Supply, install and upgrade CCTV & biometric security systems for roads agency limpopo

The scope of work includes supply and install of gadgets as per the following:

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5.1. FULL HEIGHT SPEED BARRIERS

• Cabinets (Approximately. 2.088 Meters)

• Cabinet (Approximately. 1.155 Meters)

• Cabinets (Approximately. 6.736 Meters) and their corresponding components

Features:

• Operations: Glass wings retract into the cabinet

• Suitable for applications requiring high speed access, and high levels of

security

• Available lane sizes: Narrow Lane (550mm) and wide lane (900mm)

• Glass available for 1 800mm and 1200mm high configurations

• Unlimited number of lane configurations

• Optical safety sensor array

• Sophisticated anti-tamper and anti-tailgate detection

• No routine maintenance required

• 3-year mechanical and 1-year electrical guarantee

• Install a gate for movement of goods in and out of the building

(N.B):

• The appointed service provider will be expected to remove existing gadgets and

structures already installed on ground and basement floors prior making any new

installations.

• The appointment service provider must take measures and make installations in line

with outlined specifications.

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5.2 . FACIAL AND PALM RECOGNITION BIOMETRIC ACCESS CONTROL

(N.B): These gadgets should be compatible with existing Access Control System

be integrated into the full height speed barriers.

Features:

• 7-inch LCD touch screen

• Mega pixel wide angle lens

• Recognition distance: 0.3 to 3 m

• Face recognition duration < 0.2 s/User

• Have a face mask detection option.

• 10 000 face capacity

• Supports ISAPI, ISUP 5.0, TCP/IP (IPv4 and IPv6)

• Supports single person and multiple people (Up to 5 people) recognition.

• Being able to generate statistics

• Operations: Glass wings retract into the cabinet

• Unlimited number of lane configurations

• Optical safety sensor array

• Sophisticated anti-tamper and anti-tailgate detection

• No routine maintenance required.

• 3-year mechanical

• 1-year electrical guarantee

• Have its own circuit braker in the distribution box.

• Be linked to existing UPS and/or back-up generator.

• Be compatible with the existing software’s for ease of function.

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5.3. HANDHELD ID, DRIVERS LICENCE AND PASSPORT SCANNER

DEVICES

Features:

• The software used on the gadget should be compatible with the MS Office Package.

• The gadgets must be able to generate reports.

• The ability to generate visitor’s profiles and destinations in the building.

• Mobile ID scanning using a handheld ID scanner.

• Sync multiple scanners to the RAL’s centralized visitor management system.

• Scan all passports, drivers’ licenses, ID cards, permanent resident cards and other

state and government-issued ID cards.

• Age verification, custom grouping, and history export

• Versatile data collection. Able to read 1D/2D barcodes from the screens mobile

devices, magnetic card reading is available via optional MSR.

• USB 2.0 port for data transfer

• Offline capabilities: scan IDs without an internet connection

• Email and SMS notifications.

• Heavy-duty protection. Sealed against dust, water spills, and moisture, IP65.

and IP67 rating

• Have a charging cup.

• Have an adapter.

• Have a hand strap.

• Time and Attendance record

• Instant Notifications

• Evacuation and Roll Call

• Digital Records

• Photographic Evidence

• QR Code Booking

• Preapproved Visitors

• Flag Visitors

• Compliant with Protection of Personal Information Act

• All new installations to be synchronised the existing RAL’s ICT system.

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5.4. 40 INCH UHD TV SCREEN FOR THE SECURITY CONTROL ROOM

Features:

• To be mounted on the wall

• Innovative Smart functionality - AI Picture Wizard, Family Settings, Sports Alert, App

store and more

• Standby Power Consumption Under 0.5W

Energy saving Mode.

