Closed Travel agency, tour operator, reservation service and related activities Tenders

• Submission of bid by 2026/03/26 • attendance of compulsory online briefing • CIDB registration (not specified but typically required) • BBBEE status (not specified but typically required)

• Bids must be submitted by 25 march 2026 • services required include travel, conference venues, and car rental on an as-and-when-required basis • contract duration: 01 july 2026 to 30 june 2029

• Service providers must offer travel management services including air travel, car hire, conferencing, and accommodation. • Bids are open to all qualified service providers. • The contract period is 3 years from the date of appointment.

• Valid travel agency licence and iata/asata accreditation • proof of BBBEE status and CIDB grading if applicable • ability to provide 24-month on-call travel booking services

• Service providers must be able to provide transport services for 36 months • bids must be submitted by 2026/03/23 • NO briefing session is scheduled

• Provide travel management services for a 36‑month period • must be a registered travel agency, tour operator or reservation service • bid must be submitted before 16 march 2026 (closing date)

• Service providers must be able to provide travel and accommodation services • a panel of three service providers will be appointed on a rotational basis • the contract period is 36 months

• All annexures (a‑f) must be completed in full using the prescribed numbering format. • Submit the proposal in one sealed envelope; the offer remains binding for the validity period from the closing time. • NO tender surety is required, but south african tourism may request one at later contract stages. • Proposals must be signed by an authorised person and include a declaration that NO proprietary information was accessed. • Failure to complete any required form or annexure may invalidate or disqualify the bid. • All communications after the closing date must be in writing and limited to clarification requests; non‑compliant communication may lead to disqualification.

• Bids must be delivered to the bid box at the capenature cape town office (3rd floor, cnr bosduif & volstruis streets, bridgetown, 7764) or, for pgwc shared services centre documents only, emailed to [email protected]. • Use the official bid forms provided – do not re‑type the content. • All bids must be signed and include the written contract form (wbd7). • Late submissions (after 11:00 AM on 10 march 2026) will be rejected. • Bidders must be registered on the central supplier database (csd) and upload mandatory information (business registration, director details, tax compliance status, banking details, b‑bbee certificate or sworn affidavit). • Proof of authority to sign (e.g., Board resolution) must be attached. • Tax clearance certificate (original, valid for 12 months) must accompany the bid; each consortium/joint‑venture member must provide its own certificate. • Failure to provide any of the required documents may render the bid invalid.

• Submit one original and one duplicate bid in separate sealed envelopes clearly marked “envelope 1 original” and “envelope 2 duplicate”. • Both envelopes must be delivered to the bid box at sol plaatje municipality, SCM unit – municipal stores complex, abattoir road, ashburnham, kimberley, 8301 before 10:00 hrs on 09 march 2026. Late bids are rejected. • NO bids may be sent by fax or e‑mail. • Bids must be signed and witnessed as required; every page of the original must be initialed. • Include all required returnable documents (see checklist): cover letter, tax compliance status (tcs pin), csd registration report, valid b‑bbee certificate or sworn affidavit, municipal account or lease agreement, professional indemnity insurance (if applicable), joint‑venture documentation (if applicable), and any other forms referenced in the mbds. • Proof of payment for the bid document (r500) must be attached if the documents were purchased. • Disqualification risks: missing any checklist item, using correction fluid/tape, failing to submit both original and duplicate, not being registered on the central supplier database, or being a person in the service of the state.

• Submission of proposal by 6 march 2026 • relevant experience in travel agency, tour operator, reservation service and related activities

• Valid travel agency licence and iata/asata membership • CIDB grading not required; BBBEE certificate mandatory • three-year contract commencing after award

• Submit one (1) fully completed and signed original bid in a sealed, confidential envelope marked for the supply chain management office. • Include one (1) pdf copy on a USB drive. • Deliver to: DENEL soc ltd, nellmapius drive, pretoria (postal code 0157). • Alternatively, send the required information to the RFQ delivery e‑mail address [email protected]. • Closing date and time: monday 09 march 2026, 11:00 hrs. Late submissions will be rejected. • All required returnable documents (see mandatory requirements) must be included; omission will lead to disqualification. • Ensure the envelope is clearly marked “confidential – attention: supply chain management office”.

• Submit a sealed envelope containing the completed quotation on company letterhead, signed bid form and all required returnable documents. • Envelope must be addressed to the accounting officer, west street, sandton, johannesburg tourism company. • NO emailed quotes will be accepted. • Deadline: 11 february 2026 at 10:00 hrs. Late submissions will be rejected. • Required forms: completed bid form, letter confirming any price errors or alterations, public operating licence/road‑transport permit for the vehicle(s) and valid public driving permits (pdps) for drivers. • Quote every item in the pricing schedule; prices must be firm, in south african rand, vat‑inclusive and valid for 30 days from the closing date. • Disqualification risks: incomplete/unsigned bid, missing licences or permits, use of correction fluid, price adjustments, omission of any part of the quotation, failure to provide required certificates (BBBEE, tax clearance, csd registration, municipal accounts, insurance).