What the tender required and what the award supports
Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.
Summary
Ingquza hill local municipality requires the supply and delivery of 500 orange polyester reflective vests with embroidered logo and waste management theme, and 500 orange cotton hats with municipality logo and waste management theme, delivered to lusikisiki community services offices. The evaluation uses an 80/20 preference point system with 20 points allocated for specific goals (black youth, women, disabled, black-owned). Bidders must submit all mandatory documents (csd proof, SARS tcs, mbd forms, annex c, and a letter confirming NO overdue municipal accounts) by hand before 12:00 on 4 september 2026 or the bid will be disqualified.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
DocumentBID DOCUMENT FOR SUPPLY AND DELIVERY OF 500 HATS AND REFLECTIVE VESTS.pdfReview complete
Description
Award analysis coverage
0 of 1 source documents fully reviewed. Unstated details are identified only after complete source review.
technical scope
14 sourced criteria
financial capacity
8 sourced criteria
pricing
4 sourced criteria
compliance returnables
20 sourced criteria
evaluation
11 sourced criteria
experience
Source analysis requires completion or review
personnel
3 sourced criteria
equipment capacity
Source analysis requires completion or review
delivery contract
9 sourced criteria
equity registrations
8 sourced criteria
What the buyer was looking for
1Mandatory requirement
Technical specification: Reflective vests must be 100% orange polyester with embroidered logo on left chest and 'Reduce, Recycle, Re-use' embroidered on back top, with silver reflective strips. Hats must be 100% orange cotton with municipality logo on front and waste management theme on back.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records AKHANYA AMABUNGANE HOLDINGS as appointed for this tender. Recorded contract value: 97905 ZAR.
An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Source: BID DOCUMENT FOR SUPPLY AND DELIVERY OF 500 HATS AND REFLECTIVE VESTS.pdf
The tender covers the supply and delivery of 500 reflective vests and 500 hats for the Community Services department.
Important Dates
Source: BID DOCUMENT FOR SUPPLY AND DELIVERY OF 500 HATS AND REFLECTIVE VESTS.pdf (TENDER)
Closing date: 04 September 2026 at 12:00.
Advert date: 26 August 2026.
Tender validity period: 90 days from closing date.
No mandatory briefing or site visit is stated in the document; site meetings, if compulsory, will be reflected in adverts.
Contact Information
Source: BID DOCUMENT FOR SUPPLY AND DELIVERY OF 500 HATS AND REFLECTIVE VESTS.pdf (TENDER)
Submission address: 135 Main Street, Flagstaff, 4810 (Municipal Reception).
Submission Guidelines
Source: BID DOCUMENT FOR SUPPLY AND DELIVERY OF 500 HATS AND REFLECTIVE VESTS.pdf (TENDER)
Submit by hand only at 135 Main Street, Flagstaff (Municipal Reception) by 12:00 on 04 September 2026. Envelope must be sealed and endorsed with bid number IHLM/26/2026-27/COMM and description. No faxed, couriered, or emailed tenders accepted. Initial each page. Do not reproduce the document. Tender validity period: 90 days from closing.
Returnable forms (all must be completed, signed, and submitted):
MBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
MBD 3.3 (Pricing Schedule and Specification): detailed pricing for each item.
MBD 4 (Declaration of Interest): discloses any connection to persons in the service of the state.
MBD 6.1 (Preference Points Claim): claims B-BBEE points under the 80/20 system.
MBD 6.2 (Declaration for Local Production and Content): declares local content percentage.
MBD 7.1 (Contract Form – Purchase of Goods/Works): to be signed by successful bidder.
MBD 8 (Declaration of Bidder's Past Supply Chain Management Practices).
MBD 9 (Certificate of Independent Bid Determination): certifies no collusion.
Annexure C (Local Content Declaration: Summary Schedule).
Valid full CSD proof of registration.
Valid SARS TCS PIN printout.
Signed letter confirming no undisputed municipal accounts are overdue by more than 30 days, with proof.
