Cutting of grass at waste water treatment works & water treatment works in cape agulhas municipal area

{"name":"Ms. Sheldon Seconds Contact Person","email":"[email protected]","phone":"028-425-5500","department":"FINANCE: SCM DEPARTMENT Water & Sanitation","address":"UIRED TO FILL IN AND SIGN A WRITTEN CONTRACT FORM (MBD7)."}

The following general conditions will apply to the tender: 8. We undertake to make payment for the services

rendered in accordance with the terms and conditions of

1. All bids must be submitted on the official forms

the contract, within 30 (thirty) days after receipt of an

supplied by the municipality.

invoice.

2. Under no circumstances, whatsoever may the bid forms 9. A firm completion period/date must be indicated from the

be retyped or redrafted. official order date.

3. Subject to the provisions of clause 5 of this document, no 10. No bid will be accepted from persons in the service of the

alterations / corrections to the information in the state.

document (including pricing) may be performed by

11. Sealed tender marked “Tender Nr: SCM11/2026/27 pasting another page over it with glue.

Cutting of grass at wwtw and wtw in cape

4. The use of correction fluid / tape is prohibited. AGULHAS MUNICIPAL AREA “must be placed in the

tender box at the Municipal Offices, 1 Dirkie Uys Street,

5. Notwithstanding the provisions of clause 3 of this Bredasdorp or posted to reach the Municipal Manager,

document, alterations and/or corrections may only be Cape Agulhas Municipality, PO Box 51, Bredasdorp,

affected as follows: 7280 not later than 12:00 on Friday, 25 September

5.1 By striking a straight line in black ink through the 2026 after which it will be opened in the public.

incorrect information in such a manner that the 12. Any bid received without the “Bid Number and / or Title”

information that has been struck through remains legible; clearly endorsed on the envelope will not be opened and

writing, the altered or corrected information as read out during the bid opening session and will not be

appropriate (under, above or next to the information to be considered.

corrected) and initialing in the margin next to each and

every alteration or correction. 13. Council reserves the right not to accept any tender. No

faxes or e-mails will be accepted and only the supplied

5.2 All corrections/alterations to the Pricing Schedule / Bill of municipal tender form may be used.

Quantities (BoQ) and / or any pricing not effected in

accordance with clause 5.1 above, will be rejected. 14. A Tax Compliance status pin as issued by the South

African Revenue Service, must be submitted with the

6. Bids submitted must be complete in all respects. tender, otherwise the tender will be disqualified.

6.1 The bidder is advised to check the number of pages and 15. The 80/20 scoring system, as stated in the Cape Agulhas

to satisfy himself that none are missing or duplicated. Municipal Supply Chain Management Policy, will be used

6.2 The bidder must ensure that his/her bid document is when considering tenders.

securely bound. 16. PAYMENT OF MUNICIPAL ACCOUNTS (SHEDULE 1

6.2.1 All supporting documents must be submitted by D)

either stapling it to the relevant form in the bid

document, or by submitting a bound annexure The tenderer must attach, a Latest Municipal account,

containing all supporting documents. which provides proof that his payment of Municipal

accounts is up-to-date and complete the certificate for

6.2.2 The Municipality will not take any responsibility municipal services and must be verified by the

for missing / lost pages, in cases where the Municipality where account is held. In the event of

bidder submits loose pages (not securely leasing, a lease agreement must be attached to the

attached to the bid document or annexure with tender document.

supporting documents).

17. Please note that any suspicious collusive bidding
18. All schedules as well as the following documents must behaviour and restrictive practices by bidders will be

be completed and submitted with the bid documents, reported to the Competition Commission for investigation

failure to complete and submit the following will invalidate and possible imposition of administrative penalties.

your bid:

a) CAMBD 1 - Invitation to Bid 18. The tender must be valid up to 90 days after the

b) CAMBD 4 - Declaration of Interest closing date.

c) CAMBD 6.1 - Preference Points Form in 19. Any bid received after the appointed time for the closing

Terms of The Preferential Procurement of bids shall not be considered but shall be filled

Regulations 2022 unopened with other bids received, which bid(s) can be

returned to the bidder at his request and cost. d) CAMBD 8 - Declaration of Bidder’s

Past Supply Chain Management Practices 20. PRICING

e) CAMBD 9 - Certificate of Independent 20.1 Rates and prices offered by the bidder must be written

Bid Determination into the pricing schedule or form of offer of this

f) Form of Offer and Acceptance document by hand, completed in full and originally

signed by the duly authorized signatory.

Reference nr: SCM11/2026/27 24 | P a g e

20.2 All prices shall be quoted in South African currency, 23.2 Check the highest ranked tender or tenderer with the

and be INCLUSIVE OF Value Added Tax (VAT) highest number of tender evaluation points after the

evaluation of tender offers in accordance with

20.3 Bid prices must include all expenses, disbursements, paragraph 20 for:

and costs (e.g., transport, accommodation etc..) which

may be required for the execution of the bidder’s a) the gross misplacement of the decimal

obligations in terms of the contract. Bid prices shall point in any unit rate;

cover the cost of all general risks, liabilities and b) omissions made in completing the pricing

obligations set forth or implied in the Contract, as well schedule or bills of quantities; or

as overhead charges and profit (in the event that the

c) arithmetic errors in: bid is successful), unless otherwise specified.

i) line-item totals resulting from the

20.4 All bid prices will be final and binding. product of a unit rate and a quantity

20.5 A bid will not be invalidated if the amount in words and in bills of quantities or schedules of

the amount in figures do not correspond, in which case prices; or

the amount in words shall be read out at the bid ii) the summation of the prices.

opening and shall be deemed to be the bid amount;

23.3 Notify the tenderer of all errors or omissions that are therefore, where there is a discrepancy between the

identified in the tender offer and either confirm the amount in figures and the amount in words, the amount

tender offer as tendered or accept the corrected total of in words shall apply.

prices.

20.6 If a bidder becomes a registered VAT vendor during

23.4 Where the tenderer elects to confirm the tender offer the contract period, the prices/rates as per the initial

as tendered, correct the errors as follows: award will be considered to be inclusive of VAT and no

price adjustment (s) will be allowed. a) If bills of quantities or pricing schedules

21. ADMISSION OF BIDS apply and there is an error in the line-item

total resulting from the product of the unit

21.1 Bidders shall be allowed to submit bids by mail, by

rate and the quantity, the line-item total courier or by hand into the bid box or at the physical

shall govern and the rate shall be address of the municipality (reception, over the counter

at the SCMU as applicable) before the closing time of corrected. Where there is an obviously

the bids. gross misplacement of the decimal point in

the unit rate, the line-item total as quoted21.2 Bids received via courier services must be submitted in

time and deposited into the bid box by the courier shall govern, and the unit rate shall be

services. Officials may not deposit bids into the bid corrected.

box on behalf of courier services and the Municipality

b) Where there is an error in the total of the accepts no responsibility for late delivery by courier

prices either as a result of other corrections services or for delivery at the wrong address.

required by this checking process or in the

21.3 Tenders that are deposited in the incorrect box or late

tenderer's addition of prices, the total of the

will not be considered.

prices shall govern, and the tenderer will be

22. BID OPENING asked to revise selected item prices (and

22.1 Bids shall be opened in public at the Cape Agulhas their rates if bills of quantities apply) to

Municipal Offices as soon as possible after the closing achieve the tendered total of the prices.

time for the receipt of bids.

24. Requirements of a valid bid:

22.2 Where practical, prices will be read out at the time of

24.1 The following duly completed documents and / or opening bids.

information must be submitted with the submission of

22.3 The Municipality will record in a register (which is open the bid. Failure to comply with this requirement will

to public inspection) and publish on its website, the invalidate the bid. The bid will not be considered, and

details of bids received by the closing date and time. no further correspondence will be entered into with

regard to the following matters:22.4 Any bid received after the appointed time for the

closing of bids shall not be considered but shall be 24.1.1 Non-submission of a valid Tax

filed unopened with the other bids received, which Clearance Certificate and / or PIN,

bid(s) can be returned to the bidder at his request and

24.1.2 Incomplete Pricing Schedule or Bill of cost.

Quantities,

23. Arithmetical errors, omissions and

24.1.3 A Form of Offer not signed in non- DISCREPANCIES

erasable ink,

23.1 Check responsive tenders for discrepancies between

amounts in words and amounts in figures. Where there

is a discrepancy between the amounts in figures and

the amount in words, the amount in words shall govern.

