Supply and delivery of 10 electronic personal dosimeters, desktop/ir reader, software and training for vaalputs (NRWDI/VAAL/2026-20)

Closing

• 29 October 2026 at 11:00.

Quotation validity

• 60 working days from the closing date.

Clarifications

• Contact: Moses Shandukani
• Email: [email protected]
• Contact: Manqoba Simelane
• Telephone: 072 693 0381

Submission

• Method: email
• Submission email: [email protected]

Delivery address

Vaalputs Radioactive Waste Disposal Facility

Namaqualand Region

Northern Cape

Approximately 100 km from Springbok

Coordinates: 30°07'53"S 18°23'12"E

Submission method

• Email only, to the central procurement mailbox.
• Submission email: [email protected]
• Quotes sent anywhere other than the central procurement mailbox will not be evaluated.
• Closing: 29 October 2026 at 11:00. Quotes received after the deadline are not considered.
• Email size limit: 10MB per email. Bidders may send as many emails as needed to fit all files, provided every email arrives before the deadline.

Returnable documents

• SBD 4 (Declaration of Interest): discloses whether the bidder, its directors or shareholders are employed by the state or connected to anyone at the procuring institution.
• SBD 6.1 (Preference Points Claim): claims the 20 specific-goals points under the 80/20 system.
• Two verifiable reference letters from two different previous clients where electronic personal dosimeters were supplied; on the clients' letterheads, signed, with a contact person and contact details, and not linked to the bidding company.
• Technical data sheet setting out the offered specifications.
• Valid type testing certificate.
• ID copies of the owners or directors as reflected on official registration documents (CIPC, CSD report, or B-BBEE certificate/affidavit).
• Valid B-BBEE certificate or sworn affidavit, if applicable.
• Indicate ISO 9001:2015 quality management system certification status.

Disqualification risks

• Incomplete quote, or a quote that does not follow the prescribed price structure and description of the need.
• Quote received after the closing date and time.
• Quote not sent to the central procurement email address.
• Any mandatory document omitted.

Evaluation stages

• Phase 1: mandatory requirements assessed at closing.
• Phase 2: price and specific goals.
• Phase 3: mandatory requirements assessed at award.

Phase 1 — mandatory at closing (failure disqualifies)

• Quote fully and in line with the price structure and description of the need.
• Submit before the closing date and time to the central procurement email.
• Two verifiable reference letters from two different previous clients where EPDs were supplied.
• Technical data sheet.
• Valid type testing certificate.
• ID copies of owners/directors.

Phase 2 — price and specific goals (80/20 preference point system)

• Price: 80 points.
• Specific goals: 20 points.
• Total: 100 points.
• Orders above R30 000 are evaluated on the 80/20 system and a functionality scorecard where functionality applies.

Specific goals points

• Enterprises owned by Black people (12 points): 91–100% ownership = 12; 75–90% = 10; 51–74% = 8; 50% and lower = 4; no ownership = 0.
• Enterprises owned by women (8 points): 91–100% ownership = 8; 75–90% = 6; 51–74% = 4; 50% and lower = 2; no ownership = 0.
• Points claimed must be substantiated with a shareholder certificate or CIPC registration documents, certified ID copies of directors, a certified B-BBEE certificate or sworn affidavit, and a CSD report.

Phase 3 — mandatory at award (failure disqualifies)

• Tax matters must be in order.
• The bidder must not appear on National Treasury's Register of Restricted Suppliers or Tender Defaulters Register.

Scope

• Supply and deliver 10 electronic personal dosimeters (EPDs) with a software and desktop/IR reader bundle, and provide training, for the Vaalputs facility.
• Delivery at Vaalputs.

Dosimeter requirements

• Measurement quantities: Hp(10) and Hp(0.07).
• Dose range: 0 μSv to ≥10 Sv.
• Dose rate range: 0 μSv/h to ≥10 Sv/h.
• Energy response, X and gamma: Hp(10) 16 keV to 10 MeV; Hp(0.07) 20 keV to 10 MeV.
• Energy response, beta: 200 keV to 1.5 MeV.
• Accuracy: photon Hp(10) (ref 137Cs) ±5%; photon Hp(0.07) (ref 137Cs) ±10%; beta Hp(0.07) (ref 90Sr) ±15%.
• Alarm: audible at 97 dB(A) at 20 cm (>80 dB(A) at 1 m), vibration alarm, red flashing LED.
• Operating temperature: −20°C to +50°C.
• Humidity: 20% to 90% RH, non-condensing.
• IP rating: IP-65 or IP-67.
• Supplied with clips.

