The road accident fund (raf) wishes to appoint a suitable service provider for security system maintenance at nelspruit csc for a period of six (6) months.

Mandatory compliance: Valid PSIRA letter of good standing (company and directors), PSIRA certificate, COIDA letter (≤12 months old), CSD registration, SARS tax compliance, and proof of two prior security system service contracts (Annexure B).

Threshold: 12 months

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

No source document identifier is stored for this item.

Scope includes twice-monthly maintenance of access control, CCTV, DVR/NVR, cameras, alarm systems, and metal detectors, with defined response times (2–6 hours for urgent/high/medium priorities).

Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.

Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.

Pricing must be VAT-inclusive (if applicable) in ZAR, with a detailed cost breakdown for 6 months, including call-out fees, labour rates (standard and after-hours), travel rates (max 50 km), and material markup (with supplier quotes).

Threshold: 6 months

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

No source document identifier is stored for this item.

Preferential points (20%) awarded for HDI (10 pts), Women (8 pts), or Disability ownership (2 pts, 51%+), verified via CSD.

Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.

Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.

Service provider must provide job cards for all visits, monthly maintenance reports, and invoices for replacement parts.

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

No source document identifier is stored for this item.

Collusive bidding or multiple submissions from linked entities will result in disqualification.

Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.

Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.

Returnable Documents: Not specified in the provided text.

Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.

Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.

Submit quotations and all supporting documentation exclusively via email to [email protected]. Reference RFQ number PR10116323 in all correspondence. Late submissions will not be accepted. Complete and sign all Annexures (Standard Bidding Documents and Mandatory Evaluation documents). Failure to follow submission instructions, submit to the correct email, or provide required forms will result in disqualification. Collusive bidding (e.g., multiple submissions from entities with common directors/shareholders) will lead to disqualification. Do not offer gifts, hospitality, or benefits to RAF officials; report any solicitation to the toll-free fraud line at 0800 005919. If not contacted within 14 working days of RFQ issuance, consider your submission unsuccessful.

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

No source document identifier is stored for this item.

Evaluation follows a two-phase process: (1) Mandatory Requirements: Non-compliance results in immediate disqualification. Mandatory criteria include: Valid PSIRA letter of good standing for the company and directors; valid PSIRA certificate for the company; valid COIDA letter of good standing (≤12 months old) for Security Systems/related fields; CSD registration; tax compliance (SARS confirmation); minimum two verifiable contracts for Security System maintenance/installation (submit Annexure B). (2) Price and Specific Goals: Evaluated on an 80/20 preference point system. Price accounts for 80 points. Specific Goals (20 points total) include: HDI Ownership (51%+): 10 points (verified via CSD); Women Ownership (51%+): 8 points (ID copy/CSD report); Persons with Disabilities Ownership (51%+): 2 points (valid medical certificate). Points claimed will be verified through CSD. Disqualifications apply for late submissions, incorrect email submission, non-compliance with mandatory requirements, incomplete/unsigned documents, or charging VAT without VAT registration.

Threshold: minimum two verifiable contracts for Security System maintenance/ins

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

No source document identifier is stored for this item.

Scope: Maintenance, servicing, and repair of Security Systems at Nelspruit CSC for 6 months. Frequency: Twice monthly visits unless specified otherwise. Tasks include: (1) Access Control Database Maintenance: Analyze alarm reports, backup/restore data, archive offsite; (2) Access Control Hardware: Clean equipment boxes, check overheating/water leaks, wiring, power supply, battery runtime, fingerprint readers, release buttons; (3) DVR/NVR: Check functionality, clean exterior, verify recording time/date, defrag drives; (4) Cameras: Adjust/clean, check wiring, backup/restore CCTV data, archive offsite; (5) CCTV Monitors: Check functionality, clean exterior, check wiring, panic buttons; (6) Alarm System: Check functionality, clean exterior, check wiring, panic buttons, battery runtime; (7) Walk-Through Metal Detectors: Check/clean, service mechanism; (8) Fixtures: Check/repair/replace as required; (9) Training: Quarterly for RAF employees; (10) Monthly maintenance reports. Response times: Priority 1 (Urgent): 2 hours; Priority 2 (High): 4 hours; Priority 3 (Medium): 6 hours; Priority 4 (Low): Normal schedule. Service provider must provide job cards for all visits, hourly rates for work outside standard hours (R/per hour), and invoices for parts used in repairs. Equipment quantities: Access Control (1x PC, 6x biometric readers, 1x card reader, 1x metal detector, 1x network switch, 3x emergency release, 3x door closer, 3x network twin terminals); CCTV (1x PC, 1x NVR/DVR, 8x dome cameras, 1x monitor, 1x network switch); Alarm System (1x control panel, 10x PIR sensors).

