Stage 1A – Mandatory Requirements
If you do not submit the following mandatory documents/requirements, your bid will be
automatically disqualified.
Only bidders who comply with stage 1A will be evaluated further.
No. Description of requirement
a) Price Schedule/Bill of Quantities (BOQ) Annexure A and Price and Delivery
Schedule (Section 4) must be submitted as volume 2 in Envelope 2.
To facilitate like-for like comparison bidders must submit pricing strictly in
accordance with this price schedule and not utilize a different format.
Deviation from this pricing schedule will result in a bid being declared non-
responsive
b) The proof of Active CIDB grading level 4 GB or higher. Joint Venture Bidders
must submit joint/consolidated grading certificate.
Stage 1B – Other Mandatory Requirements
If you do not meet the following Other-mandatory documents/requirements, at pre-award
stage, PRASA may request the bidder to submit the information within three (3)working days.
Should this information not be provided, your bid proposal will be disqualified.
Only bidders who comply with stage 1B at pre-award stage will be evaluated further.
No. Description of requirement
a) Letter of Good Standing (COIDA)
b) Valid Tax Clearance certificate (must be valid on closing date of submission of
the RFQ) or Supply of valid SARS Pin
CSD supplier registration number or CSD Report c)
d) Completion of ALL RFQ documentation (includes ALL declarations)
e) Bidders to Fill and Sign the closing/submission register at PRASA Tender drop
office,3 Old Marine Drive on submission of the RFQ documents
f) Proof of Bank Account (i.e. letter issued by the bank)
g) Company Registration Documents, (Certificate of Incorporation)
h) Briefing Session Certificate Section 8 and Bidders must also reflect on the
Compulsory Briefing Session Attendance Register.
i) Joint Venture/Consortium agreement/Trust Deed/Confirmation in writing of
intention to enter into a JV or consortium agreement should they be awarded
business by PRASA through this RFQ process (if applicable) SIGNED BY ALL
Parties
j) Certified copy of ID Documents of the Owners
k) Provide proof of offices and or Builders yard / workshop in this region.
Telephone Bill / Municipal Bill / Bank Account, each or all Noting the Address of
the Offices / Workshops in the Specific Region. The Bid evaluation team may
choose to visit the contractor’s premises to ascertain that the bidder is indeed
have offices within the Western Cape Region.
Stage 1c - documents required for scoring
Documents required for Scoring - The following Non-Mandatory Documents used for
purposes of scoring a bid. If not submitted by the closing date and time of this bidwill not
result in a Respondent’s disqualification. However, Bidders will receive a score of zero for
the applicable evaluation criterion: -
Certified copy of ID Documents of the Owners
Audited Annual Financial/ B-BBEE certificate/ affidavit
CIPC Documents / B-BBEE Certificate/Affidavit
Certified copy of ID Documents of the Owners and Doctor`s note confirming the
disability
Stage 2: technical / functionality requirements
Qualifying bidders shall then be evaluated on functionality after meeting all compliance
requirements outlined above. The minimum threshold for technical/functionality
requirements is 70% as per the standard Evaluation Criteria presented in Table below.
Bidders who score below this minimum requirement shall not be considered for further
evaluation.
Item Criteria Weight
1 30 Organisational Experience (Projects)
2 Experience and Qualification of Key Staff 25
3 Technical approach and Methodology 20
4 Financial Capability 25
Total 100
Table 1: STAGE 2: TECHNICAL / FUNCTIONALITY REQUIREMENTS
Criteria weight scores
ORGANISATIONAL 0.Projects not of similar scope and scale or
EXPERIENCE No Submission.
(Projects):
Organizational Experience of the 1.Proof of Projects totalling to a combined
Contractor on similar type of work value of below R1,000,000.00 of similar
and sizes of projects previously type of scope.
executed. 30
Proof of Projects executed prior
- Proof of Projects totalling to a combined
CIDB regulation.
value of between R1,000,000.01 -
Full points are allocated for R2,000,000.00 of similar type of scope.
Organisational Experience of
projects of similar type (Historic
Building Conservation or restoration
building work or Related heritage 3. Proof of Projects totalling to a combined
environment with General Building value of between R2,000,000.01 -
work included) executed and R3,000,000.00 projects of similar type of
completed by tenderer in scope.
consideration in the last 6 years 4. Proof of Projects totalling to a combined
(2020-2026). value of between R3,000,000.01 –
R4,000,000.00 of similar type of scope.
Both below items 1 and 2 must be
provided for all projects presented
- Proof of Projects totalling above the
under the scoring.
value of R4,000,000.01 of similar type of
- Appointment letter from client, on
scope
client letterhead or signed contract
from client.
