Supply, maintenance, and repair of hp designjet t2530 plotter consumables for PRASA

Closing date: 05 June 2026 at 12h00. Validity period: PRASA may request extension if internal processes are not finalized. Bid awards and updates will be published on the National Treasury e-tender portal (www.etenders.gov.za).

Bidding enquiries: Bonwell Booi. Telephone: (021) 837-7945. Email: [email protected]. Submission email: [email protected]. Complaints: [email protected]. Address for physical submissions: 1 Adderley Street, Metrorail Supply Chain Management, 6th Floor, Room 622B, Propnet Building, Cape Town.

Submit bids by 05 June 2026 at 12h00. Physical submissions: Deposit in the bid box at 1 Adderley Street, Metrorail Supply Chain Management, 6th Floor, Room 622B, Propnet Building, Cape Town. Electronic submissions: Email to [email protected] (do not copy the buyer—automatic disqualification if copied). Requirements: Use official forms provided (do not re-type). Physical bids must be in a sealed envelope. Do not reference other quotations. Late bids are rejected. Disqualification risks: Canvassing SCM officers or PRASA employees during the process, copying the buyer in emails, or submitting incomplete/non-compliant bids.

Evaluation follows a staged process: Stage 1A (Mandatory Requirements): Automatic disqualification if not met. Includes submission of all required documents. Stage 1B (Other Mandatory Requirements): Bidders may be given 3 working days to submit missing information; failure results in disqualification. Includes valid SARS TCS PIN, CSD registration number, and completion of all RFQ documentation. Stage 2 (Technical/Functional): Not applicable for this tender. Stage 3 (Price and Specific Goals): 80/20 Preference Point System. Price: 80 points (Ps = 80

• (Pmin / Pt)). Specific Goals: 20 points. B-BBEE Level 2 or better: 10 points (submit B-BBEE certificate or affidavit). EME/QSE with 51% Black Ownership: 10 points (submit audited financials/B-BBEE certificate/affidavit). Objective criteria may override highest score in cases of negative track record, spreading awards, or avoiding concentration. PRASA reserves the right to split awards.

Scope: Supply and deliver maintenance consumables for plotters. Deliverables: As per the attached specification or pricing schedule (item descriptions, units, quantities). Delivery: Suppliers must propose their earliest possible delivery period. Delivery will be within a specified number of working days from the date of order. Packaging: Clearly mark consignments with supplier details and destination. Include packing notes and advice notes for dispatch. Invoices must reference the order number.

Pricing: Quote in South African Rand (ZAR), inclusive of VAT (15%). Prices must be firm, with a clear basis, cost breakdown, and escalation formula. Strictly follow the provided pricing schedule; deviations may disqualify the bid. Discounts: Only considered in the final evaluation stage on an unconditional basis. Payment: PRASA pays within 30 days of receipt of a correct tax invoice. Market-related pricing: PRASA may negotiate with the highest-scoring bidder if their price is not market-related. If no agreement is reached, PRASA may negotiate with lower-ranked bidders or cancel the RFQ. Currency: Payments are in ZAR unless otherwise agreed (single exchange rate applies for foreign currency).

Mandatory compliance: Register on the Central Supplier Database (CSD) unless a foreign supplier with no local entity. Submit valid SARS Tax Compliance Status (TCS) PIN or CSD number. Foreign suppliers: Disclose if they have a local branch, permanent establishment, or income source in South Africa. Exempt from CSD registration if no local entity. Bidders must not be listed in the Register for Tender Defaulters or the List of Restricted Suppliers. No bids accepted from state employees, companies with state-employed directors, or close corporations with state-employed members. Submit proof of authority (e.g., company resolution). Declare if the bidder or connected persons are Politically Exposed Persons (PEPs) or Prominent Influential Persons (PIPs). Complete all RFQ documentation, including declarations. Joint ventures/consortia: Each party must submit separate TCS certificates/PINs/CSD numbers. Compliance with all national and local laws is required.