Numbers
Tenderers Contact Details 3
Advertisement 4
Request for Formal Quotation 5
Details of Tenderer 6
Details of Tendering Entity’s Bank 7
Resolution taken by the Board of Directors / Members / Partners 8
Resolution taken by the Board of Directors of a Consortium or Joint
Venture 9-10
Joint Venture Information / Agreement 11
Schedule of Sub-Contractors 12
Specifications 13
Pricing Schedule 14
Past Experience 15
The Quotation Offer and Acceptance 16-18
MBD1 – Tax Compliance Information (Part A & Part B) 19-20
MBD4 – Declaration of Interest 21-24
MBD6.1 – Preference Points Claim form 25-30
MBD8 – Declaration of Bidder’s Past Supply Chain Management Practices 31-32
MBD9 – Certificate of Independent Bid Determination 33-35
Certificate for Municipal Services 36
General Conditions of Contract 37-47
Quotation GMQ003/26-27
Tenderer contact details
This information shall be used for any correspondence or contact with the tenderer.
Please indicate whether you want to receive any correspondence via e-mail or
send to your postal address by registered mail.
Mark choice of
correspondenceName of Bidding Company: .................................................................... with X
Postal ..............................................................................................
Address:
..............................................................................................
..............................................................................................
.................................................. Postal Code: ....................
E-mail
Address: ..............................................................................................
Telephone
Number: ..............................................................................................
Cellular
Number: ..............................................................................................
Facsimile
Number: ..............................................................................................
Quotation GMQ003/26-27
George municipality / george munisipaliteit
Quotation no./KWOTASIE Nr. GMQ003/26-27
Quotations are hereby invited for the SUITABLE VENUE TO Kwotasies word hiermee ingewag vir die HUUR VAN ‘N
Host the funda mzansi championship from 28 gepaste lokaal om die funda mzansi
September 2026 to 02 october 2026. Kampioenskap vanaf 28 september 2026 tot 02
Oktober 2026 aan te bied.
Completed quotations in a sealed envelope, clearly marked: Voltooide kwotasies in ‘n verseëlde koevert, duidelik gemerk:
Quotation No. GMQ003/26-27must be placed in the tender Kwotasie Nr. GMQ003/26-27, moet voor Maandag, 31
box at the George Municipality on the Fifth Floor, Directorate: Augustus 2026 om 12:00 in die tender bus by die George
Financial Services, Supply Chain Management Unit, Civic Munisipaliteit op die Vyfde Vloer, Direktoraat: Finansiële
Centre, 71 York Street, George by no later than 12:00 on Dienste, Voorsieningskanaal Bestuurseenheid,
Monday, 31 August 2026. Quotations are not allowed to be Burgersentrum, Yorkstraat 71, George geplaas word. Geen
placed in the tender box after 12:00. Quotations will be kwotasies sal toegelaat word om na 12:00 in die tender bus
opened on the same day in the Committee Room at 12:05. geplaas te word nie. Kwotasies sal om 12:05 dieselfde dag
Late or unmarked quotations will not be considered. No in die Komiteekamer oopgemaak word. Laat of ongemerkte
posted quotations or quotations per fax or e-mail will be kwotasies sal nie oorweeg word nie. Geen kwotasies per
accepted. pos, faks of e-pos sal aanvaar word nie.
Quotation documents are available at a non-refundable Kwotasie dokumente is verkrygbaar teen ‘n R70.15 niedeposit of R70.15 each from the Supply Chain Management terugbetaalbare deposito elk by die Voorsieningskanaal
Unit, Fifth Floor, Civic Centre, 71 York Street, George. Bestuurseenheid op die Vyfde Vloer, Burgersentrum,
Yorkstraat 71, George.
Quotation documents are available on the George Kwotasie dokumente is gratis op die George Munisipaliteit
Municipality’s website: www.george.gov.za, free of charge. se webblad beskikbaar: www.george.gov.za.
Quotations will be evaluated and awarded in terms of the Kwotasies sal ge-evalueer en toegeken word in terme van
Preferential Procurement Policy Framework Act (Act 5 of die Wet op die Raamwerk vir Voorkeurverkrygingsbeleid
- Regulations 2022; the George Municipality’s Supply (Wet 5 van 2000) Regulasies 2022; die George Munisipaliteit
Chain Management Policy as well as the George se Voorsieningskanaalbestuursbeleid sowel as die George
Municipality’s Preferential Procurement Policy, where 80 Munisipaliteit se Voorkeurverkrygingsbeleid, waar 80 punte
points will be scored for price and 20 points for B-BBEE status ten opsigte van die prys en 20 punte ten opsigte van B-BBEE
and Specific Goals. status en Spesifieke Doelwitte toegeken sal word.
For more information, contact Mr. Malibongwe Luyenge at Vir verdere inligting, kontak Mnr. Malibongwe Luyenge by
(044) 801 9292. (044) 801 9292.