- Practical Completion certificates
or Letter of reference from the client,
on client letterhead, signed or
stamped
either one of the above must include
the value of the project as well the
start and finish dates.
Experience and Qualification of Key Score(s) will be based on qualifications,
Staff (assigned site personnel) in years of experience on building/
relation to the scope of work. construction projects, of the proposed
Submit proof of a minimum 5 years’ assigned site personnel as per details
experience and qualifications for: provided:
- Experience in Technical
Conservation/ Conservation of 0.No qualifications or no submission.
built Environment and 1. Certificate (N5 and below) in Heritage
Qualifications of Heritage Resource Management Studies and/or
Resource Management Studies experience below 5 years.
25 2.Certificate (N6) in in Heritage Resource
(Submit CV and certified
Management Studies with minimum 5
qualifications not older than 6
years’ experience within the industry.
months).
3.National Diploma in in Heritage
Resource Management Studies with
minimum 5 years’ experience within the
industry.
4.B-Tech/B-Eng in in Heritage Resource
Management Studies with minimum 5
years’ experience within the industry.
- Master of Philosophy in Heritage
Resource Management Studies with
minimum 5 years ‘experience within the
industry.
- No submissions
Technical Approach and
- Methodology aligned to scope of worksMethodology
(how will the project be implemented only.
Technical Approach and Project
methodology for the subject project
are addressing specific details of the 2. Methodology aligned to scope of works
project but not limited to the (how will the project be implemented with
following: any other two (2) requirements fully
addressed.
1.Methodology aligned to scope of
works (how will the project be 3 Methodology aligned to scope of works
implemented) (how will the project be implemented with
- Risk assessment 20 any other three (3) requirements fully
addressed.
-
Mitigation factors on the risk
-
Methodology aligned to scope of works4. Risk Matrix
(how will the project be implemented with
- Resources assigned to the
any other four (4) requirements fully
project.
addressed.
- Quality management plan
5 Methodology aligned to scope of works
(how will the project be implemented with
any other five (5) requirements fully
addressed.
Financial Capacity: Operating 0: No Submissions of financial Statement
cash flow
Provide two (2) recent year’s 1. Submission of incomplete or irrelevant of
Audited annual financial statements financial Statement
prepared by the registered
professional which reflect the
- Operating Cash Flows Ratio X < 0
company's financial capability.
Required components of financial 25
- Operating Cash Flows Ratio 0 < X <
statement: Statement of financial
0.5
position) Balance sheet (statement
of cash flow), income statement
- Operating Cash Flows Ratio 0.5 < X <
(Profit and Loss)
Formula: Operating Cash Flows
Ratio = Cash Flows from 5. Operating Cash Flows Ratio X > 1
Operations/Current Liabilities
Stage 3: pricing and specific goals
The following formula shall be used to allocate scores to the interested bidders.
The maximum points for this tender are as follows:
Points
Price 80
Specific goals 20
Total points for price and specific goals 100
Formulae for procurement of goods and services
Points awarded for price
The 80/20 preference point systems
A maximum of 80 points is allocated for price on the following basis:
PS = 80 (1 − Pt−Pmin )
Pmin
Where
Ps = Points scored for price of tender under consideration
Pt = Price of tender under consideration
Pmin = Price of lowest acceptable tender
Points awarded for specific goals
In cases where organs of state intend to use Regulation 3(2) of the Regulations, which states that, if it is
unclear whether the 80/20 preference point system applies, an organ of state must, in the tender documents,
stipulate in the case of—
(a) an invitation for tender for income-generating contracts, that either the 80/20 preference point
system will apply and that the highest acceptable tender will be used to determine the
applicable preference point system: or
(b) any other invitation for tender, that either the 80/20 preference point system will apply and
that the lowest acceptable tender will be used to determine the applicable preference point
system,
then the organ of state must indicate the points allocated for specific goals for both and 80/20
preference point system.
Specific goals for the tender and points claimed are indicated per the table below.
(Note to organs of state: 80/20 preference point system is applicable, corresponding points must also
be indicated as such.
Note to tenderers: The tenderer must indicate how they claim points for each preference point system.)
Specific goals for the tender and points claimed are indicated per the table below.
Number of points Number of points
The specific goals allocated points in claimed (80/20 allocated terms of this tender system)
(80/20 system)
(To be completed by
(To be completed by the tenderer)
the organ of state)
51% Black Women Owned 2
51% Black Youth owned. 4
EME 51% Black Owned 5
51 % Black Owned 7
Owned by Black People 2
with Disability (PWD)
Total 20
Section 4
Pricing and delivery schedule
Bidders are required to complete the attached Pricing Schedule / BOQ (Annexure A) on envelop 2.