• Digital TV Reception (Terrestrial, Cable, Satellite)

• Terrestrial DVB-T2

• Cable DVB-C

• Satellite DVB-S2

• Analog TV Reception

• Digital TV Reception (Terrestrial, Cable, Satellite)

• Terrestrial DVB-T2

• Cable DVB-C

• Satellite DVB-S2

• Analog TV Reception

• Operating System (OS) webOS 23

• Magic Remote Control Included

• Intelligent Edit

• Home Hub

• Works with Apple Home

• Works with Apple Airplay2

• Smartphone Remote App (LG ThinQ)

• Voice Control Remote Based

• App Store

• Room to Room Share (Receiver)

• Family Settings

• USB Camera Compatible

5.5. 32 INCH LED TV SCREENS FOR SECURITY PERSONNEL

Features:

• To be mounted on the wall.

• Series 4 T5300 HD Smart TV.

• Display diagonal: 81.3 cm (32"),

• Display resolution: 1366 x 768 pixels,

• HD type: HD, Display technology: LED,

Screen shape: Flat. Smart TV.

• Motion interpolation technology: PQI (Picture Quality Index) 900.

• Digital signal format system: DVB-T2, DVB-C, DVB-S2. Wi-Fi, Ethernet LAN.

Product colour: Black

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5.6. DESKTOP

Features:

• Product type: Desktop PC

• Product Processor Brand: Intel

• Product Processor Family: Intel Core i7

• Product Processor Speed: 2.5. GHz

• Product Processor Code: 12400

• Product Memory Size: 16GB

• Product Memory Frequency: 3200Mhz

• Product Memory Type: DDR4

• Product Memory Factor: Desktop (DIMM)

• Product Storage Type: HDD (Hard Disk Drive)

• Product Storage Speed: 7200 rpm

• Product Storage Capacity: 1TB

• Product Display Touch: No

• Product Display Anti-Glare: No

• Product Operating System: Microsoft Windows 10 Professional

• Product Optical Drive: DVD Writer

• Product Webcam: No

• Product Wi-Fi: Yes

• Product Bluetooth: Yes

• Colour Black

• Product Graphics Card Manufacturer: Intel

• Product Graphics Card Model: Intel UHD 730

• Product Port LAN: 1000Mb/s LAN

• Product Port Audio: Audio Out Only

• Product Port USB Type: USB 2.0./3.1. /3.2

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5.7. WEBCAM - INTERCOM

Features:

• Inch Office Intercom

• Video door phone

• Intercom doorbell

• Connection Method: Wired

• Answering Mode: Hands-free

• Camera Sensor Type: CMOS

• Display Size: 4.3

• Display Screen Type: Colour

• Material: ABS/metal

• Viewing Angle: 90

• Size: 185mm(L) X 30mm(W) X 195mm(H)

• Power: DC15V/1.2A

• Model Number: XSL-V168+M4.

• IP Camera Interface: No

• Kit Configuration: One to One Video

• Doorphone Installation: Wall Mounting Resolution: 700TVL

• Doorbell: Yes, Sensor Size (Inch): 1/3 Technology: DIGITAL

• Camera: CMOS Type: Intercom System Power: 220v Connection

• Type: Wired Waterproof: Yes

• Distance: Support Max to 100 Meters Size of Display: 185mm(L) X 30mm(W) X

195mm(H) Size of Camera: 50mm(L) X 27mm(W) X 125mm(H)

• Type: Video Intercom System

• Type1: Video Door Phone

• Type2: Video Doorbell

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5.8. DOOR ENTRY WIRELESS DOORBELL DEVICES

(N.B): To be in sync with the existing installed biometric devices.

Features:

• 4.3 Inch Office Intercom

• Intercom doorbell

• Connection Method: wireless

• Connection Method: wireless

• Answering Mode: Hands-free

• Display Size: 4.3

• Display Screen Type: Colour

• Material: ABS/metal

• Size: 185mm(L) X 30mm(W) X 195mm(H)

• Power: DC15V/1.2A

• Model Number: XSL-V168+M4.

• Samrt Home Interface: No

• Doorphone Installation: Wall Mounting Resolution: 700TVL

• Doorbell: Yes, Sensor Size (Inch): 1/3 Technology: DIGITAL

• Camera: CMOS Type: Intercom System Power: 220v Connection

• Type: Wired Waterproof: Yes

• Distance: Support Max to 100 Meters Size of Display: 185mm(L) X 30mm(W) X

195mm(H) Size of Camera: 50mm(L) X 27mm(W) X 125mm(H)

• Type: Intercom System

• Wireless Doorbell must be integrated with the installed biometric device.