Reference nr: SCM11/2026/27 25 | P a g e

24.1.4 Bid submissions with material 24.2.6.1 If a bidder fails to submit a B-BBEE

alterations / corrections not in certificate or a sworn affidavit with

compliance with Clause 3 and 5 the bid submission, the

above will be rejected. Municipality will not request or

allow the bidder to submit it

24.2 The Municipality may, after the closing date, request afterwards.

additional information or clarification of tenders in

writing, which will include the following; 25. TEST FOR RESPONSIVENESS

24.2.1 To obtain a copy of the most recent 25.1 A bid will be considered non-responsive if:

municipal account(s) from the

25.1.1 the bid is not in compliance with the recommended bidder;

specifications.

24.2.2 To clarify or verify pricing where the

25.1.2 the bidder has not fully completed and signed prices are unclear or an obvious

where required, all the returnable documents as mistake has been detected, e.g. a

listed in the bid document and/or total price was given instead of a unit

price or vice versa; 25.1.3 the bidder has failed to clarify or submit any

supporting documentation within 3 business days 24.2.3 To obtain the personal income tax

of being requested to do so in writing number(s) from the recommended

bidder; 25.2 The Municipality reserves the right to accept or

reject: 24.2.4 To obtain a valid Tax compliance

status PIN if the certificate has 25.2.1 any variation, deviation, bid offer, or alternative

expired or become inactive after the bid offer; may cancel the bidding process and

closing date of the tender; reject all bid offers at any time before the

formation of a contract. 24.2.5 To obtain a valid letter of good

standing from the Workmen’s 25.2.2 The Municipality has the right to summarily

Compensation Commissioner, the disqualify any bidder who, either at the date of

latest assessment and proof of submission of a bid or at the date of its award, is

payment thereof; indebted to the Municipality in respect of any

Municipal rate and taxes or municipal service 24.2.6 To obtain a valid and original B-BBEE

charges for more than three months. However, certificate or sworn affidavit to verify

an agreement signed by the bidder whereby the preference points claimed by a bidder

bidder agrees that a percentage or fixed amounts where the bidder submitted only a

at the discretion of the municipality, be deducted copy of the B-BBEE certificate or

from payments due to him/her for this bid, until sworn affidavit with the bid

the debt is paid in full, will also be accepted by submission.

the Municipality.

Popia disclaimer

The Information Officer (Municipal Manager) undertakes that all personal and confidential information will be processed

lawfully and in a reasonable manner that does not infringe the privacy of you or your organization as the data subject. The

processing is necessary and complies with an obligation imposed by law on us, the responsible party and the processing

protects your rights to effective service delivery.

For more details, you can refer to the Cape Agulhas Municipality, Privacy Policy available at www.capeagulhas.gov.za

The Protection of Personal Information Act (POPIA), Act No.

Signed ........................................................ Date .................................................

Name ....................................................... Position .................................................

Tenderer .....................................................................................................................................

Reference nr: SCM11/2026/27 26 | P a g e

Form of Offer and Acceptance

Offer

The Employer, identified in the acceptance signature block, has solicited offers to enter into a contract for the

procurement of:

Contract: SCM11/2026/27 cutting of grass at waste water treatment works

& Water treatment works in cape agulhas municipal area

The tenderer, identified in the offer signature block, has examined the documents listed in the tender data and

addenda thereto as listed in the returnable schedules, and by submitting this offer has accepted the conditions

of tender.

By the representative of the tenderer, deemed to be duly authorized, signing this part of this form of offer and

acceptance, the tenderer offers to perform all of the obligations and liabilities of the service provider under the

contract including compliance with all its terms and conditions according to their true intent and meaning for an

amount to be determined in accordance with the conditions of contract identified in the contract data.

The offered total of the prices inclusive of value added tax is

........................................................................................................ Rands (in words);

R.......................................................in figures

This offer may be accepted by the Employer by signing the acceptance part of this form of offer and acceptance

and returning one copy of this document to the tenderer before the end of the period of validity stated in the

tender data, whereupon the tenderer becomes the party named as the service provider in the conditions of

contract identified in the contract data.

Signature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Capacity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

for the tenderer

(Name and . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

address of

organization) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Name and

b) Locality of Supplier: 10

Total Points: 100

CIDB Registration Required n/a

Site Meeting / Information Session n/a Validity Period 90 days

Any enquires regarding technical information any enquires regarding the quoting procedure may be

May be directed to: directed to:

Division Water & Sanitation Division Supply Chain Management

Contact Person: Ms. Sheldon Seconds Contact Person: Ms. G Koopman

Tel: e-mail Enquires Only Tel: e-mail Enquires Only

E-mail: [email protected] E-mail: [email protected]

Wp rabbets

Municipal manager

Po box 51

Bredasdorp

7280

Reference nr: SCM11/2026/27 4 | P a g e

Cambd1

Part a

Invitation to bid

You are hereby invited to bid for requirements of the cape agulhas municipality

BID NUMBER: SCM11/2026/27 CLOSING DATE: 10 September 2026 CLOSING TIME: 12:00

Cutting of grass at waste water treatment works & water treatment works in cape agulhas

Description municipal area

The successful bidder will be required to fill in and sign a written contract form (mbd7).

Bid response documents may be deposited in the bid box

Situated at (street address

Cape agulhas municiality

1 dirkie uys street

Bredasdorp

7280

Supplier information

Name of bidder

Postal address

Street address

Telephone number code number

Cellphone number

Facsimile number code number

E-mail address

VAT registration number

TAX COMPLIANCE STATUS TCS PIN: OR CSD No:

B-bbee status level b-bbee status

Yes Yes

Verification certificate level sworn

[TICK APPLICABLE BOX] AFFIDAVIT No No

[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE SUBMITTED

In order to qualify for preference points for b-bbee]

Are you a

Are you the accredited foreign based

REPRESENTATIVE IN SOUTH Yes No SUPPLIER FOR THE Yes No

Africa for the goods goods /services

/Services /works offered? [If yes enclose proof] /works offered? [If yes, answer part b:3]

Total number of items

Offered total bid price r

Signature of bidder

.................................... Date

Capacity under which this bid

Is signed

Bidding procedure enquiries may be directed to: technical information may be directed to:

DEPARTMENT FINANCE: SCM DEPARTMENT Water & Sanitation

CONTACT PERSON Geraldine Koopman CONTACT PERSON Ms. Sheldon Seconds

Telephone number 028 425 5500 telephone number 028 425 5500

E-MAIL ADDRESS [email protected] E-MAIL ADDRESS [email protected]

Reference nr: SCM11/2026/27 5 | P a g e

Part b

Terms and conditions for bidding

1. Bid submission:

1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not be

Accepted for consideration.

1.2. All bids must be submitted on the official forms provided– (not to be re-typed) or online

1.3. This bid is subject to the preferential procurement policy framework act and the

Preferential procurement regulations, 2022, the general conditions of contract (gcc) and,

If applicable, any other special conditions of contract.

1.4. All schedules as well as the following documents must be completed and submitted with

The bid documents, failure to complete and submit the following will invalidate your bid:

a) CAMBD 1 - Invitation to Bid

b) CAMBD 4 - Declaration of Interest

c) CAMBD 6.1 - Preference Points Form in Terms of The Preferential Procurement Regulations 2022

d) CAMBD 8 - Declaration of Bidder’s Past Supply Chain Management Practices

e) CAMBD 9 - Certificate of Independent

f) Form of Offer and Acceptance

2. Tax compliance requirements

2.1 Bidders must ensure compliance with their tax obligations.

2.2 Bidders are required to submit their unique personal identification number (pin) issued by

SARS to enable the organ of state to view the taxpayer’s profile and tax status.

2.3 Application for the tax compliance status (tcs) certificate or pin may also be made via e-

Filing. In order to use this provision, taxpayers will need to register with SARS as e-filers

Through the website www.SARS.GOV.ZA.

2.4 Foreign suppliers must complete the pre-award questionnaire in part b:3.

2.5 Bidders may also submit a printed tcs certificate together with the bid.

2.6 In bids where consortia / joint ventures / sub-contractors are involved; each party must

Submit a separate tcs certificate / pin / csd number.

2.7 Where NO tcs is available but the bidder is registered on the central supplier database

(Csd), a csd number must be provided.

3. Questionnaire to bidding foreign suppliers

3.1. Is the entity a resident of the republic of south africa (RSA)? yes NO

3.2. Does the entity have a branch in the RSA? yes NO

3.3. Does the entity have a permanent establishment in the RSA? yes NO

3.4. Does the entity have any source of income in the RSA? yes NO

3.5. Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax

Compliance status system pin code from the south african revenue service (SARS) and if not

Register as per 2.3 Above.

