Appointment of a panel of property valuation service providers — risima housing finance corporation (leda), limpopo

Closing

• 29 October 2026 at 11:00 — email submissions to [email protected].

Bid validity

• Offers must remain open for acceptance for 90 days from the date of submission.

Bidding procedure enquiries

• Contact: Mulalo Mahode
• Telephone: 079 501 7950
• Email: [email protected]

Technical enquiries

• Contact: Glad Mamabolo
• Telephone: 079 887 6653
• Email: [email protected]

Submission

• Method: email
• Submission email: [email protected]

Submission

• Method: email to [email protected]
• Closing: 29 October 2026 at 11:00
• Late bids are not accepted.

Document format

• Compile the bid in the order and page-numbering sequence given, with no pages omitted.
• Initial every page and sign in black ink where required; all entries must be completed in black ink — typed entries are not allowed.
• Joint ventures: both partners must submit or be represented in the submission.

Returnable documents (non-submission may disqualify)

• SBD 1 (Invitation to Bid): signed offer and bidder details.
• SBD 4 (Bidder's Disclosure): discloses state employment and relationships with the procuring institution.
• SBD 6.1 (Preference Points Claim): claims specific goals points; omitting it scores zero for those points.
• CSD registration as a service provider (register at https://secure.csd.gov.za/ before submitting).
• Certified copy of a valid SACPVP registration certificate for the owner or director; status is verified with SACPVP.
• Signed, legally compliant consortium or joint venture agreement, where applicable.
• Tax compliance status PIN, or a CSD number where no TCS is available; each party to a joint venture, consortium or subcontract arrangement submits its own TCS/PIN/CSD.
• The successful bidder must complete and sign the SBD 7 contract form.

Disqualification risks

• Any pre-qualification document missing or unsigned.
• A bid that does not follow the detailed specification.
• A bid received after the closing time.

Three-stage evaluation

• Stage 1 — pre-qualification: compliance with every listed mandatory document; only fully compliant bidders proceed.
• Stage 2 — technical/functionality: scored out of 100; minimum qualifying score 70/100. A score below 70 makes the bid non-responsive and it does not proceed.
• Stage 3 — specific goals: points claimed on SBD 6.1.

Preference points (80/20 system)

• Price: 80 points.
• Specific goals: 20 points.

Functionality scoring (100 points)

• Company experience in property valuation and inspection — 40 points: 4 or more completed or ongoing projects = 40; 3 = 30; 2 = 20; 1 = 10; none = 0. Evidence: fully signed reference letters plus appointment letters or purchase orders with contact numbers, not older than 10 years.
• Key personnel qualifications and experience (owner/director) — 30 points: SACPVP-recognised degree or diploma in real estate plus 5 or more years' valuation experience = 30; 3 to 4 years = 20; 1 to 2 years = 10; qualification only with no experience = 5; neither = 0. Evidence: CVs and certified copies of qualifications not older than six months.
• Proposal/methodology — 30 points: detailed proposal covering valuation methodology and quality assurance = 30; proposal without both elements = 15; none = 0.

Tie-breaking

• Equal total points: awarded to the bidder with the highest specific goals points.
• Still equal: decided by drawing lots.
• Equal total points and equal specific goals points: awarded to the highest functionality score.

Purpose

• Appoint a panel of property valuation service providers to Risima Housing Finance Corporation, a wholly owned subsidiary of the Limpopo Economic Development Agency (LEDA).
• Panel term: 36 months. Appointment to the panel does not guarantee allocation of work.

Regions

• Capricorn, Mopani, Sekhukhune, Vhembe and Waterberg districts.
• Bidders must indicate the region(s) they are bidding for, limited to a maximum of two regions.
• Risima may appoint a maximum of two valuation firms per region.

Scope of work

• Value residential houses before home loan applications are approved, to establish current market value.
• Inspect housing construction in progress.
• Pre-construction: check the building against the approved plan for conformance with statutory requirements; obtain a valid NHBRC registration certificate from the contractor; for new houses ensure the contractor submits an original NHBRC enrolment certificate, which is handed to the client on settlement.
• During construction: inspect soil condition and the depth and width of footings before foundations are cast, against the National Building Regulations; inspect workmanship at each stage (foundation/slab, brickwork, roof structure and services); verify levels, alignment and elevation of structures and fixtures; identify and respond to non-compliance; record findings and compile reports.
• Liaise with the local municipality's Planning and Building section and, where possible, arrange joint inspections with Risima, the municipality and the NHBRC inspectorate, particularly for foundations and roofing.

Volume and turnaround

• Risima processes roughly 200 home loan applications a year across rural and urban Limpopo.
• Valuation reports must reach Risima within 48 hours of receiving the instruction; failure may affect the performance assessment and lead to corrective measures under the SLA.

Method statement requirements

• Valuation of residential houses.
• Pre-construction inspection: check the approved plan against statutory requirements; obtain the contractor's valid NHBRC registration certificate; for new houses ensure the original NHBRC enrolment certificate is submitted and handed to the client on settlement.
• During construction: inspect soil condition and footing depth and width before foundations are cast; inspect each stage (foundation/slab, brickwork, roof structure, services) against the National Building Regulations; verify levels, alignment and elevation; identify and respond to non-compliance; record and report findings.
• Coordinate with the local municipality's Planning and Building section and arrange joint inspections with Risima, the municipality and the NHBRC inspectorate where possible, especially for foundations and roofing.

