Five-year supply and delivery of fire detection spares for kendal power station

Pricing schedule and CPA conditions

• CPA applies for contracts longer than 12 months; fixed-price offer required for ≤12 months.
• CPA not applicable in first year for contracts >12 months; effective from year 2.
• Missing CPA formula results in fixed pricing.
• No Rate of Exchange adjustments allowed.
• Local indices not permitted for imported components; separate local and foreign formulae required.
• Minimum 15% fixed portion of total agreement value.
• Each formula must total 100%.
• Only public-domain published indices allowed; no in-house indices.
• Multiple formulae or combined formula permitted.
• Individual formulae for Labour and Transport if specified.
• Eskom may negotiate CPA terms.
• Base Date: month before tender closing month for monthly indices; average of month before closing for daily references.
• Professional services use country-specific CPI Headline index, adjusted annually on contract anniversary.
• Eskom’s proposed CPA breakdown (Formula A) with indices A1, A2, A3 and 15% fixed portion.

Contract Price Adjustment (CPA) requirements

• CPA applies if contract duration exceeds 12 months; for durations ≤12 months a fixed-price offer is required.
• For contracts longer than 12 months, CPA is not applied in the first year; adjustments take effect from year 2.
• Failure to submit a CPA formula with the tender will result in the pricing being treated as fixed.
• Rate of Exchange adjustments are not permitted in any CPA formula.
• Local indices may not be used for imported components; separate formulae are required for local and foreign CPA.
• Tenderers must align their CPA proposal to Eskom’s proposed breakdown or submit an alternative for consideration.
• If no CPA is provided for a contract exceeding 12 months, prices will be deemed fixed and firm.
• A minimum of 15% of the total agreement value must be fixed (not subject to CPA).
• Each CPA formula must sum to 100%.
• Only officially published public-domain indices may be used; in-house indices are prohibited.
• Multiple formulae (Formula A, B, C, etc.) or a combined formula may be used depending on pricing structure.
• Separate formulae may be required for Labour and Transport line items.
• Eskom reserves the right to negotiate CPA terms during negotiations.
• Base Date for monthly indices: the month preceding the tender closing month.
• For daily or more frequent references, the average for the month before the tender closing month is used as the Base Price.
• For professional services, the preferred index is the country-specific CPI Headline index; adjustment factor applies at each contractual anniversary based on the average CPI Headline index for the preceding 12-month period.
• Eskom’s proposed CPA breakdown (Formula A) includes indices A1, A2, A3 with weightings and a 15% fixed portion; total 100%.

Required returnable form

• Annexure D (Integrity Declaration Form): must be fully completed, signed and submitted with the bid; it covers declarations of interest, fair tendering practices and shareholding and beneficiary information.

Mandatory declarations

• Declaration of Interest: declare any relationship in which the tenderer's employees, directors, members, shareholders or owners are also Eskom employees, contractors, consultants or directors; in which there is a controlling partner in common with another tenderer; or in which the tenderer is otherwise related to an Eskom employee, contractor, consultant or director involved in the tender specification, evaluation, adjudication or negotiation.
• Declaration of Fair Tendering Practices: confirm that all reasonable steps have been taken to prevent exploitation of the procurement process and the use of unfair tendering practices.

Disqualification triggers

• The bid is disqualified if the tenderer or any of its directors has abused Eskom's procurement process, for example through bid rigging or collusion, or has committed fraud or any other improper conduct in relation to the procurement process.
• The tenderer, or any of its shareholders, directors, members, partners, owners, trustees or beneficiaries, must not be listed on National Treasury's Database of Restricted Suppliers.
• The tenderer, or any of its shareholders, directors, members, partners, owners, trustees or beneficiaries, must not be listed on the Register for Tender Defaulters.
• No conviction by a court of law, including a court outside South Africa, for fraud and/or corruption in respect of procurement or tendering processes during the past five years.
• No prohibition from doing business with any international financial or lending institution or development or funding agency.
• No history or record of failing to meet contractual obligations with the State or any State Owned Entity.

Shareholding and beneficiary information

• Declare all shareholders and beneficiaries of the tenderer, including for an incorporated joint venture; for an unincorporated joint venture, complete the tables for each joint venture member.
• For individuals, provide full names, identity numbers and shareholding or beneficiary share percentages.
• For other entities, provide full legal entity or trading names, registration or trust numbers, and the full names and identification numbers of the shareholders, directors, trustees or beneficiaries.
• The authorised signatory must consent to the information being used for conflict-of-interest verification and related processing, including sharing with third parties.

False information

• If any aspect of the declaration proves false, the tenderer's or joint venture's tender or proposal may be rejected and Eskom will act against the tenderer or joint venture.

Fraud reporting

• Anonymous fraud and corruption reporting: telephone 0800 11 2722 or email [email protected]

SBD 6.2 (Declaration Certificate for Local Production and Content for Designated Sectors): must be completed and signed by the chief financial officer or other legally responsible person nominated in writing; the obligation cannot be transferred to an external representative, auditor or third party.

Annex C (Local Content Declaration: Summary Schedule): must be submitted at the stipulated bid deadline to substantiate the local content declaration.

Annex D (Imported Content Declaration) and Annex E (Local Content Declaration supporting schedule): must be completed and retained by the bidder for verification for at least 5 years; the successful bidder must continuously update C, D and E with actual values for the duration of the contract.

Local content is calculated as LC = [1 - (imported content / bid price excluding VAT)] x 100 in accordance with SATS 1286:2011.

Imported content is converted to ZAR using the SARB exchange rate published at 12:00 on the date of advertisement; proof of the SARB rate(s) used must be submitted.

Stipulated minimum local content threshold: no percentage stated (the threshold table is blank).

The Procurement Authority may request verification of local content in terms of SATS 1286:2011.

Incorrect or unverifiable local content data may result in remedies under Regulation 9.1 of the Preferential Procurement Regulations, 2022 issued under the PPPFA, 2000.

A bid may be disqualified if the Declaration Certificate and Annex C (Local Content Declaration: Summary Schedule) are not submitted at the stipulated deadlines.

The Procurement Authority has the right to request verification of local content in terms of SATS 1286:2011.

Incorrect or unverifiable local content data may result in remedies under Regulation 9.1 of the Preferential Procurement Regulations, 2022 issued under the PPPFA, 2000.

This document is the Invitation to Bid (SBD 1 Part A) for the supply and delivery of fire detection spares for Kendal Power Station for 5 years.

It sets out the bidding procedure, submission requirements, tax compliance obligations, and general terms and conditions.

Bidders must complete the supplier information and foreign supplier questionnaire where applicable.

The bid is subject to the Preferential Procurement Policy Framework Act, Preferential Procurement Regulations, General Conditions of Contract, and any special conditions.

Fraud and corruption can be reported anonymously at 0800 11 2722 or [email protected].

Closing date: 27 November 2026 at 08:00 (UTC) (from tender record).

No compulsory briefing or site visit mentioned in this document.

Submission method: physical delivery to the bid box at the address specified in the bid document (address not provided in this extract).

Closing time: as stipulated in the bid document (not provided in this extract); late bids will not be accepted.

Bids must be submitted on the official forms provided; forms must not be re-typed.

The successful bidder must complete and sign a written contract form (SBD 7).

Returnable forms: SBD 1 (Invitation to Bid) must be completed and signed as the offer cover page; proof of authority (e.g., company resolution) for the signatory must be submitted.

Failure to provide required particulars may render the bid invalid.

Scope: Supply and delivery of fire detection spares for Kendal Power Station, Mpumalanga, for a 5-year period.

Detailed specifications, quantities, and standards are not provided in this extract; refer to the full bid document.

Tax compliance: bidders must submit a valid SARS Tax Compliance Status (TCS) PIN or a printed TCS certificate.

If no TCS PIN is available, a Central Supplier Database (CSD) number must be provided.

Each party in a consortium, joint venture, or subcontracting arrangement must submit a separate TCS PIN, certificate, or CSD number.

Bids will not be considered from persons in the service of the state, companies with directors in the service of the state, or close corporations with members in the service of the state.

Registration on the Central Supplier Database (CSD) is implied.

No B-BBEE or CIDB requirements mentioned in this extract.

25 February 2022

Closing date and time: 27 November 2026 at 08:00 (SAST)

Compulsory site visit/clarification meeting: Required; details stated in Tender Data

Clarification requests: Must be submitted in writing before closing date; responses published to all tenderers

Closing date: 27 November 2026 at 08:00 (SAST)

Submission method: E-tendering via Eskom Tender bulletin site or hand delivery to tender box

Must submit original tender in paper form plus one complete copy, properly marked as original and copy

May be required to submit additional electronic copy

Acknowledgement Form must be completed and submitted with the tender

All returnable forms must be completed, signed and submitted by closing date/time

Late submissions not accepted under any circumstances

SDL&I Undertaking must be submitted by contract award

Tenderers must sign the original tender

E-tenderers must finalize submission before closing time

Basic compliance check conducted first; non-compliant tenders disqualified

Functionality evaluation if applicable, with minimum threshold from Tender Data required to proceed

Financial analysis conducted to assess risk to Eskom

Price evaluation according to Tender Data criteria, considering CPA, FOREX, commodity exposure, unconditional discounts, technical adjustment, PV and forecasted invoicing rates

Arithmetical errors checked; discrepancy between figures and words resolved in favour of amount in words

B-BBEE level scored via CSD report or certificate/affidavit provided

Specific Goals scored with supporting documentation

Final ranking based on PPPFA system: Pricing score + Specific Goals score

80/20 or 90/10 preference point allocation applies (as stipulated in Tender Data)

Objective criteria may apply but functionality and B-BBEE scorecard may not be used as objective criteria

Reverse e-auction may be utilized using 90/10 or 80/20 price and preference point systems

Scope: Supply and delivery of fire detection spares for Kendal Power Station

Duration: 5 years

Category: Supplies: General

Specifications incorporated by reference into Invitation to Tender documents; detailed requirements not in extracted text

Prices in South African Rand, fixed for contract duration

Must include all duties, taxes (VAT) and levies applicable 14 days before closing

No contract price adjustment except as provided in Invitation to Tender

Alterations or additions to tender documents not permitted except for Eskom Representative instructions or error corrections

Alternative tenders only permitted if main tender also submitted and allowed by Tender Data

Prices in South African Rand, fixed for duration of contract

Must include all duties, taxes (VAT) and levies applicable 14 days prior to closing date

Eskom does not compensate tenderer for tender preparation costs

Security for performance: tenderer must indicate minimum 2 financial institutions likely to provide required security

Price evaluation considers CPA, FOREX, commodity exposure, unconditional discounts, technical adjustment, PV and forecasted invoicing rates

Arithmetical errors checked; if discrepancy between figures and words, amount in words prevails

Corrections process: tenderer may confirm prices as tendered or accept corrected prices

Must comply with eligibility criteria (not restricted from doing business with Eskom or SOCs)

Cannot sub-contract 100% of scope of work

CSD registration required for B-BBEE level verification

Must not submit misrepresented or falsified information (disqualification and possible criminal charges)

SDL&I Undertaking must be submitted by contract award

B-BBEE level proof must be provided at closing if pre-qualification criterion

CIDB grading if stipulated: registration required at closing or within 21 working days

SHEQ systems, policies and capabilities must be in place at closing

Designated materials information must be submitted by contract award

Functionality minimum threshold must be met if functionality is a criterion

SHEQ systems, policies and capabilities must be in place at closing date/time

All SHEQ costs and personnel must be reflected in tender requirements

CIDB grading registration required at closing or within 21 working days if stipulated in Tender Data

If awarded contract, must achieve Contract Skills Development Goals (CSDG) per CIDB standard

Must achieve Contract Participation Goals (CPG) relating to engagement of targeted enterprises

CPG applies to construction works contracts in GB and CE classes with minimum 6 months estimated duration

Eskom may accept or reject variations, deviations or alternative tenders

Eskom may cancel tender at any time before contract conclusion

Late tenders returned unopened to tenderer

Tenders opened in presence of tenderers' representatives (or electronically for e-tendering)

Prices announced if stated in Tender Data

Evaluation information confidential until after tender award

Grounds for rejection include influencing tender process, collusion/bid rigging, or fraudulent/illegal activity

Clarification obtained from tenderers before closing date

Award may be made to non-highest-scoring tender per PPPFA section 2(1)(f)

Documents must be submitted and accessible for evaluation without challenges

Criteria not measured twice across evaluation phases (no double-dipping)

Functionality scoring with minimum threshold from Tender Data required to proceed to further evaluation

Financial risk assessed during evaluation

Price evaluation per Tender Data criteria including CPA, FOREX, commodity exposure, unconditional discounts, technical adjustment, PV and forecasted invoicing rates

B-BBEE level scoring via CSD report or certificate/affidavit; zero points under PPPFA point allocation if not provided

Specific Goals scored with supporting documentation

Final ranking based on PPPFA: Pricing score + Specific Goals score

Objective criteria cannot include functionality or B-BBEE scorecard as per PPPFA section 2(1)(f)

Reverse e-auction may be utilized using 90/10 or 80/20 price and preference point systems

Financial penalties for non-conformance

• Eskom enforces financial penalties on the main supplier for SHE non-conformance by the main supplier, its sub-contractor, or its supplier, relating to Eskom or statutory SHE requirements.