Nb: failure to provide any of the above particulars may render the bid invalid.

NO bids will be considered from persons in the service of the state.

Signature of bidder: ...................................................

Capacity under which this bid is signed: ...................................................

Date: ...........................

Reference nr: SCM11/2026/27 6 | P a g e

Terms of reference/ scope of works

NO. numbers

The Cape Agulhas Municipality is seeking tenders from service providers for the cutting and removal of grass at the

Wastewater Treatment Works and Water Treatment works within the Cape Agulhas municipal area for a period of

twelve (12) months.

This specification outlines the requirements for the work to be undertaken on an as and when required basis at

Wastewater Treatment Works and Water Treatment works throughout the municipal area. The Cape Agulhas

Municipality anticipates that the work will ensure proper upkeep and maintenance to retain their functionality,

ensuring safety, longevity, and aesthetic appeal.

2.1. Area of Work

2.1.1. Municipal Facilities

The following is a list of the facilities where grass requires it to be cut (4 times per annum)

(a) Bredasdorp WWTW - Waste Water Treatment Works

(b) Bredasdorp WTW - Water Treatment Works, Heuningberg Street

(c) Vleikloofdam Bredasdorp

(d) Sandrifdam Valve Bredasdorp

(e) Napier WWTW - Waste Water Treatment Works

(f) Napier WTW – Water Treatment Works

(g) Napier Reservoirs (High Level and Kerkhof)

(h) Arniston WWTW - Waste Water Treatment Works

(i) Struisbaai WWTW - Waste Water Treatment Works

(j) Road to Uitvlucht spring

The following conditions apply to the cleaning of the areas.

Spesifikasies Specifications

➢ Sny van gras by aanleg ➢ Lawn mowing at purification site

➢ Bymekaarmaak en verwydering van gesnyde ➢ Collection and removal of mowed grass

gras ➢ Cleaning of area

➢ Skoonmaak van area ➢ Deforestation of area

➢ Ontbossing van area

➢ Spraying of pesticides ➢ Toedien/spuit van onkruiddoders

➢ Own labour, equipment and materials ➢ Eie arbeid, toerusting en materiale

Reference nr: SCM11/2026/27 7 | P a g e

2.2. Cutting of grass

2.2.1. All planted or natural grasses which also include noxious and undesirable vegetation of which the stem

diameter does not exceed 50mm, shall be cut to a maximum height of 50mm above the surrounding ground

level by means of weed eaters or handheld implements.

2.2.2. All grass/weeds/shrubs between the edge of the tar and the fence including all side drains must be cut as well

as all sight triangles at intersections.

2.2.3. Tractors with mowers may be used the terrain allows, however, brush cutter must be used to trim areas that

have been left uncut by the tractor mower.

2.2.4. Patching grass (Dekrietgras) must not be cut with a string weed eater but needs to be cut with a weed eater

with a blade to height of 50 mm.

2.2.5. In the case of gravel shoulders, any grass growing in the gravel shoulder shall also be cut. In cuttings the

service provider shall cut the grass and shrubs up to the back of the side drain.

2.2.6. All grass and shrubs in soil or concrete side drains, under guardrails, around signpost etc, shall be cut as

specified above.

2.2.7. All grass growth in concrete side drains shall be cut or removed by spade and all debris shall be removed in

the concrete drains.

2.2.8. No cut material may be burnt or thrown onto neighboring properties. Instead, vegetation shall be gathered in

bundles and placed neatly next to the roadway from where it is to be removed to a designated spoil area by

the service provider not later than one (1) day after collected.

3. Qualification Criteria

3.1. The following criteria shall apply before any service provider is considered for price:

3.1.1. Tenderers must have successfully completed (please note that current projects will not be included in the

evaluation) at least 3 projects of a similar scope and nature (grass cutting/landscaping services) in the last

5 years for a public service (provincial/national government, government entity, municipalities and/or

municipal entities) client.

3.1.2. Refer to the table below for a measurement of how points will be awarded against this criterion.

3.1.3. A detailed list of successfully completed projects corresponding with the letters of reference must be

completed in Schedule 1F.

Reference nr: SCM11/2026/27 8 | P a g e

The service provider must score a minimum of 8 points before they can be considered for price as per the

scoring template below.

Evaluation Criteria for Relevant Experience:

SCORES Number of similar/ same type(grass cutting/landscaping services) projects

Indicator

(15) completed by the Service Provider in the last 5 years) Reference letters must be

submitted

1 2 The tenderer has completed 1 projects in the last 5 years

2 5 The tenderer has completed 2 project in the last 5 years

3 8 The tenderer has completed 3 projects in the last 5 years

4 10 The tenderer has completed 5 projects in the last 5 years

5 15 The tenderer has completed more than 5 projects in the last 5 years

3.2. Upon submission of quotation, the service provider must provide proof of existing brush cutters (photos) as

well as the registration paperwork for the vehicle that will be used under the ownership of the company of the

ownership of one of the company directors.

3.2.1. Five (5) additional points will be added to the points if the service provider submits proof of the existence and

ownership of both the machinery (brush cutters) and the vehicle. Failure to submit will result in no score being

given to the service provider.

4. Workmanship and Safety

• All work to be performed under the supervision of suitably qualified personnel.
• Use appropriate personal protective equipment (PPE).
• Secure the work area with barricades and warning signs during maintenance.

9. (Schedule 1F) Schedule of work experience of tenderer- Is the form duly completed Yes No

and signed?

3.1. The following criteria shall apply before any service provider is considered for price:

3.1.1. Tenderers must have successfully completed (please note that current projects will not be included in the

evaluation) at least 3 projects of a similar scope and nature (grass cutting/landscaping services) in the last

5 years for a public service (provincial/national government, government entity, municipalities and/or

municipal entities) client.

3.1.2. Refer to the table below for a measurement of how points will be awarded against this criterion.

3.1.3. A detailed list of successfully completed projects corresponding with the letters of reference must be

completed in Schedule 1F.

Reference nr: SCM11/2026/27 8 | P a g e

The service provider must score a minimum of 8 points before they can be considered for price as per the

scoring template below.

Relevant experience

1. All bids must be submitted on the official forms supplied by the municipality.

2. Under no circumstances, whatsoever may the bid forms be retyped or redrafted.

3. The rate quoted must be a rate per square metre per cutting event and must include all labour, equipment, fuel,

transport, PPE, supervision, trimming, collection, removal and disposal of cut vegetation, etc, all related costs of

bringing the service to council, without any hidden costs.

4. The Bidder MUST indicate whether he/she/the entity is a registered VAT Vendor or not.

5. In the case of the Bidder not being a registered VAT Vendor, both columns (sub-total/total excluding AND including

VAT) must reflect the same amount.

6. Please take note that bidders that do not complete the mentioned pricing schedule, will be considered as

submitting a non-responsive bid.

7. The quantities indicated are only estimates and might vary during the contract period due to the municipality’s

operational requirements and available budget. This is only indicated as such for evaluation purposes.

Indicate with an „x‟

Are you/is the firm a registered VAT Vendor YES NO

If “YES”, please provide VAT number

I / We ________________________________________________________________________________

(full name of Bidder) the undersigned in my capacity as ________________________________________

of the firm _____________________________________________________________________________

hereby offer to Cape Agulhas Municipality to render the services as described, in accordance with the specification and

conditions of contract to the entire satisfaction of the Cape Agulhas Municipality and subject to the conditions of tender,

for the amounts indicated hereunder:

Reference nr: SCM11/2026/27 11 | P a g e

Estimated

Area (m2) Qty /times Rate/m2 Total amount

Municipal Facilities per annum

(a) (b) (c) (abc)

Bredasdorp WWTW - Waste

93200 4

Water Treatment Works

Bredasdorp WTW - Water

Treatment Works, Heuningberg 17700 4

Street

Vleikloofdam Bredasdorp

44500 4

Sandrifdam Valve Bredasdorp

1380 4

Spanjaardskloof 850 4

Napier WWTW - Waste Water

48680 4

Treatment Works

Napier WTW – Water Treatment

9710 4

Works

Napier Reservoirs (High Level

and Kerkhof) 5530 4

Arniston WWTW - Waste Water

Treatment Works 12000 4

Struisbaai WWTW - Waste

7240 4

Water Treatment Works

Road to Uitvlucht spring

6000 2

Sub total R

Vat@15% r

Total (to be carried over to cover page & form of offer) R

Note: The rate quoted must be a rate per square metre per cutting event and must include all labour, equipment, fuel, transport,

PPE, supervision, trimming, collection, removal and disposal of cut vegetation. The total amount will be calculated as: Qty (m2) ×

Estimated number of cuts × Rate/m2.

