Renewal of nintex k2 five software and anonymous user licences for legal aid south africa

Bid enquiries: Ms. Buhle Sesiko, Tel: (011) 877-2000, Email: [email protected]. Technical enquiries: Ms. Lydia Chelhango, Tel: (011) 877-2000, Email: [email protected]. Submission address: Legal Aid House, 29 De Beer Street, Braamfontein, Johannesburg, 2017.

Submit sealed tender in an envelope marked with: Tender Number (03/2026), Closing Date (23 June 2026), Time (11h00 AM), and Company Name. Deposit in the locked tender box at Legal Aid House, 29 De Beer Street, Braamfontein, Johannesburg, 2017. All annexures must be completed in full using the given numbering format. Attachments must be clearly marked. Deviations may be ignored. Non-compliance risks disqualification. Only hard copies accepted; no emails, faxes, or electronic submissions. Tender documents become the property of Legal Aid SA. Proposals must remain valid for 180 days.

Evaluation is based on a 80/20 points system: Price (80 points) and B-BBEE Level of Contribution (20 points). Bidders must provide reference sites for verification. Affirmative action employment practices and SMME empowerment programs are considered. Proof of CSD registration (active, tax-compliant, not restricted) is required. Preference points for B-BBEE must be claimed via SBD 6.1 form. Failure to submit required forms or comply with conditions may invalidate the bid.

Renewal of Nintex K2 Five software licence and Nintex K2 Five Anonymous User licence for a period of three (3) years. Bidders must provide a detailed breakdown of total charges, implementation, and support services. Pricing must be in South African Rand (ZAR) and include all applicable taxes (VAT, PAYE, income tax, UIF, SDL). Firm prices are required; non-firm prices will not be considered. Delivery periods must be specified and remain firm for the contract duration. Deviations from specifications must be explicitly stated.

Firm pricing in ZAR required; non-firm prices (e.g., subject to exchange rate variations) will not be accepted. All applicable taxes (VAT, PAYE, income tax, UIF, SDL) must be included in the bid price. Delivery costs must be included for delivery at the prescribed destination. Payment terms: Legal Aid SA will approve project plans and costs; no delivery before official order issuance. Defects due to poor workmanship must be rectified at the bidder's own cost and time. Claims for disbursements (travel, subsistence) must be substantiated with receipts and logs.

Mandatory: Proof of registration on National Treasury’s Central Supplier Database (CSD) showing active supplier status, tax compliance, and non-restricted status. Original and valid Tax Clearance Certificate (TCS) must be submitted; certified copies are not accepted. TCS PIN or CSD number required. For consortia/joint ventures, each party must submit separate TCS/CSD documentation. B-BBEE Status Level Verification Certificate or Sworn Affidavit (for EMEs/QSEs) must be submitted to qualify for preference points. No bids accepted from state employees or entities with state-employed directors/members. Foreign bidders must comply with tax obligations or provide proof of exemption.