Acquisition, supply, delivery & installation of artwork and sculptures – limpopo provincial theatre tender

Closing date: 10 November 2026 at 11:00

Compulsory briefing session: 28 October 2026 at 10:00

Venue: Limpopo Provincial Theatre site on R37 road from Polokwane to Lebowakgomo, next to Bakone Malapa Museum

Attendance: Compulsory. All bidders must wear protective clothing (helmets, safety boots, reflectors).

Advertisement date: 15 October 2026

Bid validity: 120 days from closing date.

Bidding procedure enquiries:

• Contact: Modiba M.V / Mabasa L
• Telephone: 015 284 4108 / 4093
• Email: [email protected]
• Email: [email protected]

Technical enquiries:

• Contact: Mhangwana M
• Telephone: 015 284 4069
• Email: [email protected]

Submission address:

21 Biccard Street

Olympic Towers Building

Department of Sport, Arts and Culture

Polokwane, 0699

Service/delivery address:

Limpopo Provincial Theatre

R37 road from Polokwane to Lebowakgomo

Next to Bakone Malapa Museum

Submission method: physical delivery to the tender box.

Submission address:

21 Biccard Street

Olympic Towers Building

Department of Sport, Arts and Culture

Polokwane, 0699

Closing time: 10 November 2026 at 11:00

Returnable documents (all must be completed, signed and submitted):

• SBD 1 (Invitation to Bid): signed as the offer cover page.
• SBD 3.1 (Pricing Schedule – Firm Prices): completed and signed; non-completion or partial completion disqualifies.
• SBD 4 (Bidder's Disclosure): discloses any state employment or connections; non-disclosure disqualifies.
• SBD 6.1 (Preference Points Claim Form): claims specific-goal points; non-completion does not disqualify but forfeits those points.
• General Conditions of Contract (GCC): initialled and submitted with the bid.
• Proof of CSD registration (must be registered on or before closing date).
• Tax compliance status (verified via CSD).

Submission requirements:

• Submit one (1) original copy, correctly marked and sealed.
• Initial each page of the tender document and attachments.
• Bids must be in the tender box before the closing time; late bids are not accepted.

Disqualification risks:

• Non-submission, partial completion, or non-signing of SBD 1, SBD 3.1 or SBD 4.
• Non-submission of SBD 6.1 (forfeits specific-goal points, not disqualification).
• Counter conditions or amendments to bid conditions.
• Bids from persons in the service of the state, or companies/close corporations with such directors/members.
• Bidders on National Treasury's Register of Tender Defaulters or List of Restricted Suppliers.

Evaluation is in three phases:

Phase 1 – Administrative Compliance and Mandatory Requirements:

• Must submit all required documents (SBD 1, SBD 3.1, SBD 4, SBD 6.1, GCC, CSD registration, tax compliance).
• Non-submission of any required document disqualifies.

Phase 2 – Functionality Compliance (minimum 70 out of 100 points to proceed):

• Technical Proposal and Methodology – 25 points. Assesses understanding of scope, implementation methodology, covering art selection/thematic development, artwork valuation/appraisal/market pricing, authenticity verification/quality control, framing/fabrication/structural fixing/installation, asset register handover/defects management.
• Approach to Assessment, Selection and Representation of Limpopo Artists – 20 points. Assesses artist assessment/shortlisting, geographic representation, emerging/established artist balance, cultural diversity/sensitivity, final artist-to-artwork matching.
• Lead Art Consultant Experience – 20 points. Portfolio with verifiable evidence (appointment letters, reference letters, completion letters/certificates, contracts, exhibition catalogues/programmes). Scoring: 10+ assignments = 20; 5–9 = 15; fewer than 5 = 10; none = 0.
• Lead Art Consultant/Curator Qualifications – 10 points. Certified copies of qualifications/specialist training in Fine Arts, Visual Arts, Art History, Curatorial Studies, Arts Management, Art Business, or Business Administration. 2+ qualifications = 10; 1 = 5; none = 0. A conventional Fine Arts degree is not mandatory.
• Financial Capacity – 25 points. Evidence of access to working capital or credit facilities (bank undertaking for revolving credit/overdraft, stamped bank statement not older than one month from advertisement, or valid guaranteed letter/revolving credit from an NCR-accredited institution). Scoring: R1,500,000+ = 25; R1,250,000–R1,499,999 = 20; R1,000,000–R1,249,999 = 15; R750,000–R999,999 = 10; R500,000–R749,999 = 5; below R500,000 or no acceptable evidence = 0.

Phase 3 – Price and Specific Goals (80/20 preference point system):

• Price – 80 points.
• Specific Goals – 20 points:
• At least 51% Black ownership – 10 points (verified via CSD report).
• At least 51% women ownership – 2 points (CSD report).
• At least 51% youth ownership – 2 points (CSD report).
• At least 51% ownership by people with disabilities – 2 points (CSD report plus medical certificate with practice number from a registered doctor or hospital, not older than 12 months).
• At least 51% ownership by military veterans – 2 points (CSD report plus proof from Department of Military Veterans).
• At least 51% ownership by a rural/township business – 2 points (CSD report plus letter from Traditional Authority and/or municipal bill not older than 12 months).

Scope: Once-off acquisition, supply, delivery and installation of artwork and sculptures for the Limpopo Provincial Theatre.

