RFQ 95am (26/27): catering services for DFFE event in matjhabeng, free state

{"closingDate":"04 August 2026","closingTime":"11:00","briefingSession":"{"date":null,"time":null,"venue":"e and Time: (where None","is_compulsory":true}"}

{"name":null,"email":"[email protected]","phone":null,"department":null,"address":"ering Services (Refer to Annexure"}

Returnable Documents: Formal Quotation, CSD report, submission will lead to disqualification) certificate, Please use the RFQ Number in the subject of the email when, include VAT per item (where applicable), the supplier’s CSD (MAAA) number, and accurate banking details.

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Bidder’s disclosure

Any person (natural or juristic) may make an offer or offers in terms of this invitation to

bid. In line with the principles of transparency, accountability, impartiality, and ethics as

enshrined in the Constitution of the Republic of South Africa and further expressed in

various pieces of legislation, it is required for the bidder to make this declaration in respect

of the details required hereunder.

2. Bidder’s declaration

2.1 Is the bidder, or any of its directors/trustees/shareholders/members/partners or any

person having a controlling interest1 in the enterprise, employed by the state?

2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if applicable, state

employee numbers of sole proprietor/directors/ trustees/shareholders/members/

partners or any person having a controlling interest in the enterprise, in the table below.

institution

2.2 Do you, or any person connected with the bidder, have a relationship with any person

who is employed by the procuring institution? YES/NO

1 the power, by one person or a group of persons holding the majority of the equity of an

enterprise, alternatively, the person/s having the deciding vote or power to influence or to

direct the course and decisions of the enterprise.

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2.2.1 If so, furnish particulars:

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2.3 Does the bidder or any of its directors/trustees/ shareholders/members /partners or any

person having a controlling interest in the enterprise have any interest in any other

related enterprise, whether or not they are bidding for this contract? YES/NO

2.3.1 If so, furnish particulars:

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I, the undersigned, (name)... ..................................................................................... in

submitting the accompanying bid, do hereby make the following statements

that I certify to be true and complete in every respect:

3.1 I have read, and I understand the contents of this disclosure;

3.2 I understand that the accompanying bid will be disqualified if this disclosure is found

not to be true and complete in every respect;

3.3 The bidder has arrived at the accompanying bid independently from, and without

consultation, communication, agreement or arrangement with any competitor.

construed as collusive bidding.

3.4 In addition, there have been no consultations, communications, agreements or

arrangements with any competitor regarding the quality, quantity, specifications, prices,

including methods, factors or formulas used to calculate prices, market allocation, the

intention or decision to submit or not to submit the bid, bidding with the intention not to

win the bid and conditions or delivery particulars of the products or services to which

this bid invitation relates.

3.4 The terms of the accompanying bid have not been, and will not be, disclosed by the

bidder, directly or indirectly, to any competitor, prior to the date and time of the official

bid opening or of the awarding of the contract.

3.5 There have been no consultations, communications, agreements or arrangements

made by the bidder with any official of the procuring institution in relation to this

procurement process prior to and during the bidding process, except to provide

clarification on the bid submitted

their expertise, property, capital, efforts, skill and knowledge in an activity for the execution of

a contract.

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where so required by the institution, and the bidder was not involved in the drafting of

the specifications or terms of reference for this bid.

3.6 I am aware that, in addition and without prejudice to any other remedy provided to

combat any restrictive practices related to bids and contracts, bids that are suspicious

will be reported to the Competition Commission for investigation and possible

imposition of administrative penalties in terms of section 59 of the Competition Act No

and or may be reported to the National Prosecuting Authority (NPA) for

criminal investigation and or may be restricted from conducting business with the public

sector for a period not exceeding ten (10) years in terms of the Prevention and

Terms of paragraph 6 of PFMA SCM instruction /22 on

.................................... .....................................................

.................................... ...................................................... Position

Must be a registered supplier on the Central Supplier Database (CSD). Must have a valid food and health certificate. Must not be in the service of the state (or have directors/members in state service). Must not be listed on the National Treasury's restricted suppliers database. Must be tax compliant (verified via CSD or SARS). Must meet specific goals ownership criteria to claim preference points (more than 50% ownership by Black people, women, or people with disabilities). Must be able to deliver the catering service on the specified date and time.

Supply and delivery of Catering Services (Refer to Annexure

A below)

a. Non-compliance tax status at the time of award, verification of tax compliance status will be

verified with the Central Supplier Database (CSD) or through SARS’s e-Filing. Service providers

will be given 7 working days to rectify their tax compliance status with SARS. If the tax status is

still non-compliant after 7 working days, the service provider will be disqualified from further

evaluation.

b. Submitted fraudulent information; factually untrue or inaccurate, for example, membership that

does not exist; B-BBEE credentials; experience, etc.

c. Service providers who made false declarations on the Standard Bidding Documents or

misrepresented facts, and or

d. Service providers who are listed on the National Treasury’s Database of restricted suppliers and

defaulters

e. Failure to quote in line with the specification

Procurement regulations 2022

as a claim form for preference points for specific goals.

