Awarded Tender: Raf occupational hygiene & ergonomics tender | free state RFQ pr10117443

Tender source analysis

What the tender required and what the award supports

Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.

Summary

The road accident fund (raf) seeks a service provider to conduct occupational hygiene surveys and ergonomics risk assessments at its bloemfontein office. Bidders must complete and submit sbd 4 (bidder's disclosure) and must not be listed on the register for tender defaulters or the list of restricted suppliers.

AI Document AnalysisMethodology4 documents

Analysis complete · ready for your bid

RFQPR10117443 - Occupational Hygiene Surveys & Ergonomics risk assessment (Bloemfontein).pdfReview complete

Description

Award analysis coverage

0 of 4 source documents fully reviewed. Unstated details are identified only after complete source review.

technical scope

118 sourced criteria

financial capacity

3 sourced criteria

pricing

1 sourced criteria

compliance returnables

10 sourced criteria

evaluation

26 sourced criteria

experience

3 sourced criteria

personnel

5 sourced criteria

equipment capacity

6 sourced criteria

delivery contract

10 sourced criteria

equity registrations

4 sourced criteria

What the buyer was looking for

1Mandatory requirement

Bidders must complete and submit SBD 4 (Bidder's Disclosure) as part of the bid.

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

No source document identifier is stored for this item.

Source: AI key requirements · requirements

Known supplier evidence

The linked award records Gijima Holdings as appointed for this tender. Recorded contract value: 35260.84 ZAR.

Qualified inference

Inference only

An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.

Health & Safety

Source: PR10117443 - Occupational Hygiene Surveys & Ergonomics risk assessment (Bloemfontein).pdf

PR10117443 - Occupational Hygiene Surveys & Ergonomics risk assessment (Bloemfontein) of 11

our toll-free fraud line at 0800 005919.” If solicited bribery matters are not reported, service provider will be deemed an

accomplice and will be restricted from conducting business with all Organs of State.

*HDI-meansaSouthAfricanCitizenwho(a)duetotheapartheidpolicy,hadnofranchiseinnationalelectionspriortotheintroductionofthe

ConstitutionoftheRepublicofSouthAfrica,1983(ActNo.110of1983)ortheInterimConstitutionoftheRepublicofSouthAfrica,1993(ActNo.200

of1993);(b)isafemale;or (c)hasadisability.

PR10117443 - Occupational Hygiene Surveys & Ergonomics risk assessment (Bloemfontein) of 11

Annex A : TERMS AND CONDITIONS OF REQUEST FOR QUOTATION (RFQ) ................................................................. 4

Annex B : GENERAL CONDITIONS OF CONTRACT ...................................................................................................... 5

Annex C : RFQ SPECIFICATION ................................................................................................................................ 6

Annex D : EVALUATION CRITERIA ............................................................................................................................ 8

Annex E : COST BREAK DOWN ............................................................................................................................... 10

Annex F : STANDARD BIDDING DOCUMENTS .......................................................................................................... 11

PR10117443 - Occupational Hygiene Surveys & Ergonomics risk assessment (Bloemfontein) of 11

Annex A : TERMS AND CONDITIONS OF REQUEST FOR QUOTATION (RFQ)

Service provider/supplier: ...................................................................................

Registration number: ..................................................................................

Csd unique supplier registration number: ..................................................................................

Address: ..................................................................................

Contact person: ...................................................................................

Tel: ...................................................................................

RAF’s standard conditions of purchase shall apply.

Signature: ______________________________ Date: ______________

Capacity: _________________________

PR10117443 - Occupational Hygiene Surveys & Ergonomics risk assessment (Bloemfontein) of 11

Annex B : GENERAL CONDITIONS OF CONTRACT

http://ocpo.treasury.gov.za/Resource_Centre/Legislation/General%20Conditions%20of%20Contract-

%20Inclusion%20of%20par%2034%20CIBD.pdf

PR10117443 - Occupational Hygiene Surveys & Ergonomics risk assessment (Bloemfontein) of 11

Annex C : RFQ SPECIFICATION

The Road Accident Fund (RAF) wishes to appoint a suitable service provider to provide Occupational Hygiene Surveys &

The survey needs to be conducted to determine whether lighting in the work areas is sufficient for the specific

tasks that are performed in those areas, as specified in the schedule to the Environmental Regulations for

Workplaces (1987) of the Occupational Health and Safety Act (Act ).

According to Regulation 3 of the Environmental Regulations for Workplaces (1987) of the Occupational Health and

Safety Act (Act ), every employer must ensure that every work area is lighted in accordance with the

illuminance values as specified in the Schedule of these regulations. Where specialized lighting is required to

perform certain work, the employer must ensure that such lighting is available and that it is used by the

employees.