Disqualification risks:
Any mandatory document omitted or unsigned.
Late submission, regardless of reason.
Bidder in the service of the state.
Bidder listed on the Register of Tender Defaulters.
Municipality may extend tender period via press and website. Site meetings if compulsory will be in adverts.
Returnable Documents
Source: BID DOCUMENT FOR SUPPLY AND DELIVERY OF 500 HATS AND REFLECTIVE VESTS.pdf (TENDER)
Mandatory documents: Valid Full CSD Proof of registration, Completed and Signed Declarations (MBD1-9), Local Content 100% where applicable, Completed and Signed Annexure C, Valid SARS TCS Pin printout, Signed letter confirming no overdue municipal accounts (>30 days) with proof.
Evaluation Criteria
Source: BID DOCUMENT FOR SUPPLY AND DELIVERY OF 500 HATS AND REFLECTIVE VESTS.pdf (TENDER)
80/20 preference point system: Price = 80 points, Specific goals = 20 points.
Specific goals (20 points total):
Owned by black youth (18-35 years): 6 points.
Owned by black women: 4 points.
Owned by black persons with disabilities: 5 points.
Owned by black people: 5 points.
Verification documents required to claim points: CSD registration report, ID copy of owner/director, letter from a medical practitioner (for disability).
Failure to submit proof for specific goals means no points are awarded for that goal.
The municipality reserves the right to request substantiation of any preference claim.
Technical Specifications
Source: BID DOCUMENT FOR SUPPLY AND DELIVERY OF 500 HATS AND REFLECTIVE VESTS.pdf (TENDER)
Supply and delivery of 500 reflective vests and 500 hats.
Reflective vest:
Logo: Must be embroidered on the left-hand side of the chest.
Waste Management Theme: 'Reduce, Recycle, Re-use' must be embroidered on the back top.
Material: 100% Polyester.
Colour: Orange.
Strips: Silver in colour and must reflect.
Hats:
Colour: Orange.
Logo: Municipality logo on the front.
Material: 100% Cotton.
Waste Management Theme: 'Reduce, Recycle, Re-use' written at the back.
Delivery: To Lusikisiki Community Services Offices.
Pricing Schedule
Source: BID DOCUMENT FOR SUPPLY AND DELIVERY OF 500 HATS AND REFLECTIVE VESTS.pdf
Pricing must be submitted on MBD 3.1 (Firm Prices) and MBD 3.3 (Pricing Schedule and Specification). Only firm prices accepted. All prices include VAT and all costs. Items: Reflector Vest (500), Hats (500), Delivery cost. Sub-total, VAT 15%, Grand total. Delivery to Lusikisiki Community Services Offices. Payment after delivery.
Financial Requirements
Source: BID DOCUMENT FOR SUPPLY AND DELIVERY OF 500 HATS AND REFLECTIVE VESTS.pdf (TENDER)
Pricing format: Firm prices only (MBD 3.1). All prices must include VAT and all other costs (transport, overheads, etc.).
Pricing schedule items:
Item 1: Reflector Vest – quantity 500.
Item 2: Hats – quantity 500.
Delivery cost.
Sub-total, VAT (15%), Grand total.
Payment: After delivery has been received.
No bond, guarantee, or insurance requirements are stated.
Compliance Requirements
Source: BID DOCUMENT FOR SUPPLY AND DELIVERY OF 500 HATS AND REFLECTIVE VESTS.pdf (TENDER)
CSD registration: Valid full CSD proof of registration required.
Local content: 100% local content where applicable. Must submit Annexure C (Local Content Declaration: Summary Schedule) and MBD 6.2.
Municipal accounts: Signed letter confirming no undisputed municipal accounts are overdue by more than 30 days, with proof.
B-BBEE: Specific goals claim form (MBD 6.1) must be completed to claim preference points.
Disqualification: Bidders in the service of the state or listed on the Register of Tender Defaulters are disqualified.