Name of bidder ....................................................... Date .................................................

Reference nr: SCM11/2026/27 12 | P a g e

Cambd 2

Tax compliance status pin

It is a condition of bid that the taxes of the successful bidder must be in order, or that

Satisfactory arrangements have been made with South African Revenue Service (SARS)

to meet the bidder’s tax obligations.

In terms of SCM Regulation 43(1) and the scm policy of a municipality must, irrespective

of the procurement processes followed, state that the municipality may not make any

award to a person whose tax matters have not been declared in order by the South

African Revenue Services. Before making an award to a person, a municipality must first

check with SARS whether that persons tax matters are in order.

The tenderer must attach to this page a Tax Compliance status pin that remains valid

for the duration of the bid validity, as issued by the South African Revenue Service.

Failure to submit a valid Tax Compliance status pin will result in the invalidation of the

tender.

Signed ........................................................ Date .................................................

Name ....................................................... Position .................................................

Tenderer ........................................................................................................................................

Reference nr: SCM11/2026/27 13 | P a g e

Schedule 1a: authority of signatory

Indicate the status of the tenderer by ticking the appropriate box hereunder. The tenderer

must complete the certificate set out below for the relevant category.

A b c d e

Company Partnership Joint Venture Sole Proprietor Close Corporation

A. Certificate for company

I,......................................................., chairperson of the board of directors of

........................................................., hereby confirm that by resolution of the board

(copy attached) taken on ...................20...., Mr/Mrs............................acting in the

capacity of..........................................................,was authorised to sign all

documents in connection with this tender and any contract resulting from it on behalf of the

company.

As witness

1........................................... .............................................

. Chairman

2........................................... ...............................................

Date

B. Certificate of partnership

We, the undersigned, being the key partners in the business trading as

....................................

hereby authorise Mr/Mrs............................................................, acting in the

capacity of................................................to sign all documents in connection with the

tender for Contract.....................................................................and any contract

resulting from it on our behalf.

Name address signature date

NOTE: This certificate is to be completed and signed by all of the key partners upon who rests the direction of the affairs of the

Partnership as a whole.

Reference nr: SCM11/2026/27 14 | P a g e

C. Certificate for Joint Venture

We, the undersigned, are submitting this tender offer in Joint Venture and hereby

authorise Mr/Mrs................................, authorised signatory of the company

..............................,

acting in the capacity of lead partner, to sign all documents in connection with the tender

offer for Contract................................................and any other contract resulting

from it on our behalf.

This authorisation is evidenced by the attached power of attorney signed by legally

authorised signatories of all the partners to the Joint Venture.

Name of firm address authorising signature,

Name & capacity

Lead partner

D. Certificate for sole proprietor

I, ......................................................., hereby confirm that I am the sole owner of the

business trading as................................................................................................

As Witness:

1........................................................... ....................................

Signature: Sole owner

2.......................................................... .....................................

Date

E. Certificate for Close Corporation

We, the undersigned, being the key members in the business trading

as.............................................hereby authorise Mr/Mrs..........................................

Acting in the capacity of............................................................, to sign all documents in

connection with the tender for Contract...................................................and any contract

resulting from it on our behalf.

Name address signature date

NOTE: This certificate is to be complete and signed by all the key members upon whom rests the direction

of the affairs of the Close Corporation as a whole.

Reference nr: SCM11/2026/27 15 | P a g e

Schedule 1b: compulsory enterprise questionnaire

The following particulars must be furnished. In the case of a joint venture, separate enterprise questionnaires in respect

of each partner must be completed and submitted.

Section 1: Enterprise details

Name of enterprise

Contact Person

Email

Telephone

Cellphone

Fax

Physical Address

Postal Address

Central supplier database MAAA

registration number

Section 2: Particulars of companies and close corporations

Company / Close Corporation

registration number:

Section 3: SARS information:

Tax reference number:

VAT registration number, if any:

Section 4: CIDB registration number: N/A

Section 5: Particulars of principles

Principle: means a natural person who is a partner in partnership, a sole proprietor, a director of a company established

in terms of the Companies Act of 2008 (Act. No. ) a member of a close corporation registered in terms of the

Close Corporation Act, 1984 (Act No.)

Full name of principal Identity number* Personal income tax number*

• Please complete and attach copies of Identity documents.

Section 6: Banking Details of companies and close corporations

Bank name and branch: ..................................................................................................

Bank account number: .....................................................................................................

Name of account holder: .................................................................................................

Signed ........................................................ Date .................................................

Name ....................................................... Position .................................................

Tenderer .....................................................................................................................................

Reference nr: SCM11/2026/27 16 | P a g e

Schedule 1c: documents of incorporation (ck2)

The Tenderer must attach to this page a copy of the certificate of incorporation of his/her company, close

corporation of partnership. In the case of a joint venture between two or more firms, the tenderer shall

attach a copy of the document of incorporation of the joint venture.

Signed ........................................................ Date .................................................

Name ....................................................... Position .................................................

Tenderer........................................................................................................................................

Reference nr: SCM11/2026/27 17 | P a g e

Schedule 1d: payment of municipal accounts

In terms of the Municipal Supply Chain Management Policy and System and its Preferential

Procurement Policy, tenderers must ensure that they are up-to date with their payments of

municipal accounts.

The tenderer must attach to this page, a Latest Municipal account, which provides proof that

his payment of Municipal accounts is up-to-date and complete the certificate for municipal

services on the next page. In the event of leasing, a lease agreement Must be attached to the

tender document.

Signed ........................................................ Date .................................................

Name ....................................................... Position .................................................

Tenderer ..................................................................................................................................

Reference nr: SCM11/2026/27 18 | P a g e

Certificate for municipal services (compulsory to complete)

Declaration in terms of clause 112(1) of the municipal finance management act

(NO.) - (To be signed in the presence of a Commissioner of Oaths)

I, _______________________________________ , ____________________ (full name and ID no.), hereby

acknowledge that according to SCM Regulation 38(1)(d)(i), the Municipality may reject the tender of the

tenderer if any municipal rates and taxes or municipal service charges owed by the Tenderer or any of its

directors/members/partners to the Cape Agulhas Municipality, or to any other municipality or municipal entity,

are in arrears for more than 3 (three) months.

I declare that I am duly authorised to act on behalf of ________________________________________ (name

of the firm) and hereby declare, that to the best of my personal knowledge, neither the firm nor any

director/member/partner of said firm is in arrears on any of its municipal accounts with any municipality in the

Republic of South Africa, for a period longer than 3 (three) months.

I further hereby certify that the information set out in this schedule and/or attachment(s) hereto is true and

correct. The Tenderer acknowledges that failure to properly and truthfully complete this schedule may result

in the tender being disqualified, and/or in the event that the tenderer is successful, the cancellation of the

contract.

Physical business address(es) of the tenderer municipal account number

FURTHER DETAILS OF THE BIDDER’S Director / Shareholder Partners, ect.:

Physical residential

Physical address of the Municipal Account Municipal AccountDirector /Shareholder / partner address of the Director / Business number(s) number(s) shareholder / partner

NB: Please attach certified copy(ies) of ID document(s)

If the entity or any of its Directors/Shareholders/Partners, etc. rents/leases premises, a copy of the

rental/lease agreement must be submitted with this tender.

Number of sheets appended by the tenderer to this schedule (If nil, enter NIL)

Signature Position Date

COMMISSIONER OF OATHS Apply official stamp of authority on this page:

Signed and sworn to before me at _______________________ , on

this _________________________ day of _________________ 20

by the Deponent, who has acknowledged that he/she knows and

understands the contents of this Affidavit, it is true and correct to the

best of his/her knowledge and that he/she has no objection to taking the

prescribed oath, and that the prescribed oath will be binding on his/her

conscience.

Commissioner of oaths:-

Position: _________________ ____________________________

Address: _________________ ____________________________

Tel: _______________________________________________

Reference nr: SCM11/2026/27 19 | P a g e

Schedule 1e: broad-based black economic empowerment (b-

Bbee) status level certificates

A bidder who qualifies as an EME in terms of the B-BBEE Act must submit a sworn

affidavit confirming Annual Total Revenue and Level of Black Ownership.

A Bidder other than EME or QSE must submit their original and valid B-BBEE

status level verification certificate or a certified copy thereof, substantiating

their B-BBEE rating issued by a Registered Auditor approved by IRBA or a

Verification Agency accredited by SANAS.

