Appointment of a service provider to supply, install and upgrade the electronic security management gadgets (CCTV & biometrics) at roads agency limpopo (soc) ltd offices.

• Submit one original, properly bound quotation in a sealed envelope using the official sbd forms; electronic submissions are not accepted. • Attend at least one compulsory site inspection (either 1 feb or 2 feb 2026) and provide the signed attendance register. • Provide mandatory documents: csd registration number, SARS tax compliance status (tcs) pin or certificate, proof of authority to sign, saiee membership certificate for the project manager, company profile/organogram and any jv/partnership agreements. • Meet the technical scope covering full‑height speed barriers, facial/palm biometric readers, id/passport scanners, CCTV ptz cameras, metal detectors, x‑ray scanners and related infrastructure, all compatible with existing ral systems. • Demonstrate relevant experience and qualified staff as scored in the functionality evaluation (minimum 60/100 points). • Price must be firm, inclusive of VAT and submitted on the prescribed pricing schedule; payment will be made by bank transfer within 30 days of a valid tax invoice.

Closing date & time: 23 February 2026 @ 11:00.
Site‑inspection (compulsory, attend ONE): 1 Feb 2026 08:00‑12:00 and 2 Feb 2026 08:00‑12:00 – coordinate with Maphutha Komane (Tel 015 284 4643, Cell 082 333 2803, Email [email protected]).
Clarifications deadline: 18 February 2026 15:00 (submit in writing to [email protected]; no phone queries).
Evaluation stages: compliance check → functionality scoring → price/specific‑goal scoring → adjudication (dates not specified).

Technical enquiries: Dinala Matsobane, Tel 015 284 4600, Email [email protected].

Site‑inspection coordination: Maphutha Komane, Tel 015 284 4643, Cell 082 333 2803, Email [email protected].

Submission address: Roads Agency Limpopo (SOC) Ltd, RAL Towers, 26 Rabe Street, Polokwane 0700 (bid box) or Private Bag X9554, Polokwane 0700.

Submit ONE original, properly bound quotation in a sealed envelope marked with the quotation number (RAL/2025/ELECTRONIC SECURITY/RFQ007), closing date & time (23 Feb 2026 @ 11:00), and respondent name/address.
Deliver the envelope to the RAL bid/tender box at RAL Towers, 26 Rabe Street, Polokwane 0700, or post to Private Bag X9554, Polokwane 0700. Electronic (email/fax) submissions are NOT accepted.
Bids must arrive before the exact closing time; late bids will be returned unopened and not considered.
Use the official forms supplied (SBD 1, SBD 3.3, SBD 4, SBD 6.1, etc.). Do NOT re‑type the forms.
Required returnables: completed Invitation to Quote (SBD 1), Pricing Schedule (SBD 3.3), Bidder’s Disclosure (SBD 4), Preference Points Claim Form (SBD 6.1), Proof of Authority to sign (board resolution), project manager’s SAIEE membership certificate, company profile/organogram, CSD number, and any JV/partnership agreements.
Disqualification risks: missing any mandatory document, failure to attend at least ONE compulsory site inspection, late delivery, incomplete/incorrect forms, or non‑compliance with tax‑status (TCS PIN/CSD) requirements.

Evaluation is based on four pillars: Compliance, Functionality, Price, and Specific‑Goal status.
Compliance: all mandatory documents (CSD registration, site‑inspection attendance, SBD 1‑6.1, authority letter, SAIEE certificate, company profile) must be submitted; otherwise the bid is non‑responsive.
Functionality: scored out of 100 points (experience, staff qualifications, project‑manager experience). Bids scoring < 60 are eliminated.
Price & Specific‑Goal points: 80/20 preference point system applied as per the Preference Points Claim Form (Preferential Procurement Regulations 2022). Adjusted contract price may be applied.
The highest total points (functionality + price/specific‑goal) determines the award.

Scope: supply, install and upgrade electronic security management gadgets at RAL offices, including:

1. Full‑height speed barriers with glass‑wing cabinets (various sizes) – mechanical 3‑yr, electrical 1‑yr guarantee; removal of existing equipment required.

2. Facial & palm‑recognition biometric access control (7‑inch LCD, 10 000 faces, mask detection, UPS‑compatible, integrated with existing ACS).

3. Handheld ID/driver’s licence/passport scanners (MS‑Office compatible, IP65/67, reporting, visitor‑profile generation, PP‑IA compliant).

4. 40‑inch UHD TV for control room (wall‑mount, smart features, webOS 23).

5. 32‑inch LED TVs for security staff (wall‑mount, HD, Wi‑Fi, DVB‑T2/C/S).

6. Desktop PCs (Intel i7, 16 GB RAM, 1 TB HDD, Windows 10 Pro, Wi‑Fi/Bluetooth).

7. Intercom webcams, wireless doorbell devices (wired/wireless, IP‑rated, integrated with biometric system).

8. 360° PTZ speed‑dome CCTV cameras (4 MP, 25× optical zoom, IR 100 m, IP66, IK10).

9. Walk‑through metal detectors (multi‑zone, low‑field, integrated with ACS/CCTV).

10. X‑ray baggage scanners (size limits, 0.2 m/s conveyor, training required).

11. Emergency door release buttons, intercom stands, HDMI cables, biometric access control devices, power‑supply boxes with battery backup, battery replacement for biometrics, access‑control software upgrade (UNIS v4 → latest).

All installations must be compatible with existing RAL ICT/ACS infrastructure and comply with IP‑rating and safety standards noted.

Pricing must be submitted on the prescribed Pricing Schedule (SBD 3.3) – firm, inclusive of VAT.
No separate allowances; all costs (equipment, installation, training, warranties) must be captured.
Payment: bank transfer to a South African bank account within 30 days of receipt of a valid tax invoice (VAT Act 20 compliance required).
No performance bond or guarantee is mentioned; only the successful bidder will sign a written contract (SBD 7).
Bidders must provide proof of tax compliance (SARS TCS PIN or printed certificate) and CSD registration.

Register on the Central Supplier Database (CSD) and provide CSD number.
Provide SARS Tax Compliance Status (TCS) PIN or printed certificate for each party (including joint‑venture members).
B‑BBEE level 4 minimum.
Proof of JV/partnership agreements (if applicable).
Proof of authority to sign (board resolution/letter).
Project manager must hold SAIEE membership certificate.
Submit completed company profile with organogram.
All documents must be signed and, where required, originally certified (stamp + signature by commissioner of oaths).

Supply, install and upgrade CCTV & biometric security systems for roads agency limpopo

Supply, install and upgrade CCTV & biometric security systems for roads agency limpopo

Security Services Industry Profile

Critical Requirements

Regulatory Bodies

Typical Documents

Core procurement rules

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Constitution of the Republic of South Africa, 1996 – Section 217

Limpopo - Limpopo Roads Agency

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