• The installed doorbell must be able to unlock installed biometric device.

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5.9. 360 TURN CCTV CAMERAS (PTZ Speed Dome)

Features:

• DS-2SE4C425MWG-E(14F0) 4MP 25 × IR Network Speed Dome adopts 1/2.8"

progressive scan CMOS chip.

• Able to take 100 meters range.

• With the 25 × optical zoom lens, the camera offers more details over expansive areas.

This series of cameras can be widely used for wide ranges of high definition, such as

roads, railways, parks, scenic spots, and venues, etc.

• Captures a large area and great details at the same time.

• High quality imaging with 4MP resolution

• Excellent low-light performance with powered-by-Dark Fighter technology

and ColorVu technology

• Secures an expansive area with 25× optical zoom and 16× digital zoom.

• Supports WDR, HLC, BLC, 3D DNR, defog, regional exposure, regional focus.

• Expansive night view with up to 100 m IR distance & 30 m white light

• Supports 12V DC & PoE

• Audio and alarm interface available

• Focus on human and vehicle targets classification based on deep learning.

• Water and dust resistant (IP66) and vandal resistant (IK10)

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5.10. WALK THROUGH METAL DETECTORS

Features:

• Legacy version

• Zone LED light displaying the area of metal detected accurately.

• Professional Highly Sensitive Walk-through Metal Detectors.

• Easy assembly.

• LED head unit - Counts passer number and alarm indication.

• The IVS walk-through security screening system detects weapons concealed inside

bags and/or worn on the body without stopping the flow of people.

• This system achieves high throughput and user convenience and has the ability to

distinguish dangerous objects from acceptable daily items.

• Consist of metal alarm.

• Indicates the Area of the Body Where Metal is Detected (18 Areas)

• Two parts: right and left detecting board + mainframe ergonomically designed, tamper-

proof and anti-blind spots designed.

• Pinpoint Zone Detection:33 zones show precise target locations on the left, center and

right side of the body from head to toe.

• Harmless to human body: Low intensity magnetic field that is harmless to heart

pacemaker installed in human body, pregnant women, magnetic floppy, recording

tapes, etc.

• The system must be congruent with existing access control system and CCTV cameras

systems.

• Ability to detect a large variety/number of Metal Threats, such as knives,

firearms, flammable, and explosive containers, pipes and other prohibited

metal items and location information intelligently.

• Weapon Contraband alarm based on metal classification detection and

identification.

• The detected weapon contraband items will be identified, and classified as:

▪ Tools

▪ Knives and guns

▪ Aluminium cans

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▪ Tinplate

▪ Copper/aluminium tube

▪ Other contraband

• Have high-accuracy weapon contraband detection performance and low false alarms.

• Configured with more than 25 detection and alarm zones.

▪ It can detect contra-bands on any part of the body, especially the easy to

miss zone such as on the head, in the armpits, on the abdomen, on the

inner side of thighs, and the inner side of calf, on the soles of the feet, the

back of body, and so forth.

• The system can distinguish whether the mental items be concealed in the front or back

of body and show the alarm separately.

• Trigger alert notification by sound, and light, and display the shape and materials, even

concealment posture of the alarmed item in the form of graphics and text on the monitor

tablet.

• Trigger alert notification by sound, and light, and display the shape and materials, even

concealment posture of the alarmed item in the form of graphics and text on the monitor

tablet.

• Multi-zone alarm can be enabled, then the alarm interface to display two alarm

information simultaneously if the system detected two metal items.

• Support quick setting and parameter adjust via the “SET” LCD with touch panel.

• Through alarm monitoring tablet, the user van views the real time video, alarm

information on the body figure including alarm zone, alarmed objects material and

shape graphic, captured photo, pass and alarm count, etc.

• Ability notifications can be sent in real time to a Security Operation Center, monitor

tablet or mobile phone App, computer-based browser from cloud platform, video

management system, Access Control System, and the alert can further be integrated

with other existing business software’s.