The contract is subject to the Ingquza Hill Local Municipality's Supply Chain Management Policy and Combating of Abuse of the Supply Chain Management System Policy. The municipality is not obliged to accept the lowest or any bid. The municipality reserves the right to extend the tender period by notice in the press and on its website. The successful bidder must sign MBD 7.1 (Contract Form – Purchase of Goods/Works).
B-BBEE Requirements
Source: BID DOCUMENT FOR SUPPLY AND DELIVERY OF 500 HATS AND REFLECTIVE VESTS.pdf (TENDER)
Specific goals (20 points): Owned by black youth (18-35) 6 points, owned by black women 4 points, owned by black persons with disabilities 5 points, owned by black people 5 points. Verification: CSD registration, ID copy, medical practitioner letter.
Environmental
Source: BID DOCUMENT FOR SUPPLY AND DELIVERY OF 500 HATS AND REFLECTIVE VESTS.pdf
The items must display the Waste Management Theme 'Reduce, Recycle, Re-use' as specified in the technical specifications.
Special Conditions
Source: BID DOCUMENT FOR SUPPLY AND DELIVERY OF 500 HATS AND REFLECTIVE VESTS.pdf (TENDER)
Tender validity period: 90 days from closing. Submission by hand only at 135 Main Street, Flagstaff (Municipal Reception) by 12:00 on 04 September 2026. Envelope endorsed with bid number IHLM/26/2026-27/COMM. No faxed, couriered, or emailed tenders accepted. Municipality may extend tender period via press and website. Initial each page. Do not reproduce document. Site meetings if compulsory will be in adverts.
Section
Source: BID DOCUMENT FOR SUPPLY AND DELIVERY OF 500 HATS AND REFLECTIVE VESTS.pdf
80/20 preference point system applies: 80 points for price, 20 points for specific goals (black youth, black women, black disabled, black people).
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
2Mandatory requirement
No late, faxed, couriered, or emailed bids accepted. Each page must be initialled. The municipality may extend the tender period and is not obligated to accept the lowest or any bid.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records AKHANYA AMABUNGANE HOLDINGS as appointed for this tender. Recorded contract value: 97905 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
3Mandatory requirement
The items must display the Waste Management Theme 'Reduce, Recycle, Re-use' as specified in the technical specifications.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records AKHANYA AMABUNGANE HOLDINGS as appointed for this tender. Recorded contract value: 97905 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
23Mandatory requirement
All prices must be firm and include VAT and all costs. The pricing schedule (MBD 3.1 and 3.3) must be completed with unit prices for vests, hats, and delivery cost.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records AKHANYA AMABUNGANE HOLDINGS as appointed for this tender. Recorded contract value: 97905 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
24Mandatory requirement
Pricing must be submitted on MBD 3.1 (Firm Prices) and MBD 3.3 (Pricing Schedule and Specification). Only firm prices accepted. All prices include VAT and all costs. Items: Reflector Vest (500), Hats (500), Delivery cost. Sub-total, VAT 15%, Grand total. Delivery to Lusikisiki Community Services Offices. Payment after delivery.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records AKHANYA AMABUNGANE HOLDINGS as appointed for this tender. Recorded contract value: 97905 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
27Mandatory requirement
Mandatory returnable documents: All MBD forms 1 to 9, Annexure C, a valid full CSD proof of registration, a SARS TCS PIN printout, and a signed letter confirming no undisputed municipal accounts overdue by more than 30 days with proof.
Threshold: 30 days
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records AKHANYA AMABUNGANE HOLDINGS as appointed for this tender. Recorded contract value: 97905 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
28Mandatory requirement
Returnable forms (all must be completed, signed, and submitted):
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records AKHANYA AMABUNGANE HOLDINGS as appointed for this tender. Recorded contract value: 97905 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
47Mandatory requirement
Evaluation: 80/20 system; price scores 80 points, specific goals score 20 points. Specific goals are ownership by black youth (18–35), black women, black persons with disabilities, and black people. Supporting documents (CSD report, ID copies, medical letter) must be submitted to claim points.
