What the tender required and what the award supports
Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.
Summary
The electoral commission of south africa (iec) is seeking a qualified reseller to renew vmware vsphere foundation (vvf) licenses for 1,216 cpu cores, including one year of support and maintenance. The tender is open to authorized vmware resellers with at least three years of experience selling vmware products, who must submit bids online via the votaquotes eprocurement portal by the specified closing date.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
DocumentAuction 0010570637 - Renewal of VMware Licenses.pdfReview complete
Description
Award analysis coverage
0 of 1 source documents fully reviewed. Unstated details are identified only after complete source review.
technical scope
8 sourced criteria
financial capacity
2 sourced criteria
pricing
3 sourced criteria
compliance returnables
Source analysis requires completion or review
evaluation
1 sourced criteria
experience
2 sourced criteria
personnel
Source analysis requires completion or review
equipment capacity
1 sourced criteria
delivery contract
2 sourced criteria
equity registrations
1 sourced criteria
What the buyer was looking for
1Inferred operational need
Submit bid online via Votaquotes (https://votaquotes.elections.org.za) before the closing date and time.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records COCRE8 TECHNOLOGY SOLUTIONS as appointed for this tender. Recorded contract value: 8020200 ZAR.
Qualified inference
An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Source: Auction 0010570637 - Renewal of VMware Licenses.pdf
IEC acquired 1216 CPU cores of VMware vSphere Foundation licenses on 31 August 2025 to support new server capacity. Broadcom has changed VMware's licensing model, ceasing new perpetual licenses in favor of subscription offerings. This auction seeks to extend/renew the 1216 CPU cores under contract 53166948 for a 1-year pre-paid commitment.
Important Dates
Source: Auction 0010570637 - Renewal of VMware Licenses.pdf (unknown)
Closing date and time: As specified on the Votaquotes platform (https://votaquotes.elections.org.za). Enquiry cut-off date: Published on Votaquotes under the bid listing. Delivery of licenses: Within 10 calendar days after purchase order issuance. Support and maintenance duration: 1 year, extendable at IEC's discretion.
Contact Information
Source: Auction 0010570637 - Renewal of VMware Licenses.pdf (unknown)
All enquiries must be submitted exclusively via the VotaQuotes platform (www.votaquotes.elections.org.za). No telephonic, email, or other communication accepted. Monitor the platform for updates, clarifications, or additional information. Submission address for physical documents: Electoral Commission tender box, Election House, Riverside Office Park, 1303 Heuwel Avenue, Centurion, 0157.
Submission Guidelines
Source: Auction 0010570637 - Renewal of VMware Licenses.pdf (unknown)
Submit bids online via the Electoral Commission's eProcurement (Votaquotes) portal before the closing date and time. Supporting documentation can be uploaded to the auction site or placed in the Electoral Commission tender box at: Election House, Riverside Office Park, 1303 Heuwel Avenue, Centurion, 0157. Clearly mark submissions: 'For the attention of Procurement and Asset Management Department – Auction # 0010570637'. Late submissions will be disqualified. Required documents: Completed Appendix A (Technical Response Sheet), Appendix B (Pricing Schedule), Appendix C (Guideline Reference Table), proof of reseller authorization, business profile confirming 3+ years' experience, and OEM statement of licensing. Failure to submit all required documentation invalidates the bid.
Evaluation Criteria
Source: Auction 0010570637 - Renewal of VMware Licenses.pdf (unknown)
Bid evaluation follows a 5-stage process: (1) SBD4 disclosure assessment for compliance (CSD, tax, conflicts of interest). (2) Key qualifying criteria (online submission, technical/pricing appendices, references, reseller authorization, OEM licensing, 3+ years' experience). (3) Technical compliance with VMware vSphere Foundation specifications. (4) Technical scoring: References (max 10 points each, 3 required) and experience (6–10 points based on years). Minimum 75% (26.25/40) to advance. (5) 80/20 PPPFA scoring: 80 points for price, 20 for B-BBEE (Level 1: 20 points, Level 8: 2 points, Non-compliant: 0).
