Cleaning, hygiene, disinfection, pest control and garden services for the national credit regulator

Department: Supply Chain Management

No named contacts or addresses provided.

Returnable documents:

• SBD 4 (Bidder's Disclosure): full disclosure of any state employment of directors, trustees, shareholders, members, partners, or controlling persons, and any relationship with employees of the procuring institution. False or incomplete disclosure disqualifies the bid.

Eligibility: bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified. Bidders must complete and sign SBD 4. The bid must be prepared independently, with no collusion or disclosure of bid terms to competitors before bid opening or award.

Bidders must not have had any communication or arrangement with competitors regarding bid quality, quantity, specifications, prices, or the intention to bid. The SBD 4 declaration must certify that no such discussions occurred.

Client notice address (National Credit Regulator)

127 15th Road

Randjespark

Midrand

Halfway House

Postal address

PO Box 209

Halfway House

1685

Telephone: (011) 554 2646

Scope

• Cleaning, hygiene, disinfection, pest control and garden services for the National Credit Regulator.
• Detailed deliverables, service levels and sites are set out in Annexure A (Terms of Reference), which forms part of the agreement.

Duration

• 3 years, running from the signature date.

Performance

• The supplier renders the services under the client's direction and in line with the Terms of Reference.
• Any delay must be reported to the client in writing, stating the fact of the delay, its likely duration and its cause.
• Delivery time frames are those in Annexure A; they may only be extended with the client's agreement, ratified in writing by amending the agreement.

Pricing

• Fees are set out in Annexure B and are payable on delivery of the services to the client's reasonable satisfaction.

Payment

• Invoices are paid within 30 days of receipt.
• The client may withhold up to 10% of the fees for any deliverable until it is completed to the client's satisfaction and confirmed in writing.
• Where an invoice is disputed, the undisputed portion is paid on the normal terms and the disputed portion within 7 days of the dispute resolution process; the supplier must keep rendering the services while the dispute is pending.

Penalties

• Late performance: 1% of the fees payable under the agreement is deducted for each day of delay until the services are actually delivered.

Liability

• The supplier's total liability is capped at the total contract price; indirect and consequential loss is excluded, except for penalties and damages owed to the client.

Registration and standing

• Bidders must be registered on the National Treasury Central Supplier Database (CSD).
• The supplier must not be listed as a restricted supplier on the National Treasury database; such a listing is grounds for immediate termination.

Tax

• An original SARS tax certificate must be submitted to the National Credit Regulator before the contract is awarded, and the supplier's tax affairs must be in order.

Conflict of interest

• The supplier must avoid any conflict of interest during the agreement and disclose in writing, as soon as reasonably possible, anything that constitutes or may give rise to one.

Contract framework

• The agreement is subject to the National Treasury General Conditions of Contract and the PFMA. Where documents conflict, the Special Conditions of Contract prevail over the GCC, which prevails over the agreement.

Duration and commencement

• The agreement starts on the signature date and runs for the period stated in the Terms of Reference (3 years).

Termination by the client

• Immediate termination on written notice, without liability, if the supplier is restricted on the National Treasury database, commits serious misconduct or deliberate neglect, brings itself or the client into disrepute, is convicted of dishonesty or fraud, acts unprofessionally or dishonourably, or breaches the agreement.
• On such termination the client may claim liquidated damages equal to all payments already made, the supplier forfeits all claims including unpaid invoices, and the client need not return any performance or goods received.

Termination by the supplier

• Permitted only for material breach that cannot be adequately compensated by damages, after 30 business days' notice to remedy. For undisputed non-payment, only after written notice warning of termination and 30 days' failure to pay.

Exit

• The supplier must provide an exit plan covering an up-to-date description of the services and processes used, a programme for transferring the service, and continued service (including training) during handover. If no plan is agreed, the supplier must still help transfer the service seamlessly.

Breach and restriction

• The client may terminate in whole or in part for failure to perform or for corrupt or fraudulent practices, and recover the excess cost of replacement services.
• The client may bar the supplier from public-sector business for up to 10 years; the supplier has 14 days to give reasons why the restriction should not be imposed.

Disputes

• Amicable consultation first; if unresolved after 30 days, mediation on written notice; if mediation fails within 30 days, arbitration under AFSA rules. Both parties keep performing and the client keeps paying undisputed amounts.

Notices

• Legal notices are served at the chosen addresses. Registered post is deemed received within 14 days, hand delivery on the day of delivery, and fax within 12 hours.

Subcontracting

• All subcontracts must be notified to the client in writing; this does not reduce the supplier's liability.

Other terms

• Amendments only in writing; South African law governs; English is the governing language; no partnership, agency or employment relationship is created and the supplier may not bind the client without written authority.
• Force majeure: the supplier must notify the client promptly and seek alternative means of performance; if it persists beyond 3 months either party may terminate on 7 days' written notice.
• Intellectual property created under the agreement vests in the client, which may cede it onward; the supplier must sign cession documents within 7 days of a written request.
• Confidentiality survives termination; the client may audit the supplier's records; the supplier has no lien over the client's data and records.
• Legal costs of enforcing the agreement are recoverable from the supplier on an attorney-and-own-client scale.