The purpose of this survey is to evaluate the indoor air quality of the building. Indoor air quality is determined by

evaluating the temperature, relative humidity and the composition of the air. These factors are mainly influenced

by the quality of ventilation present in the building.

Indoor air quality is deemed to be acceptable if air does not contain harmful levels of any known contaminants

and if 80 % or more of the employees in the building do not express dissatisfaction.

PR10117443 - Occupational Hygiene Surveys & Ergonomics risk assessment (Bloemfontein) of 11

This survey needs to be conducted to identify ergonomic-related risk factors that employees are exposed to in the

workplace and to establish the risk to health associated with this exposure.

The Ergonomic Regulations (2019) of the Occupational Health and Safety Act was observed. Furthermore, section

8 of the Occupational Health and Safety Act (Act ), requires that every employer provides and

maintains, as far as is reasonably practicable, a working environment that is safe and free from risk to the health

of his employees.

It further requires that the employer should make an evaluation of the risks attached to conditions which

employees are exposed to in the workplace and furthermore, that he should take steps to render such conditions

safe where necessary.

A periodic ergonomic Health Risk Assessment must be conducted at intervals not exceeding 24 months in accordance

with the Ergonomics Regulations (2019) of the Occupational Health and Safety Act (Act ).

If the premises remain the same, the Ergonomics Risk Assessment should be repeated in 24 months in order to ensure

compliance with statutory requirements and recommended standards. However, if the premises change in any instance,

the Ergonomic risk assessment survey should be repeated immediately.

To determine whether the lighting in the work areas is sufficient for the specific tasks that are performed in those

areas, as specified in the schedule to the Environmental Regulations for Workplaces (1987) of the Occupational

Health and Safety Act (Act ).

and experience in ergonomics and where applicable qualifications specific to ergonomics provided that were

appropriate qualifications and training are registered in terms of the provisions of the National Qualifications

Framework Act, 2008 (Act of ).

Ergonomic Risk assessment to include the following:

o A complete Hazard identification

o The identification of all persons who may be affected by ergonomics risks

o How employees may be affected by the ergonomic risks

o The analysis and evaluation of ergonomic risks

o The prioritization of ergonomic risks

PR10117443 - Occupational Hygiene Surveys & Ergonomics risk assessment (Bloemfontein) of 11

Annex D : EVALUATION CRITERIA

Approved Inspection Authority (AIA) in accordance with the provisions

of the Occupational Health and Safety Act, Act as issued by the

the Compensation for Occupational Injuries and Disease Act, Act

(COIDA). The successful bidder will be required to comply

with the requirements of Occupational Health and Safety Act, Act .

PR10117443 - Occupational Hygiene Surveys & Ergonomics risk assessment (Bloemfontein) of 11

Note: The COIDA certificate of good standing may not be older than twelve

(12) months.

2 (minimum 51% ownership or ID copy / CSD report 8

more)

(Persons living with disabilities Valid medical certificate

3 (minimum 51% ownership or issued by an accredited 2

more) medical practitioner

Total 100

PR10117443 - Occupational Hygiene Surveys & Ergonomics risk assessment (Bloemfontein) of 11

Annex E : COST BREAK DOWN

All prices must be VAT inclusive (if VAT registered) and must be quoted in South African Rand (ZAR). All VAT vendors

are required to include VAT on their proposed prices, should they fail to do so the actual quoted price will be deemed

an all-inclusive price and will be accepted as such. No VAT amount will be included after the award.

1 Illumination Surveys (As per specification) 1

2 Indoor Air quality Surveys (As per 1

specification)

3 Ergonomics Risk Assessment (As per 1

specification)

4 Other Related Cost 1

Signature of service provider: _____________________________.

PR10117443 - Occupational Hygiene Surveys & Ergonomics risk assessment (Bloemfontein) of 11

Annex F : STANDARD BIDDING DOCUMENTS

SBD 4 Bidders Disclosure

SBD 6.1 in Terms of PPR 2022

Annexure A: Security Measures

PR10117443 - Occupational Hygiene Surveys & Ergonomics risk assessment (Bloemfontein) of 11

DocumentAnnexure A - Security Measures.pdfReview complete

Contact Information

Source: Annexure A - Security Measures.pdf (unknown)

{"name":null,"email":null,"phone":null,"department":null,"address":"gorithms that comply with"}

Evaluation Criteria

Source: Annexure A - Security Measures.pdf (unknown)

Bidders must comply with the Protection of Personal Information Act (POPIA) and implement the specified physical and network security measures. Bidders must be willing to undergo security screening or vetting by RAF for company directors and resources. Bidders must report any security incidents or data breaches to RAF. Bidders must ensure subcontractors meet the same data protection and cybersecurity standards.