Induction

• All employees of contractors and suppliers must undergo the relevant Eskom induction and the company's induction.

Financial penalties

• Eskom enforces financial penalties on the main supplier for SHE non-conformance by the main supplier, its sub-contractor, or its supplier, where the breach relates to Eskom or statutory SHE requirements.
• No compensation for SHE stoppages: work stoppages initiated for SHE-related reasons do not give rise to any financial compensation claim against Eskom.

SHE legislation

• Occupational Health and Safety Act and Regulations
• Compensation for Occupational Diseases and Illnesses Act
• National Disaster Management Act
• National Environmental Management Act

Eskom SHE standards and documents

• Eskom contractor health and safety requirements standard 32-136
• SHE specification 1015696
• Life-saving rules 240-62196227
• SHE specification high risk 240-73416879
• SHEQ policy 32-727
• Environmental, occupational health and safety incident management procedure 32-95
• Working at heights 32-418
• Substance abuse procedure 32-37
• Risk assessment procedure 32-520
• Vehicle and driver safety management procedure 240-62946386
• Employees' right of refusal to work in an unsafe situation procedure 240-43848327
• Eskom smoking policy 32-1126

Induction

• All employees of contractors and suppliers must undergo the relevant Eskom induction and the company's induction.

Post-award alignment

• After contract award, the supplier is responsible for aligning its company processes to Eskom's SHE requirements, including policies, procedures and standards.

Mandatory SHE documents

• Eskom contractor health and safety requirements standard 32-136
• SHE specification 1015696
• Occupational Health and Safety Act and Regulations
• Compensation for Occupational Diseases and Illnesses Act
• National Disaster Management Act
• National Environmental Management Act
• Life-saving rules 240-62196227
• SHE specification high risk 240-73416879
• SHEQ policy 32-727
• Environmental, occupational health and safety incident management procedure 32-95
• Working at heights 32-418
• Substance abuse procedure 32-37
• Risk assessment procedure 32-520
• Vehicle and driver safety management procedure 240-62946386
• Employees' right of refusal to work in an unsafe situation procedure 240-43848327
• Eskom smoking policy 32-1126

Post-award alignment

• After contract award, the supplier is responsible for fully aligning its company processes to Eskom's SHE requirements, including policies, procedures and standards.

Management of contractors and suppliers

• The main supplier must demonstrate to Eskom the process and selection criteria applied when appointing contractors and suppliers.
• The main supplier must notify Eskom before appointing contractors or suppliers for the commencement of work.
• The main supplier must ensure appointed contractors and suppliers possess adequate resources and competencies.
• The main supplier is accountable for ensuring its contractors and suppliers comply with applicable legal and Eskom requirements during contract execution.
• The main supplier must monitor contractors and suppliers through audits and assessments for SHE compliance during execution of the work.
• The main supplier must provide the grounds for termination of work done by contractors and suppliers.
• All non-conformance or non-compliance by contractors and suppliers at all tiers is dealt with directly with the main supplier under performance and penalty processes.
• Eskom reserves the right to verify compliance and may require the contractor to provide copies of testimonials or references and client contact details, including Eskom, for similar previous work.

Supply and delivery of fire detection spares for Kendal Power Station for a 5-year period. The station uses Aritech/Techno-switch fire detection technology monitoring over 3200 detection points across 11 fire panels with global and local repeaters. Systems include VESDA, Crowcon Gas Monitoring, Linear Heat Detection, Optical Beam Detectors, and Infrared Camera Systems across Units 1-6 and Outside Plant. Spares must be supplied as and when required, transported by contractor's own vehicle to Kendal stores, and comply with all applicable fire detection standards and Eskom SHEQ requirements.

Closing date: 27 November 2026 at 08:00

No compulsory briefing or site visit dates mentioned in this document section.

Invoice submission email: [email protected]

No named SCM or technical contacts, telephone numbers, or physical submission/delivery addresses provided in this document section.

Delivery address for goods:

Kendal Power Station stores

Mpumalanga

Delivery hours:

Monday to Thursday: 07:15 to 16:30

Friday: 07:15 to 12:15

Gate access must be arranged one day before delivery.

All personnel must pass alcohol breathalyser test at gate.

The document provided is Part C3 (Scope of Work) only and does not contain submission instructions, closing address, number of copies, or packaging requirements. Bidders must obtain the full tender pack for submission details.

Returnable documents referenced in this section:

• Valid B-BBEE certificate (SANAS accredited) or sworn affidavit/CIPC affidavit (no electronic signatures accepted)
• Proof of ownership/shareholding (CIPC documentation with shareholding breakdown)
• Certified ID copies of shareholders
• Proof of disability (where applicable)
• Quality Management System documentation (ISO 9001:2015 Category 3): QMS manual, quality policy, quality objectives, internal audit procedure, control of nonconforming outputs, corrective action procedure, draft contract quality plan, inspection/test plan examples, roles/responsibilities documentation, control of externally provided processes
• Environmental documentation: Environmental Policy (ISO 14001:2015), signed Contractor's Environmental Management Plan (site-specific), Waste Management Plan
• Health and safety documentation: OHS Specification, SHE Plan (including COVID-19 readiness), Baseline Risk Assessment (including COVID-19), Letter of Good Standing, SHEQ Policy (including COVID-19), Annexure B Acknowledgement form
• B-BBEE Improvement/Retention Plan (to be submitted within 30 days of contract signing)
• Local procurement content proposal and job creation/retention proposals
• Quarterly SDL&I compliance reports (during contract)

Disqualification risks:

• Failure to submit required B-BBEE documentation results in 0 points for specific goals (not disqualification)
• Sworn affidavit with electronic signature not accepted
• Non-compliance with invoicing procedures may delay payment

Evaluation uses the 80/20 preference point system:

• Price: 80 points
• Specific goals (B-BBEE): 20 points

B-BBEE points allocation (80/20 system):

• Level 1: 20 points
• Level 2: 18 points
• Level 3: 14 points
• Level 4: 12 points
• Level 5: 8 points
• Level 6: 6 points
• Level 7: 4 points
• Level 8: 2 points
• Non-compliant contributor: 0 points

Total points = price points + specific goal points, rounded to two decimal places. Contract awarded to highest total points.

Documents required to claim preference points:

• Valid B-BBEE certificate (SANAS accredited) / sworn affidavit / CIPC affidavit
• Proof of ownership/shareholding (CIPC documentation with shareholding breakdown)
• Certified ID copies of shareholder(s)
• Proof of disability (where applicable)

Failure to provide B-BBEE documentation:

• Not disqualified
• Scores only out of 80 for price
• Scores 0 out of 20 for specific goals

Additional evaluation considerations (from scope):

• Compliance with fire detection standards (SANS 10139, 10400, 246, 369-1, NFPA 72)
• SAQCC (Fire) registration
• Own transport for delivery
• ISO 9001:2015 Category 3 QMS compliance
• ISO 14001:2015 environmental management
• Eskom SHEQ requirements (policies 32-727, 32-136 Rev 2, Project SHE Spec Rev 2)
• Ability to meet local procurement content targets
• Job creation/retention proposals (demographically representative, sourced locally)
• Acceptance of 1% invoice retention for SDL&I security
• Acceptance of 1% contract value penalty for SDL&I non-compliance

No minimum qualifying score for functionality stated in this section.

Scope: Supply and delivery of fire detection spares for Kendal Power Station for 5 years.

System overview: Aritech/Techno-switch fire detection system monitoring 3200+ points across 11 fire panels with global/local repeaters. Includes VESDA, Crowcon Gas Monitoring, Linear Heat Detection, Optical Beam Detectors, Infrared Camera System. Located at Units 1-6 and Outside Plant.

Mandatory standards compliance:

• OHSA and SAQCC (Fire) registration
• SANS 10139: Fire Detection and Alarm Systems for Buildings
• SANS 10400: National Building Regulations
• SANS 246: Fire Protection for Electronic Equipment Installations
• SANS 369-1: Electrical Actuation of Gaseous Total Flooding Extinguishing Systems
• NFPA 72: National Fire Alarm and Signalling Code

Delivery requirements:

• Contractor must have own transport vehicle
• Spares delivered to Kendal Power Station stores
• Goods marked with purchase order number (format 45....)
• No delivery without purchase order
• Quality check on receipt; non-conforming goods returned for replacement
• Prices include delivery, exclude VAT

Spares list (24 items with expected quantities):

1. Pressure Gauge 0-1600 kPa (0234298) - 120 ea
2. Pressure switch Danfoss 0-8 Bar (0250864) - 120 ea
3. Detector Sensors DT952 (0250865) - 50 ea
4. Detector Heat Intrinsically Safe DT972 (0250878) - 53 ea
5. Galvanic Barrier GBX70 (0250866) - 33 ea
6. Protocol Translator intrinsically safe (0250867) - 15 ea
7. Module Linear Heat PIM-430 D-E (0250868) - 10 ea
8. Monitor Switch (0250869) - 35 ea
9. Monitor Zone 55000-813 (0172687) - 150 ea
10. Module I/O (0172691) - 25 ea
11. Loop Driver LC1502 (0172692) - 15 ea
12. Arrestor Surge (0250870) - 33 ea
13. Power Supply PSU2000 Rev 1.1 (0212153) - 10 ea
14. Manual Call Point addressable interior (0172695) - 230 ea
15. Detector Heat (0172684) - 25 ea
16. Base Mounting for Detectors (0172694) - 530 ea
17. Switch Supervisory (0172685) - 100 ea
18. Manual Call Point addressable weatherproof (0172696) - 250 ea
19. Detector Optical (0172690) - 560 ea
20. Break Glass (0172698) - 50 ea
21. Card X-pert (0172697) - 10 ea
22. Charger Blue Ginger (0172693) - 20 ea
23. Isolator (0172688) - 87 ea
24. Dual Stg Filter (0635742) - 56 ea

Unplanned site visits for breakdowns outside normal working hours may be required.

Quality management: ISO 9001:2015 Category 3 - documented QMS with specified submissions.

Environmental: ISO 14001:2015 policy, site-specific EMP, Waste Management Plan.

Health & Safety: OHS Spec, SHE Plan (COVID-19), Baseline Risk Assessment (COVID-19), Letter of Good Standing, SHEQ Policy (COVID-19), Annexure B.

Management meetings: Kick-off at contract start (TBC), specialist meetings as needed, minutes within 5 days.

Documentation control: All documents reference Eskom PO number; delivery note with each delivery.

