Amajuba district municipality invites quotes for the supply and installation of a web and mobile-ready disaster management centre communication system, including 2-way radio hardware for vehicles and centres. The system must enable real-time incident management, resource deployment, and operate in low-connectivity environments. Targeted at icasa-licensed service providers registered on the central supplier database.
Key Requirements
Must possess ICASA-issued Frequency Spectrum License, Radio Station License, and Radio Dealer Certificate. - Supply and install a web/mobile-ready real-time disaster management communication platform with offline capability. - Install 2-way radio systems in 3 vehicles and 3 centres (Amajuba, Emadlangeni, Dannhauser) with specified solar-powered hardware and repeaters. - Submit sealed bids with all mandatory documents (CSD, tax clearance, MBD forms, IDs, bank details) by 25 June 2026 at 12h00. - Evaluation under 80/20 preference point system (80 for price, 20 for B-BBEE goals like black/youth/female ownership and local enterprise). - Must be registered on the Central Supplier Database and comply with tax obligations. - Declarations (MBD 4, 8, 9) and proof of no state employment conflicts required.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
RFQQ2026 03 Bid document - DMC communication system.pdfReview complete
Description
Source: Q2026 03 Bid document - DMC communication system.pdf
Important Dates
18 Jun
2026
PUBLICATION
Tender Published
Tender was published
25 Jun
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
10 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
Q2026 03 Bid document - DMC communication system.pdf
The Amajuba District Municipality is re-advertising a tender (Q2026/03) for the supply and installation of a Disaster Management Centre Communication System. The system must include a web/mobile platform and a two-way radio network with repeaters and existing channels across multiple locations. The tender will be evaluated on an 80/20 preference point system (80 for price, 20 for specific goals) and closes on 25 June 2026.
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Based on 20 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Supply and installation of a Disaster Management Centre Communication System.
The system must be a web and mobile-ready platform designed for real-time command and control, incident reporting, resource deployment, communication, and post-incident analysis.
Must operate effectively in connectivity-challenged environments.
Important Dates
Source: Q2026 03 Bid document - DMC communication system.pdf (RFQ)
Closing date: Thursday, 25 June 2026.
Closing time: 12h00 noon.
No other dates (e.g., briefings, site visits) are specified in the document.
Contact Information
Source: Q2026 03 Bid document - DMC communication system.pdf (RFQ)
Submission address: Tender box at reception, Amajuba District Municipality, B9356 Amajuba Road, Section 1, Madadeni, 2951.
Submission Guidelines
Source: Q2026 03 Bid document - DMC communication system.pdf (RFQ)
Submit sealed bid envelopes clearly marked with 'Quotation No. Q2026/03: DISASTER MANAGEMENT CENTRE COMMUNICATION SYSTEM'.
Deposit in the tender box at the reception of Amajuba District Municipality, B9356 Amajuba Road, Section 1, Madadeni, 2951.
Closing date and time: 25 June 2026 at 12h00 noon. Late submissions will not be considered.
Use official bid forms provided; do not retype.
Include all required returnable documents:
Certified ID copies of all directors/members.
Bank details with original cancelled cheque or bank letter.
Completed Municipal Bid Documents (MBDs).
Copy of Central Supplier Database (CSD) registration.
Company registration documents.
Joint Venture agreements if applicable.
Municipal account or lease agreement for directors, not in arrears >90 days, or alternative proof of residence.
Proof of residence certified by traditional council and ward councillor if in rural area.
Printed SARS Tax Pin.
Tax compliance: Submit Tax Clearance Status (TCS) PIN or CSD number.
Foreign suppliers must complete a pre-award questionnaire.
Declarations required: MBD 4 (Declaration of Interest), MBD 8 (Past Supply Chain Practices), MBD 9 (Certificate of Independent Bid Determination).
Bids from persons in the service of the state will not be accepted.
Returnable Documents
Source: Q2026 03 Bid document - DMC communication system.pdf (RFQ)
Bidders are required to submit original tax clearance or income tax reference number, security pin and TCC number.
Evaluation Criteria
Source: Q2026 03 Bid document - DMC communication system.pdf (RFQ)
Evaluation uses the 80/20 preference point system under the Preferential Procurement Policy Framework Act and 2022 Regulations.
80 points allocated for price.
20 points allocated for specific goals:
Business owned more than 50% by black persons: 5 points.
Youth ownership: 5 points.
Gender = Female: 5 points.
Promotion of enterprises located within Amajuba District Municipality: 5 points.
Points must be claimed using the MBD 6.1 form with supporting documentation.
Failure to submit proof for specific goals means no points are claimed.
The organ of state may require substantiation of any claim.
Technical Specifications
Source: Q2026 03 Bid document - DMC communication system.pdf (RFQ)
Scope: Supply and installation of a Disaster Management Centre Communication System.