Minimum requirements for valid b-bbee status level verification

CERTIFICATES (The following information must be on the face of the certificate) Indicate with (x)

yes no

The name and the physical location of the measured entity

The registration number and, where applicable, the VAT number of the measured

entity

The date of issue and date of expiry

The certificate number for identification and reference

The scorecard that was used (for example EME, QSE or Generic)

The name and / or logo of the verification Agency

The SANAS logo

The certificate must be signed by the authorized person from the Verification

Agency

The B-BBEE Status level of Contribution obtained by the measured entity.

Failure on the part of a bidder to claim, fill in and/or to sign CAMBD 6.1 and

submit a B-BBEE Verification Certificate from a Verification Agency accredited by

the South African Accreditation System (SANAS), or a Registered Auditor approved

by the Independent Regulatory Board of Auditors (IRBA) or a sworn affidavit

confirming annual turnover and level of black ownership in case of an EME and QSE

together with the bid, will be interpreted to mean that preference points for B-BBEE

status level of contribution are not claimed.

Signed ........................................................ Date .................................................

Name ....................................................... Position .................................................

Tenderer .....................................................................................................................................

Reference nr: SCM11/2026/27 20 | P a g e

For information purposes only

Please note the following requirements regarding validation of b-bbee score.

1 EMEs

Only the following will be accepted:

1.1. A VALID ORIGINAL sworn affidavit, confirming annual turnover and level of black ownership

or

1.2. A VALID affidavit / certificate issued by Companies Intellectual Property Commission (CIPC);

or

1.3. A VALID ORIGINAL B-BBEE status level verification certificate OR A CERTIFIED COPY thereof,

substantiating their B-BBEE rating issued by:

1.3.1. A registered Auditor approved by the Independent Regulatory Board for Auditors (IRBA); or

1.3.2. A verification Agency accredited by the South African National Accreditation System (SANAS).

2. QSEs

Only the following will be accepted:

2.1. A VALID ORIGINAL sworn affidavit, confirming annual turnover and level of black ownership

or

2.2. A VALID ORIGINAL B-BBEE status level verification certificate OR A CERTIFIED COPY thereof,

substantiating their B-BBEE rating issued by:

2.2.1. A registered Auditor approved by IRBA; or

2.2.2. A verification Agency accredited by SANAS.

2. BIDDERS OTHER THAN EMEs & QSE’s

3.1. The bidder MUST submit either a VALID ORIGINAL B-BBEE status level verification certificate OR A

CERTIFIED COPY thereof, substantiating their B-BBEE rating issued by:

3.1.1. A Registered Auditor approved by IRBA; or

3.1.2. A Verification Agency accredited by SANAS.

When confirming the validity of certificates issued by an auditor registered with

Irba, the following should be detailed on the face of the certificate:

4.1. The Auditor’s letterhead with FULL contact details;

4.2. The Auditor’s practice number;

4.3. The name and physical location of the measured entity;

4.4. The registration number and, where applicable, the VAT number of the measured entity;

4.5. The date of issue and date of expiry;

4.6. The B-BBEE Status Level of Contribution obtained by the measured entity; and

4.7. The total black shareholding and total black female shareholding

Reference nr: SCM11/2026/27 21 | P a g e

Schedule 1f: schedule of work satisfactorily carried out by the tenderer

The following is a statement of projects successfully completed by your company. This schedule will be used to conduct a risk assessment of the Tenderers capacity to undertake the project and all information

must be completed in full or the Tender may be considered non-responsive. Indication of Competence / Ability to Perform Successfully

List of recent or previous work of a similar nature within the last 5 years undertaken by the firm MUST be completed.

Employer (Name, Tel, Fax, Email) Nature of work Value of work (Incl. VAT) Date started Date completed

1. Name of entity

Contact Person

R //______ //_______ Tel

Email

2. Name of entity

Contact Person

R //______ //_______ Tel

Email

3. Name of entity

Contact Person

R //______ //_______ Tel

Email

4. Name of entity

Contact Person

R //______ //______ Tel

Email

5. Name of entity

Contact Person

R //______ //_______ Tel

Email

The Cape Agulhas Municipality will verify all information submitted in terms of this bid and any information that is incorrect will result in that bid being automatically disqualified and not considered further. Therefore, it is stressed

that the contact firm or person of the bidder must be willing to confirm the information in writing on the request by the Municipality.

The Bidder hereby confirms that the information given above is true and correct:

Signed........................................................ Date..........................................

Name......................................................... Tenderer......................................

Reference nr: SCM11/2026/27 22 | P a g e

Schedule 1f: references

Assessment of bidder’s past performance by independent reference

(This must be sent by the bidder to the references listed in the Schedule Of Work Satisfactorily Carried Out By The Tenderer. This

form must be completed for each project listed in Schedule 1F by the authorized persons of the bidder’s previous clients.

Alternatively, bidders may submit a letter on the clients official letterhead which includes the information below.

All assessment forms must be attached with the tender submission.

Name of the Entity:

Contact Person:

Contact Number:

Email Address:

Description of Work/Projects:

Contract Value:

Tender Number:

Date of Commencement:

Contract Completion Date:

Name of Bidder:

Your assessment of the Contractor’s performance in the following areas:

Please tick one of the blocks on the righthand side: 1=Poor; 5=Excellent 1 2 3 4 5

Turn-around times

Quality of Product/ Service

Accessibility and Availability

Reliability

Customer Satisfaction

1=Poor; 2=Unsatisfactory; 3=Average; 4=Good; 5=Excellent

Comments

Name & signature of the responsible official:

Official stamp:

Signed on behalf of tenderer: ...............................................................................................

Reference nr: SCM11/2026/27 23 | P a g e

1 Checklist

2 Advert 4

3 Invitation to Bid CAMBD 1 (Compulsory Returnable Document) 5 - 6

4 Terms of reference & Pricing Schedule 7 – 12

Tax Compliance Status Pin Requirements CAMBD 2

5 13

(Compulsory Returnable Document)

Authority Of Signatory (Schedule 1 A)

6 14 – 15

(Compulsory Returnable Document)

Compulsory Enterprise Questionnaire (Schedule 1B)

7 16

(Compulsory Returnable Document)

Documents of Incorporation (Schedule 1C)

8 17

(Compulsory Returnable Document)

Payment of Municipal Accounts (Schedule 1D)

9 18– 19

(Compulsory Returnable Document)

Broad-Based Black Economic Empowerment (B-BBEE) Status Level

Certificates (Schedule 1E) (Compulsory Returnable Document) 20 – 21

Work satisfactorily carried out by the tenderer (Schedule 1F)

11 21 – 23

(Compulsory Returnable Document)

12 Special Condition 24 – 26

13 Form Of Offer & Acceptance 27– 28

14 Contract Data 29

15 General Conditions of Contract 30 – 35

Declaration of Interest CAMBD 4 (Compulsory Returnable

16 36 – 39

Document)

2. Yes No Specifications & Pricing Schedules - Is the form duly completed and signed?

3. (CAMBD 2) Are a Tax Compliance status pin attached Yes No

4. Yes No (Schedule 1 A) Authority of Signatory - Is the form duly completed and signed?

be discarded from the evaluation process.

Reference nr: SCM11/2026/27 10 | P a g e

Pricing schedule

Reference nr: SCM11/2026/27 18 | P a g e

Certificate for municipal services (compulsory to complete)

Declaration in terms of clause 112(1) of the municipal finance management act

(NO.) - (To be signed in the presence of a Commissioner of Oaths)

I, _______________________________________ , ____________________ (full name and ID no.), hereby

acknowledge that according to SCM Regulation 38(1)(d)(i), the Municipality may reject the tender of the

tenderer if any municipal rates and taxes or municipal service charges owed by the Tenderer or any of its

directors/members/partners to the Cape Agulhas Municipality, or to any other municipality or municipal entity,

are in arrears for more than 3 (three) months.

I declare that I am duly authorised to act on behalf of ________________________________________ (name

of the firm) and hereby declare, that to the best of my personal knowledge, neither the firm nor any

director/member/partner of said firm is in arrears on any of its municipal accounts with any municipality in the

Republic of South Africa, for a period longer than 3 (three) months.

I further hereby certify that the information set out in this schedule and/or attachment(s) hereto is true and

correct. The Tenderer acknowledges that failure to properly and truthfully complete this schedule may result

in the tender being disqualified, and/or in the event that the tenderer is successful, the cancellation of the

contract.

