Supply and delivery of a dry ice maker for the department of agriculture

Technical enquiries: Dr Alfred Seepe – Tel: 012 319 6125 – Email: [email protected]. Quotation enquiries: Ms Edith Matjila – Tel: (012) 312 8363 / 8375 / 8382 – Email: [email protected] / [email protected]. Submission address: Department of Agriculture, 600 Lillian Ngoyi, Berea Park, Pretoria.

• Submit the quotation and all required returnable documents in the quotation box at the Department of Agriculture reception (600 Lillian Ngoyi, Berea Park, Pretoria).
• Deadline: 13 February 2026 at 11:00 hrs – late submissions will be rejected.
• Required documents: 1) Completed quotation (detailed as per the attached one‑page specification) 2) Completed SBD form 3) Latest full CSD report 4) Certified ID copy 5) B‑BBEE certificate 6) CK1 company registration documents 7) Validity declaration (price valid for 60 days).
• All documents must be complete and legible; any missing or incomplete item will result in disqualification.

• Scoring follows an 80/20 principle: 80 points awarded for price (lowest compliant price receives full 80 points) and 20 points for specific goals (pre‑defined preference criteria).
• Preference points are claimed using the SBD 6.1 form; failure to submit proof for specific goals results in zero points for that portion.
• Minimum price compliance required; non‑compliant bids receive no price points.
• Evaluation stages: (1) compliance check of required documents, (2) price ranking, (3) assessment of specific‑goal documentation.

Supply and delivery of a dry‑ice maker as per the attached one‑page specification. Goods must conform to the standards referenced in the specification, be new, unused, and include a 12‑month warranty (or 18 months from shipment, whichever is earlier). Delivery must be made to the Department’s address, with appropriate packing to withstand rough handling and temperature extremes. Supplier must provide operation and maintenance manuals, and may be required to offer on‑site assembly, commissioning, and training as outlined in the special conditions.

• Price to be quoted in Rand; price is the sole factor for 80 % of the total score.
• Validity of the quotation must be 60 days from the closing date.
• Invoice must be accompanied by a delivery note; payment will be made within 30 days of receipt of a correct invoice.
• No explicit requirement for performance bonds or guarantees is stated in the RFQ, but the general conditions allow for a performance security if later required.

• Provide latest full Central Supplier Database (CSD) report and CSD number.
• Submit a valid tax compliance status (TCS) PIN or printed tax clearance certificate.
• Include a certified ID copy of an authorized signatory.
• Submit a B‑BBEE certificate (level to be indicated).
• Provide CK1 company registration documents.
• All above documents must be current; failure to provide any will lead to disqualification.