Technical Specifications
Source: Auction 0010570637 - Renewal of VMware Licenses.pdf (unknown)
Scope: Renewal of 1216 CPU cores of VMware vSphere Foundation (VVF) licenses with 1-year support and maintenance. Minimum requirements: (1) VSP-PL-TD-TL-1P-C (512 cores: 16 hosts, 2 CPU cores/host, 12–32 cores/host). (2) VSP-PL-TD-TL-1P-C (448 cores: 14 hosts, 2 CPU cores/host, 10–32 cores/host). (3) VSP-PL-TD-TL-1P-C (256 cores: 8 hosts, 2 CPU cores/host, 16–32 cores/host). Offers below minimum specifications will be disqualified. Exceeding specifications may be accepted. Licenses must include 1-year support and maintenance. IEC provides technical resources for setup/configuration; bidder may assist with OS/environment-specific configuration. Bidder's change control process must align with IEC's processes.
Experience & Qualifications
Source: Auction 0010570637 - Renewal of VMware Licenses.pdf
Minimum requirement: 3 years' experience in selling VMware products. Scoring: ≥3 and <5 years (6 points), >5 and ≤10 years (8 points), >10 years (10 points). Submit a comprehensive business profile to confirm experience. References must include: customer name, contact person, email, telephone, physical address, VMware product/version, number of licenses, contract value estimate, and confirmation if service was provided in the last 36 months (0.5 points for YES).
Quality Management
Source: Auction 0010570637 - Renewal of VMware Licenses.pdf
Bidder must ensure the proposed solution complies with all auction specifications (functionality, technical, quantity, quality). IEC seeks the best product technically, functionally, and financially. IEC may inspect the bidder's facilities post-award. A formal purchase order will be issued before service delivery. Due diligence audits (including site visits) may be conducted. Bidders may be required to make further submissions/presentations. SLA may include milestones, delivery schedules, quality checkpoints, and invoicing procedures. Non-conforming services will be rejected.
Pricing Schedule
Source: Auction 0010570637 - Renewal of VMware Licenses.pdf
Submit a detailed pricing schedule (Appendix B) with correct SKUs, unit costs, and total costs (VAT inclusive). Total bid price must be firm for 180 days from closing date and remain fixed for the contract duration. Price must include all costs (licensing, support/maintenance, delivery). IEC reserves the right to adjust costs by excluding certain factors. No additional costs will be entertained post-award.
Financial Requirements
Source: Auction 0010570637 - Renewal of VMware Licenses.pdf (unknown)
Total bid price must be submitted online via Votaquotes, inclusive of VAT, and firm for 180 days from closing date. Price must cover: (a) Licensing costs (including 1-year support/maintenance). (b) Delivery costs to IEC's national office in Centurion. Complete Appendix B (Pricing Schedule) with correct SKUs and unit costs. No additional costs will be entertained post-submission. IEC reserves the right to adjust costs by excluding certain factors. Pricing must remain firm for the contract duration.
Compliance Requirements
Source: Auction 0010570637 - Renewal of VMware Licenses.pdf (unknown)
Mandatory: (1) Registered on National Treasury Central Supplier Database (CSD). (2) Tax compliant (per National Treasury Instruction No. /2018). (3) Not an employee of the state. (4) No transgressions of Prevention and Combating of Corrupt Activities Act or Competition Act. (5) Not a tender defaulter or restricted supplier. Submit: SBD4 (Bidder's Disclosure), proof of reseller authorization (OEM/distributor), OEM licensing statement, and business profile confirming 3+ years' VMware sales experience. Bidders must not be listed in the Register of Tender Defaulters or restricted suppliers list.
Environmental
Source: Auction 0010570637 - Renewal of VMware Licenses.pdf
IEC will provide technical resources for setup/configuration of applications, databases, servers, desktops, and switching. Bidder must assist with initial OS/environment-specific configuration as needed. Bidder's change control process must align with IEC's to enable speedy deployment and problem resolution without compromising security or management controls.
Special Conditions
Source: Auction 0010570637 - Renewal of VMware Licenses.pdf (unknown)
Delivery of licenses must occur within 10 calendar days after purchase order issuance. Support and maintenance is for 1 year, extendable at IEC's sole discretion. If delivery schedules are not met, IEC may appoint an alternative supplier, and the defaulting supplier will bear additional costs incurred.
