Carport installation at atns richards bay airport – construction tender in kwazulu-natal

Closing date: 16 November 2026 at 11h00 CAT

Compulsory site visit:

• Date: 10 November 2026
• Time: 10h30 – 12h30
• Venue: Richards Bay Airport Road, Birdswood, Richards Bay, KwaZulu-Natal, South Africa

Acquisition Management contact:

• Contact name: Molete Makhutle
• Email: [email protected] (copy [email protected])
• Telephone: +27 11 607 1000

Fraud hotline:

• Hotline: 0800 222 335 (free, available 24 hours)
• Email: [email protected]
• Website: www.tip-offs.com

Delivery address:

30 Fish Eagle Flight

Birdswood

Richards Bay

3900

Submission must be made through the e-Submission (e-Tender) system only; submissions sent via email will not be accepted or processed.

Bids must be submitted in two parcels:

• Parcel A – Volume 1A: general instructions (Invitation to Bid document, excluding SBD 3.3 and 6.1), administrative requirements, and mandatory requirements.
• Parcel B – Price and Specific Goals: SBD 3.3 Pricing Schedule, SBD 6.1 Preference Points Claim Form, CSD Report, CIPC documents, Shareholder Certificates, ID copies of shareholders, and a valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs).

Returnable forms (all must be completed, signed, and submitted):

• SBD 1 (Invitation to Bid, Part A and Part B): bidder details and acceptance of terms; must be completed and signed.
• SBD 3.3 (Pricing Schedule): all line items must be priced; incomplete schedules render the bid non-responsive.
• SBD 4 (Declaration of Interest): disclose whether any director or shareholder is employed by the state; incomplete or unsigned forms disqualify the bid.
• SBD 6.1 (Preference Points Claim Form): claim points for specific goals.
• POPIA Consent form.
• CSD Registration proof (or proof of application) – mandatory.

Bid validity: The proposal must remain valid for 60 days from submission (or from the closing date of the bid).

Evaluation conducted in three stages:

Stage 1 – Administrative Requirements: Check that valid SARS Tax Compliance Status PIN (valid for 60 days), latest full CSD report, full CIPC registration documents, and a valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs) are submitted. Non-compliance may lead to rejection or a 7-day window to provide supplementary administrative information.

Stage 2 – Mandatory Requirements: Automatic disqualification if any mandatory requirement is not met. Mandatory requirements include:

• Minimum two (2) contactable reference letters confirming previous work in carport installation or general building works. The letters must be on the client organisation's official letterhead, signed by an authorised representative, include contact details for verification, and relate to work completed within the past 7 years. Letters of appointment, project award notifications, or contracts will not be accepted as substitutes.
• CIDB registration with grading 2GB or higher, or proof of application to CIDB for that grading. ATNS will verify active status on the CIDB Register.
• Valid COIDA Letter of Good Standing with the Compensation Commissioner, or a Registered Mutual Association Policy Insurance. ATNS may verify the status.

Stage 3 – Price and ATNS Specific Goals: 80/20 system, applicable to tenders up to R50 million (all taxes included).

• Price: 80 points
• Specific Goals: 20 points
• Total: 100 points

Points for price are calculated by formula comparing the tender price to the lowest acceptable price. Specific goal points are available for:

• 51% Black Owned Suppliers: 10 points – evidence: CSD Report, CIPC documents, Shareholder Certificates, ID copies of shareholders, valid B-BBEE certificate or sworn affidavit.
• 30% Black Woman Owned Suppliers: 10 points – same evidence as above.

Bidders must state their claim for specific goals in SBD 6.1. The bidder with the highest total points is awarded the order.

Scope of work: Appointment of a service provider for the once-off installation of carports at ATNS Richards Bay Airport Control Centre (FARB). The scope includes purchasing all necessary materials and completing the installation.

Work items include:

• Preliminaries and generals: Provide a safety file in accordance with the Occupational Health and Safety Act, 1993 and Construction Regulations 2014 (as amended). Establish site with temporary hoarding to prevent overspray, locks for material storage, signage, first aid, road marking & numbering stencils, line machine, and related items. Safety file must be kept on site for the duration of the contract.
• Surface preparation: Obtain permits, gather materials, level the ground, clear the area, set out perimeters, and measure from the wall to the desired carport width.
• Carport installation: Install six (6) metal carports, each 5.25 m x 2.5 m (including a 25 cm overhang in length). The installation includes all metal prime and paint, roof seal, prime and paint. The two ends of each carport are to have side cladding of 1.5 m from the roof. Also install anti-slip grip on the staircase edges at the Control Tower and install heavy flush parking reservation locks (height 650 mm x 110 mm x 4 mm).