• Monitor Tablet LCD: 18.5 inch.

• Dimensions

• Overall sizes (mm): 2240 (height) x 900 (width) x 580(depth)

• Size of alley (mm): 2240 (height) x 760 (width) x 580 (depth)

• 2 Year Warranty.

(N.B): The appointed service provider will be expected to remove and relocate existing

gadgets and structures already installed on ground and basement floors prior making

any new installations.

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5.11. X-RAY BAGGAGE SCANNERS

Features:

• Length: Less than 3 Meters

• Width: Less than 1.2 Meters

• Heigh: Less than 2 Meters

• Installations to be done on the Ground and Basement Floor

• Offer higher Wire Resolution with X-ray detector.

• Pseudo- colour scanning image.

• Usable for small parcels

• Excellent, ergonomic industrial design

• Energy saving mode.

• Console desk

• Fingerprint Console Board

System specifications

• High density alarm

• TIP

• Luggage counter

• System running timer.

• X-ray emitting timer.

• System maintenance

• Compulsory training must be provided.

• 64 times continuous zoom in

• Monitor 28 LED INCH

• Tunnel size: W507 x H305mm.

• Speed: 0.20 m/s

• Height of Transmission: 730 mm

• Maximum Load: < 120Kg

• Wire Resolution: 34 AWG

• Penetration:8 mm Steel Board

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• Film Safety: ASA/ISO 1600 Standard of Film Safety

• Increase the operator’s ability to identify threats.

• Superb image algorithm offers a high-quality, clear scanning image.

• Identify threats fast & accurately with its ergonomic design.

• Real-time detection to aid operators in identifying suspicious items.

• Real-time remote monitoring system

• See luggage image and walk-through metal detector status displaying on the same

screen.

• Equipped with input & output rollers.

• 0.2 m/s Conveyor speed

• Foldable Keyboard

• Verification with Fingerprint

• Colors in X-Ray Image

X-ray System specifications

• Tube Voltage:80KV.

• Cooling: Seal oil cooling /100%

5.12 EMERGENCY DOOR RELEASE BUTTON GADGETS

Features

• Fitting: Flush and Surface

• Type: Resettable

• Material: Green plastic

• IP Rating: Internal Use Only

• Pole: Triple (3pole)

• Contacts: COM /NO / NC Change Over Contacts

5.13. WEBCAM - INTECOM STANDS

(N.B): The stands must be able to hold these types of Webcams- Intercom Relevant

accessories (extension cables) may be required to support these installations. (Table Stands

or Holders)

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5.14. HDMI CABLE:

Features:

• High Speed HDMI Cable

• Adds high speed networking to an HDMI link,

• Allows an HDMI connected TV,

• Enables video resolutions far beyond 1080p.

• High Speed bandwidth up to 340MHz (10.2Gbs).

• Defines input and output protocols for major 3D video formats, paving the way

for the 3D gaming and 3D home theatre applications

• Compatibility of TV Screen to Laptop and Desktop

• 10 Meter Cabling

• 4K Support.

• What's in the box.

• 1 x HDMI To HDMI High Speed - 30 Meter Cable

5.15. BIOMETRICS ACCESS CONTROL DEVICES

Features:

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• Display: 3.5 Inch Touch Screen TFT Colour LCD with 320x240 Virtual Keypad on

LCD

• Micro Processor: ARM Cortex A8 @ 800 MHZ

• Memory: 512 MB RAM, 256MB Flash

• Keyboard: Physical integrated QWERTY Keypad, Alpha Numeric (A-Z,0-9):

Function keys (F1-F10)

• Interface/Connectors: a) 1x RS-232 (RJ 45 connector for console/Serial port) b)

USB Device – 1 c) USB Host-1

• Speaker: 1W Audio Speaker supporting MP3 and WAV file

• Fingerprint Scanner: Fingerprint Scanner

• Contactless card reader: ISO1443, NFC inbuilt proximity card/Mifare, Supports

read and write.

