Professional investment property valuation services for moqhaka local municipality (265 properties)

Closing date: 17 June 2026 at 12h00. Validity period: 120 days after closing. Site/information meetings, if specified, are compulsory. Bids from non-attendees will not be accepted.

For enquiries about specifications: Contact the technical team at telephone 056 216 9142 or email [email protected]. For enquiries about document completion: Supply Chain Management Unit at telephone 056 216 9187 or email [email protected]. Submission address: Bid box at Corner 11 & 12 Way, Magasyn/Stores, Industrial, Kroonstad. Bank details for RFQ document fee: Account Holder: Moqhaka Local Municipality, Bank: ABSA, Account Number: 405327-4876, Branch: Kroonstad, Branch Code: 334536. Reference: Bidder Name and RFQ Number.

Submit the fully completed original RFQ document in a sealed envelope to the bid box at Corner 11 & 12 Way, Magasyn/Stores, Industrial, Kroonstad, by 12h00 on 17 June 2026. The envelope must be clearly marked with the tender number (1/1/003/2025-26) and title. No email, fax, or late submissions accepted. Documents must be completed in black ink, signed by an authorised signatory, and not retyped or altered. Missing pages or unauthorised changes will disqualify the bid. RFQ documents are available from the Supply Chain Management Offices during office hours (08:00–15:30 Mon-Thu, 08:00–13:00 Fri) after paying a non-refundable R150 fee. Proof of payment must be submitted to SCM Offices. Bids remain valid for 120 days after closing.

RFQ must be submitted on the original documents and remain valid for 120 days after the closing date of the tender.

Evaluation follows the 80/20 preferential points system. 80 points are allocated for price, and 20 points for preference goals: 10 points for Locality of Supplier and 10 points for B-BBEE status level. Tenders are evaluated for responsiveness to specifications, requirements, and additional criteria in the tender documents. The Municipality reserves the right to reject any tender or accept part of it and is not bound to accept the lowest bid or the highest-scoring bid. Failure to submit a valid B-BBEE certificate or sworn affidavit (SANAS-accredited) will result in no preference points being awarded.

Scope: Valuation of 265 investment properties for Moqhaka Local Municipality as per GRAP 16(38). The service provider must deliver a valuation report by 30 June 2026. Requirements: The valuer must hold a recognized and relevant professional qualification and have recent experience in the location and category of the investment property being valued. Company must have at least three completed similar property valuation projects. Key personnel qualifications and registrations must be listed, with CVs attached. Failure to provide proof of similar works or key personnel details will disqualify the bid.

If the contract value changes by up to 15%, the supplier may be instructed to adjust deliveries or services. For measurable quantities, the supplier may be asked to reduce unit prices without escalation. Supplier must notify Municipality of any delays and provide reasons. Municipality may extend performance time with or without penalties.

Bidders must have at least three completed property valuation projects of similar nature. Proof of similar works must be provided in a table format with project names, institutions, contact persons, and start/end dates. Key personnel must be listed with their designations, surnames, names, and qualifications. CVs of key personnel must be attached. Failure to provide this information will disqualify the bid.

Pre-bidding testing costs are the bidder's responsibility. If inspections/tests are required, the bidder’s premises must be open for inspection by the Municipality. If goods/services fail inspections, the supplier bears the cost of tests and must replace or repair non-compliant items at their own expense. Rejected goods must be removed and substituted immediately. Municipality may cancel the contract for non-compliance.

Bid amount must be VAT-inclusive (R). Pricing must remain fixed for 120 days from RFQ closing. Quotes in the range of R30,000.00–R300,000.00 will be considered for evaluation. Documents must be bound neatly; loose papers are not accepted. RFQ document fee: R150.00 non-refundable, payable at Municipal Building cashiers or via EFT to the provided ABSA account. Proof of payment must be submitted to SCM Offices.

Bid amount must be VAT-inclusive (R). Prices must remain fixed for 120 days from the RFQ closing date. Tax invoices must comply with the Value-Added Tax Act, 1991, and clearly show VAT amounts. For invoices over R5,000, the VAT registration number of the recipient (Moqhaka Local Municipality: 4000846578) must be disclosed. Payment terms: Invoices must be accompanied by a delivery note and submitted as per contract obligations. Payments will be made within 30 days of invoice submission. No performance security is specified for this RFQ.

Mandatory documents: Valid CSD registration (proof must be attached). Valid Tax Clearance Certificate or SARS PIN (original or letter from SARS confirming tax matters are in order). Municipal rates/taxes clearance (statement, certificate, or completed Municipal Form not older than 3 months). Certified ID copies of all directors (not older than 6 months). CIPC registration documents (CK form) with active directors. Valid SANAS-accredited B-BBEE certificate or sworn affidavit (for preference points). Joint Venture Agreement (if applicable). CIDB registration (if applicable). Disqualification triggers: Missing compulsory documents, tax or municipal arrears, non-compliance with CSD registration, retyped/altered documents, or submission after the deadline.

Only SANAS-accredited B-BBEE certificates or sworn affidavits (signed by a commissioner of oaths) are accepted. B-BBEE compliance is required for preference points as per MBD6.1 and the Preferential Procurement Regulations 2022. Failure to comply results in no preference points.

Contract terms include: 120-day bid validity period. Successful bidder must sign a written contract form (MBD7). Prices must remain fixed for 120 days. Payment within 30 days of invoice submission. Contract governed by South African law. Disputes resolved via mediation or South African courts. Supplier liable for penalties for late delivery (prime interest rate per day). Municipality may terminate for default, insolvency, or corrupt practices. Force majeure events excuse performance delays. Supplier must notify purchaser of delays and seek extensions. No contract transfer without written permission. Amendments must be in writing and signed by both parties.

General Conditions of Contract (GCC) and Special Conditions of Contract (SCC) apply. SCC prevails in case of conflict. Municipality reserves the right to withdraw, re-advertise, or reject any tender. No contract will be awarded to bidders with tax or municipal arrears. Bidders may not contact the Municipality after RFQ closure to influence evaluation or award decisions.

Bidders must be registered on the Central Supplier Database (CSD) and attach proof of registration. Tax Compliance Status (TCS) PIN or CSD number must be provided. Foreign suppliers must complete the pre-award questionnaire. Consortia/Joint Ventures must submit separate TCS certificates for each member. Failure to provide required tax or CSD details may invalidate the bid.

Evaluation uses the 80/20 preferential points system: 80 points for price, 20 points for preference goals (10 for Locality of Supplier, 10 for B-BBEE status). Tenders are assessed for responsiveness to specifications and additional criteria in the tender documents. Non-compliance with B-BBEE certificate requirements results in zero preference points.