Pre-employment security screening services — 36-Month contract

Compulsory briefing session: 8 September 2026 at 10:00, venue 600 Lillian Ngoyi Street, Berea Park, Pretoria 0001. Closing date and time: 22 September 2026 at 11:00. Bids received after closing time will not be considered.

Technical enquiries: Mr Nkosivile Tuswa, telephone (012) 312 8615, email [email protected]. Bid-related enquiries: Bids Management Unit, telephone (012) 312 8381 / 8383 / 9627, email [email protected]. Submission address: Department of Land Reform and Rural Development, 600 Lillian Ngoyi Street, Pretoria 0001.

Submission method: sealed envelope deposited in the bid box at Department of Land Reform and Rural Development, 600 Lillian Ngoyi Street, Berea Park, Pretoria 0001. Envelope must show bidder name and address, bid number 5/2/2/1- DLRRD 0008 (2026/2027), and closing date. Late bids will not be accepted. Returnable forms required with the bid: SBD 1 (Invitation to Bid, signed as offer cover page), SBD 4 (Declaration of Interest), SBD 5 (National Industrial Participation Programme declaration), SBD 6.1 (Preference Points Claim for specific goals under the 80/20 system). All forms must be completed on the official documents provided (not re-typed). Bid validity period: 120 days. Authority to sign (board resolution or similar) must be submitted as proof of signatory authorisation.

Preference point system: 80/20 (price 80 points, specific goals 20 points) for contracts with a Rand value up to R50 million. Price points calculated using the formula Ps = 80(1 - (Pt - Pmin)/Pmin) where Pt is the tender price and Pmin the lowest acceptable tender. Specific goals points claimed via SBD 6.1 with supporting proof: Historically Disadvantaged Individuals (HDI) — ID and company registration; female ownership — ID and company registration; disability — certified doctor's letter; youth (≤35 years on closing date) — ID and company registration. Consortium/joint venture may claim points pro-rata to contract value managed by members. Sub-contracting >25% to an enterprise not qualifying for the same or higher HDI equity points forfeits HDI points. Failure to submit proof or complete the SBD 6.1 table means no specific-goal points awarded. Minimum qualifying thresholds for functionality/technical evaluation are not stated in the extracted text.

Scope: Appointment of a service provider to conduct pre-employment security screening services for the Department for a period of 36 months. No further technical detail (screening categories, volumes, standards, service levels, reporting requirements, key personnel) is provided in the extracted document text.

The supplier must permit the purchaser to inspect records relating to performance and allow audits by purchaser-appointed auditors. Goods/services must conform to standards mentioned in the bidding documents and specifications. Pre-bidding testing is for the bidder's account. If inspections during production/execution are a bid condition, the supplier's premises must be open at all reasonable hours for inspection by the Department or its representative. Non-compliant supplies/services may be rejected; rejected items held at supplier's cost and risk, with requirement to substitute promptly at supplier's expense.

Pricing: firm prices quoted on the official pricing schedule (SBD 3.1/3.2/3.3 not explicitly named but implied by "official forms provided"). Performance security: successful bidder must furnish performance security within 30 days of contract award notification, amount specified in the Special Conditions of Contract (SCC); acceptable forms are a bank guarantee/irrevocable letter of credit from a reputable bank or a cashier's/certified cheque. Payment terms: invoices paid within 30 days of submission, in Rand unless SCC states otherwise. National Industrial Participation Programme (NIP) obligations apply if imported content equals or exceeds US$10 million (or R10 million for reporting); NIP obligation is 30% of imported content, to be discharged over seven years via investments, joint ventures, sub-contracting, licence production, export promotion, sourcing or R&D. Successful bidders with contracts exceeding R10 million must report contract details to the DTI within five working days of award.

Mandatory: registration on National Treasury Central Supplier Database (CSD) with CSD number provided on SBD 1; valid SARS Tax Compliance Status (TCS) PIN or printed TCS certificate (each party in a consortium/JV/sub-contract must submit separate TCS/PIN/CSD). No bids accepted from persons in the service of the state, or companies/close corporations with directors/members in the service of the state. Returnable declarations: SBD 4 (Declaration of Interest — discloses state employment and relationships with procuring institution), SBD 5 (NIP declaration), SBD 6.1 (Preference Points Claim). SBD 9 (Certificate of Independent Bid Determination) is referenced in the GCC but not explicitly listed in the returnable forms list; bidders should confirm requirement. B-BBEE certification or sworn affidavit required to claim specific-goal points. No CIDB grading, professional registration, or local-content percentage specified for this service.

Contract governed by the General Conditions of Contract (GCC, July 2010) and any Special Conditions of Contract (SCC) — SCC prevails in conflict. Key GCC clauses: performance security due within 30 days of award (amount per SCC, form: bank guarantee/irrevocable LC or certified cheque); inspections/tests at purchaser's discretion (costs for non-compliance borne by supplier); packing to withstand rough handling and extreme conditions; delivery per contract terms; insurance in freely convertible currency per SCC; payment within 30 days of invoice in Rand unless SCC states otherwise; prices fixed except authorised SCC adjustments; no assignment without purchaser written consent; sub-contracts must be notified; delays attract penalties at prime interest rate per day of delay; termination for default (non-delivery, breach, corrupt practices) with possible restriction from public sector up to 10 years; force majeure relief with prompt written notice; termination for insolvency without compensation; disputes resolved by mutual consultation, then mediation, then SA courts; supplier liability limited to contract price (excludes penalties/damages and defective equipment replacement); governing language English; applicable law South African; notices by registered/certified mail; tax compliance mandatory before award; NIPP applies where imported content thresholds met; restrictive practices (collusive bidding) prohibited under Competition Act with referral to Competition Commission and possible 10-year public sector restriction.

Evaluation uses the 80/20 preference point system (price 80, specific goals 20). Price scoring formula: Ps = 80(1 - (Pt - Pmin)/Pmin). Specific goals points claimed via SBD 6.1 with documentary proof for HDI, female, disability, youth ownership. Consortium/JV may claim points pro-rata to contract value executed by members. Sub-contracting more than 25% to an enterprise not qualifying for the same or higher HDI equity points forfeits HDI points. Errors in calculation or incomplete SBD 6.1 result in zero specific-goal points. The organ of state reserves the right to verify claims. No minimum functionality/technical threshold is stated in the extracted text.