• Communication Module: A) LAN 10/100/1000 BASE-T (Ethernet) B) DUAL SIM

CARD with 3G & 4G data support C) Wi-Fi IEEE 802.11b/g/n)

• Power Adaptor: AC input 10-240V, 50/60Hz, DC output 9V.2.2A

• Battery: 2000mAH

• Enclosure: Rugged casing made up of ABS+PC Complying to IP51 Standard and wall

mount facility to be provided

• Accessories: Power Adapter, USB cable

• Application compatibility: NIC AEBAS application compatibility, third party integration if

required.

• SD Card Provision: Provision Micro SD Card Reader (up to 32 GB)

• Certifications: 1) BIS 2) RoHS 3) IP 51 4) STQC certified 5) CE

5.16. ACCESS CONTROL POWER SUPPLY BOXES

Features:

• The Pinnsec 12V 3A Access Control Power Supply is an essential component

for a reliable access control system.

• It is designed to provide power to door controllers, electric locks, and

other access control devices.

• This power supply has an output of 12 volts and 3 amps, which is suitable

for most access control systems.

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• In addition to its standard power supply capabilities, this unit also has an

optional 7A battery backup feature.

• This feature allows the power supply to continue providing power to the

access control system in the event of a power outage.

• The backup battery ensures that the system remains operational during

unexpected outages, maintaining security and preventing unauthorized entry

or exit.

• The PS8-SA power supply is easy to install and can be mounted on a wall

or inside a control panel.

• It is also compatible with various access control devices and systems,

making it versatile and reliable power source for any access control setup.

• With its durable construction and stable performance, the Pinnsec 12V 3A

Access 16.11. Control Power Supply with Optional Battery Backup is an

ideal solution for ensuring the constant operation of your access control

system.

5.17. REPLACEMENT OF BATTRIES FOR THE BIOMETRICS DEVICES AND

POWER SUPPLY BOXES:

(N.B): All batteries for biometrics to be replaced according to their existing respective

sizes.

5.18. ACCESS CONTROL SOFTWARE UPGRADES

Features

• Upgrade the current UNIS ver. 4 to latest and best performing software available in the

market. UNIS is the Command & Control interface for VIRDI Biometric Terminals and

Access Control systems.

• New upgrades to be compatible with existing system. The upgrade should

include data migration without losing historical records or data.

6. PROJECT COST

The service provider will be required to provide a detailed cost of the project as per attached

Pricing Schedule including all disbursements. The pricing shall be firm and inclusive of VAT.

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ALL RESPONDENTS MUST TAKE NOTE OF THE EVALUATION PROCESS THAT WILL

BE FOLLOWED.

1 EVALUATION PROCESS

1.1 COMPLIANCE WITH MINIMUM REQUIREMENTS

1.1.1 Evaluation criteria is based on Compliance, Functionality, Price, and Specific

goals. Non submission and fully completion of mandatory requirements will render

proposals non- responsive and will be eliminated from further consideration.

1.1.1.1 Administrative compliance

• Registration on Central Supplier Database (CSD). If you are not registered

proceed to complete the registration of your company prior to submitting your

proposal. Visit https://secure.csd.gov.za/ to obtain your vendor number.

• Proof of JV or partnership agreements (if applicable)

• Special conditions of contract and quotation.

1.1.1.2 Mandatory Requirements

• Compulsory site inspection: Signed attendance register

• Invitation to Quote (SBD 1): Completed, signed and submitted

• Pricing Schedule (SBD 3.3): Completed, signed and submitted

• Bidder’s Disclosure (SBD 4): Completed, signed and submitted

• Preference points claim form in terms of the preferential procurement regulations

2022 (SBD 6.1): Completed, signed and submitted

• Proof of Authority to sign: Letter/Board Resolution submitted

• Proof of project manager’s membership with South African Institute of Electrical

Engineer (SAIEE): Certificate submitted

• Company Profile (including organogram): Company profile attached.

1.2 DETERMINATION OF SCORE FOR FUNCTIONALITY

1.2.1 The evaluation criteria and weights for functionality as indicated in the table in below,

will apply.

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MAXIMUM TO

FUNCTIONAL CRITERIA BE AWARDED

Company Experience

Company Experience

Number of years of proven relevant experience in upgrading of electronic

security management system (Biometrics and the CCTV cameras). Points

will be allocated based on the number completed projects (signed reference

letters on Company letter heads must be attached.