1 Prices must be quoted in South African Rand, inclusive of all applicable taxes.
2 Price offer is firm and clearly indicate the basis thereof.
3 Pricing Bill of Quantity is completed in line with schedule if applicable (delete if not applicable).
4 Cost breakdown must be indicated.
5 Price escalation basis and formula must be indicated.
6 To facilitate like-for like comparison bidders must submit pricing strictly in accordance with this
price schedule and not utilise a different format. Deviation from this pricing schedule could
result in a bid being declared non-responsive.
7 Please note that should you have offered a discounted price(s), PRASA will only consider
such price discount(s) in the final evaluation stage on an unconditional basis.
8 Bidders are to note that if price offered by the highest scoring bidder is not market related,
PRASA may not award the contract to the Bidder. PRASA may:
9 Negotiate a market-related price with the Bidder scoring the highest points;
10 If that Bidder does not agree to a market-related price, negotiate a market-related price with the Bidder
scoring the second highest points;
11 If the Bidder scoring the second highest points does not agree to a market-related price,
negotiate a market-related price with the Bidder scoring the third highest points;
12 If a market-related price is not agreed with the Bidder scoring the third highest points, PRASA
must cancel the RFQ.
I / We (Insert
Name of Bidding Entity) of
code
(Full address) conducting business under the style or title of
__________represented by: in my
capacity as:__________________________being duly authorised, hereby offer to undertake and
complete the above-mentioned work/services at the prices quoted in the bills of quantities / schedule of
quantities or, where these do not form part of the contract, at a lumpsum, of
R _____________________________________________________________________amount in
numbers);_________________________________________________________________________
__________________________________________________________(amount in words) Incl. VAT.
DELIVERY PERIOD: Suppliers are requested to offer their earliest delivery period possible.
Delivery will be effected within ................ working days from date of order. (To be completed
by Service provider)
Section 5
PRASA general conditions of purchase
General
PRASA and the Supplier enter into an order/contract on these conditions to supply the items
(goods/services/works) as described in the order/contract.
Conditions
These conditions form the basis of the contract between PRASA and the Supplier.
Notwithstanding anything to the contrary in any document issued or sent by the Supplier, these
conditions apply except as expressly agreed in writing by PRASA.
No servant or agent of PRASA has authority to vary these conditions orally. These general
conditions of purchase are subject to such further special conditions as may be prescribed in
writing by PRASA in the order/contract.
Price and payment
The price or rates for the items stated in the order/contract may include an amount for price
adjustment, which is calculated in accordance with the formula stated in the order/contract.
The Supplier may be paid in one currency other than South African Rand. Only one exchange
rate is used to convert from this currency to South African Rand. Payment to the Supplier in
this currency other than South African Rand, does not exceed the amounts stated in the
order/contract. PRASA pays for the item within 30 days of receipt of the Suppliers correct tax
invoice.
Delivery and documents
The Supplier’s obligation is to deliver the items on or before the date stated in the
order/contract. Late deliveries or late completion of the items may be subject to a penalty if
this is imposed in the order/contract. No payment is made if the Supplier does not provide the
item as stated in order/contract.
Where items are to be delivered the Supplier:
Clearly marks the outside of each consignment or package with the Supplier’s name and full
details of the destination in accordance with the order and includes a packing note stating the
contents thereof; On dispatch of each consignment, sends to PRASA at the address for
delivery of the items, an advice note specifying the means of transport, weight, number of
volume as appropriate and the point and date of dispatch; Sends to PRASA a detailed priced
invoice as soon as is reasonably practical after dispatch of the items, and states on all
communications in respect of the order the order number and code number (if any).
Containers / packing material
Unless otherwise stated in the order/contract, no payment is made for containers or packing
materials or return to the Supplier.
Title and risk
Without prejudice to rights of rejection under these conditions, title to and risk in the items
passes to PRASA when accepted by PRASA.
Rejection
If the Supplier fails to comply with his obligations under the order/contract, PRASA may reject
any part of the items by giving written notice to the Supplier specifying the reason for rejection
and whether and within what period replacement of items or re-work are required.
In the case of items delivered, PRASA may return the rejected items to the Supplier at the
Supplier’s risk and expense. Any money paid to the Supplier in respect of the items not
replaced within the time required, together with the costs of returning rejected items to the
Supplier and obtaining replacement items from a third party, are paid by the Supplier to
PRASA.
In the case of service, the Supplier corrects non-conformances as indicated by PRASA.
