Supply and delivery of cattle dip tank chemicals – ulundi local municipality (bid 16/2025/2026)

{"name":null,"email":"[email protected]","phone":"035 874 5100","department":"SCM CONTACT PERSON TC NTENGA","address":"MU, Corner of Princess"}

Returnable Documents: 2.1 List of Returnable Documents 9 2.2 Returnable Schedules 9 – 34, Specification and Pricing 3.1 Specification 35 3.2 Pricing Break-Down Schedule 37, Form of Offer and Acceptance 4.1 Form of Offer 38 4.2 Form of Acceptance 39 2.1 – List of returnable documents 2.2 – Returnable schedules

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Bid NO. 16/2025/2026: supply and delivery of cattle dip tank

1.1 Bid Notice and Invitation to Bid 4

1.2 MBD 1: Invitation to Bid 5

1.3 Tender Data 7

2. Returnable documents

2.1 List of Returnable Documents 9

2.2 Returnable Schedules 9 – 34

4.1 Form of Offer 38

4.2 Form of Acceptance 39

5. Contract Conditions

4.1 Standard Conditions of Bid Specifications 40

4.2 General Conditions of Contract 2015 47

Only service providers registered on the Central Supplier Database (CSD) are eligible. Bidders must not be persons in the service of the state. They must not be listed on the Register for Tender Defaulters or National Treasury's prohibited database. They must not have been convicted of fraud or corruption in the past five years. They must have no outstanding municipal arrears for more than three months. For functionality, bidders must score at least 70 points on references and experience. Preference points are claimed based on ownership (Black, Women, Youth, Disability) and location (local enterprise). Bidders must be tax compliant and provide a valid tax clearance or SARS PIN.

3.1 – List of returnable documents

3.2 – Returnable schedules

1.3 Add the following new clause:

1.3.4 The tender documents have been drafted in English. The contract arising from the

invitation to tender shall be interpreted and construed in English.

2.2 Cost of Tendering The employer will not compensate the tenderer for any costs incurred in attending

interviews or making any submissions in the office of the employer.

2.13.3 Submitting a tender offer Parts of each Tender offer communicated on paper shall be submitted as original,

plus 0 copies.

2.13.5 The identification details are:

Bid number: 16/2025/2026

Bid Description: SUPPLY AND DELIVERY OF CATTLE DIP TANK CHEMICALS

Closing Date: 17 August 2026 at 12h00

Each tender shall be enclosed in a sealed envelope, bearing the correct

identification details and shall be placed in the tender box.

2.13.9 Telephonic, telegraphic, telex, facsimile or e-mailed offers will not be

accepted

2.15 Closing time The closing time for submission of tender offers is stated in the tender notice and

invitation to tender.

2.16 Tender offer validity The Tender offer validity period is 90 (ninety) days.

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Bid NO. 16/2025/2026: supply and delivery of cattle dip tank

Financial Capacity (with original bank stamp)

Audited financial statements for the past three financial years

for any offer above R10 million inclusive of VAT.

Proof of ownership through permit by tribal authority or

registered livestock company/association

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Bid NO. 16/2025/2026: supply and delivery of cattle dip tank

Part 1: bidding procedures

Ulundi local municipality

1.1 - Bid notice and re- invitation award

Bids are hereby invited from suitable service providers of the following Ulundi Municipality projects:

Bid Project Specific Closing date Functionality Technical Contact details

No. Description Goals Enquiries

16/2025/2026 Supply and delivery Black>5 17/08/2026 References>50 points Mr. T C Ntenga [email protected]

of cattle dip tank Women>5

chemicals Youth>5 Experience>50 points

Disability>2

Total = 100 points Local >3 Total

= 20

points

Only service providers registered with Central Supplier Database (CSD) will be considered.

Bid documents may be obtained on the Ulundi Municipal Website at www.ulundi.gov.za and

www.etender.gov.za. Bid documents must be submitted in a sealed envelope clearly marked with the bid number,

closing date and, droppedoff in the tender box at SCMU, Ulundi Municipality, Corner of Princess Magogo and King

Zwelithini Street, Ulundi, 3838 by no later 12H00 of the above stated closing dates. The bid box is generally

open from 07h30 to 16h30 Monday to Thursday and 07h30 to 15h15 Friday. All quotes must be submitted on the

official forms – (Not to be retyped). This bid is subject to the general conditions of contract (GCC) and any other

special conditions of contract.

THE FOLLOWING ARE MANDATORY: CSD summary report, valid tax clearance or SARS login pin, a certified

copy of the most recent municipal account in which the business is registered, copies of ID of members of the

entity, CIPRO, and relevant Business certificates. Bidders are requested to sign where necessary and initial each

page on the Bid Documents. The tender is valid for 90 days.

The Bids will be evaluated using 80/20 Preferential Procurement Point System where 80 points are for the price,

and 20 are for specific goals according to the PPPFA 2000 Act no. and SCM Regulation 2022. Where

there’s functionality two stage evaluation process will be followed, first evaluate functionality and only tenders that

score the minimum threshold for functionality will be advancing to the second stage of evaluation on point for price

and specific goal. Late tenders will not be accepted, and the Ulundi Municipality reserved the right not to make an

award. Failure to comply with the above conditions will invalidate your offer.

Kindly note that the successful bidder will be subjected to a screening process prior to the bid

being awarded, should it be discovered that a successful bidder provided misleading

information he/she will be disqualified with immediate effect.