Company experience — 40 points

• 4 or more completed or ongoing valuation and inspection projects: 40.
• 3 projects: 30. 2 projects: 20. 1 project: 10. None: 0.
• Evidence: fully signed reference letters plus appointment letters or purchase orders with contact numbers, not older than 10 years.

Key personnel (owner/director) — 30 points

• SACPVP-recognised degree or diploma in real estate with 5 or more years' valuation experience: 30.
• Same qualification with 3 to 4 years: 20. With 1 to 2 years: 10.
• Qualification submitted without relevant experience: 5.
• No qualification and no relevant experience: 0.
• Evidence: CVs and certified copies of qualifications not older than six months.

Proposal/methodology — 30 points

• Detailed proposal covering valuation methodology and quality assurance: 30.
• Proposal without both elements: 15. No proposal: 0.

Quality obligations

• Inspections must confirm conformance with the approved plan, statutory requirements and the National Building Regulations.
• Workmanship is checked at each construction stage: foundation/slab, brickwork, roof structure and services.
• Levels, alignment and elevation of structures and fixtures must be verified.
• Non-compliance in construction or usage must be identified, responded to, recorded and reported.
• The proposal must set out the valuation methodology and quality assurance process; a proposal lacking both scores 15 of the 30 functionality points.

Pricing schedule

• Line items: inspection of residential houses, valuation of residential houses, travelling cost per kilometre.
• Rates must include all costs of performing the valuation and inspection services and are quoted inclusive of VAT.
• Rates are indicative and subject to negotiation; they are not final or binding.
• Travel is paid only for Limpopo assignments, on actual kilometres travelled, subject to prior approval and supporting documentation under Risima's travel reimbursement policy.

Pricing schedule (rates inclusive of VAT and all costs)

• Inspection (residential houses).
• Valuation (residential houses).
• Travelling cost per kilometre.

Rate conditions

• Submitted rates are indicative and subject to negotiation; they are not final or binding.
• Travel is paid only for assignments within Limpopo, reimbursed on actual kilometres travelled, subject to prior approval and supporting documentation under Risima's travel reimbursement policy.

Bid validity

• Offers must remain valid for 90 days from submission.

Mandatory registrations and status

• CSD registration as a service provider before submission (https://secure.csd.gov.za/).
• Tax compliance status PIN, or a CSD number where no TCS is available; each joint venture, consortium or subcontractor party submits its own TCS/PIN/CSD.
• Certified copy of a valid SACPVP registration certificate for the owner or director; verified against SACPVP.
• Legally compliant consortium or joint venture agreement signed by both parties, identifying the lead partner who holds power of attorney to bind the other parties.

Returnable forms

• SBD 1 (Invitation to Bid) — signed offer.
• SBD 4 (Bidder's Disclosure) — state employment and relationships.
• SBD 6.1 (Preference Points Claim) — specific goals points; no submission means zero points.
• SBD 7 contract form — signed by the successful bidder.

Exclusions

• Bids from persons in the service of the state, companies with such directors, or close corporations with such members will not be considered.
• Bidders on the Register for Tender Defaulters or the List of Restricted Suppliers are disqualified.

Specific goals points (20 available under the 80/20 system)

• Black people ownership: 5 points — verified on the CSD.
• Women equity: 3 points — CSD.
• Youth equity: 2 points — CSD.
• Disability: 2 points — medical certificate or equivalent.
• Promotion of small businesses: 3 points — latest financial statement.
• Enterprises located within Limpopo: 3 points — proof of address in the company's name.
• Military veterans: 2 points — force number.
• Points must be claimed on SBD 6.1 with supporting evidence; unclaimed or unsupported points are not awarded.

Bid validity

• Offers must remain valid and open for acceptance by Risima for 90 days from the date of submission.

Pre-qualification documents (all completed and signed by an authorised representative)

• Bid document compiled in the prescribed order and page numbering, no pages omitted, every page initialled, signed in black ink where required, completed in black ink only; for joint ventures both partners must submit or be represented.
• SBD 1 (Invitation to Bid) — completed and signed.
• SBD 4 (Bidder's Disclosure) — completed and signed.
• SBD 6.1 (Preference Points Claim) — non-submission scores zero for specific goals.
• CSD registration as a service provider.
• Consortium or joint venture agreement, legally compliant and signed by both parties.
• Certified copy of a valid SACPVP registration certificate for the owner or director; verified against SACPVP.
• Non-submission of any of these may disqualify the bid.

Evaluation stages

• Stage 1 pre-qualification: all mandatory documents submitted and compliant; only compliant bidders proceed.
• Stage 2 technical/functionality: 100 points; minimum qualifying score 70/100. Below 70 the bid is non-responsive and is excluded from Stage 3.
• Stage 3 specific goals: points claimed on SBD 6.1 with supporting evidence.

Functionality weights

• Company experience in valuation and inspection: 40.
• Key personnel qualifications and experience: 30.
• Proposal/methodology: 30.

Tie-breaking

• Highest specific goals points wins; if still equal, by drawing lots; if total points and specific goals points are equal, the highest functionality score wins.