Section
Source: Auction 0010570637 - Renewal of VMware Licenses.pdf (unknown)
Minimum technical requirements for VMware vSphere Foundation licenses: (1) 512 cores (16 hosts, 2 CPU cores/host, 12–32 cores/host, SKU: VSP-PL-TD-TL-1P-C). (2) 448 cores (14 hosts, 2 CPU cores/host, 10–32 cores/host, SKU: VSP-PL-TD-TL-1P-C). (3) 256 cores (8 hosts, 2 CPU cores/host, 16–32 cores/host, SKU: VSP-PL-TD-TL-1P-C). Total: 1216 cores. Licenses must include 1-year support and maintenance. Offers below minimum specifications will be disqualified; exceeding specifications may be accepted.
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
2Inferred operational need
Provide proof of reseller authorization from OEM or distributor, and an OEM statement of licensing.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for COCRE8 TECHNOLOGY SOLUTIONS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
3Mandatory requirement
Offer must meet or exceed minimum technical specifications: 1,216 CPU cores of VMware vSphere Foundation (SKU VSP-PL-TD-TL-1P-C) with 1-year support and maintenance.
Threshold: minimum technical specifications: 1
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for COCRE8 TECHNOLOGY SOLUTIONS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
4Mandatory requirement
Must be registered on the National Treasury Central Supplier Database (CSD) and be tax compliant.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records COCRE8 TECHNOLOGY SOLUTIONS as appointed for this tender. Recorded contract value: 8020200 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
5Mandatory requirement
IEC will provide technical resources for setup/configuration of applications, databases, servers, desktops, and switching. Bidder must assist with initial OS/environment-specific configuration as needed. Bidder's change control process must align with IEC's to enable speedy deployment and problem resolution without compromising security or management controls.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
Tenders-SA records other appointments with overlapping scope terms for COCRE8 TECHNOLOGY SOLUTIONS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
7Mandatory requirement
All enquiries must be submitted via the VotaQuotes platform (www.votaquotes.elections.org.za). Responses will be published publicly on the platform. Bidders must monitor VotaQuotes for updates, clarifications, or additional information. No other communication methods (telephone, email) will be accepted.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
Tenders-SA records other appointments with overlapping scope terms for COCRE8 TECHNOLOGY SOLUTIONS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
8Mandatory requirement
Scope: Renewal of 1216 CPU cores of VMware vSphere Foundation (VVF) licenses with 1-year support and maintenance. Minimum requirements: (1) VSP-PL-TD-TL-1P-C (512 cores: 16 hosts, 2 CPU cores/host, 12–32 cores/host). (2) VSP-PL-TD-TL-1P-C (448 cores: 14 hosts, 2 CPU cores/host, 10–32 cores/host). (3) VSP-PL-TD-TL-1P-C (256 cores: 8 hosts, 2 CPU cores/host, 16–32 cores/host). Offers below minimum specifications will be disqualified. Exceeding specifications may be accepted. Licenses must include 1-year support and maintenance. IEC provides technical resources for setup/configuration; bidder may assist with OS/environment-specific configuration. Bidder's change control process must align with IEC's processes.
Tenders-SA records other appointments with overlapping scope terms for COCRE8 TECHNOLOGY SOLUTIONS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
9Delivery obligation
Bidder must ensure the proposed solution complies with all auction specifications (functionality, technical, quantity, quality). IEC seeks the best product technically, functionally, and financially. IEC may inspect the bidder's facilities post-award. A formal purchase order will be issued before service delivery. Due diligence audits (including site visits) may be conducted. Bidders may be required to make further submissions/presentations. SLA may include milestones, delivery schedules, quality checkpoints, and invoicing procedures. Non-conforming services will be rejected.
Why it matters: The source says this applies after appointment and concerns contract delivery.
Tenders-SA records other appointments with overlapping scope terms for COCRE8 TECHNOLOGY SOLUTIONS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
10Mandatory requirement
Total bid price must be submitted online via Votaquotes, inclusive of VAT, and firm for 180 days from closing date. Price must cover: (a) Licensing costs (including 1-year support/maintenance). (b) Delivery costs to IEC's national office in Centurion. Complete Appendix B (Pricing Schedule) with correct SKUs and unit costs. No additional costs will be entertained post-submission. IEC reserves the right to adjust costs by excluding certain factors. Pricing must remain firm for the contract duration.