SCM related enquires: Mrs N.S. Luzipho ([email protected])

Mr. S.M. KHOMO

Municipal manager

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Bid NO. 16/2025/2026: supply and delivery of cattle dip tank

Mbd 1

Part a

1.2 - Invitation to bid

You are hereby invited to bid for requirements of the ulundi local municipality

Bid number: 16/2025/2026 closing date: 17 august 2026 closing time: 12h00

Description supply and delivery of cattle dip tank chemicals

The successful bidder will be required to fill in and sign a written contract form (mbd7).

Bid response documents may be deposited in the bid box

Situated at (street address

Cnr of princess magogo and king zwelithini street

Ulundi

3838

Supplier information

Name of bidder

Postal address

Street address

Telephone number code number

Cellphone number

Facsimile number code number

E-mail address

VAT registration number

TAX COMPLIANCE STATUS TCS PIN: OR CSD No:

Are you a foreign

ARE YOU THE ACCREDITED Yes No BASED SUPPLIER FOR Yes No

Representative in south africa the goods /services

For the goods /services offered? [If yes enclose proof] offered? [If yes, answer part b:3 ]

Total number of items offered total bid price r

Signature of bidder

.................................... Date

Capacity under which this bid is

Signed

Bidding procedure enquiries may be directed to: technical information may be directed to:

Department SCM contact person tc ntenga

Contact person n.S. Luzipho telephone number 035 874 5100

Telephone number 035 874 5100 facsimile number 035 874 5174

FACSIMILE NUMBER 035 874 5174 E-MAIL ADDRESS [email protected]

E-MAIL ADDRESS [email protected]

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Bid NO. 16/2025/2026: supply and delivery of cattle dip tank

Part b

Terms and conditions for bidding

1. Bid submission:

1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not be accepted for

Consideration.

1.2. All bids must be submitted on the official forms provided (not to be re-typed) or online

1.3. This bid is subject to the preferential procurement policy framework act and the preferential

Procurement regulations the general conditions of contract (gcc) and, if applicable, any other special

Conditions of contract.

2. Tax compliance requirements

2.1 Bidders must ensure compliance with their tax obligations.

2.2 Bidders are required to submit their unique personal identification number (pin) issued by SARS to enable the

Organ of state to view the taxpayer’s profile and tax status.

2.3 Application for the tax compliance status (tcs) certificate or pin may also be made via e-filing. In order to

Use this provision, taxpayers will need to register with SARS as e-filers through the website

Www.SARS.GOV.ZA.

2.4 Foreign suppliers must complete the pre-award questionnaire in part b:3.

2.5 Bidders may also submit a printed tcs certificate together with the bid.

2.6 In bids where consortia / joint ventures / sub-contractors are involved, each party must submit a

Separate tcs certificate / pin / csd number.

2.7 Where NO tcs is available but the bidder is registered on the central supplier database (csd), a csd number

Must be provided.

3. Questionnaire to bidding foreign suppliers

3.1. Is the entity a resident of the republic of south africa (RSA)? yes NO

3.2. Does the entity have a branch in the RSA? yes NO

3.3. Does the entity have a permanent establishment in the RSA? yes NO

3.4. Does the entity have any source of income in the RSA? yes NO

3.5. Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax compliance status

System pin code from the south african revenue service (SARS) and if not register as per 2.3 Above.

Nb: failure to provide any of the above particulars may render the bid invalid.

NO bids will be considered from persons in the service of the state.

Signature of bidder: ...................................................

Capacity under which this bid is signed: ...................................................

Date: ...................................................

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Bid NO. 16/2025/2026: supply and delivery of cattle dip tank

1.3. Tender data

The Standard Conditions of Tender makes several references to the Tender Data for details that apply specifically to this

tender. The Tender Data shall have precedence in the interpretation of any ambiguity or inconsistency between it and the

Standard Conditions of Tender to which it mainly applies.

Each item of data given below is cross – referenced to the clause in the Standard Conditions of Tender to which it

mainly applies

Clause Number Tender Data

1.1 Actions The employer is Ulundi Municipality

1.2 Tender THE TENDER

Documents 1. Tendering Procedures

1.1 – Tender notice and invitation to tender

1.2 – MBD 1: Form

1.3 – Tender data

1.4 – Conditions of Tender

are not paid in that area)

Company relevant experience (Appointments and Reference

Letters)

Company profile

Financial Capacity (with original bank stamp)

16/2025/2026 Supply and delivery Black>5 17/08/2026 References>50 points Mr. T C Ntenga [email protected]

of cattle dip tank Women>5

chemicals Youth>5 Experience>50 points

Disability>2

Total = 100 points Local >3 Total

= 20

points

Only service providers registered with Central Supplier Database (CSD) will be considered.

1 References 50

The supplier to provide 2 reference letters from clients (customer satisfaction

letter per project delivered) not older than 5 years. The letter(s) should be in the

client’s letterhead, have company name, client’s contact person and his/her

position, contact details, project value and should only be for the supply and

delivery of cattle dip tank chemicals or similar goods of cattle for the value R300

000 and above

2 letters and above = 50 points

1 letter = 30 points

No letter = 0 points

2 Experience 50

Once off = 30 points

No experience = 0 points

36 Form of Offer

Company Registration Documents, e.g. CIPRO

Certified ID copies of all active directors

Copy of tax clearance certificate with PIN

Full CSD report

A certified copy of the most recent municipal account in

which the business is registered confirming status of municipal

account not in arrears for more than 3 months/90 days.

(Or Lease agreement and letter from landlord stating that the

rent is up to date – letter not older than 3 months.

Or if operating in a rural area, sworn affidavit stating that rates

are not paid in that area)

Company relevant experience (Appointments and Reference

Letters)

3.1 Specification 35

3.2 Pricing Break-Down Schedule 37

4.1 Is the bidder or any of its directors listed on the National Treasury’s database as a Yes No

company or person prohibited from doing business with the public sector?