Nb: b e f o r e completing this form, tenderers must study the general

Tender and preferential procurement regulations, 2022

1.1 The following preference point systems are applicable to invitations to tender:

• the 80/20 system for requirements with a Rand value of up to R50 000 000 (all

applicable taxes included).

• The applicable preference point system for this tender is the 80/20 preference point

system.

1.2 Points for this tender shall be awarded for:

(a) Price; and

(b) Specific Goals.

1.3 To be completed by the organ of state:

Price 80

Specific goals 20

Total points for Price and SPECIFIC GOALS 100

1.4 Failure on the part of a tenderer to submit proof or documentation required in terms of this tender

to claim points for specific goals, with the tender will be interpreted to mean that preference points

for specific goals are not claimed.

1.5 The organ of state reserves the right to require of a tenderer, either before a tender is adjudicated

or at any time subsequently, to substantiate any claim regarding preferences, in any manner

required by the organ of state.

(a) “tender” means a written offer in the form determined by an organ of state in response

to an invitation to provide goods or services through price quotations,

competitive tendering process or any other method envisaged in legislation;

(b) “price” means an amount of money tendered for goods or services, and includes

all applicable taxes less all unconditional discounts;

(c) “rand value” means the total estimated value of a contract in Rand, calculated at the time of bid

invitation, and includes all applicable taxes;

(d) “tender for income-generating contracts” means a written offer in the form determined by an

organ of state in response to an invitation for the origination of income-generating contracts

through any method envisaged in legislation that will result in a legal agreement between the

organ of state and a third party that produces revenue for the organ of state, and includes, but is

not limited to, leasing and disposal of assets and concession contracts, excluding direct sales

and disposal of assets through public auctions; and

(e) “the Act” means the Preferential Procurement Policy Framework Act, 2000 (Act No. ).

3.1. Points awarded for price

3.1.1 The 80/20 preference point systems

A maximum of 80 points is allocated for price on the following basis:

80/20

Pt−P min

Ps = 80 (1 − )

Ps = Points scored for price of tender under consideration.

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

4.1. In terms of Regulation 4(2) of the Preferential Procurement Regulations, preference points must

be awarded for specific goals stated in the tender. For the purposes of this tender, the tenderer

will be allocated points based on the goals stated in table 1 below, as may be supported by proof/

documentation stated in the conditions of this tender:

(a) Any other invitation for tender, that is 80/20 preference point system, will apply and that the lowest

acceptable tender will be used to determine the applicable preference point system; then the

organ of state must indicate the points allocated for specific goals for 80/20 preference point

system.

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Table 1: Specific goals for the tender and points claimed are indicated in the table below.

Note to tenderers: The tenderer must indicate how they claim points for each preference point

system.)

A: Number of points B: Number of points

claimed (80/20 system) allocated (80/20

(To be completed by the system) The specific goals allocated points tenderer)

in terms of this tender (To be completed

B=A(20) by the organ of state)

more than 50% (fifty percent) ownership by 20

more than 50% (fifty percent) ownership by 20

more than 50% (fifty percent) ownership by 20

people with disabilities

Nb: points claimed by supplier must be the same as points in a for specific

a. Protecting personal information is important to the Department of Forestry, Fisheries, and the

Association (SANBWA)in terms of other legal, hygiene, food safety and

quality, packaging, and environmental legislation

Bid

You are hereby invited to quote for the requirements of the (department of forestry, fisheries &

Environment)

RFQ NUMBER: 95 AM (26/27) CLOSING DATE: 04 August 2026 CLOSING TIME: 11:00

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2 and 3

a. Submit a complete and signed SBD 6.1, which is used for claiming specific goals.

b. Submit a Medical Certificate signed by a medical practitioner with a practice number when

claiming for disability.

c. Submit a SANAS/Companies and Intellectual Property Commission (CIPC) Accredited B-BBEE

certificate or sworn affidavit indicating the level of ownership in the enterprise by persons

historically disadvantaged by unfair discrimination on the basis of race, gender, or

d. Submit the Ownership Certificate issued by the Companies and Intellectual Property Commission

(Cipc)

e. Failure on the part of a tenderer to submit proof or documents required in terms of this tender to

claim points for specific goals, with the tender will be interpreted to mean that preference points

for specific goals are not claimed.

8x Trestle tables (2 table per serving station) Each 8

30x tables clothes (serving stations, dining tables and registration tables) Each 30

2x 20 Liter Urns (1 per serving station for boiling water) Each 2

TOTAL AMOUNT (Excl. 15% VAT) R

Total VAT 15% r

GRAND TOTAL AMOUNT (Incl. 15% VAT for VAT Vendors) R

Note: All delivery costs and all applicable taxes, including value-added tax, pay-as-you-earn, income tax, unemployment insurance fund contributions, and

*Any reference to the words “Supplier” or “Bidder” herein and/or in any other documentation shall be construed to have the same meaning as the words “Tender” or “Tenderer”

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skills development levies must be included in the bid price, for delivery at the prescribed destination.