Quality requirement: ISO 9001:2015 Category 3. Supplier must submit approved/signed copies of: QMS manual or documented information defining QMS scope; quality policy aligned with strategic direction; completed and signed Form A (Enquiry/Contract/Quality Requirements for Supplier); quality objectives; internal audit procedure; control of nonconforming outputs; nonconformity and corrective action procedure; draft contract quality plan; example inspection/test plan (ITP) or quality control plan (QCP) from similar work; documented roles/responsibilities/authorities for QMS; control of externally provided processes/products/services. QMS must drive business processes to consistently meet Eskom requirements.

Pricing: 80/20 evaluation (80 price, 20 B-BBEE). Prices include delivery to Kendal Power Station stores, exclude VAT. Local procurement content must be separated in price schedule (local vs imported components); local content = total spend minus imported component. Invoicing: tax invoice within one week of payment certificate, submitted to [email protected] after quality control and goods receipt. Invoice must include: supplier/Supply Manager names and addresses, contract number/title, both VAT numbers, description per price schedule, amounts excluding/including VAT. SDL&I financial terms: 1% of contract value penalty for SDL&I non-compliance; 1% of each invoice (excl VAT) retained as security until SDL&I obligations fulfilled. Job creation/retention proposals required with demographic representation and local sourcing.

Invoicing and payment:

• Tax invoice submitted within one week of receiving payment certificate from Supply Manager (core clause 51.1)
• Invoice addressed to Purchaser with: supplier and Supply Manager names/addresses, contract number and title, supplier VAT number, purchaser VAT number, description per price schedule, total excluding VAT, VAT amount, total including VAT
• Invoices submitted to [email protected] after goods pass quality control and goods receipt
• Prices include delivery, exclude VAT

Local procurement content:

• Tender response must separate local and imported components per price schedule
• Local content = total spend minus imported component
• Tenderers must propose local procurement content percentage

SDL&I financial obligations:

• Penalty: 1% of contract value for failure to meet SDL&I obligations
• Retention: 1% of every invoice (excluding VAT) retained as security for SDL&I fulfilment
• Retained amounts released only upon full SDL&I compliance

Job creation/retention:

• Tenderers must propose type and number of jobs created and retained in SA
• Candidates must represent SA demographics and be sourced from station vicinity

B-BBEE improvement/retention plan required within 30 days of contract signing:

• Level 1-4: maintain or improve
• Level 5-8/non-compliant: must reach Level 4 by end of Year 1, then improve at least one level per year from Year 2

Quarterly SDL&I compliance reporting required; Eskom reviews within 60 days; corrective measures required before next report or retention clauses invoked.

No bid security, performance bond, or guarantee requirements mentioned in this section.

Mandatory compliance requirements:

1. B-BBEE (revenue-based evidence):

• Annual revenue ≤ R10 million (EME): qualifying sworn affidavit accepted
• Annual revenue ≤ R50 million (QSE): applicable certificate or qualifying affidavit (unless ≥51% black-owned, then affidavit)
• Annual revenue > R50 million: valid B-BBEE certificate required
• Sworn affidavit must not have electronic signature
• Affidavit validity requirements: deponent name/ID/designation, enterprise name/address, black ownership/female/designated group percentages, total revenue with basis (audited/management), financial year end, single B-BBEE status level, empowering supplier status, same signing date for deponent and Commissioner of Oaths, independent Commissioner of Oaths

2. Fire detection specific:

• SAQCC (Fire) registration
• Compliance with SANS 10139, 10400, 246, 369-1, NFPA 72

3. Quality management:

• ISO 9001:2015 Category 3 QMS with documented evidence (manual, policy, objectives, procedures, plans)

4. Environmental management:

• ISO 14001:2015 Environmental Policy
• Site-specific Environmental Management Plan (signed)
• Waste Management Plan

5. Health and safety:

• OHS Specification compliance
• SHE Plan (including COVID-19 readiness)
• Baseline Risk Assessment (including COVID-19)
• Letter of Good Standing (COIDA)
• SHEQ Policy (including COVID-19)
• Annexure B Acknowledgement form
• Eskom SHEQ Policy 32-727, Contractor H&S Standards 32-136 Rev 2, Project SHE Spec Rev 2

6. Company registration:

• CIPC registration (proof of ownership/shareholding with breakdown)
• Certified ID copies of shareholders
• Proof of disability (where applicable)

7. Implied standard requirements (not explicit in this section but standard for Eskom tenders):

• CSD registration
• Valid tax compliance status (SARS tax pin)

8. Contractual commitments:

• B-BBEE improvement/retention plan within 30 days of signing
• Local procurement content proposal
• Job creation/retention proposal
• Quarterly SDL&I reporting
• Acceptance of 1% invoice retention and 1% contract value penalty for SDL&I non-compliance

No CIDB grading required (supply contract, not construction).

Health and safety requirements: Fire detection systems are Level 1 safety systems for life/property protection. Compliance with OHSA, SAQCC (Fire) registration, and Eskom SHEQ requirements mandatory. Required submissions: OHS Specification; SHE Plan (including COVID-19 readiness); Baseline Risk Assessment (including COVID-19); Letter of Good Standing (COIDA); SHEQ Policy (including COVID-19); Annexure B Acknowledgement form. Reference standards: Eskom SHEQ Policy 32-727, Contractor H&S Standards 32-136 Rev 2, Project SHE Specification Rev 2, Occupational Health and Safety Act, Compensation for Occupational Disease and Illness Act. Unplanned site visits for breakdowns outside normal hours may be required. All personnel must pass alcohol breathalyser test at gate.

Environmental requirements: Supplier must provide copy of Environmental Policy per ISO 14001:2015; detailed signed Contractor's Environmental Management Plan (EMP) for site-specific activities; Waste Management Plan. Compliance with ISO 14001:2015 framework expected.

Contract period: 5 years. Prices include delivery, exclude VAT. Invoicing: tax invoice within one week of payment certificate, submitted to [email protected] after quality control. Goods marked with PO number (45....), no delivery without PO. Quality check on receipt; non-conforming goods returned for replacement. Delivery hours: Mon-Thu 07:15-16:30, Fri 07:15-12:15; gate access arranged day prior; alcohol breathalyser test at gate. Management meetings: kick-off at start, specialist meetings as needed, minutes within 5 days. Documentation references PO number; delivery note with each delivery. Subcontracting: not applicable per this section. Insurance by purchaser: not applicable. Contract change management: not applicable. Records of defined cost: not applicable.

Evaluation uses 80/20 preference point system: 80 points for price, 20 points for specific goals (B-BBEE). B-BBEE points allocated per status level (Level 1: 20, Level 2: 18, Level 3: 14, Level 4: 12, Level 5: 8, Level 6: 6, Level 7: 4, Level 8: 2, Non-compliant: 0). Required documents for points: valid B-BBEE certificate/affidavit, CIPC ownership proof, certified ID copies, disability proof. No electronic signatures on affidavits. Failure to provide B-BBEE docs scores 0 for specific goals but does not disqualify. Additional technical compliance evaluated: fire detection standards (SANS 10139, 10400, 246, 369-1, NFPA 72), SAQCC Fire registration, own transport, ISO 9001:2015 Category 3 QMS, ISO 14001:2015 environmental, Eskom SHEQ policies, local content and job creation proposals, acceptance of SDL&I retention/penalty terms.

Maintenance services on Fire Detection at Kendal Power Station. Authorised by Mapule Madigoane, C & I Units Manager. Refer to OHS Risk assessment procedure 32-520 dated 22 August 2023.

Hazard identification and controls:

• Ash dust exposure requires FFP2/FFP3 dust masks and respiratory protection.
• Coal dust exposure requires FFP2/FFP3 masks and risks silicosis, eye/nasal irritation, skin irritation.
• Forklift operation restricted to competent Eskom-trained personnel.
• Manual handling requires mechanical lifting for heavy items and correct techniques.
• Night driving requires valid licence, medical fitness and SHEQ awareness.
• Unfavourable weather requires SHEQ awareness and trip postponement.
• Poor road conditions require SHEQ awareness.
• COVID-19 requires mask wearing and sanitising.
• Pinch/nip points require gloves, risk assessment and supervision.
• Falling objects require structural protection and PPE.
• Electrical contact requires hazard awareness and signage.
• Uneven surfaces require guarding/barriers/rails and training.
• Vehicle accidents require driver licence, medical fitness, road safety campaigns and toolbox talks.

Environmental compliance required per OHS Act Section 13 and Environmental Regulations. Disaster Management Act 2002 applies. Contractor/client responsible for environmental regulations and workplace safety.

Tax Compliance Questionnaire for Foreign Suppliers (Annexure G) from Eskom

Purpose: Pre-award tax compliance determination for foreign suppliers supplying goods or services

Questionnaire structure: Five questions assessing supplier's connection to RSA - residency, branch presence, permanent establishment, source of income, and taxation liability

Exemption: Suppliers with no local footprint (all five answers 'No') are exempt from tax clearance certificate and Central Supplier Database registration

Mandatory requirement: All foreign suppliers must complete and submit the signed questionnaire

Declaration: Suppliers confirm answers were understood and answered truthfully

Required particulars: Company name, registration number, contact telephone, email or fax address, authorized representative signature and date

Mandatory pre-award requirement: Foreign suppliers must complete the Tax Compliance Questionnaire

Evaluation questions: Five questions assessing RSA connection (residency, branch, permanent establishment, source of income, taxation liability)

Exemption: Suppliers with all 'No' answers are exempt from tax clearance certificate and Central Supplier Database registration

Completion requirement: Form must be fully completed with company details, authorized signature, and date

Scope: Determination of tax compliance requirements for foreign suppliers to Eskom

Questionnaire: Five questions regarding RSA connection - (1) RSA residency, (2) branch in RSA, (3) permanent establishment in RSA, (4) source of income in RSA, (5) liability for taxation in RSA

Exemption criteria: Suppliers answering 'No' to all five questions need not submit tax clearance certificate or register on National Treasury Central Supplier Database

Mandatory completion: All foreign suppliers must complete and submit the questionnaire with truthful answers

Required information: Company name, registration number, contact telephone number, email or fax address, authorized representative name, designation, signature, and date

Mandatory form: Tax Compliance Questionnaire for Foreign Suppliers (Annexure G) issued by Eskom must be completed by foreign suppliers

Exemption threshold: Suppliers with no local footprint in RSA (answering 'No' to all five connection questions) are exempt from tax clearance certificate and SARS tax clearance pin requirement

CSD exemption: Same suppliers exempt from National Treasury Central Supplier Database registration

Declaration: All five questions must be answered truthfully; form must be signed with company details provided

Company information: Company name and registration number must be entered on the form

Returnable forms

• SBD 4 (Bidder's Disclosure): declares whether any director, shareholder or person with a controlling interest is employed by the state, has a relationship with an employee of the procuring institution, or holds an interest in another related enterprise; must be completed, signed and submitted with the bid.

Disqualification

• The bidder, or any director, trustee, shareholder, member, partner or person with a controlling interest, appears on the Register for Tender Defaulters or the List of Restricted Suppliers: automatic disqualification from the bid process.
• The disclosure is found not to be true and complete: the bid is disqualified.
• Suspicious bids may be reported to the Competition Commission and the National Prosecuting Authority, and the bidder may be restricted from doing business with the public sector for a period not exceeding 10 years.

Enquiries\n- Email: [email protected]\n- Telephone: 0800 11 2722

The bid evaluation is based on price and specific goals, with a maximum of 100 points available. The 90/10 preference point system applies to this tender. Price points are determined by the tender price relative to the lowest acceptable tender, and additional points can be claimed for specific goals. Bidders must complete the SBD 6.1 Preference Points Claim Form to declare their claimed preference points, supported by required documentation.

False declarations or fraudulent claims regarding preference points may result in disqualification from the tender process, cost and loss recovery, contract cancellation, recommendation for 10-year restriction from obtaining business from any organ of state, and criminal prosecution. Contractors may be required to furnish documentary proof of claims to the satisfaction of the organ of state.