(Companies or persons who are listed on this database were informed in writing of

this restriction by the National Treasury after the audi alteram partem rule was

applied).

4.1.1 If so, furnish particulars:

4.2 Is the bidder or any of its directors listed on the Register for Tender Defaulters in terms of Yes No

section 29 of the Prevention and Combating of Corrupt Activities Act (No )?

(To access this Register enter the National Treasury’s website, www.treasury.gov.za,

click on the icon “Register for Tender Defaulters” or submit your written request for

a hard copy of the Register to facsimile number (012) 3265445).

4.2.1 If so, furnish particulars:

4.3 Was the bidder or any of its directors convicted by a court of law (including a court of law Yes No

outside the Republic of South Africa) for fraud or corruption during the past five years?

4.3.1 If so, furnish particulars:

4.4 Does the bidder or any of its directors owe any municipal rates and taxes or municipal Yes No

charges to the municipality / municipal entity, or to any other municipality / municipal

entity, that is in arrears for more than three months?

4.4.1 If so, furnish particulars:

4.5 Was any contract between the bidder and the municipality / municipal entity or any other Yes No

organ of state terminated during the past five years on account of failure to perform on or

comply with the contract?

4.7.1 If so, furnish particulars:

*Indicate YES or NO

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valid tax clearance or SARS login pin, a certified

TAX COMPLIANCE STATUS TCS PIN: OR CSD No

Tax compliance requirements

Tax compliance status (tcs) certificate or pin may also be made via e-filing

Tax compliance status

TCS PIN: OR CSD No

CSD Number MAAA

CSD report

Csd number

Central Supplier Database

Central Supplier Database Registration

Central Supplier Database (CSD) will be considered

Central supplier database (csd), a csd number

Central Supplier Database 14

Central Supplier Database Registration 15

Central supplier database (csd) is correct and

Central supplier database with respect

Central Supplier Database (CSD) registration, suppliers may go to

power of attorney signed by legally authorized signatories of all the

Proof of ownership through permit by tribal authority or

on the 17th of August 2026. Please be advised that the bid number and closing

1.2 MBD 1: Invitation to Bid 5

4. Form of Offer and Acceptance

4.1 Form of Offer 38

Please ensure that the following forms have been duly completed and signed and

5 MBD 1: Invitation to Bid

14 Declaration of Central Supplier Database

15 Central Supplier Database Registration

18 Declaration of Interest – MBD 4

taxes included) – MBD 5

Points Allocation: 80 points

B-BBEE Details: the general conditions of contract (GCC) and any other

special conditions of contract.

THE FOLLOWING ARE MANDATORY: CSD summary report, valid tax clearance or SARS login pin, a certified

copy of the most recent municipal account in which the business is registered, copies of ID of members of the

entity, CIPRO, and relevant Business certificates. Bidders are requested to sign where necessary and initial each

page on the Bid Documents. The tender is valid for 90 days.

The Bids will be evaluated using 80/20 Preferential Procurement Point System where 80 points are for the price,

and 20 are for specific goals according to the PPPFA 2000 Act no. and SCM Regulation 2022. Where

there’s functionality two stage evaluation process will be followed, first evaluate functionality and only tenders that

score the minimum threshold for functionality will be advancing to the second stage of evaluation on point for price

and specific goal. Late tenders will not be accepted, and the Ulundi Municipality reserved the right not to make an

award. Failure to comply with the above conditions will invalidate your offer.

Kindly note that the successful bidder will be subjected to a screening process prior to the bid

being awarded, should it be discovered that a successful bidder provided misleading

information he/she will be disqualified with immediate effect.

SCM related enquires: Mrs N.S. Luzipho ([email protected])

Mr. S.M. KHOMO

Municipal manager

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Bid NO. 16/2025/2026: supply and delivery of cattle dip tank

Mbd 1

Part a

1.2 - Invitation to bid

You are hereby invited to bid for requirements of the ulundi local municipality

Bid number: 16/2025/2026 closing date: 17 august 2026 closing time: 12h00

Description supply and delivery of cattle dip tank chemicals

The succes

www.etender.gov.za. Bid documents must be submitted in a sealed envelope clearly marked with the bid number,

closing date and, droppedoff in the tender box at SCMU, Ulundi Municipality, Corner of Princess Magogo and King

Zwelithini Street, Ulundi, 3838 by no later 12H00 of the above stated closing dates. The bid box is generally

open from 07h30 to 16h30 Monday to Thursday and 07h30 to 15h15 Friday. All quotes must be submitted on the

official forms – (Not to be retyped). This bid is subject to the general conditions of contract (GCC) and any other

special conditions of contract.

THE FOLLOWING ARE MANDATORY: CSD summary report, valid tax clearance or SARS login pin, a certified

copy of the most recent municipal account in which the business is registered, copies of ID of members of the

entity, CIPRO, and relevant Business certificates. Bidders are requested to sign where necessary and initial each

page on the Bid Documents. The tender is valid for 90 days.

The Bids will be evaluated using 80/20 Preferential Procurement Point System where 80 points are for the price,

and 20 are for specific goals according to the PPPFA 2000 Act no. and SCM Regulation 2022. Where

there’s functionality two stage evaluation process will be followed, first evaluate functionality and only tenders that

score the minimum threshold for functionality will be advancing to the second stage of evaluation on point for price

and specific goal. Late tenders will not be accepted, and the Ulundi Municipality reserved the right not to make an

award. Failure to comply with the above conditions will invalidate your offer.

being awarded, should it be discovered that a successful bidder provided misleading

information he/she will be disqualified with immediate effect.