Technical Specifications

Source: Annexure A - Security Measures.pdf (unknown)

The service provider must implement comprehensive security measures to protect RAF confidential, private, personal or sensitive information. Requirements include:

Document handling and transportation: secure lockable containers or packaging to prevent loss, theft, or damage; maintain accurate records of each document including location, access history, and retention schedule.
Document retrieval: secure protocols verifying requester identity; detailed records of all retrieval activities including date, time, requester identity, and reason.
Secure storage: lockable cabinets; access only to authorised personnel with controlled and monitored access.
Fire suppression: premises must have a fire suppression system, including carbon dioxide fire extinguishers.
Physical security: secure perimeter with controlled access, surveillance cameras, 24/7 security monitoring, secure doors, locks, and alarms. Report any real, attempted, or suspected breach to RAF, providing CCTV footage, police report, and linked alarm system records.
Network security: firewalls, intrusion detection, and encryption for digital storage systems.
Access control: need-to-know basis, strong authentication, regular review and update of permissions.
Data protection: comply with applicable data protection laws, safeguard data against unauthorised access, disclosure, alteration, and destruction; inform RAF immediately of any data breaches; impose confidentiality obligations on agents, subcontractors, and third parties.
Cybersecurity: robust measures against malware, phishing, and unauthorised access; encryption for data in transit and at rest; regular updates and patching.
Incident response: documented plan to address and mitigate data breaches promptly; report security incidents to RAF in a timely manner.
Subcontractors: ensure they adhere to same data protection and cybersecurity standards; screen or vet third-party providers handling PII and require them to sign a data protection agreement.
Audit and monitoring: RAF reserves the right to audit and monitor compliance; service provider must cooperate with audits and assessments.

Health & Safety

Source: Annexure A - Security Measures.pdf

The service provider's premises must have a fire suppression system, including carbon dioxide fire extinguishers, to prevent damage or loss of documents and records in the event of a fire.

The premises must have a secure perimeter with controlled access and/or surveillance systems, secure doors, locks, and alarms to prevent unauthorised access.

Physical security measures must include controlled access points, surveillance cameras, 24/7 security monitoring, and secure storage facilities protected against unauthorised access. Any real, attempted, or suspected breach of physical security must be reported to the RAF, including providing CCTV footage, police report, and linked alarm system records.

Access to documents and records must be controlled and monitored, with only authorised personnel granted access. Access must be on a need-to-know basis, with strong authentication methods, and regular review and update of access permissions.

Network security measures for digital document storage systems must include firewalls, intrusion detection, and encryption to protect against unauthorised access or attacks. Robust cybersecurity measures must be in place to protect against malware, phishing, and unauthorised access, including encryption for data in transit and at rest, and regular system updates and patching.

The service provider must have a documented incident response plan to address and mitigate data breaches promptly, and must report any security incidents or data breaches to the RAF in a timely manner.

Subcontractors and third parties engaged must adhere to the same data protection and cybersecurity standards, and the service provider is responsible for their actions and compliance. Third-party service providers handling PII must be screened or vetted for data protection policies and must sign a data protection agreement. The RAF reserves the right to conduct security screening or vetting for company directors and resources provided.

The service provider must handle and process personal and sensitive data in compliance with applicable data protection laws and regulations, including the Protection of Personal Information Act. Measures must be implemented to safeguard data against unauthorised access, disclosure, alteration, and destruction. The RAF must be informed immediately of any data breaches or incidents. Confidentiality obligations must be imposed on agents, subcontractors, or third parties who receive records. The service provider must comply fully with legislative and regulatory frameworks in processing personal information.

The RAF reserves the right to audit and monitor the service provider's compliance with the data protection and cybersecurity policy, and the service provider must cooperate with any audits or assessments conducted by the RAF.

Contractual Terms

Source: Annexure A - Security Measures.pdf

The service provider must implement physical security measures including controlled access points, surveillance cameras, 24/7 security monitoring, secure perimeter, secure doors, locks, and alarms to protect documents and records. Any real, attempted, or suspected breach of physical security must be reported to the RAF, including providing CCTV footage, police report, and linked alarm system records.

Access to documents and records must be controlled, with only authorised personnel permitted to handle, view, or transport them. Access must be on a need-to-know basis, with strong authentication methods, and regular review and update of access permissions.

The service provider must handle and process personal and sensitive data in compliance with applicable data protection laws, including the Protection of Personal Information Act. Measures must be implemented to safeguard data against unauthorised access, disclosure, alteration, and destruction. The RAF must be informed immediately of any data breaches or incidents. Confidentiality obligations must be imposed on agents, subcontractors, or third parties who receive records. The service provider must comply fully with legislative and regulatory frameworks in processing personal information.

Third-party service providers that handle PII must be screened or vetted for data protection policies and procedures and must be required to sign a data protection agreement. The RAF reserves the right to conduct security screening or vetting for company directors and resources provided.