Preference point systems: 80/20 for requirements up to R50 000 000 and 90/10 for requirements above R50 000 000 (all applicable taxes included). This tender uses the 90/10 system. Maximum 100 points allocated between price and specific goals. Bidders must claim specific goals points on the SBD 6.1 form with supporting proof. Price points calculated using the applicable system formula relative to the lowest acceptable tender.

Scope

• The provision (supply and delivery) of fire detection spares at Kendal Power Station for a period of 5 years.

Quality category

• Category 3 applies. Categories 1, 2 and 4, and the main supplier and sub-supplier capability and capacity assessment, do not apply.

Returnable form

• Form A (Tender & Contract Quality): the tenderer must complete and sign the form to acknowledge and accept Eskom Supplier Quality Requirements per specification 240-105658000 and the ISO 9001 standard.

Scope

• Supply of fire detection spares at Kendal Power Station for a period of 5 years.

Quality category

• Category 3 applies (pre-contract award quality requirements). Categories 1, 2 and 4, and the main supplier and sub-supplier capability and capacity assessment, do not apply.

ISO 9001 clauses applied

• Clause 4 Context of the Organisation, Clause 5 Leadership, Clause 6 Planning, Clause 7 Support, Clause 8 Operation, Clause 9 Performance Evaluation, Clause 10 Improvement.

ISO 9001 quality principles applied

• Principle 1 Customer focus, Principle 2 Leadership, Principle 3 Engagement of people, Principle 4 Process approach, Principle 5 Improvement, Principle 6 Evidence-based decision making, Principle 7 Relationship Management.

Iso 9001

• Clauses 4 to 10 and quality principles 1 to 7 apply.

Eskom standard conditions

• Rights of access, rights to information, preservation, quality audits, management of nonconformities and nonconforming outputs, and special processes apply.

Form and sign-off

• The tenderer's quality representative must complete and sign Form A accepting Eskom Supplier Quality Requirements per specification 240-105658000 and the ISO 9001 standard.
• Eskom's quality representative: Glenda Zulu, Quality Assurance Officer (signed 15 July 2026).

Quality standards

• ISO 9001: clauses 4 to 10 (Context of the Organisation, Leadership, Planning, Support, Operation, Performance Evaluation, Improvement) and quality principles 1 to 7 (Customer focus, Leadership, Engagement of people, Process approach, Improvement, Evidence-based decision making, Relationship Management) apply.
• Eskom Supplier Quality Requirements specification 240-105658000 applies.

Eskom standard conditions

• Eskom rights of access, rights to information, preservation, quality audits, management of nonconformities and nonconforming outputs, and special processes apply.

Form and sign-off

• Form A must be completed and signed by the tenderer's quality representative accepting Eskom Supplier Quality Requirements and ISO 9001.
• Eskom's quality representative: Glenda Zulu, Quality Assurance Officer (signed 15 July 2026).

Applicable ISO 9001 clauses

• Clause 4 Context of the Organisation, Clause 5 Leadership, Clause 6 Planning, Clause 7 Support, Clause 8 Operation, Clause 9 Performance Evaluation, Clause 10 Improvement.

Applicable ISO 9001 quality principles

• Principle 1 Customer focus, Principle 2 Leadership, Principle 3 Engagement of people, Principle 4 Process approach, Principle 5 Improvement, Principle 6 Evidence-based decision making, Principle 7 Relationship Management.

Award-phase requirements

• Pre-contract award quality requirements apply.
• Post-contract award: contract execution and supplier quality performance monitoring apply.

Eskom standard conditions

• Rights of access, rights to information, preservation, quality audits, management of nonconformities and nonconforming outputs, and special processes apply.

Form acceptance

• The tenderer's quality representative must sign Form A accepting Eskom Supplier Quality Requirements (specification 240-105658000) and ISO 9001.

CPA formula breakdown table (Eskom proposed for foreign goods/services):

• Formula A with indices A1, A2, A3 (weightings, full title, source, base index, base price, publisher, month published to be populated per scope).
• 15% fixed portion not subject to CPA.
• Total must equal 100%.
• Note: If Eskom's proposed CPA breakdown is not populated, tenderers must refer to the Pricing Schedule in the NEC or other contract or standalone Pricing Schedule for Eskom's proposed CPA breakdown.

Closing date: 27 November 2026 at 08:00 (from tender record).

Advertisement date: not specified in annexure; required for exchange rate determination (SARB rate at 12H00 on advertisement date).

Base date for monthly indices: the month before the month in which the tender closes.

Base price for daily/more frequent indices: average for the month before the month in which the tender closes.

No compulsory briefing or site visit mentioned.

Fraud and corruption reporting:

• Telephone: 0800 11 2722
• Email: [email protected]

No procurement or technical contacts provided in this annexure.

Submission requirements from Annexure F:

• Tenderers must submit a Contract Price Adjustment (CPA) proposal aligned to Eskom's proposed CPA breakdown, or an alternative CPA proposal for Eskom's consideration.
• If no CPA is proposed for contracts exceeding 12 months, pricing will be deemed fixed and firm.
• Foreign currency and foreign currency amounts at risk must be indicated in the pricing schedule submitted with the tender, or in a covering letter if the schedule does not allow it.
• The exchange rate used in the tender submission must be the South African Reserve Bank (SARB) rate at 12H00 on the date of advertisement of the tender; proof of the SARB rate used must be submitted.
• Tenderers pricing in foreign currency must establish prior to tender close (via the Procurement Practitioner) that the currency is acceptable to Eskom.
• Tenderers must select one of the prescribed payment methods (1A, 1B, 2, or Fixed ZAR Option) and provide the required documentation for the chosen method.
• For Payment Method 2, tenderers must request approval from Eskom prior to tender close and submit a written indemnity confirming they will not buy forward cover.
• All documents submitted must be unaltered originals as issued by authorities, freight companies, or overseas suppliers.

Disqualification risks:

• Failure to submit a CPA formula results in fixed pricing.
• Failure to obtain approval for Payment Method 2 before tender close requires selection of another method.
• Inability to produce a commercial invoice results in the contract being concluded in ZAR with no exchange rate linkage.

CPA formula structure (Eskom proposed breakdown for foreign goods/services):

• Formula A with indices A1, A2, A3 (weightings to be populated per scope).
• 15% fixed portion not subject to CPA.
• Total of each formula must equal 100%.
• Separate CPA formulae required for local and foreign components; they may not be combined.
• Only official published indices in the public domain may be used; no in-house indices.
• For professional services: preferred index is the country-specific CPI Headline index; price adjustment effective each contractual anniversary using average of last 12-month period ending before anniversary.
• Rate of Exchange adjustment not permitted in any CPA formula.
• Local indices may not be used for imported components.
• Multiple formulae (Formula A, B, C, etc.) or combined cost components allowed depending on pricing structure.
• Individual formulae for Labour and Transport line items if specified.

Service-related payment methodologies:

1. Secondment: Foreign specialist retains overseas employment contract, seconded to local company contracted to Eskom. Salaries paid by foreign employer who invoices local supplier in foreign currency (typically EUR/GBP). Short to medium term. Required documents: commercial invoice from specialist company, local invoice (SA company), passport and valid work permit of specialist, activity schedule signed by contract manager.
2. Payroll Transfer: Specialist's overseas contract suspended, takes up local contract with local company. Remuneration in ZAR, no foreign invoice, no foreign commitment. Long term engagements.

Exchange rate requirement: Tenderer must use SARB exchange rate at 12H00 on date of tender advertisement (source: www.resbank.co.za). Proof of SARB rate used must be submitted.

CPA and pricing requirements:

• CPA applies if contract duration >12 months; fixed price if ≤12 months.
• For >12 months, CPA not applicable first year; applies from year 2.
• Failure to propose CPA or submit formula = fixed pricing.
• No Rate of Exchange adjustment in CPA formula.
• Local indices not permitted for imported components.
• Separate CPA formulae for local and foreign; cannot combine.
• Minimum 15% fixed portion in any CPA formula.
• Each formula totals 100%.
• Only official published indices; no in-house indices.
• Multiple formulae allowed; individual formulae for Labour/Transport if line items exist.
• Eskom may negotiate CPA terms.

Foreign currency pricing:

• Tenderers pricing in foreign currency must confirm acceptability with Procurement Practitioner before tender close.
• Must be direct importer; proof of importation required for payment.
• Goods imported into stock for multiple customers including Eskom must be priced in ZAR; no forex commitment by Eskom.
• Foreign currency and amounts at risk must be shown in pricing schedule or covering letter.
• Exchange rate for submission: SARB rate at 12H00 on advertisement date; proof required.

Payment method selection (choose one):

• Method 1A: Foreign currency to nominated foreign account; direct importer required; documents: commercial invoice, SAD 500, Bill of Entry, customs release, transport docs.
• Method 1B: Foreign currency to SARB-approved CFC account in SA; direct importer; matching foreign commercial and local tax invoices; no profit in forex; pre-submission SARB approval docs required; payment docs: commercial invoice, local invoice, import docs.
• Method 2: ZAR at Eskom Treasury spot rate on forward cover cancellation; direct importer; not for services; pre-approval and indemnity required; Eskom notifies cancellation date/rate; subsequent forex risk on supplier; docs: commercial invoice, SAD 500, Bill of Entry, customs release, transport docs, local invoice.
• Fixed ZAR Option (Method 3): Tenderer bears forex risk; rate comparison with Eskom; tenderer matches or betters Eskom rate; forex amounts in pricing schedule/covering letter; SARB rate on advertisement date; proof of importation at payment; docs: commercial invoice, local invoice, import docs.

Service payments: Secondment (foreign invoices, docs: commercial invoice, local invoice, passport/work permit, activity schedule) or Payroll Transfer (local ZAR contract, no foreign commitment).

Contract Price Adjustment (CPA):

• Applies if contractual duration >12 months; fixed price required if ≤12 months.
• For >12 months, CPA not applicable in first year; applies from year 2 onward.
• Minimum 15% of total agreement value must be fixed when CPA formula applied.
• Each CPA formula must total 100%.
• Eskom reserves right to negotiate CPA terms during negotiations.

Payment methods for foreign commitments (select one):

1. Payment Method 1A: Payment to nominated foreign bank account in foreign currency. Contracting party or Eskom must be direct importer. Required documents: commercial invoice (foreign supplier), SAD 500, Bill of Entry, customs release notification, transport documents (marine/ocean bill of lading, airway bill, road/rail consignment note, postal receipt, certificate of posting, courier dispatch note).
2. Payment Method 1B: Payment to SARB-approved CFC account in South Africa in foreign currency. Contracting party must be direct importer. Both foreign commercial invoice and local tax invoice required; foreign currency values must match; no profit paid in foreign currency. Required pre-submission documents: copy of bankers' initial application to Reserve Bank, Reserve Bank response on letterhead, latest renewal application and response. Payment documents: commercial invoice (country of origin, used for clearance), local tax invoice, import documents (SAD 500, Bill of Entry, customs release, transport documents).
3. Payment Method 2: Payment in ZAR at Eskom Treasury's selling spot rate on forward cover cancellation date. Contracting party must be direct importer. Not applicable for services. Must request approval before tender close and submit written indemnity not to buy forward cover. Eskom notifies supplier of cancellation date and rate; subsequent exchange rate adjustments for supplier's account. Documents: commercial invoice, SAD 500, Bill of Entry, customs release, transport documents, local invoice.
4. Fixed ZAR Option (Payment Method 3): Tenderer bears foreign currency risk. Eskom and tenderer compare exchange rates simultaneously; tenderer must match or better Eskom's rate. Foreign currency amounts must be shown in pricing schedule or covering letter. Exchange rate from SARB on advertisement date. Proof of importation required at payment. Documents: commercial invoice, local invoice, import documents (SAD 500, Bill of Entry, customs release, transport documents).

