Awarded Tender: DFFE IT equipment supply tender western cape
Contract Awarded
This tender has been awarded to MASTOMAX for R 28 840 947 10.
AwardedDFFE-SITA003 (2026/2027)
Award Information
Award Value
R 28 840 947 10
Winning Supplier
MASTOMAX
Type: EME
Supplies: Computer Equipment
For the appointment of a service provider to supply and deliver once off procurement of information technology (IT) equipment from suppliers listed on the SITA RFB 740 transversal contract- for the western cape (coastal region) for department of forestry, fisheries, and the environment (DFFE).
For the appointment of a service provider to supply and deliver once off procurement of information technology (IT) equipment from suppliers listed on the SITA RFB 740 transversal contract- for the western cape (coastal region) for department of forestry, fisheries, and the environment (DFFE).
What the tender required and what the award supports
Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.
Summary
The department of forestry, fisheries, and the environment (DFFE) seeks a service provider to supply and deliver a range of IT equipment (laptops, desktops, monitors, accessories) from SITA RFB 740-accredited suppliers (dell, hp, lenovo) for its western cape coastal region offices. This is a once-off procurement under a transversal contract, with strict technical, compliance, and b-bbee requirements.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
The linked award records MASTOMAX as appointed for this tender. Recorded contract value: 28840947.1 ZAR.
An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Purpose: Appoint a service provider to supply and deliver IT equipment from SITA RFB 740 Transversal Contract suppliers for DFFE in the Western Cape (Coastal Region).
Background: The SITA Act requires all government departments to procure IT equipment through SITA. The SITA RFB 740 Transversal Contract enables departments to source IT requirements from approved suppliers.
Objective: Supply and deliver IT equipment to DFFE officials in the Western Cape (Coastal Region).
Important Dates
Source: ADVERT DFFE-SITA003 2627.pdf (TENDER)
Closing date: 03 July 2026 at 11:00. Clarification queries must be submitted in writing to [email protected] at least 7 calendar days before the closing date. No briefing session is applicable or compulsory.
Contact Information
Source: ADVERT DFFE-SITA003 2627.pdf (TENDER)
Technical and bidding enquiries: Contact person at Department of Forestry, Fisheries and the Environment (DFFE). Email: [email protected]. Phone: 021 493 7152. Submission address: Bid box at 63 Strand Street, Cape Town, 8000.
Submission Guidelines
Source: ADVERT DFFE-SITA003 2627.pdf (TENDER)
Submit bids by 03 July 2026 at 11:00 to the bid box at Department of Forestry, Fisheries and the Environment, 63 Strand Street, Cape Town, 8000. Late bids will not be accepted.
Required documents:
Master Bid Document (bound)
Electronic Copy (USB) matching the master bid document
Valid B-BBEE Certificate (SANAS, CIPC, or Sworn Affidavit)
CSD registration proof (number or certificate)
Tax Compliance: SARS TCS PIN or CSD number (apply via e-filing at www.sars.gov.za)
SBD1 (Invitation to Bid, completed and signed)
SBD3.2 (Pricing Schedule, completed)
SBD4 (Bidders Disclosure, completed and signed)
SBD6.1 (Preference Points Claim Form, completed and signed)
For Consortia/Joint Ventures: JV agreement (signed by all parties) and separate TCS/CSD proof for each party
Letter of Authority to sign on behalf of the company
Consent and Indemnity Form (completed and signed)
Bids must be submitted on official forms provided (SBD1, SBD3.2, SBD4, SBD6.1) and not re-typed. Failure to comply with any of these may render the bid invalid.
Preference Points: 20 points (20 for >50% Black ownership, 20 for >50% Women ownership, 20 for >50% ownership by people with disabilities)
Submit proof for claimed preference points
Non-compliance in Phases 1-3 results in disqualification
Technical Specifications
Source: ADVERT DFFE-SITA003 2627.pdf (TENDER)
Scope: Supply and deliver IT equipment from SITA RFB 740 Transversal Contract suppliers (Dell, HP, Lenovo only).