Physical business address(es) of the tenderer municipal account number

FURTHER DETAILS OF THE BIDDER’S Director / Shareholder Partners, ect.:

the contract, within 30 (thirty) days after receipt of an

supplied by the municipality.

invoice.

2. Under no circumstances, whatsoever may the bid forms 9. A firm completion period/date must be indicated from the

be retyped or redrafted. official order date.

3. Subject to the provisions of clause 5 of this document, no 10. No bid will be accepted from persons in the service of the

alterations / corrections to the information in the state.

document (including pricing) may be performed by

11. Sealed tender marked “Tender Nr: SCM11/2026/27 pasting another page over it with glue.

12. The use of correction fluid / tape is prohibited. AGULHAS MUNICIPAL AREA “must be placed in the

tender box at the Municipal Offices, 1 Dirkie Uys Street,

5. Notwithstanding the provisions of clause 3 of this Bredasdorp or posted to reach the Municipal Manager,

document, alterations and/or corrections may only be Cape Agulhas Municipality, PO Box 51, Bredasdorp,

affected as follows: 7280 not later than 12:00 on Friday, 25 September

5.1 By striking a straight line in black ink through the 2026 after which it will be opened in the public.

incorrect information in such a manner that the 12. Any bid received without the “Bid Number and / or Title”

information that has been struck through remains legible; clearly endorsed on the envelope will not be opened and

writing, the altered or corrected information as read out during the bid opening session and will not be

appropriate (under, above or next to the information to be considered.

corrected) and initialing in the margin next to each and

every alteration or correction. 13. Council reserves the right not to accept any tender. No

faxes or e-mails will be accepted and only the supplied

5.2 All corrections/alterations to the Pricing Schedule / Bill of municipal tender form may be used.

Quantities (BoQ) and / or any pricing not effected in

accordance with clause 5.1 above, will be rejected. 14. A Tax Compliance status pin as issued by the South

Regulations 2022 unopened with other bids received, which bid(s) can be

returned to the bidder at his request and cost. d) CAMBD 8 - Declaration of Bidder’s

Past Supply Chain Management Practices 20. PRICING

e) CAMBD 9 - Certificate of Independent 20.1 Rates and prices offered by the bidder must be written

f) Form of Offer and Acceptance document by hand, completed in full and originally

signed by the duly authorized signatory.

Reference nr: SCM11/2026/27 24 | P a g e

20.2 All prices shall be quoted in South African currency, 23.2 Check the highest ranked tender or tenderer with the

and be INCLUSIVE OF Value Added Tax (VAT) highest number of tender evaluation points after the

evaluation of tender offers in accordance with

20.3 Bid prices must include all expenses, disbursements, paragraph 20 for:

and costs (e.g., transport, accommodation etc..) which

may be required for the execution of the bidder’s a) the gross misplacement of the decimal

obligations in terms of the contract. Bid prices shall point in any unit rate;

cover the cost of all general risks, liabilities and b) omissions made in completing the pricing

obligations set forth or implied in the Contract, as well schedule or bills of quantities; or

as overhead charges and profit (in the event that the

c) arithmetic errors in: bid is successful), unless otherwise specified.

i) line-item totals resulting from the

20.4 All bid prices will be final and binding. product of a unit rate and a quantity

20.5 A bid will not be invalidated if the amount in words and in bills of quantities or schedules of

the amount in figures do not correspond, in which case prices; or

the amount in words shall be read out at the bid ii) the summation of the prices.

opening and shall be deemed to be the bid amount;

23.3 Notify the tenderer of all errors or omissions that are therefore, where there is a discrepancy between the

identified in the tender offer and either confirm the amount in figures and the amount in words, the amount

tender offer as tendered or accept the corrected total of in words shall apply.

prices.

20.6 If a bidder becomes a registered VAT vendor during

23.4 Where the tenderer elects to confirm the tender offer the contract period, the prices/rates as per the initial

as tendered, correct the errors as follows: award will be considered to be inclusive of VAT and no

price adjustment (s) will be allowed. a) If bills of quantities or pricing schedules

total resulting from the product of the unit

21.1 Bidders shall be allowed to submit bids by mail, by

rate and the quantity, the line-item total courier or by hand into the bid box or at the physical

shall govern and the rate shall be address of the municipality (reception, over the counter

at the SCMU as applicable) before the closing time of corrected. Where there is an obviously

the bids. gross misplacement of the decimal point in

the unit rate, the line-item total as quoted21.2 Bids received via courier services must be submitted in

time and deposited into the bid box by the courier shall govern, and the unit rate shall be

services. Officials may not deposit bids into the bid corrected.

box on behalf of courier services and the Municipality

b) Where there is an error in the total of the accepts no responsibility for late delivery by courier

prices either as a result of other corrections services or for delivery at the wrong address.

required by this checking process or in the

21.3 Tenders that are deposited in the incorrect box or late

tenderer's addition of prices, the total of the

will not be considered.

prices shall govern, and the tenderer will be

22. BID OPENING asked to revise selected item prices (and

22.1 Bids shall be opened in public at the Cape Agulhas their rates if bills of quantities apply) to

24.1.3 A Form of Offer not signed in non- DISCREPANCIES

erasable ink,

23.1 Check responsive tenders for discrepancies between

amounts in words and amounts in figures. Where there

is a discrepancy between the amounts in figures and

the amount in words, the amount in words shall govern.

Reference nr: SCM11/2026/27 25 | P a g e

24.1.4 Bid submissions with material 24.2.6.1 If a bidder fails to submit a B-BBEE

alterations / corrections not in certificate or a sworn affidavit with

compliance with Clause 3 and 5 the bid submission, the

above will be rejected. Municipality will not request or

allow the bidder to submit it

24.2 The Municipality may, after the closing date, request afterwards.

additional information or clarification of tenders in

writing, which will include the following; 25. TEST FOR RESPONSIVENESS

24.2.1 To obtain a copy of the most recent 25.1 A bid will be considered non-responsive if:

municipal account(s) from the

25.1.1 the bid is not in compliance with the recommended bidder;

specifications.

24.2.2 To clarify or verify pricing where the

25.1.2 the bidder has not fully completed and signed prices are unclear or an obvious

where required, all the returnable documents as mistake has been detected, e.g. a

listed in the bid document and/or total price was given instead of a unit

price or vice versa; 25.1.3 the bidder has failed to clarify or submit any

supporting documentation within 3 business days 24.2.3 To obtain the personal income tax

of being requested to do so in writing number(s) from the recommended

bidder; 25.2 The Municipality reserves the right to accept or

reject: 24.2.4 To obtain a valid Tax compliance

status PIN if the certificate has 25.2.1 any variation, deviation, bid offer, or alternative

expired or become inactive after the bid offer; may cancel the bidding process and

closing date of the tender; reject all bid offers at any time before the

formation of a contract. 24.2.5 To obtain a valid letter of good

standing from the Workmen’s 25.2.2 The Municipality has the right to summarily

Part C1: Agreements and contract data, (which includes this agreement)

Part C2: Pricing data

and drawings and documents or parts thereof, which may be incorporated by reference into Parts above.

Must reside within the Cape Agulhas Municipal area unless otherwise stated by the municipality.

Must reside in the area where they work where possible.

As job creation, skills development and empowerment are visons of this project, the following must be adhered to: o Workers who are machine operators may be persons already in the employment of the bidder or may be appointed by the bidder through a process suitable to the bidder.

Skills development and empowerment should include, but not limited to, the following o Machine operating o Plant identification o Application of herbicides Reference nr: SCM11/2026/27 9 | P a g e

Local Labour Compensation The service provider must recruit labour from within the area of Cape Agulhas Municipality. All local labour recruited for the duration of the project shall be remunerated at the prescribed minimum wage rate under the following conditions: (a) Protective clothing shall be supplied to an employee in accordance with the requirement of the Occupational Health and Safety Act. (b) Persons under the age of eighteen shall not be permitted to work the project. (c) The Service Provider shall give an employee, at the earliest possible opportunity, an induction to and training in terms of the Occupational Health and Safety Act. (d) The employee shall, upon termination of his services, be entitled to a certificate of service showing the full names of the employer and the employee, the type of work done by the employee, the date of commencement, a record of training received and the date of termination of the contract and the rate of payment on the date of termination.

Completion and Handover Upon completion of work at a site, a final inspection shall be conducted with a Cape Agulhas Municipality Representative (Superintendent: Water Purification) to ensure that work is done according to the specification.