SCM related enquires: Mrs N.S. Luzipho ([email protected])

(i) Authorizes the employer to verify the tenderers tax clearance status from the South African Revenue

Services that it is in order;

(ii) Confirms that neither the name of the enterprise nor the name of any partner, manager, director or other

person, wholly or partly exercises, or may exercise, control over the enterprise appears on the Register of Tender

Defaulters established in terms of the Prevention and Combating of Corrupt Activities Act of 2004;

(iii) Confirms that no partner, member, director or other person, who wholly or partly exercises, or may exercise

control over the enterprise appears, has within the last five years been convicted of fraud or corruption;

(iv) Confirms that I/we are not associated, linked or involved with any other tendering entities submitting tender

offers and have no other relationship with any of the tenderers or those responsible for compiling the scope of

work that could cause or be interpreted as a conflict of interest; and

(v) Confirms that the contents of this questionnaire are within my personal knowledge and are to the best of my

belief both true and correct.

Signed : Date :

Name : Position :

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Mbd 5

I. Declaration for procurement above r10 million (all applicable taxes included)

For all procurement expected to exceed R10 million (all applicable taxes included), bidders must complete the

following questionnaire:

1. Are you by law required to prepare annual financial statements for auditing? YES / NO

1.1. If yes, submit audited annual financial statements for the past three years or

since the date of establishment if established during the past three years.

........................................................................

........................................................................

4.1 Standard Conditions of Bid Specifications 40

4.2 General Conditions of Contract 2015 47

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Check-list for tender submission

Please ensure that the following forms have been duly completed and signed and

That all documents as requested, are attached to the bid document:

Page Yes No Remarks

Description No.

5 MBD 1: Invitation to Bid

9 Certificate of Authority for Signatory

12 Compulsory Enterprise Questionnaire

13 Record of Addenda to Bid Documents

14 Declaration of Central Supplier Database

15 Central Supplier Database Registration

16 Schedule of Previous Similar Works

17 Bidder’s Financial Standing

18 Declaration of Interest – MBD 4

21 Declaration for procurement above R10 million (all applicable

taxes included) – MBD 5

23 Preference Points Claim Form in terms of the Preferential

Procurement Regulations 2022 – MBD 6.1

28 Declaration of Bidders’ Past Supply Chain Management

Practices – MBD 8

30 Certificate of Independent Bid Determination – MBD 9

Procurement Regulations 2022 – MBD 6.1

28 Declaration of Bidders’ Past Supply Chain Management

Practices – MBD 8

30 Certificate of Independent Bid Determination – MBD 9

35 Pricing Schedule

A. Certificate of Authority for Signatory 9

B. Compulsory Enterprise Questionnaire 12

C. Record of Addenda to Bid Documents 13

D. Declaration that Information on Central Supplier Database 14

E. Central Supplier Database Registration 15

F Schedule of Previous Similar Works 16

G. Bidder’s Financial Standing 17

H. Declaration of Interest – MBD 4 18

I. Declaration for procurement above R10 million (all applicable taxes included) – MBD 5 21

J. Preference Points Claim Form in terms of the Preferential Procurement Regulations 2022 – 23

Mbd 6.1

K. Declaration of Bidders’ Past Supply Chain Management Practices – MBD 8 28

L. Certificate of Independent Bid Determination Certificate – MBD 9 30

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3.2 Returnable schedules

2.1. If no, this serves to certify that the bidder has no undisputed commitments

for municipal services towards any municipality for more than three months or

other service provider in respect of which payment is overdue for more than 30 days.

2.2. If yes, provide particulars.

....................................................................................................................................

..........

....................................................................................................................................

...........

years, including particulars of any material non-compliance or dispute concerning the

execution of such contract? YES / NO

3.1. If yes, provide particulars.

..................................................................................................................................

...................................................................................................................................

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company [TICK

Applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points

claimed, based on the specific goals as advised in the tender, qualifies the company/ firm for the

preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in

paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs

1.4 and 4.2, the consultant may be required to furnish documentary proof to the satisfaction

of the municipality that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the

conditions of contract have not been fulfilled, the organ of state may, in addition to any other

remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result

of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a

result of having to make less favourable arrangements due to such

cancellation;

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Bid NO. 16/2025/2026: supply and delivery of cattle dip tank

(d) recommend that the tenderer, its shareholders and directors, or only the

shareholders and directors who acted on a fraudulent basis, be restricted

from obtaining business from any organ of state for a period not exceeding

10 years, after the audi alteram partem (hear the other side) rule has been

applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of bidder(s)

Surname and name: ................................................................

Date: ...............................................................................................

Address: ...............................................................................................

...............................................................................................

...............................................................................................

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K. Declaration of bidder’s past supply chain management practices

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1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not be accepted for

1.2. All bids must be submitted on the official forms provided (not to be re-typed) or online

1.3. This bid is subject to the preferential procurement policy framework act and the preferential

Procurement regulations the general conditions of contract (gcc) and, if applicable, any other special

2.1 Bidders must ensure compliance with their tax obligations.

2.2 Bidders are required to submit their unique personal identification number (pin) issued by SARS to enable the

Organ of state to view the taxpayer’s profile and tax status.

2.3 Application for the tax compliance status (tcs) certificate or pin may also be made via e-filing. In order to

2.4 Foreign suppliers must complete the pre-award questionnaire in part b:3.

2.5 Bidders may also submit a printed tcs certificate together with the bid.

2.6 In bids where consortia / joint ventures / sub-contractors are involved, each party must submit a

2.7 Where NO tcs is available but the bidder is registered on the central supplier database (csd), a csd number

3.1. Is the entity a resident of the republic of south africa (RSA)? yes NO

3.2. Does the entity have a branch in the RSA? yes NO

3.3. Does the entity have a permanent establishment in the RSA? yes NO

3.4. Does the entity have any source of income in the RSA? yes NO

3.5. Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax compliance status

System pin code from the south african revenue service (SARS) and if not register as per 2.3 Above.