Service-related payments:

• Secondment: foreign specialist invoices in foreign currency (typically EUR/GBP). Documents: commercial invoice from specialist, local invoice, passport and valid work permit, activity schedule signed by contract manager.
• Payroll Transfer: specialist on local contract, remuneration in ZAR, no foreign commitment.

Exchange rate: Tenderer must use SARB rate at 12H00 on advertisement date; proof of rate must be submitted.

Mandatory compliance requirements from Annexure F:

• Direct importer status: Contracting party (or Eskom) must be the direct importer of goods for all foreign currency payment methods.
• Acceptable foreign currency: Tenderers must confirm with Procurement Practitioner before tender close that the priced foreign currency is acceptable to Eskom.
• SARB approvals: For Payment Method 1B, valid Reserve Bank approval to invoice local entity and receive foreign currency into CFC account (initial application, response, latest renewal application and response). For service-related payments under Method 1B, proof of SARB approval for services-related payments into CFC account (bankers' letter and SARB response referencing Eskom).
• Proof of importation required at time of payment for all foreign currency payment methods (SAD 500, Bill of Entry, customs release, transport documents).
• Commercial invoice must be from country of origin and used for customs clearance; must match local invoice values for Method 1B.
• No in-house indices for CPA; only official published indices in public domain.
• CPA formula must total 100% with minimum 15% fixed portion.
• Separate CPA formulae for local and foreign components.
• Rate of Exchange adjustment prohibited in CPA formulae.
• Local indices prohibited for imported components.
• If no commercial invoice can be provided, contract concluded in ZAR with no exchange rate linkage.
• All submitted documents must be unaltered originals.

CPA conditions and requirements:

• Tenderers must submit CPA aligned to Eskom's proposed breakdown or an alternative proposal acceptable to Eskom.
• For contracts >12 months with no CPA proposed, prices deemed fixed and firm.
• Minimum 15% of total agreement value fixed when CPA applied.
• Each CPA formula must total 100%.
• Only official published indices in public domain; no in-house indices.
• Multiple formulae allowed (Formula A, B, C, etc.) or combined cost components.
• Individual formulae for Labour and Transport if specific line items.
• Eskom reserves right to negotiate CPA terms during negotiations.
• Base date for monthly indices: month before tender closes.
• Base price for daily/frequent indices: average of month before tender closes.
• Professional services: price adjustment uses country-specific CPI Headline index average of last 12-month period ending before contract anniversary.

Supply and delivery of fire detection spares for Kendal Power Station for a period of 5 years. The OHS requirements in this document apply to the execution of this scope.

Returnable OHS documents (all must be completed and submitted):

• Annexure B: signed acknowledgement of Eskom's OHS legal and other requirements.
• Health and Safety Plan: must address the OHS risks of the scope of work and align with the health and safety specification (SHE Spec 240-73416879 and 32-136 Eskom Contractor H&S Requirements).
• OHS costing: detailed breakdown (not a lump sum) based on the overall scope of work and risk assessment.
• Baseline OHS Risk Assessment (BRA): must identify, assess and manage OHS risks, and include the risk assessment methodology used.
• Valid Letter of Good Standing (COIDA or equivalent).
• OHS policy signed by the CEO, complying with Section 7 of the OHS Act.
• OHS competency: CVs and qualifications/certificates for the required roles (see compliance requirements).
• COVID-19 returnables: risk assessment, policy, and plan/procedure.

Submission method and address are not stated in this document.

Evaluation is based on the OHS returnables listed in Annexure C1 (High risk). Each item is assessed as Yes, No or Not Applicable. The outcome is a recommendation of Recommended or Not Recommended. No scoring weights or minimum score are stated.

Scope: supply and delivery of fire detection spares for Kendal Power Station over a 5-year period. The OHS requirements apply to the execution of this scope. No further technical specifications are provided in this document.

OHS costing must be submitted as a detailed breakdown, not a lump sum. The costing must be based on the overall scope of work/service and may use the scope of work and risk assessment as a guideline. No other financial requirements are stated.

OHS compliance (high-risk category):

• Signed Annexure B acknowledgement of Eskom's OHS legal and other requirements.
• Health and Safety Plan aligned with SHE Spec 240-73416879 and 32-136 Eskom Contractor H&S Requirements.
• Detailed OHS costing (broken down, not lump sum).
• Baseline OHS Risk Assessment (BRA) with methodology.
• Valid Letter of Good Standing (COIDA or equivalent).
• OHS policy signed by the CEO, compliant with OHS Act Section 7.
• OHS competency: CVs and qualifications/certificates for:
• Site manager/supervisor (HIRA, RCAT/Investigator, Legal Liability)
• Safety Officer (SAMTRAC)
• Risk Assessor (HIRA US:244383)
• Incident Investigator (RCAT/Incident investigation US:120335)
• Construction vehicle operator/Mobile Plant operator
• Fall Protection Plan developer (US:229994)
• Work at heights (US:229998)
• Rescue Technician (US:229995)
• COVID-19: risk assessment, policy, and plan/procedure.

General Eskom procurement requirements (CSD, tax, B-BBEE, CIDB) are not detailed in this document.

OHS returnables required:

• Signed Annexure B acknowledgement of Eskom's OHS legal and other requirements.
• Health and Safety Plan addressing the OHS risks of the scope and aligned with SHE Spec 240-73416879 and 32-136 Eskom Contractor H&S Requirements.
• Detailed OHS costing (broken down, not lump sum) based on the overall scope and risk assessment.
• Baseline OHS Risk Assessment (BRA) identifying, assessing and managing OHS risks, including the methodology used.
• Valid Letter of Good Standing (COIDA or equivalent).
• OHS policy signed by the CEO, compliant with OHS Act Section 7.
• OHS competency: CVs and qualifications/certificates for:
• Site manager/supervisor (HIRA, RCAT/Investigator, Legal Liability)
• Safety Officer (SAMTRAC)
• Risk Assessor (HIRA US:244383)
• Incident Investigator (RCAT/Incident investigation US:120335)
• Construction vehicle operator/Mobile Plant operator
• Fall Protection Plan developer (US:229994)
• Work at heights (US:229998)
• Rescue Technician (US:229995)
• COVID-19: risk assessment, policy, and plan/procedure.

OHS returnables are evaluated using the Annexure C1 template for high-risk categories. Each item is marked Yes, No or Not Applicable, and a recommendation of Recommended or Not Recommended is made. No scoring weights or minimum score are stated.

SBD 4 (Tenderer's Disclosure): must be completed, signed and submitted with the bid. Declares any director/shareholder employed by the state, relationships with procuring institution officials, and certifies independent bid determination.

Supply and delivery of fire detection spares for Kendal Power Station over a 5-year period.

Items and expected quantities

• Pressure Gauge, 0–1600 kPa (0234298): 120 each
• Pressure switch, Danfoss 0–8 Bar (0250864): 120 each
• Detector Sensors, DT952 (0250865): 50 each
• Detector Heat, Intrinsically Safe, DT972 (0250878): 53 each
• Galvanic Barrier GBX70 (0250866): 33 each
• Protocol Translator, intrinsically safe (0250867): 15 each
• Module, Linear Heat PIM-430 D-E (0250868): 10 each
• Monitor, Switch (0250869): 35 each
• Monitor, Zone, 55000-813 (0172687): 150 each
• Module, I/O (0172691): 25 each
• Loop Driver LC1502 (0172692): 15 each
• Arrestor, Surge (0250870): 33 each
• Power Supply, PSU2000 Rev 1.1 (0212153): 10 each
• Manual Call Point, addressable, interior (0172695): 230 each
• Detector, Heat (0172684): 25 each
• Base, Mounting for Detectors (0172694): 530 each
• Switch, Supervisory (0172685): 100 each
• Manual Call Point, addressable, weatherproof (0172696): 250 each
• Detector, Optical (0172690): 560 each
• Break Glass (0172698): 50 each
• Card, X-pert (0172697): 10 each
• Charger, Blue Ginger (0172693): 20 each
• Isolator (0172688): 87 each
• Dual Stg Filter (0635742): 56 each

Pricing submission

• Complete the Price Schedule in Part C2.2, entering a rate and price for each item against the expected quantity.
• The total of the Prices must cover everything needed to supply and deliver the goods for the full 5-year period.
• Read pages 8, 11, 12 and Appendix 5 of the SC3 Guidance Notes before preparing the Price Schedule.
• Include the cost of correcting Defects in the rates; no compensation event applies unless the Defect arises from a Supplier risk.
• Any work not listed as a separate item must be costed into the other rates.
• No adjustment is made to lump sum prices if the actual quantity differs from the tendered estimate; only a compensation event under clause 60.1 changes the Prices.
• Do not include allowances for matters that may arise from a compensation event.

Scope

• Supply and delivery of fire detection spares for Kendal Power Station over a 5-year period.
• Items are priced per unit against expected quantities; the Price Schedule is a pricing document only and does not prescribe how the goods are supplied.

Price Schedule items and expected quantities

• Pressure Gauge, 0–1600 kPa (0234298): 120 each
• Pressure switch, Danfoss 0–8 Bar (0250864): 120 each
• Detector Sensors, DT952 (0250865): 50 each
• Detector Heat, Intrinsically Safe, DT972 (0250878): 53 each
• Galvanic Barrier GBX70 (0250866): 33 each
• Protocol Translator, intrinsically safe (0250867): 15 each
• Module, Linear Heat PIM-430 D-E (0250868): 10 each
• Monitor, Switch (0250869): 35 each
• Monitor, Zone, 55000-813 (0172687): 150 each
• Module, I/O (0172691): 25 each
• Loop Driver LC1502 (0172692): 15 each
• Arrestor, Surge (0250870): 33 each
• Power Supply, PSU2000 Rev 1.1 (0212153): 10 each
• Manual Call Point, addressable, interior (0172695): 230 each
• Detector, Heat (0172684): 25 each
• Base, Mounting for Detectors (0172694): 530 each
• Switch, Supervisory (0172685): 100 each
• Manual Call Point, addressable, weatherproof (0172696): 250 each
• Detector, Optical (0172690): 560 each
• Break Glass (0172698): 50 each
• Card, X-pert (0172697): 10 each
• Charger, Blue Ginger (0172693): 20 each
• Isolator (0172688): 87 each
• Dual Stg Filter (0635742): 56 each

Pricing basis

• NEC3 Supply Contract (SC3) priced contract.
• Prices are the amounts entered in the price column of the Price Schedule.
• Where a quantity is stated, the Price is the quantity multiplied by the rate.
• The Price Schedule may be changed only in accordance with the contract.

Amount due

• The Price for each completed lump sum item.
• For quantity items, the completed quantity multiplied by the rate.
• Plus other amounts payable to the Supplier.
• Less amounts payable by or retained from the Supplier.
• Any tax the law requires the Purchaser to pay is included in the amount due.

Preparing the Price Schedule

• Read pages 8, 11, 12 and Appendix 5 of the SC3 Guidance Notes before preparing the Price Schedule.
• Include the cost of correcting Defects in the rates; no compensation event applies unless the Defect arises from a Supplier risk.
• Any work not listed as a separate item must be costed into the other rates.
• The total of the Prices must cover everything required to provide the goods and services.
• No adjustment is made to lump sum prices if the actual amount or quantity of work differs from the tender estimate.
• The only basis for a price change is a compensation event under clause 60.1.
• Do not include allowances for matters that may arise from a compensation event.

Format of the Price Schedule

• Lump sum items: enter the amount in the Price column only; leave Unit, Quantity and Rate blank.
• Rate-based items: enter the rate; the Price is the rate multiplied by the quantity.
• Time-based items: state the unit of time in the Unit column and the number of units in the Quantity column.
• The tendering supplier may add items considered necessary.