The appointment of a service provider for the provision of cleaning, hygiene, disinfection, pest control and garden services for the National Credit Regulator.

Returnable forms: SBD 3.1 (Pricing Schedule – Firm Prices) must be completed and signed, with firm prices only. Non-firm prices (including exchange-rate-variable prices) will not be considered. Separate pricing schedules are required for each delivery point if pricing differs. The offer must state the number of days it remains valid from the closing date. All delivery costs must be included in the bid price.

Submission method: As per tender record, likely via the NCR’s tender box or email; no specific channel or address stated in the source.

Closing time: 11:00

Firm prices only are acceptable; non-firm prices disqualify the bid. The pricing schedule requires the bidder to confirm compliance with specifications and note any deviations. No scoring split or minimum qualifying score is stated in the source.

Scope: Provision of cleaning, hygiene, disinfection, pest control and garden services for the National Credit Regulator. No detailed quantities, locations, or service levels are provided in the source.

Pricing must be firm (all applicable taxes included). No other financial requirements such as bid security, guarantees, retention, or payment terms are stated in the source.

Bidders must be registered on the Central Supplier Database (CSD) and hold a valid SARS tax clearance (TCS or tax PIN).

Bidders must complete and submit all mandatory forms, including:

• SBD 4 (Declaration of Interest): discloses any connection between bidders and state employees or the procuring institution.
• SBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): affirms no previous unfair practices.
• SBD 9 (Certificate of Independent Bid Determination): certifies price independence and no collusion.
• SBD 6.1 (Preference Points Claim): used to claim B-BBEE points under the 80/20 preference system.

A valid B-BBEE certificate or affidavit is required to claim preference points.

The bidder must be a legal entity registered via CIPC or a natural person capable of entering a contract.

No CIDB grading is specified.

CSD registration and valid SARS tax clearance are mandatory.

B-BBEE: A valid certificate or affidavit is required to claim preference points.

Legal entity: Must be registered via CIPC or be a natural person capable of contracting.

Appointment of a service provider for the provision of cleaning, hygiene, disinfection, pest control and garden services. The provided document is the standard SBD 6.1 preference points claim form; no further scope details are available in this document.

Preference points system: 80/20

Price: 80 points

Specific goals: 20 points

Specific goals and points available (claimed via SBD 6.1):

• SMMEs owned by Black people: 7 points
• SMMEs owned by people with disabilities: 3 points
• SMMEs owned by women: 7 points
• SMMEs owned by youth: 3 points

Bidders must submit the SBD 6.1 Preference Points Claim Form with the tender to claim these points. Failure to submit required proof or documentation for specific goals means those points are not claimed. The authority may ask the bidder to substantiate any preference claim before or after adjudication.

Appointment of a service provider for the provision of cleaning, hygiene, disinfection, pest control and garden services. Scope is not detailed in the provided document.

Tender considered under the 80/20 system, applicable to requirements with a rand value up to R50,000,000 (all applicable taxes included).

Bidders must complete and submit the SBD 6.1 Preference Points Claim Form, including the declaration of company details. Proof or documentation supporting specific goal claims must accompany the tender. Organ of state may require substantiation of claims at any time; fraudulent claims may lead to disqualification, contract cancellation, recovery of costs, restriction from state business for up to 10 years, or criminal prosecution.

The document is a confidentiality and non-disclosure agreement between the bidder and the National Credit Regulator, governing the exchange of proprietary confidential information during discussions about a potential transaction.

The bidder must be a registered company (Pty) Ltd and must be willing to enter into the confidentiality and non-disclosure agreement as provided. No other eligibility criteria are stated in the document.

The agreement is a confidentiality and non-disclosure agreement between the bidder and the National Credit Regulator.

• Confidentiality obligations: The bidder must not disclose or use any proprietary confidential information (trade secrets, know-how, client details, financial arrangements, etc.) without prior written consent.
• Non-circumvention: The bidder must not contact or circumvent any designated parties (clients, service providers) introduced by the other party without written authorization.
• Duration: The agreement is effective from the date of last signature and remains in force for six (6) months, or until a further agreement is concluded, whichever occurs first.
• Breach: On breach, the aggrieved party may seek an interdict or specific performance without notice.
• Return of information: If no further agreement is reached, the bidder must return all documents and copies of confidential information.
• Liability: The bidder is liable for acts of its employees, officers, agents, directors, representatives, consultants, and associates who access confidential information.
• Exclusions: Confidentiality does not apply to information already in the public domain, rightfully in possession before receipt, received from a third party without obligation, independently developed, approved for release, or required by judicial order.
• Domicilium: Notices are deemed received when delivered, 7 days after posting, or on the day sent by fax. Addresses may be changed on 14 days' notice.