Nb: failure to provide any of the above particulars may render the bid invalid.

Signature of bidder: ...................................................

Capacity under which this bid is signed: ...................................................

Date: ...................................................

3 The minimum threshold for functionality is 70 points and any bid that obtains points below 70 points will be disqualified.

No Evaluation Criteria Max

Points

1 References 50

The supplier to provide 2 reference letters from clients (customer satisfaction

letter per project delivered) not older than 5 years. The letter(s) should be in the

client’s letterhead, have company name, client’s contact person and his/her

position, contact details, project value and should only be for the supply and

delivery of cattle dip tank chemicals or similar goods of cattle for the value R300

000 and above

2 letters and above = 50 points

1 letter = 30 points

No letter = 0 points

2 Experience 50

Please state the length of company experience in the supply and delivery of cattle

dip tank chemicals or similar goods of cattle.

3 years or more = 50 points

1to less than 3 years = 40

Points

Once off = 30 points

No experience = 0 points

Company profile must be attached

Total 100

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2 - returnable documents

3.1 : List of returnable documents

The Bidder must complete the following returnable documents:

Form Page

Returnable Schedule

A. Certificate of Authority for Signatory 9

B. Compulsory Enterprise Questionnaire 12

C. Record of Addenda to Bid Documents 13

D. Declaration that Information on Central Supplier Database 14

E. Central Supplier Database Registration 15

F Schedule of Previous Similar Works 16

G. Bidder’s Financial Standing 17

H. Declaration of Interest – MBD 4 18

I. Declaration for procurement above R10 million (all applicable taxes included) – MBD 5 21

J. Preference Points Claim Form in terms of the Preferential Procurement Regulations 2022 – 23

Mbd 6.1

K. Declaration of Bidders’ Past Supply Chain Management Practices – MBD 8 28

L. Certificate of Independent Bid Determination Certificate – MBD 9 30

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3.2 Returnable schedules

A. Certificate of authority for signatory

The Tenderer must indicate the enterprise status by ticking the appropriate box here under.

(I) (ii) (iii) (iv) (v)

Sole close partnership company joint venture /

Proprietor corporation consortium

Incorporated

Unincorporated

Note:

The following document must be attached to this form according to the status of the enterprise, in the form of a

resolution authorising the signatory to sign all documents and any contract resulting therefrom on behalf of the

enterprise, and such resolution shall include a specimen signature of the signatory.

Cooperative: ‘Resolution of the Members’

Close Corporation: ‘Resolution of the Members’

Company: ‘Resolution of the Board’ signed by the chairperson

Joint Venture / Consortium: ‘Resolution/agreement passed/reached’ signed by the authorised

representatives of the enterprises

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Bid NO. 16/2025/2026: supply and delivery of cattle dip tank

Members’ resolution

Bid NO. 16/2025/2026: supply and delivery of cattle dip tank chemicals

Close Corporation / Company / Partnership / Trust /Sole proprietor or sole trader Name:

Registration

Number: RESOLUTION OF THE

DIRECTORS OF THE COMPANY etc. RESOLVED that

, in his/her capacity as

, is authorised to make applications on behalf of the

Close Corporation / Company / Partnership / Trust /Sole proprietor or sole trader for: any documentation relating to the

business (which is not necessarily a change of ownership). The nominated person will also have access to a webpage for

the business.

Signature(s) for Close Corporation / Company / Partnership / Trust/ Sole proprietor or sole trader.

(sole member still must sign this resolution)

Signature of members:

Name Signature Date

1. .

2. .

3. .

4. .

5. .

6. .

Specimen signature of the signatory:

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Certificate for joint venture

Bid NO. 16/2025/2026 supply and delivery of cattle dip tank chemicals

We, the undersigned, are submitting this tender offer in Joint Venture and hereby authorize Mr./Ms. ,

... ........................................................................................................................................ authorized signatory of the

company, ................................................................................................................... acting in the capacity of lead partner, to

sign all documents in connection with the tender offer for Bid No ............................................... and any contract resulting

from it on our behalf.

This authorization is evidenced by the attached power of attorney signed by legally authorized signatories of all the

partners to the Joint Venture.

Signature of Signatory: ........................................................................................................

As Witnesses:

1. ........................................................... Name in Block Letters.........................................

2. ........................................................... Name in Block Letters.........................................

Date: ..................................

Authorising signature,

Name of firm address

Name and capacity

Lead partner

Note: This certificate is to be completed and signed by all of the key partners upon who rests the direction of

the affairs of the Partnership as a whole.

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B. Compulsory enterprise questionnaire

The following particulars must be furnished. In the case of a joint venture, separate enterprise

questionnaires in respect of each partner must be completed and submitted.

Section 1: Name of Enterprise:

Section 2: VAT registration number, if any:

Section 3: CIDB:

Section 4: CSD:

Section 5: Particulars of sole proprietors and partners in partnerships

Name Identity Number Personal Income Tax Number

• Complete only if sole proprietor or partnership and attach separate page if more than 3 partners

Section 6: Particulars of companies and close corporations

Company registration number:

Close corporation number:

Tax reference number:

The undersigned, who warrants that he/she is duly authorized to do so on behalf of the enterprise:

(i) Authorizes the employer to verify the tenderers tax clearance status from the South African Revenue

Services that it is in order;

(ii) Confirms that neither the name of the enterprise nor the name of any partner, manager, director or other

person, wholly or partly exercises, or may exercise, control over the enterprise appears on the Register of Tender

Defaulters established in terms of the Prevention and Combating of Corrupt Activities Act of 2004;

(iii) Confirms that no partner, member, director or other person, who wholly or partly exercises, or may exercise

control over the enterprise appears, has within the last five years been convicted of fraud or corruption;

(iv) Confirms that I/we are not associated, linked or involved with any other tendering entities submitting tender

offers and have no other relationship with any of the tenderers or those responsible for compiling the scope of

work that could cause or be interpreted as a conflict of interest; and

(v) Confirms that the contents of this questionnaire are within my personal knowledge and are to the best of my

belief both true and correct.