Price Schedule items and expected quantities

• Pressure Gauge, 0–1600 kPa (0234298): 120 each
• Pressure switch, Danfoss 0–8 Bar (0250864): 120 each
• Detector Sensors, DT952 (0250865): 50 each
• Detector Heat, Intrinsically Safe, DT972 (0250878): 53 each
• Galvanic Barrier GBX70 (0250866): 33 each
• Protocol Translator, intrinsically safe (0250867): 15 each
• Module, Linear Heat PIM-430 D-E (0250868): 10 each
• Monitor, Switch (0250869): 35 each
• Monitor, Zone, 55000-813 (0172687): 150 each
• Module, I/O (0172691): 25 each
• Loop Driver LC1502 (0172692): 15 each
• Arrestor, Surge (0250870): 33 each
• Power Supply, PSU2000 Rev 1.1 (0212153): 10 each
• Manual Call Point, addressable, interior (0172695): 230 each
• Detector, Heat (0172684): 25 each
• Base, Mounting for Detectors (0172694): 530 each
• Switch, Supervisory (0172685): 100 each
• Manual Call Point, addressable, weatherproof (0172696): 250 each
• Detector, Optical (0172690): 560 each
• Break Glass (0172698): 50 each
• Card, X-pert (0172697): 10 each
• Charger, Blue Ginger (0172693): 20 each
• Isolator (0172688): 87 each
• Dual Stg Filter (0635742): 56 each

Pricing basis

• Priced contract under the NEC3 Supply Contract (SC3).
• Prices are the amounts entered in the price column of the Price Schedule.
• Where a quantity is stated, the Price is the quantity multiplied by the rate.
• The Price Schedule may be changed only in accordance with the contract.

Amount due

• The Price for each completed lump sum item.
• For quantity items, the completed quantity multiplied by the rate.
• Plus other amounts payable to the Supplier.
• Less amounts payable by or retained from the Supplier.
• Any tax the law requires the Purchaser to pay is included in the amount due.

Price Schedule format

• Lump sum items: enter the amount in the Price column only; leave Unit, Quantity and Rate blank.
• Rate-based items: enter the rate; the Price is the rate multiplied by the quantity.
• Time-based items: state the unit of time in the Unit column and the number of units in the Quantity column.
• The tendering supplier may add items considered necessary; the total of the Prices must cover everything required to provide the goods and services.

Adjustment

• Lump sum prices are not adjusted if the actual amount or quantity of work differs from the tender estimate.
• The only basis for a price change is a compensation event under clause 60.1.

Closing date: 27 November 2026 at 10:00 (South African Standard Time).

No compulsory briefing session or site visit is mentioned in the available information. Bidders should confirm whether any clarification deadline or briefing exists in the full tender document.

Returnable forms — all must be completed, signed and submitted with the bid:

• SBD 1 (Invitation to Bid): serves as the offer cover page with bidder and contact details.
• SBD 3.1 (Pricing Schedule — firm prices): records the pricing offer.
• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at Eskom.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under the applicable PPPFA system.
• SBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): declares past conduct.
• SBD 9 (Certificate of Independent Bid Determination): certifies the price was set independently with no collusion.

Submission method and address are not stated in the available information. Bidders must verify the submission channel (email, physical delivery, or e-tender portal), the number of copies required, packaging instructions, and the exact closing time from the full tender document.

Mandatory compliance requirements (must be met for the bid to be considered):

• Registration on the Central Supplier Database (CSD).
• Valid tax compliance status (SARS tax pin).
• B-BBEE certificate or sworn affidavit to claim preference points.
• Completion and signature of all standard returnable forms (SBD 1, 3.1, 4, 6.1, 8, 9).

Evaluation methodology (price vs functionality split, preference point system 80/20 or 90/10, minimum qualifying scores, functionality criteria and weights) is not stated in the available information. Bidders must obtain the full tender document for the detailed evaluation criteria.

Scope: Supply and delivery of fire detection spares for Kendal Power Station (Eskom) for a period of 5 years.

Quantities, specific part numbers, technical standards, delivery schedule, service levels, and capacity requirements are not stated in the available information. Bidders must obtain the full specification from the tender document.

Mandatory compliance:

• Central Supplier Database (CSD) registration.
• Valid SARS tax compliance status (tax pin).
• B-BBEE certificate (for entities with annual revenue above R50 million) or a qualifying sworn affidavit (for EMEs ≤ R10 million and QSEs ≤ R50 million) to claim preference points.
• Completion of all standard returnable forms: SBD 1, SBD 3.1, SBD 4, SBD 6.1, SBD 8, SBD 9.

No CIDB grading, professional registration, local content thresholds, or minimum turnover requirements are mentioned in the available information.

Closing time: 27 November 2026 at 08:00. Returnable forms: SBD 4 (Declaration of Interest) discloses whether any director or shareholder is employed by the state; SBD 9 (Certificate of Independent Bid Determination) certifies the price was set independently. Both must be completed, signed and submitted with the bid.

90/10 preference point system applicable. Maximum 100 points allocated between price and specific goals. Price points calculated using 90/10 formula. Specific goals points awarded per goals listed in tender.

Procurement of fire detection spares for Kendal Power Station

• 5-year contract period
• Supply and delivery of fire detection system components

Closing date: 27 November 2026 at 08:00

Bidders must submit one completed copy of the Form of Offer and Acceptance (C1.1 SC3), including any Schedule of Deviations, before the end of the period of validity stated in the Tender Data

Agreement and contract data including Form of Offer and Acceptance in Part C1

Pricing data in Part C2

Scope of work, goods information and supply requirements in Part C3, including incorporated drawings and documents

Value Added Tax @ 15% applicable on quoted prices

Tenderer must provide securities, bonds, guarantees and proof of insurance as specified in the Contract Data, to be delivered at or just after the date the agreement comes into effect

Within two weeks of receiving a completed copy of the agreement, the tenderer must contact the Purchaser's agent (details in Contract Data) to arrange delivery of securities, bonds, guarantees and proof of insurance

Documentation must be provided at or just after the agreement comes into effect

Failure to fulfil these obligations constitutes repudiation of the agreement

Purpose: Assess whether suppliers have submitted required environmental documentation prior to commencement of project activities for the supply and delivery of C&I Units for Fire Detection at Kendal Power Station.

Reference Kendal documentation includes seven work instructions/policies (listed in technicalSpecifications).

Environmental evaluation checklist with nine items, each with maximum points, used to score contractor compliance.

Document authorisation date: April 2025

Document review date: April 2028

Environmental evaluation checklist scoring:

• Minimum qualifying score: 80/100 (80% and above = compliant; 79% and below = non-compliant)
• Checklist items and maximum points:

1. Environmental Policy per ISO 14001:2015 – 10 points
2. Detailed signed Contractor’s Environmental Management Plan (EMP) – 10 points
3. Detailed signed Site Environmental Representative Appointment Letter – 10 points
4. Spillage Management Plan for environmental emergencies (oil, chemical, ash, coal) – 15 points
5. Register of all hazardous substances per scope of work – 10 points
6. Safety Data Sheets (SDS) per scope of work – 10 points
7. Certified copies of relevant permits and licences (e.g. waste transporter, waste site licences) – 10 points
8. Waste Management Plan – 15 points
9. Proof of training and skills for persons performing significant activities (oil spills, herbicide application, asbestos AIA approval) – 10 points

Total maximum score: 100 points

Scope of work: Provision of supply and delivery of C&I Units for Fire Detection at Kendal Power Station.

Reference Kendal documentation (work instructions and policies):

• Waste and recycling work instruction (*1024102)
• Non-conformance, corrective and improvement work instruction (*1017357)
• Emergency preparedness Plan (*1015702)
• Environmental management work instruction for contractors (*1018332)
• Environmental roles, responsibilities and authorities work instruction (*1015835)
• Environmental Scope and Management System work instruction (*1015693)
• Eskom SHEQ policy (32-727)

Environmental documentation required before commencement of project activities:

1. Environmental Policy aligned with ISO 14001:2015
2. Detailed signed Contractor’s Environmental Management Plan (EMP) specific to site activities
3. Detailed signed Site Environmental Representative Appointment Letter
4. Spillage Management Plan covering oil, chemical, ash, coal and other environmental emergencies
5. Register of all hazardous substances relevant to the scope of work
6. Safety Data Sheets (SDS) for all hazardous substances used
7. Certified copies of required permits and licences (e.g. waste transporter, waste site licences)
8. Waste Management Plan
9. Proof of training and skills for personnel performing significant activities (oil spill response, herbicide application, asbestos AIA approval) where applicable

Environmental compliance checklist (nine items) with maximum points totalling 100:

1. Environmental Policy per ISO 14001:2015 – 10
2. Contractor’s Environmental Management Plan (EMP) – 10
3. Site Environmental Representative Appointment Letter – 10
4. Spillage Management Plan – 15
5. Hazardous substances register – 10
6. Safety Data Sheets – 10
7. Permits and licences copies – 10
8. Waste Management Plan – 15
9. Training and skills proof for significant activities – 10

Scoring: ≥80% compliant, ≤79% non-compliant.

Reference Kendal environmental work instructions and SHEQ policy apply.

Environmental evaluation checklist scoring criteria:

• Compliant: 80% and above (80/100 points)
• Non-compliant: 79% and below

Checklist items and points as detailed in evaluationCriteria section.

Returnable forms — must be completed, signed and submitted with the bid:

• Integrity Declaration Form (Eskom document 559-1848080 Rev 2): declares conflicts of interest (including relationships with Eskom employees/directors), fair tendering practices, and shareholding information; false declaration leads to bid rejection and action by Eskom.

No submission method, number of copies, packaging details or closing time are specified in this form.

Mandatory declarations required by the Integrity Declaration Form:

• Tenderer and its shareholders/directors must not be listed on National Treasury's Database of Restricted Suppliers.
• Tenderer and its shareholders/directors must not be listed on the Register for Tender Defaulters.
• No conviction for fraud or corruption in procurement processes in the past five years.
• No prohibition from doing business with international financial/lending institutions.
• No history of failing contractual obligations with the State or state-owned entities.
• Must disclose any relationship or common controlling partner with other tenderers in this process.
• Full shareholding information (individuals and entities) must be disclosed.

Standard compliance requirements (CSD registration, tax clearance, B-BBEE, CIDB, etc.) are not addressed in this form.

Scope and purpose:

• The Eskom Supplier Integrity Pact applies to Eskom Holdings SOC Ltd (including all wholly owned subsidiaries) and to all existing and potential suppliers.
• Suppliers must read the Integrity Pact and complete, sign and submit the Integrity Declaration Form whenever they participate in any Eskom procurement process.
• Eskom and its suppliers commit to refrain from dishonesty, fraud and corruption, and from unfair or anti-competitive tendering practices such as under-pricing, collusion and bid rigging, throughout the procurement process.

Returnable forms — each must be completed, signed and submitted with the bid:

• Integrity Declaration Form (incorporates the Declaration of Fair Tendering Practices): discloses any financial, personal or private interest, or any affiliation or relationship, with an Eskom employee or director that could affect tender award; any such interest discovered later must also be disclosed to Eskom.
• Non-Disclosure Agreement (NDA): must be completed so that confidential information accessed during the work is not disclosed without the express consent of an authorised Eskom representative.
• Declaration of Interest: discloses interests, directorships, memberships and associates connected to Eskom.

Reporting:

• Suspected dishonest, fraudulent or inappropriate behaviour by an Eskom employee or director must be reported to the Eskom Ethics office at [email protected], the Eskom Forensic email at [email protected], or the toll-free hotline 0800 11 27 22.

Mandatory conditions for the bid:

• The bidder must be an Eskom Registered Vendor, registered on the Eskom Vendor Database.
• The bidder must not appear on the National Treasury List of Restricted Suppliers or be suspended from the Eskom Vendor Database.
• The bidder must have signed the Eskom Supplier Integrity Pact and submitted the Integrity Declaration Form, Non-Disclosure Agreement and, where applicable, an annual Declaration of Interest.
• The bidder must have no undisclosed conflict of interest or relationship with an Eskom employee or director.
• The bidder must comply with all applicable South African laws and Eskom procurement policies.

