 6.1 Preference points claim form in terms of the Preferential Procurement

B-BBEE Details: Only Bidders who meet mandatory requirements and the functionality threshold of 70% will be

evaluated further on 80/20 preference points system of 2022. (Pricing and Specific Goal)

11. Quotation

The quotation should but not limited to the following:

• All inclusive of VAT
• Venue
• Transportation cost (If applicable)
• Disbursement
• Fixed price, where foreign currencies are involved, bidders should make provision for forward

cover.

12. Contact information

All enquiries regarding this RFQ must be e-mailed/directed to [email protected] and 012

428 6691 . Bidders must not contact any other SABS’ personnel regarding this RFQ, as it may lead to

the Bidder’s disqualification. Also note that any canvassing by Bidders/Suppliers regarding this RFQ

will result in disqualification.

13. Advance payment

The SABS will not make an upfront or advance payment to a successful Bidder. Payment will only be

made in accordance to the delivery of service or goods that will be agreed upon by the SABS and the

successful Bidder.

14. Responsibility for costs

Under no circumstances shall the SABS be responsible for any of the Bidder’s costs associated with

the preparation and/or submission of its quotation, including any costs incurred by the Bidder prior

to the signature, by both parties, of an agreement resulting from a successful bid.

15. Bidder’s contractual terms

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The SABS will not be bound by any legal or contractual terms as may be included in the Bidder’s

quotation, in response to this RFQ

Sbd 4

Annexure b- bidder’s disclosure

1. Purpose of the form

Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In line

with the principles of transparency, accountability, impartiality, and ethics as enshr

HDI Requirement: 51%

o Scope of services specified on

o Closing date specified on

o SABS Procurement terms and conditions (accessed on the sabs website)

o Bidders must submit the following documents with the quotations:

▪ National Treasury Central Supplier Database (CSD) registration report

▪ A valid copy of BBBEE certificate/ Sworn Affidavit (to claim specific goals)

▪ SBD 4 Bidders Disclosure Form

▪ SBD 6.1 Preference points claim form in terms of the Preferential Procurement

Regulations 2022

SOUTH AFRICAN BUREAU OF STANDARDS – Established in terms of Section 2 of the Standards Act, 1945, as amended

1 Dr Lategan Road, Groenkloof Liesbeek Park Way, Rosebank 15 Garth Road,

Private Bag X191 PO Box 615, Rondebosch, Waterfall Park

Pretoria, 0001 Cape Town, 7701 PO Box 30087,

Tel +27 (0) 12 428 7911 Tel +27 (0) 21 681 6700 Mayville, 4058

Fax +27 (0) 12 344 1568 Fax +27 (0) 21 681 6701 Tel +27 (0) 31 203 2900

Fax +27 (0) 31 203 2907

1. Background

The SABS is a statutory body established in term of Standards Act, 1945 (Act No. ) and

continues to operate in terms of the Standards Act, 2008 (Act No. ) as the national

standardization institution in South Africa, mandated to:

• develop, promote and maintain South African National Standards.
• promote quality in connection with commodities; and
• render conformity assessment services and matters connected therewith.

2. Request for Quotation (RFQ)

This RFQ serves as an invitation to submit bids to assess, diagnose, and restore the 4-head pinhole

machine to operational condition, subject to the SABS Standard Terms and Conditions, of which a

copy is available on www.sabs.co.za, accessible through the link:

https://www.sabs.co.za/Procurement/proc_toc.asp

terms of section 59 of the Competition Act No and or may be reported to the National

Prosecuting Authority (NPA) for criminal investigation and or may be restricted from conducting

business with the public sector for a period not exceeding ten (10) years in terms of the Prevention

and Combating of Corrupt Activities Act No or any other applicable legislation.

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2 and 3 ABOVE IS CORRECT.

I accept that the state may reject the bid or act against me in terms of paragraph 6

Of PFMA SCM instruction /22 on preventing and combating abuse in the

response to it, and all reasonable efforts must be taken by the Bidder to ensure confidentiality of any

information provided. This document and any other information of a confidential nature provided to

the Bidder during the course of RFQ process are and will be covered by the non-disclosure agreement

to be signed between the SABS and the Bidder.

4.3. Name of company/firm...............................................................

4.4. Company.................................................................................

4.5. registration number: ...................................................................

4.6. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.7. I, the undersigned, who is duly authorised to do so on behalf of the company/firm,

certify that the points claimed, based on the specific goals as advised in the tender,

qualifies the company/ firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

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ii) The preference points claimed are in accordance with the General Conditions

as indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown

in paragraphs 1.4 and 4.2, the contractor may be required to furnish

documentary proof to the satisfaction of the organ of state that the claims are

correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any

of the conditions of contract have not been fulfilled, the organ of state may, in

addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a

result of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered

as a result of having to make less favourable arrangements due

to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and

directors, or only the shareholders and directors who acted on a

fraudulent basis, be restricted from obtaining business from any

organ of state for a period not exceeding 10 years, after the audi

alteram partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

SIGNATURE(S)(f) OF TENDERER(S)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

...............................................................

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The SABS will not make an upfront or advance payment to a successful bidder; payment will be made in accordance with the delivery of service or goods agreed upon. The SABS will not be responsible for any bidder's costs associated with the preparation and/or submission of its quotation. The SABS will not be bound by any legal or contractual terms included in the bidder's documents.

Bidders must submit the following documents with their quotations: National Treasury Central Supplier Database (CSD) registration report, a valid copy of BBBEE certificate or Sworn Affidavit (to claim specific goals), SBD 4 (Declaration of Interest), and the Preference Points Claim Form in terms of the Preferential Procurement Regulations 2022. Mandatory requirements include attendance of the compulsory briefing session. Those who do not meet the requirements will be disqualified.

Bidders must not contact any other SABS personnel regarding this RFQ. The designated contact is not specified in the available text.