System must be a web and mobile-ready platform for real-time command and control, incident reporting, resource deployment, and post-incident analysis. Must operate in connectivity-challenged environments.
2-Way Radio System Hardware:
Install in 3 Disaster Management Vehicles and 3 Centres (Amajuba, Emadlangeni, Dannhauser).
1x Desktop Microphone, 2x Desktop Headphones, 1x Mobile Radio.
Vehicle installations: Fit with DV-2066 Mobile Radios (66-88 MHz) and DV4050 Mobile DV2 Series 66MHz Mobile Antennas.
Methodology
Source: Q2026 03 Bid document - DMC communication system.pdf
Variation orders: Changes up to 15% of contract value may be instructed without price escalation; for measurable quantities, unit price reductions may be requested.
Experience & Qualifications
Source: Q2026 03 Bid document - DMC communication system.pdf
Bidders must have ICASA licenses and authorization to buy, sell, hire, or repair radio apparatus.
No other specific experience or key personnel qualifications stated.
Quality Management
Source: Q2026 03 Bid document - DMC communication system.pdf
Pre-bidding testing is at bidder's cost.
Purchaser may inspect bidder's premises and test goods at any reasonable time.
If inspections/tests show compliance, purchaser bears cost; if non-compliance, supplier bears cost.
Non-compliant goods may be rejected and replaced at supplier's cost.
Pricing Schedule
Source: Q2026 03 Bid document - DMC communication system.pdf
No detailed pricing schedule or bill of quantities provided.
Financial checks: Directors/company must not have municipal arrears >90 days; provide proof of address and tax compliance.
Financial Requirements
Source: Q2026 03 Bid document - DMC communication system.pdf (RFQ)
Submit bank details with original cancelled cheque or bank letter.
Directors/company must not owe municipal rates/taxes for more than 90 days; provide current municipal account or lease agreement.
If operating from residence, provide certified affidavit from SAPS.
In rural areas, provide proof of residence certified by traditional council leader and ward councillor.
No specific pricing format, bonds, or payment terms detailed beyond general conditions.
Compliance Requirements
Source: Q2026 03 Bid document - DMC communication system.pdf (RFQ)
Mandatory: Must possess all of: Frequency Spectrum License, Radio Station License, Radio Dealer Certificate.
Must be registered and authorized by ICASA under Section 22 of the Radio Frequency Spectrum Regulations (Electronic Communications Act, 2005).
Must be registered on the Central Supplier Database (CSD).
Tax compliance: Submit TCS PIN or CSD number.
B-BBEE/Preference points: Specific goals include black ownership (50%+), youth, female, and local enterprise promotion in Amajuba District.
Declarations required: MBD 4 (no state employment conflicts), MBD 8 (clean supply chain history), MBD 9 (independent bid determination).
Foreign suppliers must complete a pre-award questionnaire.
B-BBEE Requirements
Source: Q2026 03 Bid document - DMC communication system.pdf (RFQ)
Specific goals under the 80/20 system:
Business owned more than 50% by black persons: 5 points.
Youth ownership: 5 points.
Gender = Female: 5 points.
Promotion of enterprises located within Amajuba District Municipality: 5 points.
Total points claimed: 20.
Supporting documents required: Company registration certificate/CSD report, ID copies/CSD report, municipal charges/CSD report.
Contractual Terms
Source: Q2026 03 Bid document - DMC communication system.pdf
General Conditions of Contract (GCC) apply.
Performance security may be required within 30 days of award, as a bank guarantee or certified cheque.
Warranty: Goods must be new, unused, with latest models; warranty valid for 12 months after delivery or 18 months after shipment.
Payment: Terms to be specified; payments within 30 days of invoice.
Prices are fixed unless adjusted per contract.
Variation orders allowed up to 15% of original contract value.
No assignment without purchaser consent.
Subcontracts must be notified.
Delays may incur penalties based on prime interest rate.
Termination for default, corruption, or insolvency.
Force majeure provisions apply.
Disputes resolved first by mutual consultation, then mediation, then South African courts.
Requirements
Source: Q2026 03 Bid document - DMC communication system.pdf (RFQ)
The service provider must possess all of: Frequency Spectrum License, Radio Station License, Radio Dealer Certificate.
Must be registered and authorized by ICASA to buy, exchange, offer sale, hire out, or repair radio apparatus under Section 22 of the Radio Frequency Spectrum Regulations (Electronic Communications Act, 2005).
Section
Source: Q2026 03 Bid document - DMC communication system.pdf
This quotation will be evaluated on price using the 80/20 preference point system under the Preferential Procurement Policy Framework Act and 2022 Regulations.
80 points for price, 20 points for specific goals.
The enclosed forms must be completed and submitted with the detailed quotation.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
Get deep intelligence on Office administrative, office support and other business support activities. Unlock full pricing strategies, bid frequency, and historical win rates.