Curatorial theme: Must relate to Limpopo culture, heritage, communities, tribes, languages and contemporary creative practice. Artists commissioned or represented must be from Limpopo Province.

Reference images are illustrative design-intent only; equivalent artistic proposals may be offered subject to compliance with intent, dimensions, durability, safety, provenance and approval requirements.

Delivery: All artworks and sculptures to be delivered to the Limpopo Provincial Theatre within 12 weeks after appointment.

Artwork schedule (quantities and locations):

• ART-001 Flagship Provincial Cultural Sculpture / Installation – 1 – Entrance/main foyer – 2800–3200mm W x 2800–3200mm D x 3500–4000mm H
• ART-002 Secondary Cultural Sculpture / Installation – 1 – Entrance/main foyer – 2000–2400mm W x 2000–2400mm D x 2600–3200mm H
• ART-003 Large Feature Canvas – Foyer – 6 – Main foyer – 1500mm W x 2000mm H
• ART-004 Panoramic Feature Canvas – Lobby – 6 – Main lobby – 2000mm W x 1000mm H
• ART-005 Medium Canvas Artwork – Lobby – 10 – Lobby – 900mm W x 1200mm H
• ART-006 Medium Canvas Artwork – Passages – 16 – Public passages – 900mm W x 1200mm H
• ART-007 Small Framed Artwork Series – 20 – Passages/waiting areas – 600mm W x 800mm H
• ART-008 Textile / Beadwork Wall Panel – 4 – Foyer/lobby/passages – 1000mm W x 1500mm H x 80mm D
• ART-009 Carved / Mixed-Media Wall Relief – 3 – Lobby/feature walls – 1200mm W x 1600mm H x 150mm D
• ART-010 Freestanding Medium Sculpture – 4 – Lobby/passages – 500–700mm W x 500–700mm D x 900–1300mm H
• ART-011 Small Decorative Sculptures / Centrepieces / Vases – 40 – Foyer/lobby/reception/public lounges/selected tables – approx. 250–450mm W x 250–450mm D x 300–650mm H
• ART-012 Sculpture Display Plinth – 4 – Lobby/passages – 600mm W x 600mm D x 750mm H
• ART-013 Artist Identification / Interpretation Plaque – 24 – At artworks – 210mm W x 148mm H
• ART-014 Feature Photography Series – 8 – Passages/public areas – 800mm W x 600mm H
• ART-015 Performance Heritage Timeline / Graphic Art Installation – 1 – Major public passage/lobby – 4000–6000mm W x 1800mm H
• ART-016 Rotating Local Artist Exhibition Hanging System – 1 – Designated exhibition wall – minimum 8000mm linear usable display length

Curatorial and technical principles:

• Entrance/main foyer is the flagship cultural-art area.
• Collection must represent Limpopo's cultural diversity inclusively and respectfully, avoiding stereotypical or tokenistic representation.
• Balance major commissioned works with paintings, photography, textile/beadwork, wall reliefs and rotating exhibition capacity.
• Artwork must not obstruct circulation, accessibility, fire routes, signage, doors or maintenance access.
• Cultural references and community-specific symbolism must be treated respectfully; restricted or sacred motifs require appropriate consultation.
• All dimensions are nominal; final placement/fixing must be site-verified before manufacture or installation.

Pricing format: Firm prices only (SBD 3.1). Non-firm prices (including those subject to exchange rate variations) will not be considered.

Prices must be VAT inclusive and quoted in South African Rand (ZAR).

Prices must include supply, delivery and installation costs.

Bid price valid for 120 days from closing date.

Payment: Payment will be made within 30 days upon receipt of invoice after service rendered.

Financial capacity evidence required for functionality scoring (see evaluation criteria).

CSD registration: Mandatory – must be registered on the National Treasury Central Supplier Database on or before the closing date.

Tax compliance: Must be tax compliant; verified via CSD. No award to non-compliant bidders. Submit SARS TCS PIN or printed TCS certificate, or CSD number if no TCS PIN.

State employment: Bids from persons in the service of the state, or companies/close corporations with such directors/members, are not considered.

Tender defaulters: Bidders on National Treasury's Register of Tender Defaulters or List of Restricted Suppliers are disqualified.

Fronting: Government condemns fronting; investigations may be conducted. If fronting indicators are found, bidder must prove otherwise within 14 days of notification, or bid/contract may be invalidated and bidder restricted for up to 10 years.

B-BBEE: Preference points claimed via SBD 6.1 for specific goals (see evaluation criteria). No separate B-BBEE level requirement stated.

The 80/20 preference point system applies. Price is allocated 80 points; specific goals are allocated 20 points. Specific goals and verification:

• At least 51% Black ownership – 10 points – verified via CSD report.
• At least 51% women ownership – 2 points – CSD report.
• At least 51% youth ownership – 2 points – CSD report.
• At least 51% ownership by people with disabilities – 2 points – CSD report plus medical certificate with practice number from a registered doctor or hospital, not older than 12 months.
• At least 51% ownership by military veterans – 2 points – CSD report plus proof from Department of Military Veterans.
• At least 51% ownership by a rural/township business – 2 points – CSD report plus letter from Traditional Authority and/or municipal bill not older than 12 months.

Failure to submit proof for specific goals means those points are not claimed. The organ of state may require substantiation of any claim. Fraudulent claims may lead to disqualification, contract cancellation, restriction from doing business with the state for up to 10 years, and criminal prosecution.