Provision of cleaning services for umngeni-uthukela water mkondeni regional office and south central workshops for a period of 5 years

Submit the original paper bid plus one USB copy to the Tender Box at 310 Burger Street, Pietermaritzburg by 12 March 2026, 12:00 hrs; late, faxed or emailed bids will be rejected.
Provide all mandatory documents (SBD‑4, COID good‑standing letter, BCCCI registration, CIPC registration, B‑B‑BEE certificate or affidavit, tax compliance proof, etc.) to avoid disqualification.
Achieve at least 70 points in the functional evaluation (60 % cleaning experience, 20 % key account personnel, 20 % site supervisor experience).
Meet the 35 % Contract Participation Goals, including 25 % from uMngeni‑uThukela Water’s area and 10 % local participation, with appropriate CPG partners.
Price proposals must be in ZAR (VAT inclusive where applicable) and remain valid for 120 days; evaluation will weight price at 80 % and preference points at 20 %.
No gifts to public officials; any breach results in immediate disqualification.

06 February 2026 – Tender issue date.
23 February 2026 – Non‑compulsory briefing session (310 Burger Street, Pietermaritzburg, 11:00 hrs).
12 March 2026 – Closing date and time 12:00 hrs.
120‑day bid validity period from closing date.
No other dates (e.g., site visits) are specified in the document.

SCM enquiries – Lungelo Madlala, Tel: 033 341 1209, Email: [email protected]
Technical enquiries – Lundi Fubesi, Tel: 033 846 1855, Email: [email protected]
Whistle‑blowing/appeals – Email: [email protected], Toll‑free: 0800 864 463, Fax: 0800 212 689, Postal: Freepost KZN665.
Submission address – 310 Burger Street, Pietermaritzburg, 3201.

Submit the original bid in paper form plus one electronic copy on a USB stick.
Deliver the bid to the Tender Box at uMngeni‑uThukela Water Head Office, 310 Burger Street, Pietermaritzburg, 3201.
Deadline: 12 March 2026 no later than 12:00 hrs. Late or faxed/e‑mailed submissions will be rejected.
All required returnable schedules and documents (e.g., SBD‑4 Bidder’s Disclosure, COID letter of good standing, BCCCI registration, CIPC registration, B‑B‑BEE certificate, signed authorisation letters) must be included; incomplete submissions may be marked non‑responsive and rejected.
Corrections must be initialed in black ink; no erasures or alterations are allowed.
Bidders bear all costs of preparation and submission.
Gifts to public officials will result in immediate disqualification.

Three‑stage evaluation:

Mandatory requirements – submission of all required documents (SBD‑4, COID letter, BCCCI registration, CIPC address proof, B‑B‑BEE certificate, etc.).
Functional/technical assessment – experience in general cleaning (60 %), key account personnel experience (20 %), site supervisor experience (20 %). Minimum 70 points required to proceed.
Price and preference – price (80 % of score) and preference points (20 %) for B‑B‑BEE/HDI compliance as per SBD 6.1.

Failure to meet any mandatory document or to score at least one point in any functional criterion leads to disqualification.
UUW may request additional evidence for preference points and reserves the right to negotiate price or reject the lowest offer.

Scope: Provide cleaning services for the uMngeni‑uThukela Water Mkondeni Regional Office and South Central Workshops for a period of five (5) years.
Deliverables include routine office cleaning, workshop cleaning, and any related janitorial services as defined in the Terms of Reference (Section 26).
Service levels to be measured monthly; payment certificates to be submitted by the 25th of each month.
Minimum staffing and competency requirements are detailed in the functional evaluation criteria (experience of cleaning contracts and qualified site supervisors).

Price proposals must be in South African Rand, inclusive of VAT where applicable, and follow the format set out in SBD 3.1.
Bids must remain valid for 120 calendar days after the closing date.
No mention of performance bonds or guarantees in the extracted text.
Payment terms: Monthly invoicing; service provider paid on the last day of the following month; CPG partners paid within 3 working days of main provider payment.