The Municipality reserves the right to withdraw any invitation Die Munisipaliteit behou die reg voor om enige versoek vir ‘n
to quote and/or to readvertise or to reject any quotation or to kwotasie terug te trek en/of te her-adverteer of enige
accept a part of it. The Municipality is not bound to accept the kwotasie te verwerp of gedeeltelik te aanvaar. Die
lowest or any quotation. Munisipaliteit is nie daartoe gebind om die laagste of enige
kwotasie te aanvaar nie.
A TCS PIN for bidders’ tax compliance information must be ‘n “TCS PIN” vir bieërs se belasting nakoming inligting moet
submitted with the quotation document. ingesluit wees by die kwotasie dokument.
It will be required from all successful bidders to register on the Dit sal van alle suksesvolle bieërs verwag word om op die
Central Supplier Database (CSD). Sentrale Verskaffersdatabasis (SVD) te registreer.
Dr d.G.I. O’neill dr d.G.I. O’neill
Acting municipal manager waarnemende munisipale bestuurder
George municipality george munisipaliteit
George george
6530 6530
Quotation GMQ003/26-27
Request for formal quotation
Kindly furnish me with a quotation for the supply of the goods/services as detailed in the enclosed
schedule.
The quotation must be submitted on this document and must be deposited in the tender box on the
Fifth Floor, Directorate: Financial Services, Supply Chain Management, Civic Centre, York Street,
George by no later than 12:00 Monday, 31 August 2026.
The following conditions will apply:
- Price(s) quoted must be valid for at least sixty (60) days from date of your offer.
- Price(s) quoted must be firm.
- A firm delivery period must be indicated.
- All transactions exceeding R30 000,00 must be accompanied by a valid tax clearance certificate
issued by the South African Revenue Services (SARS).
- All quotations above R30 000,00 (VAT included) and up to R300 000,00 (VAT included) will be
evaluated in terms of the 80/20 preferencial point system as prescribed in the Preferential
Procurement Policy Framework Act (no ) Regulations 2022 and for this purpose the
enclosed forms MBD 1, MBD 4, MBD 6.1, MBD 8 and MBD 9 must be completed and submitted
together with your quotation.
- The successful provider will be the one scoring the highest points.
- Status of Municipal accounts must be submitted.
- Certified copies of the identities of the directors and owners of the companies must be attached to
this quotation document.
- Quotation documents must be completed in black ink. In the event of a mistake having been made
on the quotation documents, it shall be crossed out in ink and be accompanied by a full signature
at each alteration. No correction fluid may be used in this quotation document.
- Do not dismember this quotation document (do not take it apart or put documents between
pages). All relevant documents submitted must be attached at the end of this document.
B-BBEE certificates submitted with the quotation documents MUST be a VALID ORIGINAL BBBEE CERTIFICATE or VALID CERTIFIED COPY OF THE B-BBEE CERTIFICATE.
In the case of a Trust, Consortium or Joint Venture, they will qualify for points for their B-BBEE status
level as a legal entity, provided that the entity submits their B-BBEE status level certificate.
Nb: NO quotations will be considered from persons in the service of the
State, provincial government or municipality.
Quotation GMQ003/26-27
Details of tenderer
Name of firm / entity / enterprise
Trading as (if different from above)
Postal address
Postal Code _______
Physical address
Contact Details of the Person Name: _____________________________________
Signing the Quotation:
Telephone: () __________ Fax: () __________
Cellular Number: _____________________________
E-mail address: _____________________________
Contact Details of the Senior Name: _____________________________________
Manager Responsible for
Overseeing Contract Telephone: () __________ Fax: () __________
Performance:
Cellular Number: _____________________________
E-mail address: _____________________________
Contact Details of Person Name: _____________________________________
Responsible for Accounts /
Invoices: Telephone: () __________ Fax: () __________
Cellular Number: _____________________________
E-mail address: _____________________________
Quotation GMQ003/26-27
Details of tendering entity’s bank
I/We hereby authorize the Employer/Client to approach all or any of the following bank/s for the
purposes of obtaining a financial reference:
Description of bank details applicable to
Bank detail tenderer’s head office
Name of bank
Branch name
Branch code
Name of Account Holder
Account number
Type of Account
Signature of Tenderer:___________________________________
Date: ___________________________________
Quotation GMQ003/26-27
The resolution taken by the board of directors / members /
Partners
RESOLUTION of a meeting of the Board of Directors / Members / Partners of
Name of tenderer
Held at _______________________________________ on ______________________
(Place) (Date)
Resolved that:
- The enterprise submits a quotation to the George Municipality in respect of the following:
Quotation number: GMQ003/26-27 - suitable venue to host the funda mzansi
Championship from 28 september 2026 to 02 october 2026
- Mr/Mrs/Ms _______________________________________________________
In his/her capacity as _______________________________________________
and who will sign as follows: __________________________________
(Speciman signature)
be, and is hereby, authorized to sign the Quotation and any and all other documents and/or
correspondence in connection with and relating to the Quotation, as well as to sign any contract, and
or all documentation resulting from the award of the Quotation to the enterprise mentioned above.