Deliveries:

• Delivery must take place within 7 working days after an official order is placed, unless otherwise agreed with management.
• The service provider is fully responsible for timeous delivery and off-loading at the delivery address at its own risk and cost.
• An official order must be issued before any delivery is made, except in emergencies.

Bidders must provide a minimum of two contactable reference letters confirming previous work completed in the installation of carports or general building works. The reference letters must be on the official letterhead of the client organisation, signed by an authorised representative, include contact details for verification, and relate to work completed within the past 7 years. Letters of appointment, project award notifications, or contracts will not be accepted as substitutes. Bidders must also hold a current CIDB grading of 2GB or higher, or provide proof of application for that grading.

Pricing must be submitted on SBD 3.3 Pricing Schedule. The schedule must be fully completed (100%) - all line items must be priced. Items are grouped in three bills: Bill 1 – Preliminaries and generals (OHS safety file, site establishment), Bill 2 – Surface preparation for carport installation, Bill 3 – Carport installation (6 carports at 5.25m x 2.5m each). The schedule also includes allowances for accommodation, transportation, tools and equipment, workforce salaries, and accessories. The summary must show sub-total, VAT, and grand total (VAT inclusive). An incomplete or missing price makes the bid non-responsive. All rates must include manufacturing, delivery, and installation costs. Bids must remain valid for 60 days from the closing date.

Pricing format: Use SBD 3.3 Pricing Schedule (Services). All line items must be priced; an incomplete schedule results in a non-responsive bid. All rates must include manufacturing, delivery, installation costs, and VAT (VAT inclusive).

Pricing schedule includes three bills:

• Bill 1: Preliminaries and generals (OHS safety file, site establishment)
• Bill 2: Surface preparation for carport installation
• Bill 3: Carport installation (6 carports as specified)

Also include allowances for accommodation, transportation, tools and equipment, workforce salaries, and accessories costs.

The summary of project costs must include sub-total, VAT, and grand total (VAT inclusive). All bids must be valid for 60 days. Any budget amount indicated is a guide only; bidders must submit a fair and reasonable costing.

CSD registration: Mandatory for all suppliers to ATNS. Submit proof of registration or proof of application with the bid. No bid will be awarded to a bidder not registered on the CSD.

SARS tax compliance: Submit a valid Tax Compliance Status PIN issued by SARS, or a printed Tax Compliance Status certificate. The PIN must remain valid for 60 days from submission. Bids without tax compliance evidence are non-responsive.

CIPC registration: Submit full copies of official CIPC registration documents as proof of legal entity status.

B-BBEE: Submit a valid original or certified copy of a B-BBEE Status Level Verification Certificate from a SANAS-accredited verification agency, or a sworn affidavit for EMEs/QSEs.

CIDB: Must be registered with the Construction Industry Development Board for a grading of 2GB or higher, or provide proof of application for that grading.

COIDA: Provide a valid Letter of Good Standing with the Compensation Commissioner, or a Registered Mutual Association Policy Insurance.

Professional body/OEM registration: Proof of registration with professional bodies may be required; bids without such proof may be deemed non-responsive.

The contractor must adhere to the Occupational Health and Safety Act, 1993 (Act No. 85 of 1993) and its Construction Regulations 2014 (as amended). A safety file must be provided and kept on site for the duration of the contract. Site establishment must include temporary hoarding to prevent overspray, locks for material storage, signage to prevent access to areas not ready for use, and first aid facilities. The site preparation must include obtaining necessary permits. Anti-slip grips must be installed on the staircase edges at the Control Tower to ensure personnel safety.

Contract will be concluded only when a formal contract and Service Level Agreement (if applicable) are signed by both parties. ATNS may negotiate with one or more bidders; such negotiation does not constitute an award. ATNS is not obliged to accept the lowest or any bid. The successful tenderer must accept standard terms and conditions, including retention clause for non-satisfactory completion, breach of contract clauses, confidentiality clauses, and the requirement to have adequate professional indemnity insurance. All designs and documentation submitted are treated as confidential. ATNS may cancel or postpone the procurement at any stage before contract signature. Termination requires handing over all project documentation and deliverables on demand, without right of retention. Any contract variation must be in writing and signed by both parties. Bidders must notify ATNS in writing immediately if they cannot deliver within the delivery period or at the quoted price. Bidders must warrant that they can conclude the agreement to ATNS's satisfaction.

The evaluation uses an 80/20 point system: 80 points for price and 20 points for specific goals (10 points for 51% black owned and 10 points for 30% black woman owned). Specific goals are verified through CSD report, CIPC documents, shareholder certificates, ID copies of shareholders, and a valid B-BBEE certificate or sworn affidavit. The formula for price points is: Ps = 80(1 - (Pt - Pmin)/Pmin), where Ps is price points, Pt is the price of the tender under consideration, and Pmin is the lowest acceptable tender price.