Panel of legal service providers – 3-Year contract – kwazulu-natal provincial treasury tender

Closing date: 26 November 2026 at 11:00 am

Compulsory virtual briefing: 12 November 2026 at 10:00 am (online; attendance register on Microsoft Teams serves as proof)

RSVP for briefing: submit company name, email addresses and telephone number to [email protected] by 10 November 2026

SCM enquiries:

• Contact: Ms. T. Makhathini
• Telephone: 033 897 4440
• Contact: Ms. N. Dhlamini
• Telephone: 033 897 4480
• Email: [email protected]

Technical enquiries:

• Contact: Mr. B. Gumede
• Email: [email protected]

Submission address:

Ground Floor, Treasury House

145 Chief Albert Luthuli Street (formerly Commercial Road)

Pietermaritzburg, 3200

Submission method: physical deposit only into the designated bid box. No telegraphic, telephonic, telex, facsimile, email or late proposals accepted.

• Bid box location: ground floor, Treasury House, 145 Chief Albert Luthuli Street (formerly Commercial Road), Pietermaritzburg, 3200.
• Attention: Financial Management – Supply Chain Management Unit, KZN Provincial Treasury.
• Each bid must be in a separate sealed envelope, marked with the bidder's name, address, bid number (BID 1266/2026-F) and closing date. Envelopes containing documents for other bids may be rejected.
• Bids must be on official forms provided; they may not be retyped or redrafted. Photocopies are allowed but must bear original signatures.
• Bidders must initial each page of the bid document. Alterations must be initialled; correcting fluid is prohibited. Do not include samples with bid documents.
• Returnable forms (all must be completed, signed and submitted before closing):
• SBD 1 Part A (Invitation to Bid): bidder details and offer cover page.
• SBD 1 Part B (Terms and Conditions) plus a resolution letter or authority to sign the bid if there is no resolution.
• Section C: Declaration that CSD information is correct and up to date.
• SBD 4 (Bidder's Disclosure): declares any employment by the state, relationships with the procuring institution, and interests in other enterprises.
• Failure to comply with Phase 1 administrative requirements results in the bid being rejected as non-responsive.
• Bids received after the closing time are not considered. Proof of posting is not accepted as proof of delivery.

Evaluation is in two phases:

• Phase 1: Supply Chain Administrative Compliance – the bid must be complete and include all compulsory forms; non-compliance leads to rejection.
• Phase 2: Execution Capacity Mandatory Requirements – the bidder must meet all requirements for the category of legal services bid for; failure leads to rejection for that category.

Preference point system (applied on a project/assignment basis):

• 80/20 system applies when the estimated value is up to R50 000 000 (all taxes included); 80 points for price, 20 for specific goals.
• 90/10 system applies when the estimated value exceeds R50 000 000; then 90 points for price and 10 for specific goals.
• Price points calculated using the formula: Ps = 80(1 - (Pt - Pmin)/Pmin) for the 80/20 system, where Pmin is the lowest acceptable tender price.
• Specific goals (claimed via SBD 6.1): HDP – Black Owned, Women Owned, or Enterprises Owned by People with Disability; RDP – Enterprises within KZN and Youth Owned Enterprises.
• Supporting evidence required for specific goals: copy of ID, B-BBEE certificate or sworn affidavit, doctor's note for disability, proof of address, CIPC registration documents.
• SBD 6.1 must be completed to claim specific goal points; failure to complete is interpreted as not claiming those points.
• If a bidder meets functionality requirements and submits the required evidence, full specific goal points are awarded.
• Contract awarded to the tender scoring the highest total points.

The KwaZulu-Natal Provincial Treasury requires a panel of legal service providers to support the Legal Services unit with:

• Litigation management
• Legal opinions
• Legislative review
• Contract drafting
• Programme and administrative support

Contract period: three (3) years.

Rates used in the contract must align with rates gazetted by the Department of Justice and Constitutional Development.

Goods and services must conform to standards mentioned in the bidding documents and specifications. The department may inspect, test or analyse supplies/services at any stage. If non-compliant, the supplier bears the costs and must replace at own expense. The supplier must permit inspection of records and audit by the department's auditors.

No bid security, performance security, or specific financial capacity thresholds are stated in the document.

Payment terms (per GCC): payment within 30 days of invoice submission, in Rand unless otherwise specified.

Prices quoted in the bid must remain fixed; no variation unless authorised in special conditions or bid validity extension.

CSD registration: mandatory. Suppliers must be registered on the Central Supplier Database (www.csd.gov.za). A supplier not registered at closing time is disqualified at evaluation. Incorrect or outdated CSD information may lead to disqualification or contract cancellation.

Tax compliance: bidders must be tax compliant and provide a SARS Tax Compliance Status (TCS) PIN, or a printed TCS certificate. If no TCS PIN is available but the bidder is CSD-registered, the CSD number must be provided. For consortia, joint ventures or subcontracting, each party must submit a separate TCS certificate/PIN or CSD number.

State employment: bids from persons in the service of the state, or companies/close corporations with directors/members in the service of the state, will not be considered.

Restricted suppliers: bidders on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.

B-BBEE: not a qualification threshold; specific goal points are claimed via SBD 6.1 with supporting evidence (as per evaluation criteria).

Returnable forms: SBD 1 (Part A & B), resolution/authority to sign, Section C declaration, SBD 4, SBD 6.1 (for specific goal points).

No CIDB grading required (professional legal services).

General Conditions of Contract (GCC) apply, supplemented by Special Conditions of Contract (SCC). Key terms:

• Contract period: three years.
• Payment: within 30 days of invoice and delivery note submission.
• Prices fixed; no variation without written amendment.
• No assignment of obligations without prior written consent.
• Subcontracts must be notified in writing.
• Delays: penalties may be deducted at the current prime interest rate per day of delay.
• Termination for default possible for failure to deliver, failure to perform obligations, or corrupt/fraudulent practices.
• Restriction from doing business with the public sector up to 10 years may be imposed.
• Warranty: general goods warranty (12 months after delivery or 18 months after shipment) applies where relevant; professional services are subject to the contract terms.

Preference point system is applied per assignment. The 80/20 system applies when offers (CVs) are invited, unless the estimated value exceeds R50 000 000 (all taxes included), in which case the 90/10 system applies. Price points are calculated per the formula for the applicable system. Specific goals (HDP and RDP categories) are awarded full points if functionality requirements are met and evidence is submitted. SBD 6.1 must be completed to claim specific goal points.