Items and minimum specifications:
500 standard business laptops: 14" WUXGA, Intel Core Ultra 5 235U vPro (12 cores, 4.9 GHz), 16GB DDR5-5600MHz (upgradeable to 32GB), 512GB SSD PCIe Gen4, Windows 11 Pro 64, Intel Wi-Fi 6E AX211, Bluetooth 5.1/5.3, vPro capable, 3-year Next Business Day Onsite Warranty (accidental damage protection, keep your hard drive), Absolute DDS Professional 3-year NETTRACE, Energy Star/EPEAT Gold compliant
Include South African-compatible power cords (red top plug)
Meet energy efficiency standards (Energy Star, EPEAT Gold where applicable)
Include Absolute DDS Professional 3-year NETTRACE for laptops/desktops
Delivery within 8 weeks of SLA signing and purchase order receipt
Financial Requirements
Source: ADVERT DFFE-SITA003 2627.pdf (TENDER)
Pricing requirements:
Submit SBD3.2 Pricing Schedule with all items quoted
Prices must be comprehensive, inclusive of all costs, expenses, and applicable taxes (VAT, PAYE, income tax, UIF, skills development levies)
Pricing is non-firm: firm for 60 days, thereafter adjusted per SARB prevailing rates
Price adjustment formula for non-firm prices: Pa = (1-V)Pt + D2 + D3 + D4 + VPt, where V=15%, Pt=original bid price, and D factors (e.g., labour, transport) sum to 100%
For foreign currency: provide financial institution details, currencies used, exchange rates, and portions subject to rate variations. Proof from bank required for average monthly exchange rates
Offer validity: 120 days from bid closing date
DFFE reserves the right to negotiate prices with recommended bidders
Compliance Requirements
Source: ADVERT DFFE-SITA003 2627.pdf (TENDER)
Mandatory compliance requirements:
Bidder must be an authorised reseller of Dell, HP, or Lenovo (submit proof of OEM Certificate)
Must be an accredited supplier on SITA RFB 740 for Western Cape (submit valid accreditation letter)
CSD registration: submit CSD number or proof of registration
Tax Compliance: submit SARS TCS PIN or CSD number (apply via e-filing at www.sars.gov.za). For Consortia/Joint Ventures, each party must submit separate TCS/CSD proof
Valid B-BBEE Certificate: SANAS, CIPC, or Sworn Affidavit (commissioned by Commissioner of Oaths)
Bidders in the service of the state, or with directors/members in state service, are disqualified
Submit all required forms: SBD1, SBD3.2, SBD4, SBD6.1, JV agreement (if applicable), Letter of Authority, Consent and Indemnity Form
Failure to comply with any requirement may render the bid invalid
Contractual Terms
Source: ADVERT DFFE-SITA003 2627.pdf
Contract terms:
Type: Once-off purchase
Delivery: Within 8 weeks of SLA signing and receipt of official purchase order
Warranty: 3-year Next Business Day Onsite Service for laptops/desktops (includes accidental damage protection, keep your hard drive). 12-month warranty for bags, monitors, docking stations, mice, and locks
Support: Premier Support Plus/ProSupport Plus required for Dell/HP/Lenovo equipment
Asset tracking: Absolute DDS Professional 3-year NETTRACE required for all laptops/desktops
Power: All equipment must include South African-compatible power cords (red top plug)
Compliance: Energy Star and EPEAT Gold certification required for applicable devices
Preference Points: 20 points (20 for >50% Black ownership, 20 for >50% Women ownership, 20 for >50% ownership by people with disabilities)
Submit proof for claimed preference points
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
2Inferred operational need
500 standard business laptops: 14" WUXGA, Intel Core Ultra 5 235U vPro (12 cores, 4.9 GHz), 16GB DDR5-5600MHz (upgradeable to 32GB), 512GB SSD PCIe Gen4, Windows 11 Pro 64, Intel Wi-Fi 6E AX211, Bluetooth 5.1/5.3, vPro capable, 3-year Next Business Day Onsite Warranty (accidental damage protection, keep your hard drive), Absolute DDS Professional 3-year NETTRACE, Energy Star/EPEAT Gold compliant
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for MASTOMAX.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
16Inferred operational need
Pricing requirements:
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records MASTOMAX as appointed for this tender. Recorded contract value: 28840947.1 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
17Inferred operational need
Submit SBD3.2 Pricing Schedule with all items quoted
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records MASTOMAX as appointed for this tender. Recorded contract value: 28840947.1 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
18Inferred operational need
Pricing is non-firm: firm for 60 days, thereafter adjusted per SARB prevailing rates
Threshold: 60 days
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records MASTOMAX as appointed for this tender. Recorded contract value: 28840947.1 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
19Inferred operational need
For foreign currency: provide financial institution details, currencies used, exchange rates, and portions subject to rate variations. Proof from bank required for average monthly exchange rates
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for MASTOMAX.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
20Inferred operational need
Offer validity: 120 days from bid closing date
Threshold: 120 days
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records MASTOMAX as appointed for this tender. Recorded contract value: 28840947.1 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
21Inferred operational need
DFFE reserves the right to negotiate prices with recommended bidders
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records MASTOMAX as appointed for this tender. Recorded contract value: 28840947.1 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
23Inferred operational need
Price adjustment formula for non-firm prices: Pa = (1-V)Pt + D2 + D3 + D4 + VPt, where V=15%, Pt=original bid price, and D factors (e.g., labour, transport) sum to 100%
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records MASTOMAX as appointed for this tender. Recorded contract value: 28840947.1 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
24Mandatory requirement
Pricing must be comprehensive (all taxes included), non-firm (firm for 60 days, then SARB-adjusted), and valid for 120 days from bid closing (03 July 2026, 11:00).