Contact Information For inquiries, please contact: Sheldon Seconds (Superintendent: Water Purification) E-mail: [email protected] Tel: (028) 425 5500 Signed ........................................................ Date ................................................. Name ....................................................... Position ................................................ Tenderer ........................................................................................................................................ Any tender submitted that do not meet ALL of the requirements in this document will automatically be discarded from the evaluation process. Reference nr: SCM11/2026/27 10 | P a g e

B-BBEE Minimum Level: 10

B-BBEE Details: 4

3 Invitation to Bid CAMBD 1 (Compulsory Returnable Document) 5 - 6

4 Terms of reference & Pricing Schedule 7 – 12

Tax Compliance Status Pin Requirements CAMBD 2

5 13

(Compulsory Returnable Document)

Authority Of Signatory (Schedule 1 A)

6 14 – 15

(Compulsory Returnable Document)

Compulsory Enterprise Questionnaire (Schedule 1B)

7 16

(Compulsory Returnable Document)

Documents of Incorporation (Schedule 1C)

8 17

(Compulsory Returnable Document)

Payment of Municipal Accounts (Schedule 1D)

9 18– 19

(Compulsory Returnable Document)

Broad-Based Black Economic Empowerment (B-BBEE) Status Level

Certificates (Schedule 1E) (Compulsory Returnable Document) 20 – 21

Work satisfactorily carried out by the tenderer (Schedule 1F)

11 21 – 23

(Compulsory Returnable Document)

12 Special Condition 24 – 26

13 Form Of Offer & Acceptance 27– 28

14 Contract Data 29

15 General Conditions of Contract 30 – 35

Declaration of Interest CAMBD 4 (Compulsory Returnable

16 36 – 39

Document)

Procurement Points Claim Forms in terms of the Preferential

17 Procurement Regulations 2022. CAMBD 6.1 (Compulsory Returnable 40 – 44

Document)

Contract Form - Purchase Of Goods/Works CAMBD 7.1

18 45– 46

(Compulsory Returnable Document)

Declaration Of Bidder’s Past Supply Chain Management Practices

19 47– 48

CAMBD 8 (Compulsory Returnable Document)

Certificate Of Independent Bid Determination CAMBD 9

20 49 – 52

(Compulsory Returnable Document)

Reference nr: SCM11/2026/27 2 | P a g e

Check list for completeness of bid document

The bidder MUST ENSURE that the following checklist is competed, that the necessary documentation is

attached to this bid document and that all declarations are signed:

1. Completed page containing the details of bidder Yes No

invited for: AGULHAS MUNICIPAL AREA

PUBLISHED DATE: 10 September 2026 CLOSING DATE: 25 September 2026

No later than 12H00. Tenders will be opened immediately thereafter, in public at the Cape Agulhas Municipality,

Contact Person: Ms. Sheldon Seconds Contact Person: Ms. G Koopman

Tel: e-mail Enquires Only Tel: e-mail Enquires Only

E-mail: [email protected] E-mail: [email protected]

Telephone number 028 425 5500 telephone number 028 425 5500

E-MAIL ADDRESS [email protected] E-MAIL ADDRESS [email protected]

Reference nr: SCM11/2026/27 5 | P a g e

ensuring safety, longevity, and aesthetic appeal.

2.1. Area of Work

2.1.1. Municipal Facilities

The following is a list of the facilities where grass requires it to be cut (4 times per annum)

(a) Bredasdorp WWTW - Waste Water Treatment Works

(b) Bredasdorp WTW - Water Treatment Works, Heuningberg Street

(c) Vleikloofdam Bredasdorp

(d) Sandrifdam Valve Bredasdorp

(e) Napier WWTW - Waste Water Treatment Works

(f) Napier WTW – Water Treatment Works

(g) Napier Reservoirs (High Level and Kerkhof)

(h) Arniston WWTW - Waste Water Treatment Works

(i) Struisbaai WWTW - Waste Water Treatment Works

(j) Road to Uitvlucht spring

• All work to be performed under the supervision of suitably qualified personnel.
• Use appropriate personal protective equipment (PPE).
• Secure the work area with barricades and warning signs during maintenance.

5. Requirements

(b) Persons under the age of eighteen shall not be permitted to work the project.

(c) The Service Provider shall give an employee, at the earliest possible opportunity, an induction to and training

in terms of the Occupational Health and Safety Act.

(d) The employee shall, upon termination of his services, be entitled to a certificate of service showing the full

names of the employer and the employee, the type of work done by the employee, the date of commencement,

a record of training received and the date of termination of the contract and the rate of payment on the date of

termination.

Sheldon Seconds (Superintendent: Water Purification)

E-mail: [email protected]

Tel: (028) 425 5500

transport, PPE, supervision, trimming, collection, removal and disposal of cut vegetation, etc, all related costs of

bringing the service to council, without any hidden costs.

Vat@15% r

Total (to be carried over to cover page & form of offer) R

Note: The rate quoted must be a rate per square metre per cutting event and must include all labour, equipment, fuel, transport,

PPE, supervision, trimming, collection, removal and disposal of cut vegetation. The total amount will be calculated as: Qty (m2) ×

Estimated number of cuts × Rate/m2.

Section 4: CIDB registration number: N/A

Section 5: Particulars of principles

Principle: means a natural person who is a partner in partnership, a sole proprietor, a director of a company established

in terms of the Companies Act of 2008 (Act. No. ) a member of a close corporation registered in terms of the

Close Corporation Act, 1984 (Act No.)

Full name of principal Identity number* Personal income tax number*

• Please complete and attach copies of Identity documents.

Section 6: Banking Details of companies and close corporations

Bank name and branch: ..................................................................................................

Bank account number: .....................................................................................................

Name of account holder: .................................................................................................

rental/lease agreement must be submitted with this tender.

Number of sheets appended by the tenderer to this schedule (If nil, enter NIL)

Signed and sworn to before me at _______________________ , on

this _________________________ day of _________________ 20

by the Deponent, who has acknowledged that he/she knows and

understands the contents of this Affidavit, it is true and correct to the

best of his/her knowledge and that he/she has no objection to taking the

prescribed oath, and that the prescribed oath will be binding on his/her

conscience.

Commissioner of oaths:-

Position: _________________ ____________________________

Address: _________________ ____________________________

Tel: _______________________________________________

Reference nr: SCM11/2026/27 19 | P a g e

Schedule 1e: broad-based black economic empowerment (b-

Bbee) status level certificates

6.1 The bidder is advised to check the number of pages and 15. The 80/20 scoring system, as stated in the Cape Agulhas

to satisfy himself that none are missing or duplicated. Municipal Supply Chain Management Policy, will be used

6.2 The bidder must ensure that his/her bid document is when considering tenders.

securely bound. 16. PAYMENT OF MUNICIPAL ACCOUNTS (SHEDULE 1

6.2.1 All supporting documents must be submitted by D)

either stapling it to the relevant form in the bid

document, or by submitting a bound annexure The tenderer must attach, a Latest Municipal account,

containing all supporting documents. which provides proof that his payment of Municipal

accounts is up-to-date and complete the certificate for

6.2.2 The Municipality will not take any responsibility municipal services and must be verified by the

for missing / lost pages, in cases where the Municipality where account is held. In the event of

bidder submits loose pages (not securely leasing, a lease agreement must be attached to the

attached to the bid document or annexure with tender document.

supporting documents).

“Closing time” means the date and hour specified in the bidding documents for the receipt of bids.

“Contract” means the written agreement entered into between the purchaser and the supplier, as recorded in the

contract form signed by the parties, including all attachments and appendices thereto and all documents

incorporated by reference therein.

“Contract price” means the price payable to the supplier under the contract for the full and proper performance of his

contractual obligations.

“Corrupt practice” means the offering, giving, receiving, or soliciting of anything of value to influence the action of a public official

in the procurement process or in contract execution.

"Countervailing duties" are imposed in cases where an enterprise abroad is subsidized by its government and encouraged to market

its products internationally

“Country of origin” means the place where the goods were mined, grown or produced or from which the services are supplied.

Part 1: Contract Data provided by the Employer

GENERAL CONDITIONS OF CONTRACT - National Treasury General Conditions of Contract

The General Conditions of Contract, as issued by the National treasury, is applicable to this Contract and is

obtainable from www.treasury.gov.za

The General Conditions of Contract shall be read in conjunction with the special condition as set out on pages 5 – 52.

The Special Conditions shall have precedence in the interpretation of any ambiguity or inconsistency between it and the

General Conditions of Contract.

Part 2: Data provided by the Service Provider

The Service Provider is: .............................................................................................................

Postal Address: ......................................................................................................................

......................................................................................................................