Threshold: 80 points
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records AKHANYA AMABUNGANE HOLDINGS as appointed for this tender. Recorded contract value: 97905 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
48Scored criterion
80/20 preference point system applies: 80 points for price, 20 points for specific goals (black youth, black women, black disabled, black people).
Threshold: 80 points
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
The linked award records AKHANYA AMABUNGANE HOLDINGS as appointed for this tender. Recorded contract value: 97905 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
55Scored criterion
Verification documents required to claim points: CSD registration report, ID copy of owner/director, letter from a medical practitioner (for disability).
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.
The linked award records AKHANYA AMABUNGANE HOLDINGS as appointed for this tender. Recorded contract value: 97905 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
58Mandatory requirement
Closing date and time: 04 September 2026 at 12:00. Bids must be hand-delivered to 135 Main Street, Flagstaff (Municipal Reception) in a sealed envelope marked with bid number IHLM/26/2026-27/COMM.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records AKHANYA AMABUNGANE HOLDINGS as appointed for this tender. Recorded contract value: 97905 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
59Mandatory requirement
Tender validity period: 90 days from closing. Submission by hand only at 135 Main Street, Flagstaff (Municipal Reception) by 12:00 on 04 September 2026. Envelope endorsed with bid number IHLM/26/2026-27/COMM. No faxed, couriered, or emailed tenders accepted. Municipality may extend tender period via press and website. Initial each page. Do not reproduce document. Site meetings if compulsory will be in adverts.
Threshold: 90 days
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records AKHANYA AMABUNGANE HOLDINGS as appointed for this tender. Recorded contract value: 97905 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
60Mandatory requirement
Submit by hand only at 135 Main Street, Flagstaff (Municipal Reception) by 12:00 on 04 September 2026. Envelope must be sealed and endorsed with bid number IHLM/26/2026-27/COMM and description. No faxed, couriered, or emailed tenders accepted. Initial each page. Do not reproduce the document. Tender validity period: 90 days from closing.
Threshold: 90 days
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records AKHANYA AMABUNGANE HOLDINGS as appointed for this tender. Recorded contract value: 97905 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
62Inferred operational need
The contract is subject to the Ingquza Hill Local Municipality's Supply Chain Management Policy and Combating of Abuse of the Supply Chain Management System Policy.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records AKHANYA AMABUNGANE HOLDINGS as appointed for this tender. Recorded contract value: 97905 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
69Delivery obligation
The contract is subject to the Ingquza Hill Local Municipality's Supply Chain Management Policy and Combating of Abuse of the Supply Chain Management System Policy. The municipality is not obliged to accept the lowest or any bid. The municipality reserves the right to extend the tender period by notice in the press and on its website. The successful bidder must sign MBD 7.1 (Contract Form – Purchase of Goods/Works).
Why it matters: The source says this applies after appointment and concerns contract delivery.
No source document identifier is stored for this item.
The linked award records AKHANYA AMABUNGANE HOLDINGS as appointed for this tender. Recorded contract value: 97905 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
70Mandatory requirement
Local content: 100% local content where applicable. Bidders must complete and submit the local content declaration (MBD 6.2 and Annex C).
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records AKHANYA AMABUNGANE HOLDINGS as appointed for this tender. Recorded contract value: 97905 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
71Inferred operational need
Specific goals (20 points): Owned by black youth (18-35) 6 points, owned by black women 4 points, owned by black persons with disabilities 5 points, owned by black people 5 points. Verification: CSD registration, ID copy, medical practitioner letter.
Threshold: 20 points
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records AKHANYA AMABUNGANE HOLDINGS as appointed for this tender. Recorded contract value: 97905 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
72Mandatory requirement
Mandatory documents: Valid Full CSD Proof of registration, Completed and Signed Declarations (MBD1-9), Local Content 100% where applicable, Completed and Signed Annexure C, Valid SARS TCS Pin printout, Signed letter confirming no overdue municipal accounts (>30 days) with proof.
Threshold: 30 days
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.