Threshold: 60 days
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records MASTOMAX as appointed for this tender. Recorded contract value: 28840947.1 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
25Mandatory requirement
Prices must include all applicable taxes (VAT, PAYE, income tax, UIF, skills development levies)
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records MASTOMAX as appointed for this tender. Recorded contract value: 28840947.1 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
28Mandatory requirement
Must be an authorised reseller of Dell, HP, or Lenovo (OEM Certificate required) and accredited on SITA RFB 740 for Western Cape (valid accreditation letter required).
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records MASTOMAX as appointed for this tender. Recorded contract value: 28840947.1 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
29Mandatory requirement
Bids must be deposited in the bid box at the specified address by the closing date/time; late submissions are disqualified.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records MASTOMAX as appointed for this tender. Recorded contract value: 28840947.1 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
30Inferred operational need
Submit bids by 03 July 2026 at 11:00 to the bid box at Department of Forestry, Fisheries and the Environment, 63 Strand Street, Cape Town, 8000. Late bids will not be accepted.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records MASTOMAX as appointed for this tender. Recorded contract value: 28840947.1 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
41Mandatory requirement
Bids must be submitted on official forms provided (SBD1, SBD3.2, SBD4, SBD6.1) and not re-typed. Failure to comply with any of these may render the bid invalid.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records MASTOMAX as appointed for this tender. Recorded contract value: 28840947.1 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
46Mandatory requirement
Tax Compliance: submit SARS TCS PIN or CSD number (apply via e-filing at www.sars.gov.za). For Consortia/Joint Ventures, each party must submit separate TCS/CSD proof
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records MASTOMAX as appointed for this tender. Recorded contract value: 28840947.1 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
77Inferred operational need
100% compliance with technical specifications for all IT equipment (e.g., CPU, memory, storage, warranty, Absolute DDS NETTRACE, Energy Star/EPEAT Gold).
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records MASTOMAX as appointed for this tender. Recorded contract value: 28840947.1 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
78Inferred operational need
Purpose: Appoint a service provider to supply and deliver IT equipment from SITA RFB 740 Transversal Contract suppliers for DFFE in the Western Cape (Coastal Region).
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
Tenders-SA records other appointments with overlapping scope terms for MASTOMAX.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
79Inferred operational need
Background: The SITA Act requires all government departments to procure IT equipment through SITA. The SITA RFB 740 Transversal Contract enables departments to source IT requirements from approved suppliers.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records MASTOMAX as appointed for this tender. Recorded contract value: 28840947.1 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
89Inferred operational need
Warranty: 3-year Next Business Day Onsite Service for laptops/desktops (includes accidental damage protection, keep your hard drive). 12-month warranty for bags, monitors, docking stations, mice, and locks
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records MASTOMAX as appointed for this tender. Recorded contract value: 28840947.1 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
APPOINTMENT OF A SERVICE PROVIDER FOR THE RENEWAL OF GARDEN ROUTE DISTRICT MUNICIPALITY’S MICROSOFT 365 SUBSCRIPTION LICENCES FOR A PERIOD OF ONE YEAR.GRDM/14/25-26