Signed : Date :

Name : Position :

Enterprise

Name:

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C. Record of addenda to tender documents

The undersigned confirm that the following communications received from the Employer or his representative before

the date of submission of this tender offer, amending the tender documents, have been considered in this tender

offer. (Addenda can only be issued following approval from the Employer. The Employer’s representative is

not allowed to issue addenda to bidders without prior approval in terms of the SCM Delegations).

Title or details addendum NO. date

Signed Date

Name

Position

Bidder

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D. Declaration that information on central supplier database (csd) is correct and

Up to date

(To be completed by bidder)

THIS IS TO CERTIFY THAT I (name of bidder/authorised representative)

.............................................................................................................................

WHO REPRESENTS (state name of bidder)

....................................................................................................................................................

I AM aware of the contents of the central supplier database with respect

To the bidder’s details and registration information, and that the said information

Is correct and up to date as on the date of submitting this bid.

And i AM aware that incorrect or outdated information may be a cause for

Disqualification of this bid from the bidding process, and/or possible cancellation

Of the contract that may be awarded on the basis of this bid.

.......................................................................

Signature of bidder or authorised representative

Date: ....................................................

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E. Registration on the central supplier database

1. In terms of the KwaZulu-Natal Supply Chain Management Policy Framework, all suppliers of goods and

services are required to register on the Central Suppliers Database.

2. If you wish to apply for Central Supplier Database (CSD) registration, suppliers may go to

www.csd.gov.za to register or call 033 897 4223/4676/4509 for assistance.

3. If a business is registered on the Database and it is found subsequently that false or incorrect information

has been supplied, then the Department may, without prejudice to any other legal rights or remedies it

may;

3.1 de-register the supplier from the Database,

3.2 cancel a bid or a contract awarded to such supplier, and the supplier would become liable for any

damages if a less favourable bid is accepted or less favourable arrangements are made.

4. The same principles as set out in paragraph 3 above are applicable should the supplier fail to

update its information on the Central Suppliers Database, relating to changed particulars or

circumstances.

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F. Schedule of previous similar works

The Tenderer shall list the projects awarded. These may either be in progress or completed.

The listed project must be accompanied by the valid signed reference letter issued by the relevant Client. Such

reference(s) must be issued in a legal Client’s letterhead, comprise of the authorised project/contract number and full

description, detail of work in a similar nature undertaken and its entire value and project period undertaken (start date and

completion date or expected completion date). The reference letter(s) should be attached.

Employer:

Value of work project period contact person

(inclusive of VAT)

And telephone project description

Number

Attach additional pages if more space is required

Signature: ........................................................ Date: .................................

(Of person authorised to sign on behalf of the Tenderer)

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G. Bidder’s financial standing

The Employer may make enquiries to obtain a bank rating from the Bidder’s bank.

To this end, the Bidder must provide with this Bid a bank rating, certified by his banker, to the effect that he will be able

to successfully complete the contract at the bided amount within the specified time for completion.

However, should the bidder be unable to provide a bank rating with his Bid, he shall state the reasons as to why he

is unable to do so, and in addition, provide the following details of his banker and bank account that he intends to

use for the project.

Name of the Account Holder:..................................................................................

Name of Bank: .........................................................................................................

Branch Name: ..........................................................................................................

Account Number: ....................................................................................................

Account Type: .........................................................................................................

Branch Code: ..............................................

Telephone number: .....................................

Fax number: .................................................

Name of contact person (at bank): ...........................................................................

Failure to provide either the required bank details or a certified bank rating with his Bid will lead to the conclusion that

the Bidder does not have the necessary financial resources at his disposal to complete the contract successfully within

the specified time for completion.

The employer undertakes to treat the information thus obtained as confidential, strictly for the use of evaluation of the

Bid submitted by the Bidder

Signature: ........................................................ Date: .................................

(Of person authorised to sign on behalf of the Bidder)

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Mbd 4

H. Declaration of interest

1. No bid will be accepted from persons in the service of the state1.

2. Any person, having a kinship with persons in the service of the state, including a blood relationship, may

make an offer or offers in terms of this invitation to bid. In view of possible allegations of favouritism, should

the resulting bid, or part thereof, be awarded to persons connected with or related to persons in service of

the state, it is required that the bidder or their authorised representative declare their position in relation to

the evaluating/adjudicating authority.

4 In order to give effect to the above, the following questionnaire must be completed and submitted

with the bid.

4.1 Full Name of bidder or his or her representative:.................................................

4.2 Identity Number: ..............................................................................................

4.3 Position occupied in the Company (director, trustee, hareholder2):.............................

4.4 Company Registration Number: .........................................................................

4.5 Tax Reference Number:....................................................................................

4.6 VAT Registration Number: ..............................................................................

4.7 The names of all directors / trustees / shareholders members, their individual identity

numbers and state employee numbers must be indicated in paragraph 4 below.

4.8 Are you presently in the service of the state? YES / NO

4.8.1 If yes, furnish particulars. .........................................................................

...........................................................................................................