Software and reader

• Data handling and logging software.
• Desktop/IR reader with USB connection, compatible with Neutrons EPDs of the same model.

Training

• Online training on use of the desktop/IR reader and software.

Purpose

• EPDs monitor radiation levels, dose rates and worker and visitor exposure at Vaalputs, covering routine tasks, ad hoc tasks performed under Radiation Protection Work Permits with defined dose action levels, and visitor doses that form part of official dose records.

Quality requirements

• Bidders must indicate whether they are certified to ISO 9001:2015 (quality management system).
• A valid type testing certificate must be submitted with the quote.
• A technical data sheet setting out the offered specifications must be submitted with the quote.
• Two verifiable reference letters from previous clients where electronic personal dosimeters were supplied must be provided, on the clients' letterheads, signed, with contact details, and not linked to the bidding company.

Pricing structure

• Item 1: Electronic personal dosimeter — quantity 10 — unit price and total price.
• Item 2: Desktop reader and software — quantity 1 — unit price and total price.
• Item 3: Delivery — quantity 1 — unit price and total price.
• Item 4: Training — quantity 1.
• Subtotal, VAT and grand total must be shown.
• Prices must be firm and stated excluding VAT, with VAT as a separate line item.
• Delivery must be included.
• A firm delivery date must be provided; only a firm delivery date is accepted.

Pricing

• Prices must be firm and quoted excluding VAT; VAT must be shown as a separate line item.
• Quote against the prescribed pricing structure: 10 electronic personal dosimeters; 1 desktop reader and software; 1 delivery; 1 training; then subtotal, VAT and grand total.
• Quotation validity: 60 working days from the closing date.
• Delivery must be included in the quote.
• A firm delivery date must be stated; only a firm delivery date is accepted.

Registration and standing

• Successful bidder must be registered on the Central Supplier Database (CSD), except foreign bidders with no locally registered entity.
• Tax matters must be in order at award stage.
• Bidders on National Treasury's Register of Restricted Suppliers or Tender Defaulters Register are disqualified.

B-bbee

• A valid B-BBEE certificate or sworn affidavit must be attached, if applicable.
• Preference points are claimed on SBD 6.1 and must be substantiated with a shareholder certificate or CIPC registration documents, certified ID copies of directors, a certified B-BBEE certificate or sworn affidavit, and a CSD report.

Quality

• Indicate whether the bidder is certified to ISO 9001:2015.
• A valid type testing certificate and a technical data sheet must accompany the quote.

Ownership

• ID copies of the owners or directors as reflected on official registration documents (CIPC, CSD report, or B-BBEE certificate/affidavit).

Contract

• The RFQ is subject to National Treasury's General Conditions of Contract.

Radiological protection context

• The Vaalputs facility operates under Nuclear Installation Licence NIL-43, issued by the National Nuclear Regulator in July 2025.
• Condition 8(a) requires approved processes for radiological protection of employees, the public and the environment, both on and off site.
• The dosimeters support monitoring of radiation levels, dose rates and exposure of workers and visitors.

Three-phase evaluation

• Phase 1: mandatory requirements at closing.
• Phase 2: price and specific goals.
• Phase 3: mandatory requirements at award.

Phase 1 — mandatory at closing (failure disqualifies)

• Quote fully and according to the price structure and description of the need.
• Submit before the closing date and time.
• Send the quote to the central procurement email.
• Two verifiable reference letters from two different previous clients where EPDs were supplied, on the clients' letterheads, signed, with a contact person and contact details, and not linked to the bidding company.
• Technical data sheet.
• Valid type testing certificate.
• ID copies of owners/directors as reflected on official registration documents (CIPC, CSD report, or B-BBEE certificate/affidavit).

Phase 2 — price and specific goals

• 80/20 preference point system under the Preferential Procurement Regulations, 2022.
• Price: 80 points. Specific goals: 20 points.
• Specific goals: Black ownership 12 points (91–100% = 12; 75–90% = 10; 51–74% = 8; 50% and lower = 4; none = 0); women ownership 8 points (91–100% = 8; 75–90% = 6; 51–74% = 4; 50% and lower = 2; none = 0).
• Claims must be supported by a shareholder certificate or CIPC registration documents, certified ID copies of directors, a certified B-BBEE certificate or sworn affidavit, and a CSD report.

Phase 3 — mandatory at award (failure disqualifies)

• Tax matters must be in order.
• The bidder must not be listed on National Treasury's Register of Restricted Suppliers or Tender Defaulters Register.