Consequences of non-compliance:

• Eskom may investigate the supplier, require representations, suspend the supplier from the Eskom Vendor Database, impose other sanctions, and refer the supplier and its directors to National Treasury for inclusion on the List of Restricted Suppliers.

Standing compliance obligations:

• The bidder must be registered as an Eskom vendor (Eskom Registered Vendor) on the Eskom Vendor Database.
• The bidder must avoid any conflict of interest or relationship with an Eskom employee or director that could affect tender award, and must disclose any such interest that arises during or after the bid.
• Business courtesies, gifts or entertainment must not exceed R1500,00 in value and must not place an Eskom employee or director under obligation.
• The bidder must comply with all applicable South African laws and Eskom procurement policies, including Eskom's Standard Conditions of Tender.
• The bidder must refrain from dishonesty, fraud, corruption, collusion, bid rigging and under-pricing during the procurement process and contract execution.

Contract conduct and sanctions:

• Eskom undertakes to treat all tenderers during the tender process according to the constitutional principles of fairness, transparency, equity, cost-effectiveness and competitiveness.
• Eskom employees and directors must complete an annual Declaration of Interest and must not accept, demand or be promised money, business courtesies, gifts, rewards, gratuities or favours from tenderers involved in an evaluation or negotiation.
• Employees and directors involved in a tender must be excluded from that tender's evaluation or negotiation if they have a relationship or interest in it.
• A supplier found guilty of misconduct may be subject to a supplier discipline process; sanctions may include suspension from the Eskom Vendor Database and referral to National Treasury for inclusion on the List of Restricted Suppliers.
• Suspected dishonest, fraudulent or inappropriate behaviour by an Eskom employee or director must be reported to the Eskom Ethics office at [email protected], the Eskom Forensic email at [email protected], or the toll-free hotline 0800 11 27 22.

Closing date and time: 27 November 2026 at 08:00 UTC (10:00 SAST)

Submission method: Not specified in this document

Contract documentation contact:

• Organisation: Engineering Contract Strategies
• Telephone: 011 803 3008
• Fax: 086 539 1902
• Website: www.ecs.co.za

Tender enquiry contact: Not specified in this document

Scope: Supply and delivery of fire detection spares to Kendal Power Station, Mpumalanga

Contract period: 5 years

Detailed specifications, quantities, and standards: Not provided in this document

Pricing requirements per contract data:

• Goods information for the supplier's design to be provided (clause 11.2(8))
• Tendered total of the prices in rand (figures and words) (clause 11.2(11))
• Price schedule to be submitted (clause 11.2(12))
• Matters for the risk register to be included (clause 11.2(14))
• Overheads and profit percentage added to Defined Cost (clause 63.2)
• Restrictions to access for the Supply Manager and others (clause 25.2)

Pricing format: Tendered total price required (in figures and words)

Price schedule to be submitted

Overheads and profit percentage to be added to Defined Cost required

Goods information for supplier's design to be provided

Risk register matters to be included

Bid security, guarantees, retention, payment terms: Not specified in this document

Purpose: establish whether an individual, close corporation, company or trust is an independent contractor, personal service provider, labour broker or dependent contractor, and the tax consequences of that classification

Legal basis: Fourth Schedule to the Income Tax Act; Employees' Tax withheld from remuneration paid by an employer to an employee

Applies only to contractors that supply Eskom Holdings SOC Ltd and its subsidiaries with services, or individual contractors providing Eskom with labour

The contractor or its duly authorised representative must declare that all questions are answered truthfully

Pack based on 2026/2027 tax year legislation and subject to change

Eskom accepts no liability for loss or damages arising from use of the pack

Pack validity: applies from 1 March 2026 to 28 February 2027

The pack is based on tax legislation for the 2026/2027 tax year and is subject to change

Enquiries and tax referral: Eskom Group Taxation and Corporate Tax Department

Email: [email protected]

Location: Megawatt Park

Return the completed Pack to your contractor representative in Eskom and copy Group Tax at [email protected]

Submission method: return the completed and signed Pack to Eskom through your contractor representative, and copy Group Tax at [email protected]

Returnable documents: the signed summary sheet and the signed affidavits or declarations applicable to the contractor's tax classification

All fields marked with an asterisk are compulsory

The contractor or its duly authorised representative must declare that all answers are truthful

If any required affidavit or declaration is not signed, PAYE will be withheld from payments

Pack validity: applies from 1 March 2026 to 28 February 2027, subject to changes in tax legislation

Evaluation method: tax status questionnaire under the Fourth Schedule to the Income Tax Act, not a price or functionality score

Pack A: for companies, close corporations and trusts, to determine Personal Service Provider status

Pack B: for individuals, to determine Dependent Contractor status

Answer Questions 1 to 6; each answer directs the next step in the questionnaire

Classification outcomes: Independent Contractor, Personal Service Provider, Labour Broker or Dependent Contractor

Personal Service Provider or Dependent Contractor: sign Appendix 7; Employees' Tax withheld; IRP5 coded 3601 or 3616; nature of person coded H

Labour Broker: sign Appendix 6; provide a valid IRP30 exemption certificate to avoid Employees' Tax withholding; otherwise IRP5 coded 3617

Independent Supplier or Contractor: sign Appendix 8

Non-resident: sign Appendix 9 and refer the pack to the Eskom Group Tax Department in Megawatt Park

Scope of this pack: tax classification of contractors that supply Eskom Holdings SOC Ltd and its subsidiaries with services, and individual contractors that provide Eskom with labour

Legal basis: Fourth Schedule to the Income Tax Act; Employees' Tax is withheld from remuneration paid by an employer to an employee

Eskom entities covered: Eskom Holdings SOC Ltd and subsidiaries, including Eskom Rotek Industries, Eskom Enterprises, Escap, Eskom Finance Company, Eskom Foundation NPC and Eskom National Transmission Company SA

Contractor particulars required (fields marked with an asterisk are compulsory): contractor or trading name and vendor number; authorised representative name, surname, capacity and identity or passport number; VAT registration number; income tax registration number; CO/CC/trust registration number; email address; telephone and fax numbers; physical and postal business address; bank account number, bank name, branch name and number, account holder name, account type and account holder relationship

Tax withholding consequences: if required affidavits or declarations are not signed, PAYE will be withheld from payments

Personal Service Provider or Dependent Contractor: Employees' Tax withheld at the prevailing tax rate; IRP5 coded 3601 or 3616; nature of person coded H

Labour Broker with a valid IRP30 certificate: no Employees' Tax withheld from payments; IT3(a) certificate code 3617; non-deduction reason code 07

Labour Broker without a valid IRP30 certificate: Employees' Tax withheld at individual tax rates until a valid IRP30 certificate is provided; IRP5 code 3617

Eskom is entitled to withhold taxes, interest and penalties from payments if the information provided is inaccurate

The contractor must notify Eskom in writing of any change to the declared information

Compulsory tax registration details: income tax registration number; VAT registration number; CO/CC/trust registration number for companies, close corporations and trusts

Truthful declaration by the duly authorised representative

Signed affidavits or appendices applicable to the contractor's classification, as directed by the questionnaire (Appendices 1 to 9)

Appendix 10: definitions under the Income Tax Act

Notify Eskom forthwith in writing if any declared statement ceases to be true

Pack based on 2026/2027 tax year legislation, subject to change

Pack A for companies, close corporations and trusts: determines Personal Service Provider status through Questions 1 to 6

Pack B for individuals: determines Dependent Contractor status through Questions 1 to 6

Each answer directs the next step; the dominant impression test, Questions 6(i) to 6(xi), determines independent versus dependent status

Personal Service Provider or Dependent Contractor: sign Appendix 7; Employees' Tax withheld; IRP5 coded 3601 or 3616

If Appendix 7 was not already signed under Questions 4 or 5: sign Appendix 8; if unsigned, PAYE withheld

Independent classification: sign Appendix 8

Non-resident: sign Appendix 9 and refer the pack to the Eskom Group Tax Department in Megawatt Park

Government Printer contact (not a tender contact):

• Tel: 012-748 6200
• Email: [email protected]
• Address: Bosman Street, Private Bag X85, Pretoria, 0001
• Publications Tel: (012) 748 6053, 748 6061, 748 6065

Returnable documents — complete, sign and submit with the bid:

• Annexure C (Tenderer's Particulars): tendering structure; lead partner or member for a joint venture; CIPC registration number or CIPC disclosure certificate for each company and each joint-venture member; VAT registration number for each company and each joint-venture member; CIDB registration number and contractor grading designation for each company and each joint-venture member; contact person, telephone number, email address, postal address and physical address.
• Eskom vendor registration number, if already registered as an Eskom vendor.
• CSD supplier registration number: not mandatory at the time of responding, but mandatory prior to award; register at www.treasury.gov.za.
• SARS E-filing PIN to verify tax compliance status; where the bidder is not registered on CSD, is a foreign supplier, or has not provided a PIN, attach or furnish a current valid tax compliance certificate as a tender returnable by contract award stage.
• If subcontracting is prescribed: signed intention to sub-contract document; subcontractor name; subcontractor CIPC registration number; subcontractor VAT registration number; subcontractor CIDB registration number and grade; subcontractor CSD registration number; subcontractor B-BBEE level; subcontractor designated-group category; and proof of the subcontractor's designated-group status.

Central Supplier Database (CSD): provide the supplier registration number; registration is not mandatory at the time of responding but is mandatory prior to award; register online at www.treasury.gov.za.

Tax compliance: provide the SARS E-filing PIN to verify tax compliance status; if not registered on CSD, a foreign supplier, or without a PIN, attach or furnish a current valid tax compliance certificate as a tender returnable by contract award stage.

CIPC: provide the CIPC registration number or CIPC disclosure certificate for each individual company and each joint-venture member, or the trust number.

VAT: provide the VAT registration number for each individual company and each joint-venture member.

CIDB: provide the CIDB registration number and contractor grading designation for each individual company and each joint-venture member, and the combined CIDB contractor grading designation for a joint venture, where applicable.

Subcontracting, if prescribed: confirm intention to sub-contract; state the percentage to be sub-contracted; name the subcontractor; provide the subcontractor CIPC registration number, VAT registration number, CIDB registration number and grade, CSD registration number and B-BBEE level; state the subcontractor designated-group category; attach the signed intention to sub-contract document; and attach proof of the subcontractor's designated-group status.

This document is the cover page of the NEC3 Supply Contract (SC3) for the supply and delivery of fire detection spares for Kendal Power Station for a 5-year period. The contract is between Eskom Holdings SOC Ltd (Registration No. 2002/015527/30) and the successful supplier (details to be inserted at award). The contract comprises three parts:

• Part C1: Agreements & Contract Data
• Part C2: Pricing Data
• Part C3: Scope of Work

No further description of the goods, delivery locations, or technical requirements is provided in this extract.

Returnable documents required:

• C1.1 Form of Offer and Acceptance (to be inserted from Returnable Documents at award stage)
• C1.2a Contract Data provided by the Purchaser
• C1.2b Contract Data provided by the Supplier (to be inserted from Returnable Documents at award stage)

Submission method, address, number of copies, and closing time are not specified in this document. Bidders must refer to the full tender advertisement for submission details. Disqualification risks: omission or incomplete completion of any returnable document. Late submissions will not be accepted. All forms must be signed by an authorised signatory.

Scope: Supply and delivery of fire detection spares for Kendal Power Station for a period of 5 years.

Contract type: NEC3 Supply Contract (SC3).

Contract structure:

• Part C1: Agreements & Contract Data (includes Form of Offer and Acceptance, Contract Data)
• Part C2: Pricing Data
• Part C3: Scope of Work (detailed technical specifications, quantities, standards, and service levels are contained in this part, not provided in this extract).