1MSCM Regulations: “in the service of the state” means to be –

(a) a member of –

(i) any municipal council;

(ii) any provincial legislature; or

(iii) the national Assembly or the national Council of provinces;

(b) a member of the board of directors of any municipal entity;

(c) an official of any municipality or municipal entity;

(d) an employee of any national or provincial department, national or provincial public entity or constitutional

institution within the meaning of the Public Finance Management Act, 1999 (Act No.);

(e) a member of the accounting authority of any national or provincial public entity; or

(f) an employee of Parliament or provincial legislature.

2 Shareholder” means a person who owns shares in the company and is actively involved in the management

of the company or business and exercises control over the company.

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4.9 Have you been in the service of the state for the past twelve months? .........YES / NO

4.9.1 If yes, furnish particulars...........................................................................

..........................................................................................................

4.10 Do you have any relationship (family, friend, other) with persons

in the service of the state and who may be involved with

the evaluation and or adjudication of this bid? ................................................ YES / NO

4.10.1 If yes, furnish particulars.

..........................................................................................

..........................................................................................

4.11 Are you, aware of any relationship (family, friend, other) between

any other bidder and any persons in the service of the state who

may be involved with the evaluation and or adjudication of this bid? YES / NO

4.11.1 If yes, furnish particulars.

.............................................................................................

.......................................................................................................

4.12 Are any of the company’s directors, trustees, managers,

principle shareholders or stakeholders in service of the state? YES / NO

4.12.1 If yes, furnish particulars.

...........................................................................................

...........................................................................................

4.13 Are any spouse, child or parent of the company’s directors

trustees, managers, principle shareholders or stakeholders

in service of the state? YES / NO

4.13.1 If yes, furnish particulars.

...........................................................................................

...........................................................................................

4.14 Do you or any of the directors, trustees, managers,

principle shareholders, or stakeholders of this company

have any interest in any other related companies or

business whether or not they are bidding for this contract. YES / NO

4.14.1 If yes, furnish particulars:

.........................................................................................

.........................................................................................

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4. Full details of directors / trustees / members / shareholders.

Full Name Identity Number State Employee

Number

......................................... ............................................

Signature Date

........................................ .............................................

Capacity Name of Bidder

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Mbd 5

I. Declaration for procurement above r10 million (all applicable taxes included)

For all procurement expected to exceed R10 million (all applicable taxes included), bidders must complete the

following questionnaire:

1. Are you by law required to prepare annual financial statements for auditing? YES / NO

1.1. If yes, submit audited annual financial statements for the past three years or

since the date of establishment if established during the past three years.

........................................................................

........................................................................

2. Do you have any outstanding undisputed commitments for municipal services

towards any municipality for more than three months or any other service provider

in respect of which payment is overdue for more than 30 days?

Yes/no

2.1. If no, this serves to certify that the bidder has no undisputed commitments

for municipal services towards any municipality for more than three months or

other service provider in respect of which payment is overdue for more than 30 days.

2.2. If yes, provide particulars.

....................................................................................................................................

..........

....................................................................................................................................

...........

3. Has any contract been awarded to you by an organ of state during the past five

years, including particulars of any material non-compliance or dispute concerning the

execution of such contract? YES / NO

3.1. If yes, provide particulars.

..................................................................................................................................

...................................................................................................................................

4. Will any portion of goods or services be sourced from outside the Republic, and,

if so, what portion and whether any portion of payment from the municipality is

expected to be transferred out of the Republic? YES / NO

4.1. If yes, furnish particulars

.............................................................. ..............................................................

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Certification

I, the undersigned (name) .................................................................................

Certify that the information furnished on this declaration form is correct.

I accept that the state may act against me should this declaration prove to be

False.

......................................... ............................................

Signature Date

............................................ ...........................................

Position Name of Bidder

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Mbd 6.1

J. Preference points claim form in terms of the preferential procurement

Regulations 2022

This preference form must form part of all tenders invited. It contains general information and serves

as a claim form for preference points for specific goals.

Nb: before completing this form, tenderers must study the general conditions,

Definitions and directives applicable in respect of the tender and

Preferential procurement regulations, 2022

1. General conditions

1.1 The following preference point systems are applicable to invitations to tender:

• the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable taxes

included); and

• the 90/10 system for requirements with a Rand value above R50 000 000 (all applicable taxes

included).

1.2 To be completed by the municipality

a) The applicable preference point system for this tender is the 80/20 preference point system.

b) The 80/20 preference point system will be applicable in this tender. The lowest/ highest acceptable

tender will be used to determine the accurate system once tenders are received.

1.3 Points for this tender (even in the case of a tender for income-generating contracts) shall be awarded

for:

(a) Price; and

(b) Specific Goals.

1.4 To be completed by the municipality:

The maximum points for this tender are allocated as follows:

Points

Price 80

Specific goals 20

Total points for price and specific goals 100

1.5 Failure on the part of a tenderer to submit proof or documentation required in terms of this tender

to claim points for specific goals with the tender, will be interpreted to mean that preference

points for specific goals are not claimed.

1.6 The municipality reserves the right to require of a tenderer, either before a tender is adjudicated

or at any time subsequently, to substantiate any claim in regard to preferences, in any manner

required by the municipality.

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2. Definitions

(a) “tender” means a written offer in the form determined by a municipality in response to an

invitation to provide goods or services through price quotations, competitive tendering

process or any other method envisaged in legislation;

(b) “price” means an amount of money tendered for goods or services, and includes all

applicable taxes less all unconditional discounts;

(c) “Rand value” means the total estimated value of a contract in Rand, calculated at the time of bid

invitation, and includes all applicable taxes;

(d) “tender for income-generating contracts” means a written offer in the form determined by an

municipality in response to an invitation for the origination of income-generating contracts through

any method envisaged in legislation that will result in a legal agreement between the municipality

and a third party that produces revenue for the municipality, and includes, but is not limited to,

leasing and disposal of assets and concession contracts, excluding direct sales and disposal of

assets through public auctions; and

(e) “the Act” means the Preferential Procurement Policy Framework Act, 2000 (Act No. ).