Threshold: 180 days
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for COCRE8 TECHNOLOGY SOLUTIONS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
11Inferred operational need
Complete and submit Appendix A (Technical Response Sheet), Appendix B (Pricing Schedule), and Appendix C (Guideline Reference Table) with three contactable references.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records COCRE8 TECHNOLOGY SOLUTIONS as appointed for this tender. Recorded contract value: 8020200 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
12Delivery obligation
Submit a detailed pricing schedule (Appendix B) with correct SKUs, unit costs, and total costs (VAT inclusive). Total bid price must be firm for 180 days from closing date and remain fixed for the contract duration. Price must include all costs (licensing, support/maintenance, delivery). IEC reserves the right to adjust costs by excluding certain factors. No additional costs will be entertained post-award.
Threshold: 180 days
Why it matters: The source says this applies after appointment and concerns contract delivery.
Tenders-SA records other appointments with overlapping scope terms for COCRE8 TECHNOLOGY SOLUTIONS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
13Inferred operational need
Submit bids online via the Electoral Commission's eProcurement (Votaquotes) portal before the closing date and time. Supporting documentation can be uploaded to the auction site or placed in the Electoral Commission tender box at: Election House, Riverside Office Park, 1303 Heuwel Avenue, Centurion, 0157. Clearly mark submissions: 'For the attention of Procurement and Asset Management Department – Auction # 0010570637'. Late submissions will be disqualified. Required documents: Completed Appendix A (Technical Response Sheet), Appendix B (Pricing Schedule), Appendix C (Guideline Reference Table), proof of reseller authorization, business profile confirming 3+ years' experience, and OEM statement of licensing. Failure to submit all required documentation invalidates the bid.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for COCRE8 TECHNOLOGY SOLUTIONS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
14Mandatory requirement
Minimum requirement: 3 years' experience in selling VMware products. Scoring: ≥3 and <5 years (6 points), >5 and ≤10 years (8 points), >10 years (10 points). Submit a comprehensive business profile to confirm experience. References must include: customer name, contact person, email, telephone, physical address, VMware product/version, number of licenses, contract value estimate, and confirmation if service was provided in the last 36 months (0.5 points for YES).
Threshold: Minimum requirement: 3 years' experience in selling VMware products
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
Tenders-SA records other appointments with overlapping scope terms for COCRE8 TECHNOLOGY SOLUTIONS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
15Inferred operational need
Demonstrate at least 3 years' experience selling VMware products; more experience earns higher technical scores.
Threshold: at least 3 years' experience selling VMware products
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for COCRE8 TECHNOLOGY SOLUTIONS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
16Mandatory requirement
Mandatory: (1) Registered on National Treasury Central Supplier Database (CSD). (2) Tax compliant (per National Treasury Instruction No. /2018). (3) Not an employee of the state. (4) No transgressions of Prevention and Combating of Corrupt Activities Act or Competition Act. (5) Not a tender defaulter or restricted supplier. Submit: SBD4 (Bidder's Disclosure), proof of reseller authorization (OEM/distributor), OEM licensing statement, and business profile confirming 3+ years' VMware sales experience. Bidders must not be listed in the Register of Tender Defaulters or restricted suppliers list.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for COCRE8 TECHNOLOGY SOLUTIONS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
17Inferred operational need
IEC acquired 1216 CPU cores of VMware vSphere Foundation licenses on 31 August 2025 to support new server capacity. Broadcom has changed VMware's licensing model, ceasing new perpetual licenses in favor of subscription offerings. This auction seeks to extend/renew the 1216 CPU cores under contract 53166948 for a 1-year pre-paid commitment.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
Tenders-SA records other appointments with overlapping scope terms for COCRE8 TECHNOLOGY SOLUTIONS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
18Mandatory requirement
Total bid price must be inclusive of VAT, firm for 180 days, and cover licensing, support, and delivery to Centurion.
Threshold: 180 days
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for COCRE8 TECHNOLOGY SOLUTIONS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
19Mandatory requirement
Delivery of licenses must occur within 10 calendar days after purchase order issuance. Support and maintenance is for 1 year, extendable at IEC's sole discretion. If delivery schedules are not met, IEC may appoint an alternative supplier, and the defaulting supplier will bear additional costs incurred.
Threshold: 1 year
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.