The service provider must implement robust cybersecurity measures to protect against cyber threats, including malware, phishing, and unauthorised access. Encryption must be used for data in transit and at rest, and systems must be regularly updated and patched.

If subcontractors are engaged, the service provider must ensure they adhere to the same data protection and cybersecurity standards, and the service provider is responsible for their actions and compliance.

DocumentSBD 6.1 IN TERMS OF PPR2022.pdfReview complete

Submission Guidelines

Source: SBD 6.1 IN TERMS OF PPR2022.pdf (TENDER)

Returnable forms: SBD 6.1 Preference Points Claim Form must be completed, signed, and submitted with the quotation. Bidders claiming specific goals must attach supporting documentation; failure to do so means no preference points are claimed.

Evaluation Criteria

Source: SBD 6.1 IN TERMS OF PPR2022.pdf (TENDER)

The 80/20 preference point system applies. Price scores a maximum of 80 points; specific goals score a maximum of 20 points. Price points are calculated using the formula Ps = 80(1 - (Pt - Pmin)/Pmin) for goods and services. Specific goals: historically disadvantaged individuals (10 points), women (8 points), persons with disability (2 points). Bidders must indicate how they claim points for each goal. The organ of state may require substantiation of any preference claims.

Technical Specifications

Source: SBD 6.1 IN TERMS OF PPR2022.pdf (TENDER)

income-generating contracts)

Compliance Requirements

Source: SBD 6.1 IN TERMS OF PPR2022.pdf (TENDER)

SBD 6.1 Preference Points Claim Form: declares company details, type of firm, and claims preference points for specific goals. Signing certifies the information is true and correct; fraudulent claims may lead to disqualification, recovery of costs, contract cancellation, restriction from state business for up to 10 years, or criminal prosecution.

B-BBEE Requirements

Source: SBD 6.1 IN TERMS OF PPR2022.pdf (TENDER)

Specific goals for this tender: historically disadvantaged individuals (10 points), women (8 points), persons with disability (2 points). Bidders must claim these points and provide supporting documentation as required.

Contractual Terms

Source: SBD 6.1 IN TERMS OF PPR2022.pdf

The SBD 6.1 form requires bidders to declare company name, registration number, and type of firm. Signing certifies that the information is true and correct. If preference points are claimed fraudulently or conditions are not fulfilled, the organ of state may disqualify the bidder, recover costs, cancel the contract, recommend restriction from state business for up to 10 years, or refer for criminal prosecution.

Contract Awarded

Award Information

Winning Supplier

The road accident fund (raf) wishes to appoint a suitable service provider to provide occupational hygiene surveys & ergonomics risk assessment for raf bloemfontein office.

Award Details

Road Accident Fund (RAF)

Organization Directors

Awards Won: Gijima Holdings

View Supplier Intelligence

What the tender required and what the award supports

Bidders must complete and submit SBD 4 (Bidder's Disclosure) as part of the bid.

Bidders or their directors, trustees, shareholders, members, partners, or controlling persons must not be employed by the state unless disclosed.

Bidders must not have a relationship with any person employed by the procuring institution unless disclosed.

Bidders must not have an interest in any other related enterprise unless disclosed.

Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers.

Bidders must certify that the bid was prepared independently and without collusion or disclosure of bid terms to competitors.

SUPPLY CHAIN MANAGEMENT SYSTEM SHOULD

THIS DECLARATION PROVE TO BE FALSE.

.................................... .....................................................

Signature Date

Position Name of bidder

income-generating contracts)

The service provider must implement comprehensive security measures to protect RAF confidential, private, personal or sensitive information. Requirements include:

Document handling and transportation: secure lockable containers or packaging to prevent loss, theft, or damage; maintain accurate records of each document including location, access history, and retention schedule.

Document retrieval: secure protocols verifying requester identity; detailed records of all retrieval activities including date, time, requester identity, and reason.

Physical security: secure perimeter with controlled access, surveillance cameras, 24/7 security monitoring, secure doors, locks, and alarms. Report any real, attempted, or suspected breach to RAF, providing CCTV footage, police report, and linked alarm system records.

Network security: firewalls, intrusion detection, and encryption for digital storage systems.

Access control: need-to-know basis, strong authentication, regular review and update of permissions.

Data protection: comply with applicable data protection laws, safeguard data against unauthorised access, disclosure, alteration, and destruction; inform RAF immediately of any data breaches; impose confidentiality obligations on agents, subcontractors, and third parties.

Cybersecurity: robust measures against malware, phishing, and unauthorised access; encryption for data in transit and at rest; regular updates and patching.

Incident response: documented plan to address and mitigate data breaches promptly; report security incidents to RAF in a timely manner.

Subcontractors: ensure they adhere to same data protection and cybersecurity standards; screen or vet third-party providers handling PII and require them to sign a data protection agreement.