• 0-1 reference letter = Zero points 30

• 2-3 reference letters = 10 points

• 4-5 reference letters = 15 points

• 6-7 reference letters = 20 points

• 8 or more reference letters = 30 points

Staff Capacity

Qualifications and number of proven relevant experience of the project

manager at the project. Points are awarded based on relevant experience

and the qualifications of the Project Manager (CV, certified copies of ID and

qualifications must be attached).

Project Manager: Qualifications

The Project Manager must be qualified in the field of Electrical Engineering

(light current) 30

• N3/Level 4 in Electronics = Zero points

• N4 in Electronics = 05 points

• N5 in Electronics = 10 points

• N6 in Electronics = 15 points

• National Diploma in Electrical Engineering = 20 points

• BTech/BSc or higher in Electrical Engineering = 25 points

• National Diploma/BTech/BSc or higher/N6 in Electronics/Electrical

Engineering + Trade Test = 30 points

Project Manager: Experience

Experience of the Project Manager in upgrading of Biometrics and the CCTV

cameras

• 0-1 year’s work experience= Zero points

• 2-3 years’ work experience = 10 points

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MAXIMUM TO

FUNCTIONAL CRITERIA BE AWARDED

• 4-5 years’ work experience = 25 points

• 6 and above years’ work experience = 40 points

TOTAL 100

1.2.2 The score for functionality shall be calculated as follows:

 Each panel member shall award values for each individual criterion on a score

sheet. The value scored for each criterion shall be multiplied with the specified

weighting for the relevant criterion to obtain the marks scored for the various

criteria. These marks should be added to obtain the total score for functionality.

 The score of each panel member shall be added together and divided by the

number of panel members to establish the average score obtained by each

individual bidder for functionality.

1.2.3 Quotations that score less than 60 out of 100 points for functionality will be eliminated

from further consideration.

1.3 PRICE AND SPECIFIC GOALS STATUS LEVEL POINTS

1.3.1 All remaining quotations will be evaluated as follows:

1.3.2 The 80/20 preference point system will be applied. Points for price and specific goals

status will be awarded in accordance with the stipulations in the Preference Point

Claim Form in terms of the Preferential Procurement Regulations, 2022.

1.3.3 If appropriate, implied contract price adjustments will be made to the cost proposals

of all remaining quotes.

1.3.4 The point scored for the specific goals status level for each acceptable quotation will

be added to the price point.

1.3.5 The Evaluation Committee will recommend that the contract be awarded to the

Respondent obtaining the highest points.

1.4 ADJUDICATION OF QUOTE

1.4.1 The relevant award structure will consider the recommendations and make the final

award. The successful respondent will usually be the service provider scoring the

highest number of points.

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SECTION B

This section must be completed and returned or

supplied with quotations as prescribed.

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4.1 Administrative requirements

The following are requirements to be considered:

# Description Minimum Proof Tick

required

Yes No

Registration on Central Supplier CSD-Proof of

Database (CSD). If you are not registration

registered proceed to complete the

registration of your company prior to

submitting your proposal. Visit

https://secure.csd.gov.za/ to obtain

your vendor number.

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Proof of JV or partnership agreements Signed agreement

(if applicable)

Fully completed special conditions of Completed,

contract signed, and

submitted

4.2 Mandatory requirements

# Description Minimum Proof Tick

required

Yes No

Compulsory site inspection Signed attendance

register

Invitation to Bid (SBD 1) Completed, signed,

and submitted

Pricing Schedule (SBD 3.3) Fully completed and

submitted

Bidde’s Disclosure (SBD 4) Completed, signed,

and submitted

Preference points claim form in Completed, signed,

terms of the preferential and submitted

procurement regulations 2022

(SBD 6.1)

Proof of Authority to sign (submit Signed Letter/Board

Letter / Board Resolution resolution

Proof of project manager’s Certificate submitted

membership with South African

Institute of Electrical Engineer

(SAIEE)

Company Profile (including Company profile

organogram)

B-BBEE Minimum Level: 4