Physical Address: .....................................................................................................................

.....................................................................................................................

Telephone: .....................................................

Facsimile: .....................................................

The authorized and designated representative of the Service Provider is:

Name: ......................................................................................................................

The address for receipt of communication is:

Address: ......................................................................................................................

......................................................................................................................

Telephone: .....................................................

Facsimile: .....................................................

Email: .....................................................

Signed on behalf of tenderer: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Reference nr: SCM11/2026/27 29 | P a g e

General conditions of contract

1. Definitions

The following terms shall be interpreted as indicated:

“Closing time” means the date and hour specified in the bidding documents for the receipt of bids.

“Contract” means the written agreement entered into between the purchaser and the supplier, as recorded in the

contract form signed by the parties, including all attachments and appendices thereto and all documents

incorporated by reference therein.

“Contract price” means the price payable to the supplier under the contract for the full and proper performance of his

contractual obligations.

“Corrupt practice” means the offering, giving, receiving, or soliciting of anything of value to influence the action of a public official

in the procurement process or in contract execution.

"Countervailing duties" are imposed in cases where an enterprise abroad is subsidized by its government and encouraged to market

its products internationally

“Country of origin” means the place where the goods were mined, grown or produced or from which the services are supplied.

Goods are produced when, through manufacturing, processing or substantial and major assembly of

components, a commercially recognized new product results that is substantially different in basic

characteristics or in purpose or utility from its components.

“Day” means calendar day.

“Delivery” means delivery in compliance of the conditions of the contract or order.

“Delivery ex stock” means immediate delivery directly from stock actually on hand

“Delivery into consignees means delivered and unloaded in the specified store or depot or on the specified site in compliance with the

store or to his site” conditions of the contract or order, the supplier bearing all risks and charges involved until the supplies are

so delivered and a valid receipt is obtained.

"Dumping" occurs when a private enterprise abroad market its goods on own initiative in the RSA at lower prices than

that of the country of origin and which have the potential to harm the local industries in the RSA.

”Force majeure” means an event beyond the control of the supplier and not involving the supplier’s fault or negligence and not

foreseeable. Such events may include, but is not restricted to, acts of the purchaser in its sovereign capacity,

wars or revolutions, fires, floods, epidemics, quarantine restrictions and freight embargoes.

“Fraudulent practice” means a misrepresentation of facts in order to influence a procurement process or the execution of a

contract to the detriment of any bidder, and includes collusive practice among bidders (prior to or after bid

submission) designed to establish bid prices at artificial non-competitive levels and to deprive the bidder of

the benefits of free and open competition.

“GCC” means the General Conditions of Contract.

“Goods” means all of the equipment, machinery, and/or other materials that the supplier is required to supply to the

purchaser under the contract.

“Imported content” means that portion of the bidding price represented by the cost of components, parts or materials which have

been or are still to be imported (whether by the supplier or his subcontractors) and which costs are inclusive

of the costs abroad, plus freight and other direct importation costs such as landing costs, dock dues, import

duty, sales duty or other similar tax or duty at the South African place of entry as well as transportation and

handling charges to the factory in the Republic where the supplies covered by the bid will be manufactured.

“Local content” means that portion of the bidding price which is not included in the imported content provided that local

manufacture does take place.

“Manufacture” means the production of products in a factory using labour, materials, components and machinery and

includes other related value-adding activities.

“Order” means an official written order issued for the supply of goods or works or the rendering of a service.

“Project site” where applicable, means the place indicated in bidding documents.

“Purchaser” means the organization purchasing the goods.

“Republic” means the Republic of South Africa.

“SCC” means the Special Conditions of Contract.

“Services” means those functional services ancillary to the supply of the goods, such as transportation and any other

incidental services, such as installation, commissioning, provision of technical assistance, training, catering,

gardening, security, maintenance and other such obligations of the supplier covered under the contract.

“Supplier” means the successful bidder who is awarded the contract to maintain and administer the required and

specified service(s) to the State.

“Tort” means in breach of contract.

“Turnkey” means a procurement process where one service provider assumes total responsibility for all aspects of the

project and delivers the full end product / service required by the contract.

“Written” or “in writing” means handwritten in ink or any form of electronic or mechanical writing.

Reference nr: SCM11/2026/27 30 | P a g e

17 Procurement Regulations 2022. CAMBD 6.1 (Compulsory Returnable 40 – 44

Document)

Contract Form - Purchase Of Goods/Works CAMBD 7.1

18 45– 46

(Compulsory Returnable Document)

Declaration Of Bidder’s Past Supply Chain Management Practices

19 47– 48

CAMBD 8 (Compulsory Returnable Document)

Certificate Of Independent Bid Determination CAMBD 9

20 49 – 52

(Compulsory Returnable Document)

Reference nr: SCM11/2026/27 2 | P a g e

1.1. A VALID ORIGINAL sworn affidavit, confirming annual turnover and level of black ownership

or

1.2. A VALID affidavit / certificate issued by Companies Intellectual Property Commission (CIPC);

or

1.3. A VALID ORIGINAL B-BBEE status level verification certificate OR A CERTIFIED COPY thereof,

substantiating their B-BBEE rating issued by:

1.3.1. A registered Auditor approved by the Independent Regulatory Board for Auditors (IRBA); or

1.3.2. A verification Agency accredited by the South African National Accreditation System (SANAS).

deviations (if any), contact the employer’s representative (whose details are given in the contract data) to arrange the

delivery of any bonds, guarantees, proof of insurance and any other documentation to be provided in terms of the

conditions of contract identified in the contract data at, or just after, the date this agreement comes into effect. Failure to

fulfill any of these obligations in accordance with those terms shall constitute a repudiation of this agreement.

components, a commercially recognized new product results that is substantially different in basic

characteristics or in purpose or utility from its components.

“Day” means calendar day.

“Delivery” means delivery in compliance of the conditions of the contract or order.

“Delivery ex stock” means immediate delivery directly from stock actually on hand

“Delivery into consignees means delivered and unloaded in the specified store or depot or on the specified site in compliance with the

store or to his site” conditions of the contract or order, the supplier bearing all risks and charges involved until the supplies are

so delivered and a valid receipt is obtained.

"Dumping" occurs when a private enterprise abroad market its goods on own initiative in the RSA at lower prices than

that of the country of origin and which have the potential to harm the local industries in the RSA.

”Force majeure” means an event beyond the control of the supplier and not involving the supplier’s fault or negligence and not

foreseeable. Such events may include, but is not restricted to, acts of the purchaser in its sovereign capacity,

wars or revolutions, fires, floods, epidemics, quarantine restrictions and freight embargoes.

“Fraudulent practice” means a misrepresentation of facts in order to influence a procurement process or the execution of a

contract to the detriment of any bidder, and includes collusive practice among bidders (prior to or after bid

submission) designed to establish bid prices at artificial non-competitive levels and to deprive the bidder of

the benefits of free and open competition.

“GCC” means the General Conditions of Contract.

“Goods” means all of the equipment, machinery, and/or other materials that the supplier is required to supply to the

purchaser under the contract.

“Imported content” means that portion of the bidding price represented by the cost of components, parts or materials which have

been or are still to be imported (whether by the supplier or his subcontractors) and which costs are inclusive

of the costs abroad, plus freight and other direct importation costs such as landing costs, dock dues, import

duty, sales duty or other similar tax or duty at the South African place of entry as well as transportation and

handling charges to the factory in the Republic where the supplies covered by the bid will be manufactured.

“Local content” means that portion of the bidding price which is not included in the imported content provided that local

manufacture does take place.

“Manufacture” means the production of products in a factory using labour, materials, components and machinery and

includes other related value-adding activities.

“Order” means an official written order issued for the supply of goods or works or the rendering of a service.

“Project site” where applicable, means the place indicated in bidding documents.

“Purchaser” means the organization purchasing the goods.

“Republic” means the Republic of South Africa.

“SCC” means the Special Conditions of Contract.

“Services” means those functional services ancillary to the supply of the goods, such as transportation and any other

incidental services, such as installation, commissioning, provision of technical assistance, training, catering,

gardening, security, maintenance and other such obligations of the supplier covered under the contract.

“Supplier” means the successful bidder who is awarded the contract to maintain and administer the required and

specified service(s) to the State.

“Tort” means in breach of contract.

“Turnkey” means a procurement process where one service provider assumes total responsibility for all aspects of the

project and delivers the full end product / service required by the contract.

“Written” or “in writing” means handwritten in ink or any form of electronic or mechanical writing.

Reference nr: SCM11/2026/27 30 | P a g e