No specific quantities, delivery schedules, or technical standards are detailed in this document.

Pricing data is contained in Part C2 of the contract. This cover page does not provide any pricing details, rates, bill of quantities, payment schedules, or financial terms. Bidders must refer to the full tender document for the complete pricing schedule and instructions for completing the pricing data.

Returnable documents:

• C1.1 Form of Offer and Acceptance (must be completed and signed at award stage)
• C1.2a Contract Data provided by the Purchaser
• C1.2b Contract Data provided by the Supplier (must be completed and signed at award stage)

Other compliance requirements (CSD registration, valid tax compliance status PIN, B-BBEE certificate or sworn affidavit, CIDB grading, CIPC registration, professional body registrations, local content thresholds) are not specified in this document. Bidders must verify requirements in the full tender pack.

Supply and delivery of fire detection spares for Kendal Power Station for a period of 5 years.

Supply Manager: Cathrine Tsajoa, Kendal Power Station, Private Bag X7272, Witbank 1035, Tel 013 647 9189, Email [email protected].

Purchaser: Eskom Holdings SOC Ltd (reg no 2002/015527/30), registered office Megawatt Park, Maxwell Drive, Sandton, Johannesburg.

Supply Manager

• Name: Cathrine Tsajoa
• Address: Kendal Power Station, Private Bag X7272, Witbank, 1035
• Telephone: 013 647 9189
• Email: [email protected]

Purchaser

• Name: Eskom Holdings SOC Ltd (reg no: 2002/015527/30)
• Registered office: Megawatt Park, Maxwell Drive, Sandton, Johannesburg

Scope: Supply and delivery of fire detection spares for Kendal Power Station for a period of 5 years.

Delivery: As per accepted programme and lead times; supplier must not deliver more than one week before delivery date; arrangement for changes to be made two days prior with Supply Manager.

Programme: First programme to be submitted with tender documents; revised programmes submitted within 24 hours after every missed delivery date.

Defects: Defects date is 2 weeks after delivery; defect correction period is 4 weeks after defect notification; defects access period is 2 days after defect notification.

Risk register includes: no access due to road closures or natural disasters; damage during loading/offloading; road accidents; delivery delays due to supply chain disruptions.

Incoterms: Based on Incoterms 2010; specific term to be selected (EXW, FCA, FAS, FOB, CFR, CIF, CPT, CIP, DAT, DAP, DDP). Delivery place to be stated.

Supply requirements: Detailed in Annexure A (template).

Payment terms: Assessment interval 4 weeks after each successful delivery. Currency: South African Rand. Payment within 30 days, or 60 days for contracts valued at R50 million and above. Interest rate: publicly quoted prime rate of Standard Bank of South Africa (365-day year).

Tax invoice: Supplier must provide tax invoice within one week of receiving payment certificate, per purchaser's procedures. Late invoice extends payment period by delay duration.

Delay damages: 0.5% per day of purchase order value for missed delivery dates, capped at 5%.

Low performance damages: 0.5% per deviation from accepted programme, capped at 5%.

Liability limits: Supplier's liability for indirect/consequential loss limited to R0. Liability for loss/damage to purchaser's property limited to applicable insurance deductible. Total liability limited to total of prices (amount to be inserted). End of liability date: 1 year after delivery of all goods.

Insurance: Supplier must provide insurances per Insurance Table A (loss/damage to goods, liability for property damage and bodily injury, employer's liability). Purchaser provides insurances per Insurance Table B (assets all risk, contract works, environmental liability, public liability, transportation, motor fleet, terrorism, cyber, nuclear).

B-BBEE: Supplier must notify purchaser within 7 days of any change in B-BBEE status due to legal status, ownership, or business composition changes. Updated verification certificate and supporting documentation must be submitted to Supply Manager within 30 days of notification. Decrease in B-BBEE status may lead to renegotiation or termination. Failure to notify may constitute grounds for termination.

Joint ventures: If supplier is a joint venture/consortium, members are jointly and severally liable. Must notify Supply Manager of key person authorised to bind the venture within 2 weeks of contract date. Composition cannot be altered without purchaser's written consent.

Confidentiality: Supplier must not disclose contract information; images of goods require prior written consent; subcontractors must comply.

Ethics: Prohibited actions (corrupt, fraudulent, coercive, collusive, obstructive) during procurement or execution are grounds for termination without need for court finding. Supplier must cooperate with investigations.

Insurance: Supplier must provide certificates of insurance when requested. Cover per Insurance Table A from starting date until last defects date or termination.

Nuclear liability: Purchaser (operator of Koeberg Nuclear Power Station) indemnifies supplier against nuclear damage liabilities, except where due to supplier's unlawful intent or unauthorised presence at KNPS.

Asbestos: Purchaser ensures ambient air meets South African asbestos standards (OEL 0.2 fibres/ml 4-hour TWA, STEL 0.6 fibres/ml 10-min TWA). Supplier may request certification; measurements by SANAS-accredited AAIA. Supplier personnel may stop work if asbestos identified above action level; area must be declared safe before resuming. Asbestos removal by registered contractor at purchaser's expense.

Health, safety and environment (Z6):

• Supplier must take all reasonable precautions for health and safety of persons.
• Warrant that prices include sufficient amount for compliance with all applicable H&S laws, regulations, rules, guidelines, procedures.
• Comply with all applicable H&S laws and ensure subcontractors, employees, others comply.
• Comply with all applicable environmental laws and ensure subcontractors, employees, others comply.

Tax invoice and interest (Z7):

• Supplier provides tax invoice within 1 week of payment certificate per purchaser procedures.
• Late invoice extends payment period by delay duration; interest calculated from delayed date.
• Supplier must comply with VAT Act and include purchaser VAT number 4740101508 on invoices.

Asbestos (Z15):

• Purchaser ensures ambient air meets South African asbestos standards (OEL 0.2 fibres/ml 4-hour TWA, STEL 0.6 fibres/ml 10-min TWA).
• Measurements by independent SANAS-accredited AAIA; supplier may perform parallel measurements at own expense.
• Purchaser manages asbestos per Standard 32-303.
• If asbestos identified, risk assessment and control measures implemented; air monitoring to declare area safe.
• Supplier personnel may stop work and leave contaminated area until declared safe.
• Contract dates extended by notification periods per Asbestos Regulations.
• Asbestos removal and disposal by registered asbestos contractor at purchaser expense.

Environmental requirements primarily covered under asbestos management (Z15) and general environmental compliance (Z6.2).

• Supplier must comply with all applicable environmental laws, regulations, rules, guidelines, procedures.
• Asbestos: ambient air standards, monitoring, control measures, work stoppage rights, removal by registered contractor at purchaser expense.
• Purchaser provides environmental liability insurance per Insurance Table B.

Contract terms based on NEC3 Supply Contract (April 2013) with options X2, X7, X17 and additional conditions Z1-Z15.

Law: Republic of South Africa. Language: English. Period for reply: 3 working days.

Starting date: as stipulated. Delivery date: per accepted programme and lead times. Supplier may not deliver more than 1 week early; changes arranged 2 days prior with Supply Manager.

Programme: first programme submitted with tender; revised programmes within 24 hours after missed delivery.

Defects: defects date 2 weeks after delivery; correction period 4 weeks; access period 2 days.

Payment: assessment interval 4 weeks after successful delivery; currency ZAR; payment within 30 days (60 days for contracts ≥ R50M); interest at Standard Bank prime rate.

Compensation events: per NEC3 clause 6. Title: per NEC3 clause 7.

Liability: Supplier's indirect/consequential loss liability limited to R0. Property damage liability limited to insurance deductibles. Total liability limited to total of prices (amount to be inserted). End of liability 1 year after full delivery.

Dispute resolution: Adjudicator from ICE-SA panel; arbitration per Association of Arbitrators rules; place in South Africa.

Option X2: change in South African law after contract date is compensation event.

Option X7: delay damages 0.5% per day of purchase order value, capped at 5%.

Option X17: low performance damages 0.5% per deviation, capped at 5%.

Additional conditions:

Z1: No cession/delegation/assignment without purchaser consent; purchaser may cede to subsidiaries.

Z2: Joint ventures jointly and severally liable; notify key person within 2 weeks; no composition change without consent.

Z3: B-BBEE status change notification within 7 days; updated certificate within 30 days; decrease may trigger renegotiation/termination.

Z4: Confidentiality; no disclosure; images require consent; subcontractors bound.

Z5: Waiver/estoppel requires written agreement.

Z6: Health, safety, environment compliance; prices include H&S costs; subcontractors must comply.

Z7: Tax invoice within 1 week of payment certificate; late invoice delays payment; VAT compliance and purchaser VAT number 4740101508 on invoices.

Z8: Compensation event notification amendment.

Z9: Purchaser's liability for indirect/consequential loss limited to R0.

Z10: Termination includes business rescue order.

Z11: Delay damages limit reached allows termination per termination table.

Z12: Ethics: prohibited actions (corrupt, fraudulent, coercive, collusive, obstructive) grounds for termination; cooperation with investigations.

Z13: Insurance: Supplier provides per Table A; purchaser provides per Table B; certificates on request.

Z14: Nuclear liability: purchaser indemnifies supplier for nuclear damage at Koeberg, except unlawful intent/unauthorised presence.

Z15: Asbestos: purchaser ensures ambient air meets standards; measurements by SANAS AAIA; supplier may stop work if exposure above action level; asbestos removal by registered contractor at purchaser expense.

Closing date and time: 27 November 2026 at 08:00 (from tender record).

Form effective date: August 2023.

Form review date: August 2026.

Document date: 27 January 2025 (date of this form).

The tender uses Eskom's e-tendering system.

The E-Tendering Training Acknowledgement Form (Template ID: 240-9722574 Rev 1) is a mandatory returnable document.

Bidders must complete the form in full, including business name/JV, contact person, telephone, cellphone, email, and acknowledgement of self-training via the e-Tendering Noddy Guide, video, or clarification meeting.

The form must be signed by an authorised signatory with designation and date.

Failure to submit the fully completed form within the prescribed period will render the bidder non-responsive and lead to disqualification.

Submission method: electronic via Eskom e-tendering portal (details not provided in this document).

Scope: Supply and delivery of fire detection spares for Kendal Power Station.

Contract period: 5 years.

Location: Kendal Power Station, Mpumalanga.

No further technical details, quantities, or specifications provided in this document.

Mandatory returnable: E-Tendering Training Acknowledgement Form (Template ID: 240-9722574 Rev 1) must be completed, signed, and submitted.

The form requires acknowledgement of self-training via e-Tendering Noddy Guide, video, or clarification meeting.

Standard compliance requirements (CSD registration, tax compliance, B-BBEE, etc.) are not detailed in this document.

Supply and delivery of fire detection spares at Kendal Power Station for a period of 5 years.

Eskom representative

Name: Glenda Zulu

Role: Eskom Representative

Quality evaluation — scored returnable sections

• Section A: Quality Management System Requirements (ISO 9001). Option 1: valid ISO 9001 certification issued by an accredited body. Option 2: objective evidence of a documented QMS that complies with ISO 9001 but is not certified. Section A score under Option 2: 7.
• Section B: Evidence of QMS in operation. Required documents include an organisation chart and responsibility matrix covering the quality management function, criteria for evaluation, selection, monitoring and re-evaluation of externally provided processes, products and services, the latest internal management system audit report, the latest certification audit report not older than 12 months, and records of management review meetings. Section B score: 2.
• Section C: Contract Quality Plan. A draft contract quality plan specific to the scope of work, aligned to ISO 10005. Section C score: 1.
• Section D: Quality Control Plan. A QCP, checklist or inspection and test plan (ITP) aligned to the scope of works and ISO 10005, including a draft or example from similar or previous work. Section D score: 1.
• Section E: Additional requirements. Form A must be completed and signed. Section E score: 1.