Pt−P min
Ps = 80 (1 − )
P min
Where
Ps = Points scored for price of tender under consideration
Pt = Price of tender under consideration
Pmin = Price of lowest acceptable tender
3.2. Formulae for disposal or leasing of state assets and income
Generating procurement
3.2.1. Points awarded for price
A maximum of 80 points is allocated for price on the following basis:
Pt−P max
Ps = 80 (1 + )
P max
Where
Ps = Points scored for price of tender under consideration
Pt = Price of tender under consideration
Pmax = Price of highest acceptable tender
- Points awarded for specific goals
4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement
Regulations, preference points must be awarded for specific goals stated in the tender.
For the purposes of this tender the tenderer will be allocated points based on the goals
stated in table 1 below as may be supported by proof/ documentation stated in the
conditions of this tender:
4.2. In cases where organs of state intend to use Regulation 3(2) of the Regulations, which
states that, if it is unclear whether the 80/20 or 90/10 preference point system applies,
an organ of state must, in the tender documents, stipulate in the case of—
(a) an invitation for tender for income-generating contracts, that either the 80/20 or
90/10 preference point system will apply and that the highest acceptable tender
will be used to determine the applicable preference point system; or
(b) any other invitation for tender, that either the 80/20 or 90/10 preference point
system will apply and that the lowest acceptable tender will be used to determine
the applicable preference point system,
then the organ of state must indicate the points allocated for specific goals for both the
90/10 and 80/20 preference point system.
Table 1: Specific goals for the tender and points claimed are indicated per the table
below.
(Note to organs of state: Where either the 90/10 or 80/20 preference point system is
applicable, corresponding points must also be indicated as such.
Note to tenderers: The tenderer must indicate how they claim points for each
preference point system.)
Number of points Number of points
claimed (80/20 allocatedThe specific goals allocated points in system)
terms of this tender (80/20 system) (To be completed by
(To be completed by the tenderer)
the organ of state)
51% Black Women Owned 2
51% Black Youth owned. 4
EME 51% Black Owned 5
51 % Black Owned 7
Owned by Black People with Disability 2
Total 20
Declaration with regard to company/firm
4.3. Name of company/firm...............................................................................
4.4. Company registration number: .....................................................................
4.5. Type of company/ firm
Partnership/Joint Venture / Consortium
One-person business/sole propriety
Close corporation
Public Company
Personal Liability Company
(Pty) Limited
Non-Profit Company
State Owned Company
[Tick applicable box]
4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm,
certify that the points claimed, based on the specific goals as advised in the tender,
qualifies the company/ firm for the preference(s) shown and I acknowledge that:
i) The information furnished is true and correct;
ii) The preference points claimed are in accordance with the General Conditions as
indicated in paragraph 1 of this form;
iii) In the event of a contract being awarded as a result of points claimed as shown
in paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary
proof to the satisfaction of the organ of state that the claims are correct;
iv) If the specific goals have been claimed or obtained on a fraudulent basis or any
of the conditions of contract have not been fulfilled, the organ of state may, in
addition to any other remedy it may have –
(a) disqualify the person from the tendering process;
(b) recover costs, losses or damages it has incurred or suffered as a
result of that person’s conduct;
(c) cancel the contract and claim any damages which it has suffered
as a result of having to make less favourable arrangements due
to such cancellation;
(d) recommend that the tenderer or contractor, its shareholders and
directors, or only the shareholders and directors who acted on a
fraudulent basis, be restricted from obtaining business from any
organ of state for a period not exceeding 10 years, after the audi
alteram partem (hear the other side) rule has been applied; and
(e) forward the matter for criminal prosecution, if deemed necessary.
..............................................
Signature(s) of tenderer(s)
Surname and name: ................................................................
Date: ...............................................................
Address: ...............................................................
...............................................................
...............................................................
...............................................................
Section 8
Certificate of attendance of compulsory RFQ briefing
Request number:
WCR/02/2026
Request for
Request for quotation (RFQ) for the appointment of a 4gb or
Quotation:
Higher building contractor for the repairs, alterations and
Additions at muizenberg station for a period of 12 months
From date of site handover
Attendance
This is to certify that has / have today attended the
site inspection / RFQ briefing session to which this enquiry relates.
THUS DONE and SIGNED at on
this
day of
for / on behalf of PRASA Designation
Acknowledgement
This is to certify that the Bidder attended the above mentioned briefing session/ site inspection
and has / have acquainted himself / themselves with the Contract, Project Specification / Special
Conditions, Specifications and / or Bills of Quantities / Schedule of Quantities / Schedule of
Prices, together with the drawings enumerated therein, as laid down by the PRASA for the
carrying out of the proposed WORKS to which the enquiry relates
THUS DONE and SIGNED at on
this day of
Duly authorised signatory(ies) witnesses
-
-
-
Section 9