NB: The service provider must submit a valid quotation as per the above guideline on his/ her letterhead reflecting the item descriptions, validity, banking details,

contact details and CSD MAAA number.

NB: No goods/ services should be delivered before an official order is received from the Department of Forestry, Fisheries and the Environment.

• Failure to deliver goods within the agreed timelines might result in an order being cancelled and possible inclusion on the Database of Restricted Suppliers by the

4.2. Name of company/firm...............................................................................

4.3. Company registration number: .....................................................................

4.4. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.5. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that

the points claimed, based on the specific goals as advised in the tender, qualifies the company/

firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated

in paragraph 1 of this form;

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iii) In the event of a contract being awarded as a result of points claimed as shown in

paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary proof to the

satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the

conditions of contract have not been fulfilled, the organ of state may, in addition to any

other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of

that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a

result of having to make less favourable arrangements due to such

cancellation;

(d) recommend that the tenderer or contractor, its shareholders and

directors, or only the shareholders and directors who acted on a

fraudulent basis, be restricted from obtaining business from any organ of

state for a period not exceeding 10 years, after the audi alteram partem

(hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

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Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

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a. Accepted RFQs will be communicated by way of an official purchase order or a formal appointment

letter on the Department letterhead, signed by a duly authorized official; no goods, services or works

must be prepared or delivered before an official purchase order or a formal appointment letter is

received by the bidder. All prices quoted must be firm and be inclusive of Value Added Tax (VAT),

where applicable.

b. The lowest or any offer will not necessarily be accepted, and DFFE reserves the right to accept any

offer either in full or in part.

include VAT per item (where applicable), the supplier’s CSD (MAAA) number, and accurate banking details.

2. All quotations must be submitted to [email protected] received after the closing date

and time will NOT be accepted for consideration.

3. For quotations with a Rand value up to R1 000 000, the preference point system of 80/20 will apply, where

80 points will be for (Price) and 20 points will be for Specific Goals in terms of section 2(1)(d) of the

Preferential Procurement Policy Framework Act, 2000, (Act No ).

4. A maximum of 20 (twenty) points will be awarded to a supplier for the Specific Goals specified for the RFQ.

A total of 20 (twenty) points will be awarded to a Supplier as follows:

a. 20 (twenty) points if the Bidder has more than 50% (fifty percent) ownership of Black People or

Women, or people with disabilities; or

b. 0 (zero) points if the Bidder has 50% (fifty percent) and below ownership of Black People or Women,

or people with disabilities.

more than 50% (fifty percent) of ownership on specific goals (e.g. two or more companies claiming

preference points, Ownership/ Directorship will be combined and divided by the number of companies to

ascertain the preference points).

Pt−P min

Ps = 80 (1 − )

P min

Where

Ps = Points scored for price of tender under consideration.

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

4. Points awarded for specific goals

4.1. In terms of Regulation 4(2) of the Preferential Procurement Regulations, preference points must

be awarded for specific goals stated in the tender. For the purposes of this tender, the tenderer

will be allocated points based on the goals stated in table 1 below, as may be supported by proof/

documentation stated in the conditions of this tender:

(a) Any other invitation for tender, that is 80/20 preference point system, will apply and that the lowest

acceptable tender will be used to determine the applicable preference point system; then the

organ of state must indicate the points allocated for specific goals for 80/20 preference point

system.

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Table 1: Specific goals for the tender and points claimed are indicated in the table below.

Note to tenderers: The tenderer must indicate how they claim points for each preference point

system.)

A: Number of points B: Number of points

claimed (80/20 system) allocated (80/20

(To be completed by the system) The specific goals allocated points tenderer)

in terms of this tender (To be completed

B=A(20) by the organ of state)

more than 50% (fifty percent) ownership by 20

Black people

more than 50% (fifty percent) ownership by 20

Women

more than 50% (fifty percent) ownership by 20

people with disabilities

Nb: points claimed by supplier must be the same as points in a for specific

Goals

Declaration with regard to company/firm

4.2. Name of company/firm...............................................................................

4.3. Company registration number: .....................................................................

4.4. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.5. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that

the points claimed, based on the specific goals as advised in the tender, qualifies the company/

firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated

in paragraph 1 of this form;

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iii) In the event of a contract being awarded as a result of points claimed as shown in

paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary proof to the

satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the

conditions of contract have not been fulfilled, the organ of state may, in addition to any

other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of

that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a

result of having to make less favourable arrangements due to such

cancellation;

(d) recommend that the tenderer or contractor, its shareholders and

directors, or only the shareholders and directors who acted on a

fraudulent basis, be restricted from obtaining business from any organ of

state for a period not exceeding 10 years, after the audi alteram partem

(hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

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