Mandatory documents: SBD‑4 Bidder’s Disclosure, COID good‑standing letter, BCCCI registration certificate, CIPC registration (original address), B‑B‑BEE certificate (or sworn affidavit) for preference points.
Must not be listed on the Register of Tender Defaulers or Restricted Suppliers.
Provide proof of tax compliance (SARS PIN) if applicable.
Foreign suppliers must complete the foreign supplier questionnaire.
Compliance with PFMA, Preferential Procurement Regulations 2022, and all relevant South African legislation.

Cleaning services contract for umngeni‑uthukela water regional office and workshops (5‑year term)

Related opportunities

Related active categories

Active provinces

Active buying organisations

Intelligence and resources

Tender context

Related opportunities

Related active categories

Active provinces

Active buying organisations

Intelligence and resources

Eligibility Criteria

Security Services Industry Profile

Critical Requirements

Regulatory Bodies

Typical Documents

Core procurement rules

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Constitution of the Republic of South Africa, 1996 – Section 217

Umgeni Water

Similar Tenders

FOR THE PROVISION OF RAIL NETWORK PROTECTION SERVICES (RNPS) AT TRANSNET RAIL INFRASTRUCTURE MANAGER (TRIM) DEPOTS WITHIN THE NORTH CORRIDOR FOR A PERIOD OF TWELVE (12) MONTHS.

APPOINTMENT OF A SERVICE PROVIDER FOR THE SUPPLY AND DELIVERY OF CLARITY TUBES FOR LABORATORY USE.

SUPPLY AND DELIVERY OF CLEANING MATERIAL FOR CORPORATE SERVICES UNIT

THE PROVISION OF CONCRETE REPAIRS INSIDE DRYDOCK IN THE PORT OF DURBAN FOR A PERIOD OF SIX (6) MONTHS

REQUEST FOR QUOTATION (RFQ): THE APPOINTMENT OF A QUALIFIED SERVICE PROVIDER TO FACILITATE AN ISO 9001 INTERNAL AUDITING TRAINING TO PRASA EMPLOYEES.

Appointment of Service Provider(s) into a Framework Agreement to deploy security guards on an “as and when” required basis for a period of three (03) years, at the Limpopo province - excluding Burgersfort.

Supplier Readiness Hub

How to Verify PSIRA Compliance Before Submitting a Western Cape Government Security Contract Bid

Preferential Procurement Policy Framework Act (PPPFA)

Prevention and Combating of Corrupt Activities Act (PRECCA)

Public Procurement Act, 2024 (PPA)

Promotion of Access to Information Act (PAIA)

Promotion of Administrative Justice Act (PAJA)

Sector-specific rules

Foodstuffs, Cosmetics and Disinfectants Act

Occupational Health and Safety Act (OHS Act)

Private Security Industry Regulation Act (PSIRA)

Electronic Security and CCTV Tenders: Does PSIRA Registration Apply? A 2026 Regulatory Clarification — June 2026 Update

Hospital Cleaning Services: Compliance and Safety Requirements

Security Services JVs for SMMEs: Small Guard Firms Winning Government Contracts

FOR THE PROVISION OF RAIL NETWORK PROTECTION SERVICES (RNPS) AT TRANSNET RAIL INFRASTRUCTURE MANAGER (TRIM) DEPOTS WITHIN THE NORTH CORRIDOR FOR A PERIOD OF TWELVE (12) MONTHS.

APPOINTMENT OF A SERVICE PROVIDER FOR THE SUPPLY AND DELIVERY OF CLARITY TUBES FOR LABORATORY USE.

SUPPLY AND DELIVERY OF CLEANING MATERIAL FOR CORPORATE SERVICES UNIT

THE PROVISION OF CONCRETE REPAIRS INSIDE DRYDOCK IN THE PORT OF DURBAN FOR A PERIOD OF SIX (6) MONTHS

REQUEST FOR QUOTATION (RFQ): THE APPOINTMENT OF A QUALIFIED SERVICE PROVIDER TO FACILITATE AN ISO 9001 INTERNAL AUDITING TRAINING TO PRASA EMPLOYEES.

Appointment of Service Provider(s) into a Framework Agreement to deploy security guards on an “as and when” required basis for a period of three (03) years, at the Limpopo province - excluding Burgersfort.