3. Formulae for procurement of goods and services

3.1. Points awarded for price

3.1.1. The 80/20 preference point systems

A maximum of 80 points is allocated for price on the following basis:

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

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4. Points awarded for specific goals

4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations,

preference points must be awarded for specific goals stated in the tender. For the purposes of

this tender the tenderer will be allocated points based on the goals stated in table 1 below as may

be supported by proof/ documentation stated in the conditions of this tender:

4.2. In cases where organs of state intend to use Regulation 3(2) of the Regulations, which states

that, if it is unclear whether the 80/20 preference point system applies, a municipality must, in the

tender documents, stipulate in the case of—

(a) an invitation for tender for income-generating contracts, that either the 80/20 preference

point system will apply and that the highest acceptable tender will be used to determine the

applicable preference point system; or

(b) any other invitation for tender, that either the 80/20 preference point system will apply and

that the lowest acceptable tender will be used to determine the applicable preference point

system, then the municipality must indicate the points allocated for specific goals for both

the 80/20 preference point system.

Table 1: Specific goals for the tender and points claimed are indicated per the table below.

(Note to Municipality: Where the 80/20 preference point system is applicable,

corresponding points must also be indicated as such.

Note to tenderers: The bidder must indicate how they claim points for each preference point

system.)

Number of points Number of points

claimed (80/20 allocated (80/20

system) system) The specific goals allocated points in terms of (To be completed by

this tender (To be completed by the tenderer)

the Municipality)

Specific goals 20

Black ownership 5

More than 50% = 5 points

Equal or less than 50% = 2.5 points

0% = 0 points

Women ownership 5

More than 30% = 5 points

Equal or less than 30% = 2.5 points

0% = 0 points

Youth 5

More than 50% = 5 points

Equal or less than 50% = 2.5

points 0% = 0 points

Ownership with disability as defined by 2

Empowerment Equity Act of 1998. (Attach certificate)

1-100% ownership = 2 points

0% = 0 points

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Local enteprise 3

Located within Ulundi Municipality = 3 points

Located within Zululand District = 2 points

Located within KZN = 1 points

Located outside KZN = 0 points

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Declaration with regard to company/firm

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company [TICK

Applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points

claimed, based on the specific goals as advised in the tender, qualifies the company/ firm for the

preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in

paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs

1.4 and 4.2, the consultant may be required to furnish documentary proof to the satisfaction

of the municipality that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the

conditions of contract have not been fulfilled, the organ of state may, in addition to any other

remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result

of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a

result of having to make less favourable arrangements due to such

cancellation;

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(d) recommend that the tenderer, its shareholders and directors, or only the

shareholders and directors who acted on a fraudulent basis, be restricted

from obtaining business from any organ of state for a period not exceeding

10 years, after the audi alteram partem (hear the other side) rule has been

applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of bidder(s)

Surname and name: ................................................................

Date: ...............................................................................................

Address: ...............................................................................................

...............................................................................................

...............................................................................................

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Mbd 8

K. Declaration of bidder’s past supply chain management practices

1. This Municipal Bidding Document must form part of all bids invited.

2. It serves as a declaration to be used by municipalities and municipal entities in ensuring that when goods and

services are being procured, all reasonable steps are taken to combat the abuse of the supply chain management

system.

3. The bid of any bidder may be rejected if that bidder, or any of its directors have:

a. abused the municipality’s / municipal entity’s supply chain management system or committed any improper

conduct in relation to such system;

b. been convicted for fraud or corruption during the past five years;

c. willfully neglected, reneged on or failed to comply with any government, municipal or other public sector

contract during the past five years; or

d. been listed in the Register for Tender Defaulters in terms of section 29 of the Prevention and Combating of

Corrupt Activities Act (No ).

2 In order to give effect to the above, the following questionnaire must be completed and submitted with

the bid.

Item Question Yes No

4.1 Is the bidder or any of its directors listed on the National Treasury’s database as a Yes No

company or person prohibited from doing business with the public sector?

(Companies or persons who are listed on this database were informed in writing of

this restriction by the National Treasury after the audi alteram partem rule was

applied).

4.1.1 If so, furnish particulars:

4.2 Is the bidder or any of its directors listed on the Register for Tender Defaulters in terms of Yes No

section 29 of the Prevention and Combating of Corrupt Activities Act (No )?

(To access this Register enter the National Treasury’s website, www.treasury.gov.za,

click on the icon “Register for Tender Defaulters” or submit your written request for

a hard copy of the Register to facsimile number (012) 3265445).

4.2.1 If so, furnish particulars:

4.3 Was the bidder or any of its directors convicted by a court of law (including a court of law Yes No

outside the Republic of South Africa) for fraud or corruption during the past five years?

4.3.1 If so, furnish particulars:

4.4 Does the bidder or any of its directors owe any municipal rates and taxes or municipal Yes No

charges to the municipality / municipal entity, or to any other municipality / municipal

entity, that is in arrears for more than three months?

4.4.1 If so, furnish particulars:

4.5 Was any contract between the bidder and the municipality / municipal entity or any other Yes No

organ of state terminated during the past five years on account of failure to perform on or

comply with the contract?

4.7.1 If so, furnish particulars:

*Indicate YES or NO

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