The tender is for the appointment of a service provider for the provision of cleaning, hygiene, disinfection, pest control and garden services. No further scope details are provided in the document.

Submission method: Bids must be delivered to the bid box at the street address specified in the invitation by the closing time. Late bids will not be considered.

Returnable forms:

• SBD 1 (Invitation to Bid): the signed offer cover page with bidder and contact details, including proof of signing authority (e.g. company resolution).
• SBD 7 (Contract Form): the successful bidder must complete and sign this.
• B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs and QSEs) to claim preference points.
• SARS Tax Compliance System PIN or printed TCS certificate, or CSD number.
• Where consortia, joint ventures or sub-contractors are involved, each party must submit a separate TCS certificate/PIN/CSD number.

Disqualification risks:

• Failure to provide or comply with any required particulars may render the bid invalid.
• Bids not submitted on the official forms (not to be re-typed) or not in the prescribed manner.
• Bids from persons in the service of the state, companies with directors who are persons in the service of the state, or close corporations with members who are persons in the service of the state.

Preference points will be allocated under the Preferential Procurement Policy Framework Act, 2000 and the Preferential Procurement Regulations, 2017. The specific 80/20 or 90/10 system is not stated in the document.

Bidders must be tax compliant and provide a SARS Tax Compliance System PIN, printed TCS certificate, or CSD number.

A B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs and QSEs) must be submitted to qualify for preference points.

Bids will not be considered from persons in the service of the state, companies with directors who are persons in the service of the state, or close corporations with members who are persons in the service of the state.

The tender is for the appointment of a service provider for the provision of cleaning, hygiene, disinfection, pest control and garden services. No further technical details are provided in the document.

Tax compliance: Bidders must submit a SARS Tax Compliance System PIN or a printed TCS certificate, or a CSD number. Where consortia, joint ventures or sub-contractors are involved, each party must submit a separate TCS certificate/PIN/CSD number.

B-BBEE: A B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs and QSEs) must be submitted to qualify for preference points.

State employment: Bids will not be considered from persons in the service of the state, companies with directors who are persons in the service of the state, or close corporations with members who are persons in the service of the state.

The contract is for the rendering of cleaning, hygiene, disinfection, pest control and garden services. Specific service details are not provided in the available text.

Closing date: 27 November 2026 at 09:00 (from tender record). No other dates are stated.

No contact details are provided in the document.

Returnable forms — all must be completed, signed and submitted:

• SBD 7.2 (Contract Form – Rendering of Services): undertaking to render the services at the quoted prices, valid for the bid validity period calculated from the closing date.
• Invitation to Bid (SBD 1): bidder and contact details.
• Tax clearance certificate.
• Pricing schedule(s).
• Filled task directive/proposal.
• B-BBEE status level claim (SBD 6.1).
• Declaration of interest (SBD 4).
• Declaration of bidder's past SCM practices (SBD 8).
• Certificate of Independent Bid Determination (SBD 9).
• Special Conditions of Contract (if any).
• General Conditions of Contract (GCC).
• Proof of authority to sign (e.g., board resolution) — the signatory must be duly authorised.

Submit the bid in duplicate — both the service provider and the purchaser must hold originally signed contracts.

Disqualification risks:

• Any required form omitted or left unsigned.
• Bids received after the closing time.
• Misstatements or false declarations in the forms.

Evaluation is based on the preference point system — the bidder must claim B-BBEE status level points under the Preferential Procurement Regulations 2011. Specific scoring split is not stated in the document; assume the applicable 80/20 or 90/10 system.

Preference points are claimed via SBD 6.1.

Scope is the provision of cleaning, hygiene, disinfection, pest control and garden services for the National Credit Regulator (Gauteng). No further specifications are provided in the document.

Payment terms: The purchaser undertakes to pay within 30 days after receipt of an invoice.

• The contract form includes a pricing schedule with a description of services, applicable taxes, B-BBEE status level, minimum threshold for local production and content, and completion date. Specific amounts are not stated.

Required compliance evidence:

• Valid tax clearance certificate.
• B-BBEE status level claim (SBD 6.1) — see B-BBEE section.
• Declaration of interest (SBD 4) — must disclose any director/shareholder employed by the state or connected to the institution.
• Declaration of bidder's past SCM practices (SBD 8) — discloses any prior non-compliance.
• Certificate of Independent Bid Determination (SBD 9) — certifies no collusion.
• CSD registration is required (implied by standard government practice, but not explicitly stated in the document).

Contract documents comprise the bidding documents (invitation, tax clearance, pricing schedule, task directive, B-BBEE claim, declarations, certificate of independent bid determination, special conditions), the General Conditions of Contract, and any other specified documents.

• The bidder undertakes that prices cover all services specified and that any errors in pricing are at their own risk.
• The bidder accepts full responsibility for proper execution and fulfilment of all contract obligations.
• The bidder declares no participation in collusive practices.
• The signatory must be duly authorised to bind the bidder.

Bidders may claim B-BBEE preference points as per the Preferential Procurement Regulations 2011.