Note: The resolution must be signed by all the directors or members / partners of the bidding
enterprise. Should the space provided below not be sufficient for all the directors to sign, please provide
a separate sheet in the same format below.
Name Capacity Signature
Quotation GMQ003/26-27
The resolution taken by the board of directors of a
Consortium or joint venture
RESOLUTION of a meeting of the Board of Directors / Members / Partners of
Name of tenderer
Held at _______________________________________ on ______________________
(Place) (Date)
Resolved that:
- The enterprise submits a Quotation to the George Municipality in respect of the following:
Quotation number: GMQ003/26-27 - suitable venue to host the funda mzansi
Championship from 28 september 2026 to 02 october 2026
(list all the legally correct full names and registration numbers, if applicable, of the Enterprises forming
the Consortium / Joint Venture):
___________________________________________________________________ and
___________________________________________________________________ and
- Mr/Mrs/Ms _______________________________________________________
In his/her capacity as _______________________________________________
and who will sign as follows: __________________________________
(Speciman signature)
be, and is hereby, authorized to sign the Quotation and any and all other documents and/or
correspondence in connection with and relating to the Quotation, as well as to sign any contract, and
or all documentation resulting from the award of the Quotation to the Consortium / Joint Venture
enterprise mentioned above.
- The enterprise in the form of a consortium or joint venture accept jointly and several liability with
parties under item 1 above for the fulfillment of the obligations of the joint venture deriving from,
and in any way connected with the contract to be entered into with the George Municipality in
respect of the project described above under item 1.
- The Consortium / Joint Venture enterprise chooses as its domicilium citandi et executandi for
all purposes arising from this joint venture agreement and contract with the George Municipality
in respect of the project under item 1:
(Physical Address) ________________________________________________
Note: The resolution must be signed by all the directors or members / partners of the bidding
enterprise. Should the space provided below not be sufficient for all the directors to sign, please provide
a separate sheet in the same format below.
Quotation GMQ003/26-27
Name Capacity Signature
Quotation GMQ003/26-27
Joint venture
Only to be completed if applicable
Name of Joint Venture:
Names of Each Enterprise:
(1) Name and Address of
Enterprise:
(2) Name and Address of
Enterprise:
(3) Name and Address of
Enterprise:
Has an original valid Tax
Clearance Certificate been YES
submitted for each
enterprise? NO
CIDB Registration Number(s),
if any:
Submit your Joint Venture Agreement together with this
annexure. If no Joint Venture Agreement is submitted, your tender
will be disqualified.
Signed on behalf of joint venture
Quotation GMQ003/26-27
Schedule of sub-contractors
The Bidder shall list below the sub-contractors he/she proposes to employ for part(s) of the
works/goods/services.
If any or all of the sub-contractor/s listed hereunder are not approved subsequent to acceptance of
the Quotation, it shall in no way invalidate the Quotation or the Contract, and the Tendered unit rates
for the respective items of work shall remain final and binding even if a sub-contractor/s not listed
below is approved by the Employer.
Sub- Contractor’s Name Work Activities to be Work Recently
undertaken by the Sub- Executed by Sub-
contractor/s contractor/s
Quotation GMQ003/26-27
Venue specifications
- Venue capacity: 1,200 people, including the provision of chairs.
- Wide stage with access for disabled people.
- Venue must be accessible to disabled people.
- Ablution facilities for 1,200 people.
- Access for disabled people throughout the venue.
- Kitchen suitable to cater for 1200 people.
- Sit down serving area for 400 people.
- Holding areas: VIP Holding areas x three (3).
- Security control room.
- Emergency electricity supply.
- Surveillance cameras.
- Alarm systems.
- Sound systems with roaming microphones.
- Eight (8) Big screen TV’s.
- Three (3) Breakaway locations with a capacity of 100 people per location.
- Space to erect 2 x 200-seater marquee tents.
- On site waste management.
- Perimeter fence.
- Parking for 12 sixty-seater busses and 200 vehicles.
Additional Requirements:
-
Availability of sound and audio-visual equipment. In the main hall and two Marque tents
-
Availability of tables, chairs, and other necessary furniture. Podium adjustable for people
living with disability and visually impaired
- Availability of cleaning and maintenance services.
Sound specifications
- Kramer Switcher Projector 1 or equivalent
- Screen
- 2 x LED TV’s
- 2 x Truss
- 2 x Base Plates
- 2 x Speakers
- 2 x Speaker stands
- 1 x Power Lead for speakers, Video feet for projector and TV Cables
- 1 Sound Engineer on site for duration of the event
- Expected audience: 1500 (includes the audience of the marquee tent)
Quotation GMQ003/26-27