Threshold: 6 months

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

No source document identifier is stored for this item.

Pricing must be VAT-inclusive (if VAT-registered) and quoted in ZAR. VAT vendors must include VAT; non-VAT vendors must not charge VAT (disqualification if violated). Complete the cost breakdown table: (1) Unit price per month and total for 6 months for Security System maintenance; (2) Other costs: Call-out fee (R per request), labour rate during working hours (R/per hour), labour rate outside working hours (R/per hour, inclusive of weekends/public holidays), travelling rate (R/per km, max 50 km, based on AA/SARS rates), material markup percentage (must provide supplier quotes for verification). Grand total must include VAT if applicable. No price changes accepted after Award Letter/PO issuance.

Threshold: 6 months

Why it matters: The source says this applies after appointment and concerns contract delivery.

No source document identifier is stored for this item.

Mandatory: (1) CSD registration (RAF only conducts business with CSD-registered suppliers); (2) Valid PSIRA letter of good standing for company and directors; (3) Valid PSIRA certificate for the company; (4) Valid COIDA letter of good standing (≤12 months old) for Security Systems/related fields (e.g., Biometrics, CCTV, Access Control, Fire Detection, Electrical Installation, Security Alarm Systems); (5) Tax compliance (SARS matters must be in order); (6) Company experience: minimum two verifiable contracts for Security System services (submit Annexure B). Preferential: B-BBEE points claimed for HDI (10 points), Women (8 points), or Disability ownership (2 points, 51%+ ownership) will be verified via CSD. Disability status requires a valid medical certificate from a registered medical practitioner. Collusive bidding or multiple submissions from linked entities will result in disqualification.

Threshold: minimum two verifiable contracts for Security System services (submi

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

No source document identifier is stored for this item.

Bidders will be evaluated on compliance with ethical and legal standards. Key criteria include:

Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.

No source document identifier is stored for this item.

No conflicts of interest (state employment, relationships with procuring institution personnel, or interests in related enterprises must be disclosed).

Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.

No source document identifier is stored for this item.

No listing in the Register for Tender Defaulters or the List of Restricted Suppliers.

Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.

No source document identifier is stored for this item.

No collusive practices (price-fixing, market allocation, or bid suppression).

Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.

No source document identifier is stored for this item.

No involvement in drafting tender specifications or terms of reference.

Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.

No source document identifier is stored for this item.

Bids must be independent and submitted without consultation with competitors. False or incomplete declarations will result in disqualification.

Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.

No source document identifier is stored for this item.

The scope of work is Security System Maintenance at Nelspruit CSC for a period of six (6) months. Bidders must ensure their submission aligns with this scope.

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

No source document identifier is stored for this item.

Mandatory compliance requirements include:

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

No source document identifier is stored for this item.

Bidders must not be listed in the Register for Tender Defaulters or the List of Restricted Suppliers (automatic disqualification if listed).

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

No source document identifier is stored for this item.

Full disclosure of any conflicts of interest (state employment, relationships with procuring institution personnel, or interests in related enterprises).

Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.

Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.

Compliance with the Prevention and Combating of Corrupt Activities Act No 12 of 2004.

Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.

Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.

Certification that the bid is independent and free from collusion, with no consultations or agreements with competitors or officials of the procuring institution.

Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.

Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.